Administrative support jobs in Bayonne, New Jersey - Page 4Create job alerts

Job Description The Opportunity The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative • Arrange all scheduling, including but not limited to, client meetings, business development meetings, assignment related meetings, internal meetings, video conferencing, etc., • Manage complex calendars and prioritize meetings/calls as needed., • Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and external parties. Compile documents for travel-related meetings., • Process expense reimbursements for consultants and external parties., • Compose, prepare, and edit confidential correspondence., • Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested., • Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments., • Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by your manager. Search Coordination • Serve as client liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistical matters., • Communicate directly, and on behalf of the consultant, on client and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members., • Take a proactive approach to assist with various client needs during a consultant’s absence., • Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served., • Produce high quality client deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach., • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion., • Assist accounting department with billing, client invoicing, and receivables., • Build positive relationships and interface regularly with high-level executive involved in highly confidential projects. Business Development • In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy. What We’re Looking For • Bachelor’s degree preferred, • A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm., • Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role., • Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems., • Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet., • Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike., • Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C. *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder is operating under a hybrid model which requires all employees, in all positions, to work in-person 3 days per week (Tuesdays, Wednesdays and Thursdays). Employees can work remotely during the remaining days of the week. The policy is subject to change by Egon Zehnder at any time. Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit: . Benefits • Hybrid work model, 3 days in office (Tuesday, Wednesdays and Thursdays), • 401k – company match and additional discretionary employer contribution, • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability, • Employee Assistant program (EAP), • Paid parental leave, • Personal Time Off – paid vacation, sick time, volunteer days, • Paid holidays including week off between Christmas and New Year’s Salary • The salary range for this position is $85,000-$95,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.

