Office administrative assistant jobs in BelfastCrear alertas

Administrator, East Belfast, 26k per annum, Immediate start Your new company You will be joining a well‑established organisation that provides essential operational support services to a wide range of customers. The business is known for its fast‑paced environment, strong customer focus and commitment to delivering a consistent, high‑quality service. You will be part of a dedicated team working to ensure smooth day‑to‑day operations across the office. Your new role As an Admin Assistant, you will provide vital administrative, scheduling and coordination support to both internal teams and external customers. Your duties will include:Scheduling & Coordination • Coordinating and scheduling work for field‑based staff, • Contacting customers via phone and email to arrange appointments, • Reviewing missed appointments and rescheduling where necessary, • Chasing purchase orders for planned and reactive tasks, • Reminding staff to update trackers and internal systems, • Responding to general customer queries, • Supporting internal reporting requirements when neededJob Closure & Compliance, • Checking completed job sheets for required signatures, • Closing down completed tasks within internal systemsDocument Control, • Scanning and attaching job sheets, handwritten notes and relevant documentation, • Uploading documents to internal systems and call records, • Maintaining spreadsheets, certificates and administrative logs, • Merging invoices with job sheets and issuing them to customersCall Handling & Communication, • Answering incoming calls from customers and internal teams, • Providing regular job updates and reports via email, • Reviewing out‑of‑hours call activity and following up on missing informationThis role also includes general office administration, welcoming visitors, maintaining documentation and supporting the wider helpdesk and operations team.What you'll need to succeed, • Previous experience in an administrative or office support role (minimum 2 years), • Strong communication and organisational skills, • Confident using email systems, spreadsheets and internal databases, • Ability to prioritise tasks and work both independently and as part of a team, • Friendly, reliable and professional approachWhat you'll get in return, • Full‑time, permanent position, • Salary of £26,000 per annum, • Company pension, • Free on‑site parking, • Early finish every Friday, • Supportive working environment with opportunities to learn and developWhat you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4767639

Administrator/ Receptionist, Full time, Belfast, £12.72 per hour Your new company A public sector organisation is recruiting for an administrator/ receptionist based in Belfast. Your new role As the Administrative Assistant & Receptionist, you will act as a key point of contact within the Academic Office, providing essential administrative and front‑of‑house support. Your duties will include: • Delivering a professional reception service, responding to enquiries in person, by phone, and via email., • Preparing letters, documents, and presentations using standard templates., • Maintaining accurate administrative records through data entry, filing, photocopying, and routine record‑keeping., • Running scheduled reports and extracting information from internal databases to support operational needs., • Verifying information and flagging any inconsistencies or anomalies., • Providing administrative assistance across programme, placement, and international activity areas, including mail‑outs, registrations, and general team support., • Assisting in organising internal and external meetings/events by coordinating room bookings, catering, and relevant materials., • Managing daily tasks effectively and following established procedures for ordering supplies and processing routine paperwork., • Working flexibly with other departments when required and contributing to shared team objectives.This is a varied and people‑focused role suited to someone who enjoys being at the centre of a busy administrative environment. What you'll need to succeed To be successful, you should bring: • Previous experience in an administrative or reception‑based role, • Strong communication and customer‑service skills, • Excellent organisational abilities and attention to detail, • Confidence in using databases, Microsoft Office, and general digital systems, • A proactive and flexible approach to managing workload, • The ability to follow processes accurately and work as part of a team, • A commitment to providing a positive and professional serviceWhat you'll get in return, • Based in Belfast, • £12.72 per hour, • Temporary 4761799

Litigation Legal Secretary East Belfast, £Neg Overview A prestigious, well-established law firm in East Belfast is seeking an experienced Litigation Legal Secretary to join their busy team. This is an excellent opportunity for a proactive and highly organised individual who thrives in a fast-paced legal environment and enjoys providing top-tier administrative support to solicitors. Key Responsibilities Provide comprehensive secretarial and administrative support to the litigation team. Prepare, proofread, and format legal documents, correspondence, and court bundles. Manage diaries, appointments, and deadlines, ensuring all critical dates are met. Liaise with clients, courts, and external parties in a professional manner. Assist with case management and maintain accurate records and files. Ensure compliance with firm procedures, policies, and regulatory requirements. Essential Skills and Experience Proven experience as a legal secretary, preferably within a litigation setting. Strong knowledge of legal terminology, procedures, and documentation. Excellent organisational skills with a keen eye for detail. Ability to prioritise workload and work effectively under pressure. Exceptional written and verbal communication skills. Proficiency in Microsoft Office Suite and legal case management systems. Whats on Offer Competitive salary with benefits. Friendly and professional working environment in a well-respected law firm. Opportunity to work with a supportive team of experienced solicitors. Career development and training opportunities within a growing practice. Convenient location in East Belfast with modern office facilities. At Pathway, we treat all applications with the highest level of confidentiality and professionalism. In line with GDPR regulations, your personal information will only be used for recruitment purposes, stored securely and never shared without your consent. You can request to have your data removed at any time Skills: litigation secretary personal injury legal secretary personal assistant

