Trabajos admin office en Merrick, New YorkCrear alertas

Job Description We're Hiring: Secretary with QuickBooks Experience! Are you organized, professional, and tech-savvy? We’re looking for a reliable Secretary/Administrative Assistant who can keep our office running smoothly—and knows their way around QuickBooks. Position: Secretary / Admin Assistant Location: [Hempstead NY] Job Type: Full-time Key Responsibilities: ✔️ Answer and direct phone calls, emails, and scheduling ✔️ Manage office tasks including filing, data entry, and correspondence ✔️ Use QuickBooks for basic accounting tasks: invoicing, expense tracking, etc. ✔️ Support management with admin duties and communications Requirements: ✅ Prior experience as a secretary or administrative assistant ✅ Proficiency in QuickBooks ✅ Strong organizational and communication skills ✅ Comfortable with Microsoft Office or Google Workspace ✅ Bilingual-Spanish What We Offer: ✨ Friendly and professional work environment

Job Description We're Hiring: Secretary with QuickBooks Experience! Are you organized, professional, and tech-savvy? We’re looking for a reliable Secretary/Administrative Assistant who can keep our office running smoothly—and knows their way around QuickBooks. Position: Secretary / Admin Assistant Location: [Hempstead NY] Job Type: Full-time Key Responsibilities: ✔️ Answer and direct phone calls, emails, and scheduling ✔️ Manage office tasks including filing, data entry, and correspondence ✔️ Use QuickBooks for basic accounting tasks: invoicing, expense tracking, etc. ✔️ Support management with admin duties and communications Requirements: ✅ Prior experience as a secretary or administrative assistant ✅ Proficiency in QuickBooks ✅ Strong organizational and communication skills ✅ Comfortable with Microsoft Office or Google Workspace ✅ Bilingual -Spanish What We Offer: ✨ Friendly and professional work environment

Job Description Receptionist / Administrative Assistant • Location: Garden City, NY, • Schedule: Full-Time | Monday–Friday | Onsite A well-established Real Estate firm is seeking a dependable and detail-oriented Receptionist / Administrative Assistant to support daily office operations in its Garden City location. This individual will be the first point of contact for guests and callers, while also providing essential administrative support across departments. The role reports directly to senior leadership within HR and IT. Key Responsibilities • Welcome and assist visitors; manage front desk operations, • Answer and direct incoming phone calls, • Maintain conference room calendars; assist with IT setup (with external consultant support as needed), • Coordinate and manage calendars for executive leadership, including scheduling meetings and sending reminders, • Handle incoming and outgoing mail and packages; manage postage meter and UPS account, • Prepare and distribute correspondence using Microsoft Office (Outlook, Word, Excel, PowerPoint), • Track and restock office supplies, kitchen items, and conference room essentials, • Assist with use and basic troubleshooting of office equipment, • Coordinate local errands, such as mail runs and executive lunch orders, • Submit commercial tenant work orders through building management software, • Support special projects, including light research and mailings, • At least 2 years of experience in an office or administrative role, • Familiarity with office equipment (printers, copiers, postage machines, conference equipment), • Proficiency in Microsoft Office Suite (Outlook, Word, Excel); familiarity with PowerPoint and Visio is a plus, • Excellent written and verbal communication skills, • High attention to detail and organizational skills, • Strong ability to prioritize tasks and manage time efficiently, • Discretion, professionalism, and a team-oriented attitude