Job Description ByHeart is an infant nutrition company built from the ground up to deliver real innovation on behalf of babies and parents. Our mission is simple: make the best formula in the world. That's why we studied the latest breast milk science, worked directly with suppliers we know and trust, set uncompromising quality standards, developed our own small batch blending process, built our own manufacturing facilities, and conducted a groundbreaking clinical trial. Our goal is to create a future where all parents feel amazing about feeding their baby—no matter how they do it. When we launched our Whole Nutrition Infant Formula in March 2022, we were the first new U.S infant formula manufacturer in 15 years. Since then, we've been leading the way in a lot of ways. We're… • The only U.S.-made infant formula to use organic, grass-fed whole milk, • The first and only U.S. infant formula company to add the two most abundant proteins found in breast milk—alpha-lac and lactoferrin—to our ingredients list, • The first infant formula company to receive Clean Label Project's Purity Award (and we test for 700 contaminants vs the required 400), • We ran the largest clinical trial by a new infant formula brand in 25 years—clinically proving our benefits vs a leading infant formula like:, • Less spit up, • Softer poops, • Easier digestion, • More efficient weight gain, • Enhanced nutrient absorption With >$400M in funding, we're shifting the industry forward—and this is just the beginning. Help us build a future where all parents can feel amazing about feeding, by joining our growing team of >300 people that stretches across the country. We're proud to offer competitive, family-first benefits, including but not limited to: • Health insurance for the whole family: medical, dental, & vision insurance covered 100%, with 90% coverage for your family., • Flexible paid time off: plus 12+ company holidays, and 2 floating holidays to use at your discretion!, • 16-weeks of fully-paid parental leave and new parent support: free 1-year supply of formula, cozy feeding suites, and paid pumping time., • Up to 6% 401(k) Match to help you plan for your future., • Entrepreneur: The Illusion of the Shelf – The Driving Force Behind Infant Formula Shortages, and What Needs to Change, • Forbes: A Startup Wanted To Make A Better Baby Formula. It Took Five Long Years., • Business Insider: ByHeart Announces Published Data in a Scholarly Journal on Benefits of The Novel High Quality Protein Blend in Their Groundbreaking Next-Generation Easy to Digest Infant Formula, • Axios: Infant formula maker ByHeart raises $95 million, • BabyCenter: 2024 Best formula for Breastfed Babies Role Description As Executive Assistant, you will be an indispensable partner to the Co-Founders, ensuring they—and the broader Executive Department—operate at peak efficiency. You will be the orchestrator behind the scenes: managing complex calendars, anticipating needs before they arise, and ensuring every detail is flawlessly executed. You pride yourself on precision, proactivity, and follow-through. You notice what others miss, close every loop, and thrive on bringing order to complexity. Scheduling and organization are not just tasks to you—they're a craft you take pride in. In this role, you'll shape ByHeart's corporate cadence, coordinate critical meetings and events, and act as a trusted extension of the Co-Founders in interactions with employees, board members, and external partners. This role is ideal for someone highly organized, solutions-oriented, and energized by making the people around them more effective. You'll balance independent ownership with close collaboration, staying attuned to the fast-moving needs of a growing company. Because the role is dynamic, you must bring strong business judgment, exceptional communication skills, and the ability to interact seamlessly across functions. Flexibility, adaptability, and a consistent in-office presence (4 days per week) are essential. Title: Executive Assistant to the Co-Founders Reports To: ByHeart Co-Founders, Mia Funt (President) & Ron Belldegrun (CEO) Location: New York, NY (In-office 4 days per week) Role Responsibilities (60%) SCHEDULING: • Own and manage complex Co-Founders' calendars with precision, balancing competing priorities and using sound judgment to make tradeoffs., • Act as the gatekeeper and steward of time—protecting focus, prioritizing urgent matters, and providing clarity and context for all scheduling decisions., • Coordinate and execute key company meetings and events including Board meetings, leadership sessions, all-hands, performance reviews, founder 1:1s, and internal celebrations., • Partner closely with other Executive Assistants to maintain alignment., • Maintain and continually refine the ByHeart corporate calendar, ensuring accuracy and anticipating cyclical planning needs., • Participate in meetings as a second set of eyes and ears—capturing notes, ensuring follow-ups are tracked, and driving accountability., • Support execution of priority Exec Dept. projects such as company-wide retreats, quarterly town halls, and culture-building events., • Develop polished materials including decks, templates, documents, and spreadsheets that are error-free and thoughtfully designed., • Process expenses, support monthly financial reviews, and ensure administrative workflows run smoothly., • Maintain accurate contacts databases and support ongoing stakeholder communications., • Anticipate Co-Founders' needs for meetings, events, and travel—building itineraries, gathering prep materials, coordinating meals, and ensuring readiness., • Build trusted relationships with internal team members, external partners, board members, and investors—representing the Co-Founders with professionalism and tact., • Support external engagements including press interviews and partner meetings, ensuring seamless preparation and execution., • Experienced Executive Assistant with +10 years supporting C-Suite executives, board members, and investors, at a >200 person high-growth company, • Exceptional attention to detail: nothing slips past you. You take pride in flawless execution and view scheduling and coordination as high-value work that enables organizational success., • Ultra-organized & reliable: you thrive in complexity, juggle multiple priorities with ease, and always follow through., • Superior communicator: clear, tactful, and adaptable in both written and verbal communication. You can navigate nuance with diplomacy and confidence., • Proactive problem-solver: resourceful and always a few steps ahead, you anticipate challenges and offer solutions before they're needed., • High integrity & discretion: you are trusted with sensitive information and consistently exercise sound judgment., • Calm under pressure: you excel in a fast-paced, dynamic environment without sacrificing accuracy or quality., • Team-oriented with strong EQ: you build relationships easily and enjoy supporting others' success while enhancing the overall employee experience., • Tech-savvy: proficient in Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend, and other workflow tools., • Design & presentation skills: skilled at building professional decks and materials that align with brand standards. We're excited about your interest in joining ByHeart! Our Talent Acquisition team reviews applications in the order they are received and will reach out directly to schedule interviews. We kindly ask that you refrain from contacting hiring managers or current employees directly. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job DescriptionJob title: Executive AssistantDuration: 6 months (May convert to FTE based on individual’s performance + company’s business needs)Location: 405 Lexington Ave, NY NY (Since this is an EA role, it’s going to be primarily on-site)Based on the NYC vaccine mandate effective 12/27/2021, all employees will be required to show proof of vaccination in accordance with mandate. Description This position provides day-to-day administrative support to C-Level Executives and their teams. Responsibilities include: Interface with clients, advertising agencies, and out of home buying services. Responsible for all scheduling and calendar updates in Outlook. Coordinate travel arrangements and process expense reports. Provide support including correspondence, reports, preparation of graphs/charts, and process invoices. Create documents and spreadsheets, as needed. Provide superior customer service, focused on client requests. Ability to understand and create accurate proposals. Process advertising contracts and coordinate billing with accounting. Assist with special projects as needed. Provide administrative support for various Events. Required Skills: AA or BA preferred, but not required. Superior interpersonal & organizational skills. Strong written and verbal communication. Must show initiative and must have ability to work well under pressure & time constraints. Strong attention to detail. Extensive Computer Skills (Microsoft Outlook, Word, Excel & PowerPoint). 5+ years proven executive level administrative experience.