Role : Accounts Assistant Location: Belfast Hours: Full Time | 8AM 4:30PM | Monday - Friday Pay: £28-29k An excellent opportunity has arisen for a AccountsAssistant to join one of our longstanding clients specialising in the construction industry. Benefits: 30 days annual leave Causal dress Pension Referral programme The Role: Your role will be to support and assist the finance team with daily and monthly duties. Responsibilities: Purchase Ledgers Monthly reconciliations Processing sub-contractor invoices Assisting with month-end payments General Administrative duties The Requirements: 2 years finance experience Experience using SAGE Ability to be proactive and handle a fast-paced environment Strong IT skills including excel Desirable: Construction/Facilities Maintenance experience If this position is interesting to you, and you have experience, or think you can fill the role of AccountsAssistant hit apply now or contact the Reactive Recruitment office and ask for Josh McMeekin Skills: Sage 50 Book-keeping Sage Accounts Bank Reconciliation Cashbook Sales Ledger Sales Ledger Management

Company: Mercer Description: We are seeking a talented individual to join our team at Marsh. This role will be based in the Belfast office. This is a hybrid role that has a requirement of working at least three days a week in the office. The role: Legal Administrative Assistant Building on the continued success of our Commercial Legal Team in Belfast, we are growing and inviting applications for a Legal Administrative Assistant to join our well- regarded and high-performing legal team. This position will be based in our Belfast office and will provide support to both the London and Belfast Legal teams. The role follows a hybrid working model, requiring three days per week in the Belfast office. In this position, you will deliver vital administrative support, with a primary responsibility for managing the UK Legal mailbox. Additionally, you will occasionally assist colleagues with a range of administrative duties. We will rely on you to: Manage and oversee all aspects of the UK Legal Inbox. Review incoming emails and other documents as directed, promptly distributing them to the appropriate recipients within the UK Legal team. Escalate matters in line with internal processes when required. Maintain correspondence and data files to ensure accurate and reliable recordkeeping. Prepare reports and documents that highlight metrics and trends derived from legal inbox data, using PowerPoint, Excel, and Word. Always maintain strict confidentiality, particularly when handling sensitive information. Occasionally assist the broader Legal team with internal projects and initiatives. What you need to have: Excellent organisational skills and attention to detail with the ability to manage multiple tasks simultaneously. Strong written and verbal communication skills. Proficient in Microsoft Office applications, particularly Outlook for email management, as well as PowerPoint and Excel for presentation support. Collaborative and team-oriented approach. Self-driven and proactive, with the ability to work independently and take initiative. Minimum of one year of experience providing administrative support in a professional environment. What makes you stand out: Minimum of two years of experience providing administrative support in a fast-paced, professional environment, preferably within the legal sector. The ability to remain calm and organised under pressure and effectively able to manage stakeholders at all levels. Experience in the legal sector with an understanding of commercial matters in particular. High proficiency in using Microsoft products, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, to efficiently perform daily tasks and support team collaboration. Why join our team We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. #Hybrid Marsh McLennan (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman . With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit , or follow on LinkedIn and X. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at . Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one anchor day per week on which their full team will be together in person.

Role: Conveyancing Assistant / Secretary Location: Belfast Hours: Part Time | Tuesday Thursday | 9am-5pm Pay: £23,000 - £25,000 pro rata (depending on experience) Reactive Recruitment are currently working with a highly regarded Belfast law firm who are looking to recruit a Conveyancing Assistant / Secretary to join their property team. The Requirements: Strong audio typing skills Previous experience in conveyancing Experience using a legal case management system (LEAP advantageous) The Role: You will provide comprehensive secretarial and administrative support to the conveyancing team, ensuring transactions progress smoothing from instruction to completion Responsibilities: Audio typing and amending documents such as contracts and leases Preparing and transferring deeds, correspondence, and completion statements Submitting title documents and Land Registry applications Ordering and monitoring standard conveyancing searches Acting as a key point of contact for clients, solicitors, estate agents, and mortgage lenders Providing general administrative and secretarial support including telephone and email correspondence, diary management, and file maintenance If this position is interesting to you, you have the experience and would like to discuss this opportunity in confidence HIT APPLY NOW or call the Reactive Recruitment office and ask for Josh McMeekin. Skills: Residential Conveyancing Assistance Fee Earner Conveyancing Property law Secretarial Assistance Civil Litigation Family law

