119 Best academy Jobs in Austin, Texas (December 2025)

Office Manager

6 days ago

Austin

Job Description Founded in 1908, Flintco now employs more than 750 people in 10 cities serving clients in healthcare, renewable energy, education, hospitality, sports and industrial. Flintco also self-performs concrete, steel erection and excavation. Nothing matters more to us than the quality and growth of our people. Our teams are smart, humble and disciplined. Flintco is recognized for its commitment to safety and quality, using Lean principles as a guide to continuous improvement. The five guiding principles of our Ethos are: Safety, Integrity, Quality, Accountability and Honesty. We live it every day. Job Summary Responsible for coordinating and providing administrative support to the Area Manager while also providing diversified administrative, and human resource support services to an assigned area office location. The Office Manager will also ensure that all company programs are carried out in accordance with company’s policies and procedures and within guidelines of state and federal laws. The Office Manager is responsible for providing diversified administrative, and human resource support services, using personal computer and computer network, other office equipment, internal accounting systems, etc. The Office Manager will serve as facilities manager in the maintenance of his or her area office building. The Office Manager may supervise administrative and clerical staff and will provide technical and administrative support to all company staff members. The Office Manager will also ensure that all company programs are carried out in accordance with company’s policies and procedures and within guidelines of state and federal laws. Essential Duties and Responsibilities All duties and responsibilities include the following, however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties., • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department and their attendees as required., • Opens, sorts and distributes mail for all department staff. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information., • Manages office expenses, travel expenses, professional memberships, vendor billings, and invoicing with company card and trains employees on the process., • Works independently and within a team on special nonrecurring and ongoing projects with all departments., • Assist with hiring staff via Enboarder platform, coordinate ongoing onboarding after initial orientation session. Supervise adequate and competent office and administrative staff as required for present needs and future growth using formal training platforms such as Arrowhead Academy and on-the-job training techniques., • Research and maintain all company postings for home office and jobsites including federal and state labor law compliance posters/statements., • Assist in onboarding of employees including relocation support, new hire orientation, answer general questions about company employee benefits, order equipment (computers, cell phones, business cards, company vehicles, etc.), • Train new staff on office policies and procedures, schedule/inquire appropriate training., • Oversee/order maintenance of office supplies., • Consult, support, and collaborate with regional president, vice president, operations manager, directors, project managers, project superintendents, project engineers, estimators, safety and administrative staff., • Plan and coordinate company sponsored events including employee gatherings, meetings, service award banquets, community involvement activities, etc., • Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record. Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues., • Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties., • May be required to perform project control duties on a project specific basis. Performs other duties as assigned by the supervisor. Management Responsibilities May manage direct reports. Knowledge/Skills/Ability Ability to initiate or adapt to new company policies and programs. Ability to perform accounting and clerical work. Ability to work within precise standards of detail and accuracy. Ability to select appropriate forms and administrative tools to perform essential functions. Ability to read and comprehend specifications, legal, and contract documents. Proficiency with computer, software (MS Office Suite, accounting programs, etc.) and office machines. Excellent communication and interpersonal skills. Knowledge of current state and federal labor laws and regulations. Education 4 year accounting or business related degree or an equivalent combination of education and experience. Experience 5 years accounting and/or administrative experience or an equivalent combination of education and experience. Human resources experience preferred. Must have experience handling sensitive and/or personal information with a high degree of confidentiality and professionalism. Certificates, Licenses, Registrations None Physical Requirements • Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear., • The employee is occasionally required to sit and smell., • The employee must occasionally lift and/or move up to 50 pounds., • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus., • Occasionally, especially when managing multiple projects or closing phases of projects, mental stress can be taxing., • May be required to work long hours for extended periods of time. Special Job Dimensions The office provides a safe and healthy work environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings, and is smoke-free and drug-free. • NOTE – Where allowed, employees who work in positions classified as “safety-sensitive” can be disciplined if they test positive for marijuana or its metabolites, even if they have a valid state medical marijuana license. In addition, Flintco may also refuse to hire applicants for safety-sensitive jobs who test positive for marijuana as part of a pre-employment drug test, even if those applicants can produce a valid medical marijuana patient license.

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