Job Description We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. Responsibilities: • Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups, • Draft and send professional, concise email communications (especially follow-ups), • Sit in on all calls and meetings, take notes, and track action items, • Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups, • Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams), • Track invoices, deposits, and assist in basic financial workflows, • Follow up and schedule with clients, agencies, and vendors, • Create decks, one-pagers, or summaries based on meeting content, • Monitor and manage communications across email, Slack, and other platforms, • 1+ years of experience in an administrative, operations, or assistant role, • Strong writing skills — especially in professional, persuasive email communication, • Highly organized, detail-oriented, and able to manage multiple tasks at once, • Comfortable sitting in on calls and synthesizing information clearly, • Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc., • Interest in social media, startups, and working in fast-paced environments, • Experience in or exposure to a marketing agency is a plus, • Can handle both professional and occasional personal assistant responsibilities Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k

Position Title: Technology Support Specialist Company Overview: Upward Health is an in-home, multidisciplinary medical group providing 24/7 whole-person care. Our clinical team treats physical, behavioral, and social health needs when and where a patient needs help. Everyone on our team from our doctors, nurses, and Care Specialists to our HR, Technology, and Business Services staff are driven by a desire to improve the lives of our patients. We are able to treat a wide range of needs everything from addressing poorly controlled blood sugar to combatting anxiety to accessing medically tailored meals because we know that health requires care for the whole person. Its no wonder 98% of patients report being fully satisfied with Upward Health! Job Title & Role Description: The Technology Support Specialist is a critical member of the Upward Health Technology Department, responsible for delivering front-line technical support for a variety of end-user systems while assisting with the maintenance of Upward Health's logistical operations. The role is perfect for an individual who thrives in high-demand environments, is familiar with Microsoft and Android platforms, and enjoys teaching users while offering effective technical support. This position offers the opportunity to gain valuable experience in service and technical roles while being part of a collaborative team focused on system administration, support, and training for our clinical teams across the United States. Skills Required: • Strong understanding of Microsoft and Android platforms., • Proficiency with Microsoft administrative tools, including Excel, Outlook, SharePoint, Teams, Visio, and Word., • Expertise in troubleshooting technical issues and providing timely solutions., • Ability to perform device and account-level configuration and maintenance, ensuring system security., • Skilled in creating and maintaining documentation, knowledgebases, and training resources., • Excellent communication skills, both verbal and written, with a focus on customer service and approachability., • Ability to work independently while being part of a dynamic, team-oriented environment., • Ability to deliver reports and summaries to management highlighting technical issues and proposing resolutions., • Fluency in English required; Spanish fluency is a plus. Key Behaviors: Customer-Oriented: Technical Troubleshooting: • Competence in documenting user issues, troubleshooting steps, and resolutions in a clear and organized manner. Upward Health is proud to be an equal opportunity employer. We are committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Upward Health Benefits Upward Health Core Values Upward Health YouTube Channel PIed18a-5337

Job Description OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. We are open to part and full time applicants. Requirements Executive Support & Coordination • Oversee intricate calendar management and scheduling for senior leaders across time zones and competing demands, • Arrange comprehensive travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries, • Equip executives for meetings by preparing briefing documents, agendas, and follow-up action items Event Planning & Special Projects • Steer the planning and execution of client events, company gatherings, and visits from clients, • Handle confidential projects and sensitive information with the utmost discretion and professionalism, • Anticipate the needs of executives and proactively manage potential scheduling conflicts or operational hurdles Administrative Infrastructure & Process Management • Create and maintain robust administrative systems and processes that scale alongside the company’s growth, • Introduce and enhance tools and technologies to optimize executive workflows and communication channels, • Oversee expense reporting, invoice processing, and administrative documentation with precision and punctuality, • Collaborate closely with Finance and Operations teams to ensure cohesive coordination across all administrative activities Minimum Experience: • 3-5+ years experience as an Executive Assistant or in administrative operations supporting senior leadership, • Exceptional organizational skills with proven ability to manage multiple priorities simultaneously, • Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, • Professional communication skills with ability to interact confidently with executives, clients, and vendors, • Base salary + bonus & stock options eligibility, • Health insurance, dental, vision, PTO days, • Flexible working hours and remote work options, • Opportunities for professional growth and development, • A collaborative and innovative work environment Other Notes Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. TO ALL AGENCIES: Please, no phone calls or emails to any employee of OneTrack outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of OneTrack. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.