We are hiring for our client, a highly respected Belfast City Centre law firm, who are seeking a Legal Secretary to support a Partner within their busy team. While experience in litigation, personal injury, or claimant work is ideal, the firm is open to strong secretarial or legal administrative backgrounds. This is a fantastic opportunity to join a supportive firm with one of the best benefits packages in the sector. Please note this role is interviewing before Christmas so you must be flexible to attend an in person interview. Top 3 Things to Know About this Job: Hybrid: 2 days in office, 3 days WFH Excellent package - £29k salary, private health insurance, wellbeing days, enhanced maternity leave 5-minute walk from Grand Central Station The Role - Legal Secretary * Provide administrative and secretarial support to one Partner, managing workload and deadlines * Prepare, draft, and format legal correspondence, pleadings, schedules, and documentation * Manage diaries, meetings, and court dates efficiently * Organise files, maintain accurate case management records, and ensure documentation is up to date * Handle client communication via telephone and email, delivering excellent client care * Liaise with counsel, courts, insurers, medical agencies, and third parties * Support billing processes, time recording, and file closure procedures * Assist with litigation tasks including preparing bundles, letters of claim, discovery lists, and statements * Provide general administrative support across the team as required The Person - What We're Looking For * Experience as a Legal Secretary, ideally in litigation, personal injury, or claimant work * Strong audio typing and document production skills * Excellent organisational skills and ability to manage competing deadlines * High level of accuracy, professionalism, and discretion * Confident communicator with strong client service focus * IT proficient, ideally familiar with legal case management systems * A team player with a positive and proactive approach The Reward - What's in it for You? * £29,000 salary * Hybrid working: 2 days in office, 3 days WFH * 25 days annual leave + stats, plus wellbeing days and emergency leave * Private health insurance, enhanced pension, and enhanced maternity leave * 5-minute walk from train station and excellent local transport links * Opportunity to support a Partner in a respected legal team with room to grow Next Steps - Why Hunter Savage Hunter Savage is a specialist recruitment consultancy supporting legal professionals across Northern Ireland. For more information or to apply for this Legal Secretary role, contact Nuala McClinton today for a confidential conversation. Skills: legal secretary legal administrator legal executive legal assistant

We are hiring for a high-end law firm in Belfast City Centre that is seeking an experienced Legal Secretary to support their Managing Partner. This is a fantastic opportunity to work in a prestigious firm who value professionalism, quality service, and personal development. Top 3 Things to Know About this Job: Support a Managing Partner in a leading law firm with a focus on conveyancing Competitive salary depending on experience Hybrid working, 3 days in office 2 days at home The Role: Provide secretarial and administrative support to the Managing Partner and fee earners in the Conveyancing department Prepare, draft, and proofread legal documents such as contracts, conveyancing forms, completion statements, and correspondence Manage diary appointments and organise client meetings, including booking rooms and liaising with clients Communicate directly with clients, estate agents, lenders, and third parties Assist with file management, ensuring all documents are correctly filed and up to date Handle telephone calls, manage client inquiries, and maintain accurate records Prepare documents for property transactions, including contracts and completion packs Assist in post-completion work such as registrations and dealing with paperwork Manage billing and timesheets, ensuring accurate records of work completed Assist with general administrative tasks such as photocopying, scanning, and document formatting The Person - What We're Looking For Previous experience as a Legal Secretary in conveyancing or property law Strong typing, audio/digital dictation, and document production skills Excellent organisational skills and ability to manage a busy workload Ability to maintain a high level of confidentiality and professionalism Proficient in Microsoft Office and legal case management systems Strong communication skills, both written and verbal, with the ability to liaise with clients and third parties professionally Attention to detail and the ability to prioritise tasks in a busy environment The Reward - What's in it for You? Permanent, full-time role in a prestigious law firm Competitive salary + bonus + hybrid working Join a high-end legal firm known for its quality service and client care Opportunities for career development and professional growth within the firm Central Belfast location with easy access to public transport and local amenities Next Steps - Why Hunter Savage Hunter Savage partners with leading law firms across Northern Ireland to recruit the best talent for legal secretarial and support roles. For more information or to apply for this Legal Secretary role, contact Nuala McClinton for a confidential discussion. Skills: legal secretary legal PA personal assistant paralegal conveyancing