Job Description Schivo Medical manufactures a diverse range of essential medical technology solutions. Collaborating with us, you will be manufacturing or supporting the manufacture of a vast array of different products including robotic surgery instruments, neurosurgical tools, and cardiovascular closure devices that treat chronic disease in new ways so people can live better and longer. As an employee of Schivo Medical, you will tackle a wide array of problems, including some of the world’s greatest medical challenges. You will be part of a company committed to helping you build a fulfilling and a rewarding career. Warehouse/ Administrative Assistant Job Summary: The warehouse admin will help with the data entry and administrative assistant work assigned by the warehouse supervisor. Warehouse/Administrative Assistant Essential Duties and Responsibilities: • Daily purchase order receipts, • Daily scanning and filing pack list and certificate., • Contact Vendors for pack list discrepancy or missing documentation., • Receipt product into inventory, • Issue Raw Material to a job in SAP, • Help to manage inventory in SAP., • Providing tracking numbers to customers, • keep good records and keep track incoming and outgoing stock to ensure inventory levels., • Maintain clear records on all inventory and stock., • Organizing the warehouse space., • BS Degree in Logistics/supply chain, • Completion of High School diploma or GED, • certification in logistics/supply chain, • Proficient in Microsoft Office Excel-Pivot Tables, • Attention to details., • 401(k), • 401(k)match, • Dental insurance, • Vision Insurance, • Health insurance, • Life Insurance, • EAP Program, • Generous paid time off

Job DescriptionConstruction Admin Assistant Job Description We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks. Responsibilities • Enter data from facility management into QuickBooks., • Generate, customize, oversee, and monitor invoices using QuickBooks., • Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms., • Maintain multiple hard copy files and ensure proper statuses are being used., • Perform filing tasks throughout the day., • Follow up on multiple tasks and ensure deadlines are met., • Arrange and manage electronic files., • Address and respond promptly to inquiries from various clients., • Communicate effectively in a team environment., • At least 1 year of office experience, preferably with a construction company., • Detail-oriented and able to manage multiple tasks., • Strong communication skills and ability to work in a team., • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook., • Experience in an administrative role, preferably in the construction industry., • QuickBooks experience is a plus, though not required., • Background in customer service. The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New Hyde Park,NY. Application Deadline This position is anticipated to close on Oct 20, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description CPA Firm looking for an office manager/tax accountant to work out of Garden City office. Ideal candidate should be able to do tax & accounting work along with admin work. Very relaxed environment. Hours are 930-530 M-F. Company DescriptionCPA firm that provides accounting and tax services to Businesses and IndividualsCPA firm that provides accounting and tax services to Businesses and Individuals

Job Description Wholesale distributor of labeling and packaging products in western Nassau, LI is seeking an office admin to join a close-knit team. This person will primarily be responsible for sending purchase orders, confirming orders, and following up on shipping dates with our vendors. This is also a generalist role, which will require the person to provide support for customer service, invoicing and other office functions when the office is busy. Responsibilities: • Coordinate all contact with suppliers to make sure that merchandise is ordered and arriving as scheduled, • Place recurring orders with suppliers based on pre-established criteria, • Update product pricing in the system when required, • Assist with Accounts Receivables, Customer Service, Shipping and Sales when needed. For example:, • Speak with customers to help input sales orders, • Help answer phones, • Aid in sending out invoices and following up with customers, • MUST be highly detail oriented, • Must be bright, flexible, computer knowledgeable and familiar with Excel, • Able to multitask, troubleshoot, prioritize and problem solve, • Ideally, be familiar with Netsuite, or an equivalent type of ERP system (i.e. SAP, Acumatica, Katana, Sage, Odoo, etc…) Company DescriptionTexpak is a wholesale distributor of packaging and labeling supplies.Texpak is a wholesale distributor of packaging and labeling supplies.

Northwell Health - JobID: 22308118 [Medical Office Assistant] As an Admin Support Associate at Northwell Health, you'll: Compose confidential correspondence, reports, memoranda, and related documents; Schedule appointments and meetings and make necessary arrangements for meetings; Compile and analyz

Partner with RMs to ensure seamless client onboarding and provide admin support, manage client materials, inquiries, and completing KYC activities.Support the RM with KYC activities in both Deposit/Treasury and Loan/Credit activities.Coordinate with middle office in ops for deposits & treasury clien

Northwell Health - JobID: 22308118 [Medical Office Assistant] As an Admin Support Associate at Northwell Health, you'll: Compose confidential correspondence, reports, memoranda, and related documents; Schedule appointments and meetings and make necessary arrangements for meetings; Compile and analyz

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

JobID: REQ_560685 [Office Assistant / Receptionist] As an Admin Support Team Member at Macy's, you'll: Organize the Store Management Office, execute operational administrative functions, and oversee scheduling maintenance; Keep the vault and other cash functions balanced daily; Distribute reports fr

Office Assistant * Admin Assistant * Executive Assistant * Front Desk * Administrative Support * Receptionist * Microsoft Excel * Customer Service * Clerical Work * Cosmetics Industry * Inventory Tracking * Filing Documents * Shipping Clerk * Office Organization * Office Jobs Long Island * Hair Care

Previous experience in an office or admin setting.