Job Description Executive Assistant Brooklyn, NY 75 - 100k Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you! Key Responsibilities: * Manage the Executive Director's calendar, scheduling, and daily administrative tasks. * Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes. * Assist with event planning and coordination, including food arrangements and logistics. * Ensure smooth relationship management with key stakeholders. * Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed. * Maintain confidentiality and handle sensitive information with discretion. What We're Looking For: • "Head on their shoulders" – someone sharp, organized, and efficient., • Detail-oriented – accuracy in scheduling, meeting notes, and task execution., • Proactive & takes initiative – anticipates needs and follows through without reminders., • Strong communication skills – able to interact professionally with executives and board members. Experience in nonprofit organizations is a plus. * Background in school administration or secretarial roles is valuable. Email your resume to:

Job Description About the Role We’re looking for an organized, proactive, and enthusiastic Office Administrator / Executive Assistant to support daily office operations and provide direct administrative support to our CEO. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing many hats, and takes pride in creating a positive and well-run workplace. The Office Administrator / Executive Assistant will manage the CEO’s calendar, travel, and expenses while also planning and coordinating office events that foster employee engagement and strengthen company culture. ESSENTIAL FUNCTIONS: · Manage the CEO’s calendar, coordinate meetings, and handle scheduling logistics. · Arrange domestic and international travel, including detailed itineraries. · Prepare and submit monthly expense reports accurately and on time. · Serve as a trusted gatekeeper and ensure sensitive information is handled with discretion. · Provide support to the VP of Global Sales in the organization and coordination of the National Sales Meeting and High Point Market participation (Fall & Spring). · Coordinate and prepare the presentation slides for the Quarterly Townhall Meetings · Oversee day-to-day office operations, supplies, and vendor relationships. · Ensure the office remains organized, efficient, and welcoming. · Provide general administrative support to internal teams as needed. · Assist with correspondence, document management, and other clerical tasks. · Plan and coordinate office events such as bake sales for cancer awareness, Halloween costume contests, Friendsgiving celebrations, and quarterly birthday gatherings. · Create fun and meaningful opportunities for employee connection and recognition. · Manage event logistics, communications, and budgets. What You’ll Bring · 3+ years of administrative or office management experience; executive support experience preferred. · Strong organizational and multitasking skills with excellent attention to detail. · Professionalism, discretion, and the ability to handle confidential information. · Excellent written and verbal communication skills. · Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). · Demonstrated leadership and team management skills. · A positive, proactive, and collaborative attitude. Benefits: Comprehensive health insurance package including medical, dental, vision, life insurance, LTD, STD, critical illness, commuter benefits, 401(k) match, employee discount program, etc. Salary range: $65K-$80K per year

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description We are partnering with a top private equity firm to hire an experienced Executive Assistant to support its Investment team. This role offers exposure to a high-profile, investor-facing function and requires someone who can operate with precision, urgency, and impeccable professionalism. The ideal candidate is a forward-thinking problem solver who thrives in a fast-paced investment environment and understands the demands of supporting senior stakeholders. Role Overview The Executive Assistant will serve as a strategic partner to the Investment team, driving efficiency across daily operations, investor communications, and event coordination. This role requires strong multitasking skills, superior judgment, and the ability to manage shifting priorities with calm and confidence. Primary Responsibilities * Provide high-level administrative support to members of the Investment team * Manage demanding calendars, coordinate internal and external meetings, and ensure seamless communication flow * Prepare investor materials, meeting briefs, and follow-up summaries; assist with maintaining CRM records * Support planning and execution of investor events including roadshows, AGMs, conference meetings, and fundraising initiatives * Build trusted relationships with investors, portfolio company executives, and internal stakeholders * Coordinate complex travel arrangements and process expense reports efficiently * Anticipate team needs and manage sensitive information with the utmost discretion Qualifications * 5+ years of executive support experience in private equity, investment banking, asset management, or investor relations * Strong understanding of the investor mindset and the pace of a deal-driven environment * Excellent organizational, time management, and project coordination skills * Confident communicator with strong writing and interpersonal skills * Proven ability to remain composed under pressure and navigate competing priorities * Advanced proficiency in Microsoft Office; experience with CRM tools (Salesforce or similar) preferred * Highly proactive, resourceful, and team-oriented Compensation & Benefits * Base salary: $130,000 – $150,000 * Discretionary annual bonus * Comprehensive health, dental, and vision coverage * Opportunity to partner with a high-performing, strategically important team * Long-term career potential within a prestigious global private equity platform