Finance Officer Threshold - Skainos Centre Belfast Job Details Job Title: Finance Officer Reports To: Assistant Accountant Salary: £28,000 - £32,000 Location: Skainos Centre Belfast (Hybrid - 3 days office, 2 days WFH) Hours: 37.5 hours per week About Threshold Threshold is a local regional charity committed to enabling individuals with disability or recovering from mental illness to live full, independent lives within the community. Benefits Package Pension Scheme 6% employer contribution 4% employee contribution Westfield Health (Level 2) Private Health Care provided by Threshold Access to 24/7 GP services Medical diagnostics, medical treatment and physiotherapy Available to permanent and fixed-term employees Option to add family member or friend at additional cost Annual Leave 33 days per year, rising annually to 38 days Inclusive of 12 customary holidays (normally bank holidays) Purpose of the Role This is a critical role within the finance and central team of the organisation. The role includes a range of administration and financial tasks to ensure that all income and expenditure is captured on our accounting system and reconciled. You will assist the Assistant Accountant, Head of Finance and Director of Finance in the requirements for the finance team and be responsible for training and supporting Finance Assistants in their duties. You will also support our services teams with ordering supplies and handling general queries. Key Duties and Responsibilities Accounts Payable Duties Posting of purchase ledger invoices/credits including matching with purchase orders and following approval steps Preparing and processing supplier payments Sending supplier statements Query resolution, identify and resolve discrepancies Supplier account reconciliations Accounts Receivable Duties Managing the invoicing process, from creation to distribution Ensuring accurate and timely invoicing, reflecting services provided Sending reminders for overdue payments and communicating with customers regarding outstanding balances Follow ups with Trusts on a weekly basis Efficiently monitoring and collecting and reconciling customer payments Regularly reviewing accounts to identify and address late or missing payments Sending customer statements Finance Duties Support with Month-end and Year-end close processes including posting journal and control accounts reconciliation Managing and reconciling direct debits on customer accounts Posting the returns from our services cash card expenditure Checking, posting and processing staff expenses Maintaining accurate and up-to-date financial files and records using spreadsheets and accounting software Handling both internal and external finance queries including providing financial information to relevant stakeholders Providing cover for the Finance and Payroll Officer Contribute to both the internal and external audit process Supporting the Assistant Accountant/Head of Finance and Director of Finance with production of relevant reports when required General Administrative Duties Acting as the Central office's front of house Dealing with incoming calls and queries Ordering supplies for offices and services Dealing with incoming post General Responsibilities Actively promote the organisational mission, values, aim and objectives, ensuring all Policies and Procedures, including the Code of Conduct and Practice are adhered to at all times Be a cultural carrier for Threshold Adhere and comply with all Threshold's Health and Safety Policies and Procedures including reporting and recording of all relevant incidents, contributing to the overall physical cleanliness and general condition of the office Report and record any matters, for example defects and/or accidents in relation to any issues in respect of Health & Safety immediately, for the attention of the designated person Act as a Deputy Fire Warden and/or First Aid Person if designated Actively promote a working environment where equality of opportunity, anti-discriminatory practice, individual rights and choice are promoted in accordance with Threshold's established Principles, Policies and Procedures The above summary of the main roles and responsibilities is not intended to be exhaustive. This role may develop in accordance with Threshold's Strategic Corporate Plan. However, you will from time to time be required to undertake other duties that are appropriate to your role and nature of your post. Person Specification Essential Criteria Qualifications & Experience: Demonstrable experience in a similar role within a medium to large sized organisation including: Processing Purchase and Sales Ledger invoices Preparing and posting journals Reconciliation of control accounts Working on computerised accounting system Intermediate level of competence using Microsoft suite with strong knowledge and abilities using Excel Ability to manage multiple tasks and meet deadlines GCSE's Maths and English Grade C or above (or equivalent) Competencies: Ability to demonstrate alignment with Threshold's core values: Communication and interpersonal skills (Empathy) Motivation and drive for excellence (Passion) Innovation and Creativity Integrity and Honesty Collaboration and Team work Desirable Criteria IATI/AAT qualification Experience in Payroll Experience with Xero Equal Opportunities Statement Threshold is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on any of the protected characteristics. Our hiring decisions are based solely on qualifications, merit, and business needs. We encourage all qualified candidates to apply and join us in creating a welcoming environment for everyone. Application Process Shortlisting: Threshold will undertake a shortlisting exercise based solely upon the written information contained within your application form, to satisfactorily demonstrate how and to what extent you meet the above specified criteria. The shortlisting panel will not make assumptions as to your circumstances, qualifications and experience. Threshold reserves the right to supplement these shortlisting criteria using additional essential and/or desirable criteria from the personnel specification at subsequent stages of the shortlisting process. Canvassing: Please note that any form of canvassing, either oral or written, directly or indirectly, in connection with this appointment shall disqualify a candidate from the recruitment and selection process. Background Checks: Please note that this is a regulated post and will be subject to a satisfactory Basic/Enhanced Access NI Check. To apply for this position, please submit your application demonstrating how you meet the essential and desirable criteria outlined above. Interviews beginning 23rd of February 2026 Skills: Finance Finance Officer Accounts Receivable