Job DescriptionBenefits: • Competitive salary, • Free uniforms Responsibilities: We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best S.T.E.A.M activities provider on Long island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. This full-time position requires a reliable individual who is a team player and has strong communication skills, knowledge of all Microsoft applications, problem solving skills, and competency with standard office equipment. Must Be: • Friendly, assertive and able to work independently., • Self-motivated with exceptional time management skills., • Extremely organized, detailed oriented, and able to focus during hectic and busy times of year., • Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position., • Able to work well under pressure with attention to detail., • Comfortable rapidly gaining and applying knowledge, taking pride in impacting all aspects of the business., • Able to multitask and set priorities while staying focused., • Comfortable speaking and presenting in front of large and small groups of adults and children alike. Must Have: • Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company., • Strong interpersonal skills with the ability to effectively communicate both verbally and in writing., • Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus., • Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities., • Strong initiative with ability to seek out relevant information prior to making timely decisions., • Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role., • An articulate and professional demeanor., • Own transportation. Job Duties: • Answer and direct phone calls, respond to inquiries by text or email, promptly returning messages and emails, • While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all of the filing systems (physical and digital) within the office., • From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs. Supervise the day-to-day functions of the programming., • Maintain collaborative relationships with the schools administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication., • Maintain flow of paperwork/contracts throughout the office., • Confirm new jobs that are starting for the following week., • Maintain reports provide management with alerts when registration attendance is low., • Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc., • Maintain contact lists and confidentiality, • File, copy and perform other office work as needed., • Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance., • Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns., • Coordination Help organize critical school events, parent coordination, and special projects, • Moderate lifting of portable teaching bins may be required (about 30 pounds) Education and Experience Requirements: • College preferred but not required, • 2-3 yrs prior admin or customer service experience, • Teaching experience is a plus., • Work authorization for the US required. We Offer: • Hours: Monday to Friday-9am to 5pm, • 5 paid holidays a year. 3 paid personal/sick days and 5 vacation days per year., • A $55,000 salary.

Job DescriptionAbout Us: We are a wholesale company specializing in professional hair care and cosmetics. We’re seeking an extremely organized, detail oriented Office Assistant to support our team. This role is ideal for someone who takes pride in being neat, punctual, and efficient; someone who thrives in a structured environment and keeps everything in its proper place. Responsibilities: * Provide administrative support to executive staff * Answer and route phone calls with professionalism * Run local errands (pickups, drop-offs, supply runs) * Sort and distribute incoming mail; prepare outgoing mail/packages * Greet and assist clients and visitors * Maintain a clean, organized, and clutter-free office * Keep supplies fully stocked and re-ordered as needed * Put items back where they belong — no exceptions * File physical and digital documents in proper folders/systems * Organize shelves, drawers, documents, and equipment methodically * Use Microsoft Excel for inventory tracking and basic reports * Perform general clerical tasks and assist with projects as assigned Requirements: * Excellent attention to detail — nothing gets past you * Strong communication skills (written and verbal) * Highly organized and neat — a natural at keeping things in order * Previous admin/office experience preferred * Able to multitask and work independently in a fast-paced environment Bonus Points: • Punctual, dependable, and self-motivated, • Experience in the beauty industry, wholesale, or cosmetics distribution, • Bilingual (English/Spanish), • Excellent attention to detail, • Strong organizational skills and an obsession with cleanliness and order, • Office Assistant • Admin Assistant • Executive Assistant • Front Desk • Administrative Support • Receptionist • Microsoft Excel • Customer Service • Clerical Work • Cosmetics Industry • Inventory Tracking • Filing Documents • Shipping Clerk • Office Organization • Office Jobs Long Island • Hair Care Distribution • Beauty WholesalePerks:, • 401k after 1 year.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