Job DescriptionRequirements We are seeking a highly organized, professional, and detail-oriented Executive Assistant II to provide essential administrative and compliance support to the leadership within the Contract Services Unit of a major transportation and rail transit system. The successful candidate will be responsible for managing complex documentation workflows, ensuring regulatory compliance for contracts, and coordinating critical information between project managers, external consultants, and internal departments. This role requires exceptional proficiency in data management applications and a proactive approach to maintaining administrative efficiency. Key Responsibilities Executive and Contract Services Support * Contract and Document Management: Review contract packages for completeness, proactively research and obtain missing information, and prepare administrative correspondence such as award letters and other related documents. * Administrative Coordination: Coordinate with Agreement Project Managers and Task Leads to ensure all contract-related workflow items are completed accurately and on time, meeting all contractual obligations and unit standards. * Communication and Follow-up: Serve as a key point of contact, following up via email and phone with internal staff and external consultant firms to ensure the timely submission of required paperwork and documentation. * Filing and Records Maintenance: Maintain organized electronic file folders in SharePoint, Access, and Excel, and manage the electronic filing of all appropriate paperwork. * Audit and Tracking: Perform routine audits of contract documentation and develop new tracking spreadsheets as needed to ensure clear visibility and enhance administrative efficiency. Compliance and Documentation Management * Compliance Review: Review vendor documentation, including insurance certificates (COI) and data on MWBE (Minority/Women-owned Business Enterprise) participation, to ensure full regulatory compliance. * Audit Preparation: Organize and prepare comprehensive electronic file folders for internal and external audits, including organizing a large volume of supporting emails and documents. * Drafting Documents: Draft preliminary contract documents for review and final approval by the Manager of Contract Services or a duly authorized representative. Information System Management and Reporting * Platform Utilization: Run reports and update records within various proprietary platforms (e.g., B2G system, Contracts Database). * Insurance Processing: Submit insurance requests through the Risk Hub, review COIs, and coordinate with internal Risk Analysis staff and external vendors to swiftly resolve any open issues. * Financial Data Retrieval: Retrieve and review critical information from systems like AVM/SAP for audit support and general reporting purposes. * Reporting: Generate and present accurate monthly and/or quarterly reports from various applications, including the Contracts Database, with the ability to interpret and communicate key data points to management. Qualifications * Experience: A minimum of four (4) years of relevant professional experience supporting executive or managerial staff, ideally within a contract administration, compliance, or project management environment. * Technical Expertise: Expertise with desktop applications, especially the Microsoft 365 Office Suite (SharePoint, Access, Teams, Word, Excel, Outlook), and Adobe. * Organization: Exceptional organizational skills with proven experience managing complex documentation and high-volume workloads. * Independence and Quality Control: Must be able to work independently, manage and prioritize multiple assignments effectively, and rigorously quality control own work for accuracy. * Professionalism: Demonstrated ability to work well under pressure and maintain a highly professional demeanor at all times.