Legal Support Assistant Belfast / Hybrid Overview A large national law firm is seeking a highly organised and proactive Legal Support Assistant to join their Legal Support team. This is a client-facing role requiring exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment. Key Responsibilities Client Relationship Management Manage document production, ensuring accuracy and proper formatting before submission to lawyers. Handle client calls and messages professionally. Maintain the client interaction database with prospects, clients, and business development activities. Stay up to date with client-specific protocols and provide guidance or training as required. Administrative Support Open and close files, maintain records, and produce engagement letters in compliance with firm standards. Monitor key dates and ensure compliance procedures are current. Support fee earners with business development activities, including pitches and presentations. Manage diaries, travel arrangements, meeting agendas, and prepare supporting documents. Produce and maintain Excel spreadsheets and internal newsletters. Act as first point of contact for the team, ensuring exceptional client service. Communication Serve as a key liaison for fee earners and clients, ensuring timely and accurate communication. Monitor emails and post, prioritising and drafting responses where appropriate. Provide support across departments and participate in the telephone rota. Take meeting minutes and follow up on actions. Financial Administration Assist with billing, time allocation, and disbursements. Process expenses and manage matter-related financial tasks, including APRs, BACs, and TTs. Processing & Compliance Manage priorities and workloads to meet deadlines. Maintain client and matter data, create data rooms, and handle online applications (Companies House, Land Registry, etc.). Ensure compliance with firm-wide policies and procedures. Customer Service Arrange and attend team meetings, liaising with fee earners and managers. Provide regular progress updates and offer assistance proactively. Essential Skills & Experience Advanced knowledge of document and case management systems. Strong communication and client service skills. Proven experience managing client-facing tasks and priorities. Highly organised, methodical, and detail-oriented. Ability to work independently and as part of a team. Positive, adaptable, and discreet approach. Technical Skills (desirable) Previous experience in a legal or professional services environment. Advanced proficiency in Microsoft Office. Ability to manage multiple priorities and produce high-quality documents and communications. Whats on Offer Hybrid working arrangements to support flexibility. Career progression and development through structured learning programs, secondments, and internal mobility across global offices. Inclusive, supportive culture with a focus on community, diversity, equity & inclusion, and purpose-driven work. Perks including life assurance from day one, season ticket loans, lifestyle discounts, a dedicated annual Wellbeing Day, 24/7 Employee Assistance Programme, and more. At Pathway, we treat all applications with the highest level of confidentiality and professionalism. In line with GDPR regulations, your personal information will only be used for recruitment purposes, stored securely and never shared without your consent. You can request to have your data removed at any time Skills: legal secretary personal assistant

Your new company You will be joining a growing not-for-profit organisation based in Belfast City Centre that delivers supportive, community-focused services aimed at creating positive outcomes for individuals facing significant life challenges. The organisation operates several social-impact enterprises and is dedicated to providing training, development and structured employment opportunities for people preparing to rebuild their lives. They are committed to fostering an inclusive culture where staff play a key role in strengthening operational effectiveness and organisational development.Your new role As the Finance & HR Officer, you will provide essential financial administration and HR support across the organisation's core services and social-enterprise operations. You will manage purchase and sales ledgers, maintain accurate bookkeeping using QuickBooks (or similar packages), prepare payroll information, liaise with external accounting partners, and produce regular financial reports to support strategic decision- will oversee key HR administration processes, including onboarding, maintaining employee records on a cloud-based HR system, managing attendance and leave, and supporting governance-related compliance. The role also involves managing contracts for outsourced services and supporting colleagues across the organisation through effective administrative processes.What you'll need to succeed Finance-related training or equivalent professional qualification Experience in bookkeeping, financial administration and accounting software (e.g., Sage, Xero or QuickBooks) Strong understanding of HMRC requirements, payroll processes and budget management Proven experience providing administrative support in a fast-paced setting Excellent Microsoft Office skills, particularly Excel Ability to prioritise workload, maintain accurate records, and work independently to improve systems Strong communication skills, a problem-solving mindset and a professional, adaptable approach Desirable: experience in charity finance, donor/funder reporting, HR administration or supporting audit processes.What you'll get in return Competitive salary of £28,000 pro rata Permanent position with 25 hours per week Belfast City Centre location with flexible / hybrid working options Opportunity to work within a mission-driven organisation making a meaningful social impact Supportive team environment with opportunities to contribute to organisational improvement Varied and rewarding role with scope to develop your finance and HR skill set What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: Finance Officer Accounts Assistant Accounts Payable Accounts Receivable Benefits: £28 000