We are hiring immediately for a full time BOOKKEEPER ADMIN position.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Pay: Ops Admin I: 0-1yr exp $17. Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer service. Software skills, including use of Microsoft Office software and web-

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer service. Software skills, including use of Microsoft Office software and web-based applications.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Manage filing and office organization. Manage supplies and office inventory to ensure regular supply of materials.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

To ensure success, sales support administrator should have related experience and demonstrable administrative expertise. Performing research toward identifying potential sales leads and pitches and other duties as assigned Requirements and Qualifications:: Sales Support Administrator Requirements: A

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Answering telephone calls and greeting visitors.Determine which requests need to be handled by supervisor or team member.Schedule meetings, appointments and maintain calendars.Arrange and prepare materials for staff and other meetings.Take notes and minutes in meetings.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer service. Software skills, including use of Microsoft Office software and web-based applications.

The Executive Administrative Assistant III provides highly responsible, diversified and confidential secretarial and administrative support to Senior Executives. Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work. Communicates and c

Provide administrative support to the Secretarial & Business Support department, including scheduling and correspondence. A successful Admin Assistant should have:. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Summary: We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO).

We are a small, friendly office environment and we are willing to train in regards to the industry but administrative experience is a must. Applicant must also have excellent phone manner but they also need to be quick and be able to multi-task a lot of administrative and office support responsibili

Imagine a career with a company that believes in organic growth.We believe in mentoring and training our team from the ground up.At NY Marketing Firm, we believe that a great student mentality, work ethic, integrity and passion are the key ingredients to success.We strive for extraordinary performan

You must have accounting/bookkeeping and administrative experience to apply. Must be able to think analytically while paying attention to details, be able to provide professional correspondences while attempting to collect debts owed, and proficiency in MS Office. Applicant will also have to perform

Must be able to think analytically while paying attention to details, be able to provide professional correspondences while attempting to collect debts owed, and proficiency in MS Office. Applicant will also have to perform administrative tasks such as answering phones and other various tasks. You m

The Office Administrator is instrumental in managing office logistics, coordinating various events, managing vendor relationships and upholding the highest standards of efficiency and professionalism. The Office Administrator is responsible for ensuring the seamless execution of daily operations whi

The Executive Administrative Assistant II provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Facilit

Job Duties: Answering Phones Registering Clients Scheduling Clients Selling a small amount of retail Minimal office cleaning (taking out trash, vacuum) Distributing memos.

Responsible for overall office management: keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner. Under the supervision and direction of

Ajilon - JobID: A9E705B8-32C9-40AE-BF96-FF891B11EC7B [Guest Service / Concierge] As a Front Desk Admin Associate at Ajilon, you'll: Welcome and assist visitors, clients, and employees with a friendly and professional demeanor; Answer phone calls and respond to emails, directing inquiries to the appr

Position Overview: The Front Office Manager is responsible for ensuring timely and accurate customer service, scheduling shifts, and supervising front desk personnel. The front office manager facilitates training and supports front desk staff, handling complaints and specific customer requests, mana

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Minimum of 1 year of administrative experience in a professional setting. Job Title: Temp Coordinator / Admin Assistant.

Responsible for overall office management: keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner. Under the supervision and direction of

The Administrative Assistant will play a key role in assisting with various daily support tasks, managing travel plans and schedules, coordinating administrative projects, and hiring administrative staff. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office softw

Responsible for performing a variety of general administrative and office operations support activities. Prepares routine correspondence, office forms and/or other business related documents. Handles incoming and outgoing mail and interoffice communications.

Ensures the highest level of customer service to patients, fellow employees, and referral sources through the coordination and administration of facility's "front office" activities. Assures provision of office functions such as patient scheduling, reception duties, medical record preparation, clini