Accounts Assistant / Accounts Technician Belfast (Office Based) Location: Belfast- BT5 Hours: Monday Friday, 9:00am 5:30pm (1 hour lunch) Benefits: 34 days annual leave (including statutory days) Private healthcare Pension 5% employee / 3% employer contribution We are delighted to be recruiting for an Accounts Assistant / Accounts Technician to join a busy and supportive Finance team based in Belfast. This is an excellent opportunity for an experienced finance professional who enjoys working in a fast-paced environment and contributing to accurate financial reporting. The Role The successful candidate will support the Finance team with day-to-day financial operations, ensuring accurate financial records and assisting with monthly reporting processes. Key Responsibilities Perform regular bank reconciliations Maintain customer and supplier ledgers Assist with the preparation of monthly management accounts, including P&L analysis and balance sheet reconciliations Prepare VAT returns for review Maintain fixed asset registers Support daily finance activities across UK and Irish entities Provide general finance and administrative support as required The Person Previous experience in accounts preparation with strong attention to detail Solid understanding of bookkeeping principles Strong Excel skills and experience using accounting systems (Sage experience desirable) Relevant qualification advantageous (Part-Qualified / QBE / IATI), though practical experience is key Skills: accounts assistant Technician Sage

Bookkeeper Belfast (South) Office based £Neg We are seeking a reliable and detail-oriented Bookkeeper / Finance Administrator to support the day-to-day operation of the finance function within a growing, multi-entity group. The role will focus on reconciliations, ledger accuracy, and supporting month-end routines. The position will work closely with the Accounts Payable function and provide ad-hoc support to the Finance Manager and Group Financial Controller. Key Responsibilities Perform regular bank and credit card reconciliations, ensuring accuracy and timely resolution of reconciling items Prepare and maintain balance sheet reconciliations for assigned accounts Prepare routine accruals and prepayments, including supporting schedules, under guidance from senior finance team members Support the Accounts Payable function as required, including invoice processing, statement reconciliations, and query resolution Assist with month-end routines, including preparation of schedules, journals, and supporting documentation Post routine journals in line with agreed procedures Maintain accurate records and supporting documentation in line with internal controls Support finance team members with ad-hoc administrative and analytical tasks as required Assist with maintaining data integrity across finance systems Support audit and year-end processes through preparation of supporting schedules and information Skills & Experience Previous experience in a bookkeeping, finance administrator, or accounts assistant role Strong Excel skills (essential), including formulas and basic data analysis Experience working in a multi-entity environment (desirable) Familiarity with accounting software (Xero experience desirable but not essential) High attention to detail with a methodical and organised approach Ability to work to deadlines and manage routine finance tasks Personal Attributes Reliable, conscientious, and well-organised Comfortable working as part of a finance team and supporting senior colleagues Willing to learn and develop within a structured finance environment This is an excellent business who are growing and extremely successful. Their office environment is suburb as well as the team environment. To find out more please get in touch in complete confidence.

Salary Description: 25796 Location: Belfast Type: Temporary Category: Administrative & Secretarial Ref: JSSP/02/26 JOB SUMMARY: This is an excellent opportunity to put classroom learning into practice and undertake meaningful work that directly impacts the lives of our citizens. As a Joint Secretariat Programme Assistant student, you will take an active part in the assessment of applicants and the maintenance and implementation requirements of projects selected or to take part in the PEACEPLUS Programme. KEY FUNCTIONS: Project Management Project and Programme Reporting Administrative Support. KEY RESPONSIBILITIES: Assist in the implementation of project and programme delivery Assist in the administration and assessment of project applications Use the SEUPB digital platforms to extract, report and upload information. Assist in the development and delivery of internal, external and online events. Collation, monitoring and delivery of status reporting for internal and external teams Assist in the delivery of secretariat functions (preparation and dissemination of papers, meeting coordination, email correspondence, note taking, preparing proposals, letters, presentations, document formatting, proofreading, and editing). General office administration Maintain and coordinate team risk and reporting logs, monthly JS reporting pack Assist in the coordination, delivery and response to internal and external information requests To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

Senior HR Administrator Location: Belfast Job Type: Full-time, Permanent We are seeking a Senior HR Administrator to support the delivery of a comprehensive and professional HR service across a large, multi-site workforce. This role is ideal for someone who thrives in a fast-paced environment and is skilled in handling a wide range of HR issues. Day-to-day of the role: Provide comprehensive HR support to business unit management teams on HR policies and procedures. Support Managers in dealing with employee relations issues including investigations, disciplinary actions, grievances, capability assessments, flexible working requests, attendance management, and health and well-being issues. Manage the full end-to-end recruitment process for various positions to attract the best talent. Ensure contracts and right to work checks are completed in accordance with company policies and procedures. Manage long-term sickness cases across divisions. Assist with HR administrative support as required. Perform other duties relevant and related to the position. Required Skills & Qualifications: Level 5 Associate CIPD or working towards it. Genuine interest in and ability to handle a wide range of day-to-day HR issues at all levels of the organisation. Strong knowledge of employment legislation and ability to provide sound advice and guidance to Managers. Experience in using Microsoft Office tools (Word, Excel, PowerPoint). Third level education, preferably in business or HR. Desirable: Relevant HR experience in retail and/or hospitality, and experience managing staff. Personal Attributes: High level of honesty and integrity, with a strong sense of confidentiality. Excellent interpersonal and communication skills with great attention to detail. Strong time management and organisational skills, able to operate under pressure. Ability to build strong, positive working relationships across all departments. Problem-solving skills and initiative to deliver solutions. Other Information: The role is office-based with standard Monday to Friday office hours, but may require additional hours as needed by the business. A full driving licence is required as there will be a need to attend meetings across company premises in Northern Ireland. Benefits: Competitive salary and benefits package Opportunities for professional development and growth within the company To apply for this Senior HR Administrator position, please reach out to me at your earliest convenience for additional details. Skills: HR Assistant Senior HR Administrator CIPD Level 3 HR Administrator

PHARMACEUTICAL SOCIETYOF NORTHERN IRELAND JOB DESCRIPTION JOB TITLE: Business Support Facilitator (initially for a 6month period) Hours of Work - Part-time 22.5hr pw GRADE & SALARY: £25,500 FTE REPORTS TO: Business Support Manager BASE: Pharmaceutical Society of Northern Ireland, 73 University Street, Belfast. (Office based role) ABOUT US: The Pharmaceutical Society of Northern Ireland is the professional regulator for pharmacists and pharmacy premises in Northern Ireland. Our mission is to support safe and high-quality services for patients by being a modern and responsive regulator. We are a friendly team of around 18 people, based in a beautiful historic building near Queens University and close to Botanic Park. We work closely with many organisations, such as Health and Social Care Trusts, Universities, other Regulators, Private Pharmacy Businesses and Groups, The Department of Health, and the Northern Ireland Centre for Pharmacy Learning and Development in Queens University in Belfast. HOURS OF WORK: Part-time 22.5hr pw, with flexibility around Committee meeting schedules (details to be discussed at interview. Role Overview We seek a highly organised and professional individual to provide secretariat and administrative support. The successful candidate will work within the Business Support Team as Secretary to the Scrutiny Committee and will assist with secretariat duties for Council and its Committees and will handle front-of-house reception tasks. The person appointed will report directly to the Business Support Manager. MAJOR DUTIES: Secretariat to the Scrutiny Committee Act as Secretary to the Scrutiny Committee: this will include liaising with the Registrar, Fitness to Practise Team, Committee Chair and Members to schedule dates for hearings; co-ordinating and circulating sensitive and confidential papers; attending hearings; taking minutes, if required; and, ensuring that the follow-up actions are progressed immediately. Provide secretariat support for Council and its Committees, as required. Provide secretariat support for SMT/CEO when required, to include: diary management; arranging meetings; and drafting/reviewing correspondence. Co-ordinate document management, filing and maintaining confidential records. Front of House Reception Duties Welcome and assist visitors in a professional and courteous manner. Answer and direct telephone calls, manage correspondence and handle general enquiries. Ensure the reception area is tidy and presents a positive image of the organisation. General Duties: Work alongside the Business Support Coordinator, Business Support Officer and the Business Support Manager in advancing project initiatives. Contribute to the continuous improvement of secretarial processes and systems. Undertake any other administrative or support tasks as reasonably directed to ensure the smooth running of the organisation. SKILLS AND QUALIFICATIONS: Proven experience in a secretarial, administrative, or executive assistant role, preferably within a Committee, senior management or governance environment. Excellent organisational and time management skills, with the ability to prioritise tasks effectively and work on own initiative. Strong written and verbal communication skills, with meticulous attention to detail. Accurate minute-taking skills and document preparation abilities. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to use with digital meeting platforms. Professional, approachable, and able to maintain discretion and confidentiality with sensitive information. Flexible and adaptable, with a positive approach to teamwork and problem-solving. REPORTING TO: The Business Support Facilitator reports directly to the Business Support Manager, who provides guidance, support, and oversight of all duties. CORPORATE VALUES AND EXPECTED BEHAVIOURS: Our organisation is committed to fostering a culture of integrity, respect, and professionalism. We expect all employees to demonstrate these values through their actions and interactions with colleagues, stakeholders, and the public. This includes maintaining high ethical standards, showing respect and consideration for others, taking responsibility for one's actions, and continually striving for excellence in all aspects of work. Application Process Interested candidates should submit aCV and covering letteroutlining their suitability for the role and relevant experience. Shortlisted applicants will be invited for interview and will be required to undertake a brief administrative assessment exercise. Benefits: Group Life Assurance

HR Recruitment Assistant - 12 Month Placement 2026 Responsible for working closely with the HR Team to support and deliver the best candidate and employee experience in a leading dairy cooperative. Our ideal candidate is passionate about making a difference, is an excellent communicator, is highly organized, and willing to go the extra mile to provide the best experience. Reports to: HR Business Partner Location: Based in Head Office, Belfast with flexibility to travel to any of our company locations KEY RESPONSIBILITIES RECRUITMENT Support the HR Team and hiring managers on the recruitment process. This will include, advertising roles, screening applications, arranging interviews and tracking candidates. Advertising positions on our company website, LinkedIn and other sites where appropriate. Working with hiring managers to coordinate interview schedules, room bookings, preparation and filing of interview information, and issuing regrets. Learn, develop and execute online candidate search campaigns using a variety of internet-based resources, including LinkedIn. Arranging temps for the business when required. Delivering constructive and on-time feedback to candidates. Making the candidate experience enjoyable and positive. Developing extensive relationships with key stakeholders to enable good communication and smooth implementation and improvement of processes. Delivery of company induction information to new starts and managers, and maintaining all induction with recruitment activities such as careers fairs, University visits andoutreach programmes. Tracking progress of the yearly recruitment plan, providing regular status updates, and supporting with the interview processes when required. ADMINISTRATION Support the HRBPs in sending Offer letters, Contracts, and new start documentation via Docusign. Administration of our HR System Success Factors, including adding new employees, updating internal job move information, removal of leavers, etc. Ensure all relevant data is captured in our HR systems, and our recruitment platform is kept up to date. Reference requests for all new starts. Support on ad-hoc data requests. Reviewing job descriptions and writing compelling job adverts for our company website. Manage out employee reward scheme Rewarding the Legendairy OTHER Support the HR team on any project related work when required. Supporting the HR team with delivering and coordinating Employee onboarding. ESSENTIAL CRITERIA The successful candidate should have a strong academic record and be working towards a relevant degree in Human Resources, Business Management, or related subject. Proactive and able to prioritise tasks and manage workload. Excellent attention to detail, and confident in communicating to all levels of stakeholders within the business. Excellent IT and administrative skills, including Microsoft office (e.g., Outlook, Excel, Word, PowerPoint). Maintain a positive working environment. Fluent in English, and knowledge of an additional European language is an advantage. This is a challenging role, and we are looking for energetic and enthusiastic applicants who are comfortable working both independently and within a team. Applicants must have a positive, pro-active and can-do attitude, and will be flexible to travel to any of our sites and should hold a clean current driving licence and have access to your own transport.

This role involves providing high-quality administrative support, managing accounts administration, and maintaining organized filing systems. Candidates should have at least 1 year's experience in administration, strong organizational skills, and proficiency in Microsoft Office. A well-established o

A vibrant team in Northern Ireland is seeking an Administration Assistant to ensure efficient office operations. Candidates should have proven administrative experience and be proficient in Microsoft Office.

Brook Street Recruitment is working on behalf of our legal client in Belfast city centre who are currently seeking a Personal Assistant (PA) to join their Belfast Commercial Tech team. The role of a PA provides an opportunity for involvement in multi-jurisdictional matters/projects working with an international client base. The company PA's provide essential administration support to Partners/Fee Earners working as part of a wider Corporate team to provide seamless delivery to our clients and to contribute to the success of the Firm. As a PA, your role will involve the following: Providing efficient administrative support service to Fee Earners, including the preparation of high-quality documents, proposals and presentations Fast accurate document production on Corporate matter On boarding all new clients whilst adhering to the Firms compliance procedures Extensive diary management, using Microsoft Outlook Booking conferences, travel and accommodation using travel management software Supporting Fee Earners with invoicing to include preparing invoices, issuing invoices, and following up outstanding invoices Assisting with other ad-hoc administrative and project requirements Proactive support across all other departments on a need's basis including occasional reception cover. Requirements They are looking for a team player who is keen to add value and who will actively engage with our culture and core values. Essential 2+ year's experience of working as a PA in a professional services/partnership environment. Current working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and digital dictation. Proactive, professional can-do attitude with exceptional attention to detail and pride in work. Desirable * Experience of using digital dictation systems such as Bighand. * Experience of using time recording and invoicing systems such as Expert. * Experience of matter inception and working with document management systems such as Intapp Open or iManage. * A competence in creating presentation material in line with our ALG Way communication style. Salary will depend on experience - please send CV to Colleen Farquharson via the link Brook Street NMR is acting as an Employment Agency in relation to this vacancy. TPBN1_UKTJ