Job DescriptionSalary: $54,000-$58,500 DOE Position Overview: • Status: Full-Time, • Schedule: 8:00 - 5:00 pm with a 1-hour lunch break, • FLSA Status: Non-Exempt, • Location: On site at 109 E 9th Street, New York, NY 10003, • Annual Salary: $54,600-$58,500, • Benefits: Medical, Dental, Vision, LTD, 401(k) with match, Commuter Benefits with company contribution, Paid Time Off including: Vacation, Sick, Holidays & Educational Position Summary: This position has overall responsibility for providing administrative support to MGNYs NYC office and various MGNYs departments as necessary, with a primary focus on the Tax Appeal Unit. Responsibilities to include, but not limited to, providing client support, maintaining and ordering office supplies, managing schedules for executive team, following up with clients and government agencies for various services, and handling current & potential clients' questions and concerns via phone, email, and chat. Essential Functions: • General Office Duties:, • Greet visitors to the office, • Answer and direct phone calls for the main office line, • Managing schedules for executive team, • Maintain and order office supplies, • Maintain and order kitchen and bathroom supplies, • Assist in planning and coordinating office meetings and company functions, • Tax Appeal Unit Duties:, • Process client onboarding, • Provide courteous customer service to applicants, tenants and clients, • Provide clear, consistent, and transparent communication with clients, property owners, and government agencies to obtain required documentation or provide status updates., • Follow up with clients, as needed. Enter and manage data for client communications in internal systems, ensuring records are up-to-date, • Create agreements, such as Tax Appeal documents, as needed, • Process checks, take payments over the phone, and follow up on unpaid invoices as needed, • Other duties as assigned Required Skills/Abilities: • Proficient with Microsoft Office Suite and G-Suite, • Excellent verbal and written communication skills, • Demonstrated ability to work in a solutions oriented mindset, • Ability to develop new client relationships, • Excellent time management skills with a proven ability to meet deadlines, • Ability to prioritize tasks and to delegate them when appropriate, • Learning agility, resourcefulness, • Drive for results, • Highly detail-oriented with strong accuracy when preparing, reviewing, and entering documents and data Education and Experience: • Associate degree and 3+ years of relevant professional experience, including office, hospitality or retail experience; or the equivalent combination of education and experience Physical Requirements: • Ability to sit at a computer monitor for extended periods of time, • Ability to perform repetitive finger, hand, and arm movements, • Ability to lift up to 15lbs., • Ability to effectively discern information and formulate appropriate action, • Ability to reach, squat, bend, and manually manipulate standard office equipment Reasonable accommodation statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Job DescriptionThe Opportunity The Executive & Network Support Associate (ENSA) serves as a trusted partner to the Senior Director of Network Operations, Executive Director, School Principals, and other Network Leadership, ensuring efficient day-to-day operations across the Network and campuses. This individual maximizes leaders’ capacity to drive instruction, culture, operations, and community engagement by providing high-level administrative, organizational, and project management support. The ENSA is a key representative of the leadership offices, requiring exceptional organization, discretion, and communication skills, as well as the ability to thrive in a fast-paced, multi-stakeholder environment. Culture Mission of NCS Our mission is to provide NCS children with new educational opportunities through a rigorous and comprehensive K-8 program that cultivates the intellectual, social, and emotional development of each child. Our students, who will include autistic scholars and students with IEPs, will become independent learners and critical thinkers, acquire the academic skills that they need to succeed in college preparatory high schools, and exhibit the social and emotional skills that will allow them to reach their full potential. Responsibilities Who You Are • A mission-aligned professional committed to the success of Neighborhood Charter Schools and the holisticdevelopment of our students and families., • An organized, detail-oriented individual who can manage complex schedules, projects, and communications with precision.A proactive problem-solver who anticipates needs and takes initiative to support the effectiveness of senior leaders., • A collaborative team player who builds strong relationships across staff, families, and external partners., • A strong communicator, both written and verbal, able to draft professional correspondence and represent leadership with discretion and clarity., • A flexible and dependable professional who can adapt to shifting priorities at both the network and school level., • A values-driven individual committed to diversity, equity, and inclusion, and to fostering an inclusive school community., • Manage complex calendars for senior leaders, including scheduling meetings, events, and travel., • Act as a gatekeeper to prioritize and protect leadership time., • Draft, proofread, and edit correspondence, presentations, and reports for use within the network and school., • Maintain accurate and organized electronic and physical files across multiple offices.Project & Event Coordination, • Track progress on key initiatives, ensuring deliverables and deadlines are met., • Support the SDNO with logistics for network-wide events., • Capture meeting notes and action steps to ensure timely follow-up and accountability.Communication & Stakeholder Engagement, • Serve as a liaison between leadership and internal/external stakeholders., • Handle sensitive information with professionalism and discretion., • Provide hospitality and coordination for visitors, board members, and families.Administrative Operations, • Support the daily operations of leadership offices, including supply management and administrativerequests., • Collaborate with the school operations teams to align systems and routines across campuses., • Assist with additional tasks as needed to support the success of the network and school.Student Recruitment & Network Operations, • Partner with the Senior Director of Network Operations and Enrollment to support student recruitment initiatives, including event logistics, family outreach, and application management., • Help maintain accurate enrollment data and ensure timely follow-up with prospective families., • Coordinate materials, communications, and scheduling for recruitment events and school tours., • Support operational alignment across campuses to ensure consistency in systems, procedures, and family experience., • Contribute to ongoing process improvements that strengthen the efficiency and impact of network operations.Other Duties Requisition #cmgku6pr6980i0inpcu2ndzzr

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The New York State Governor’s Office of Motion Picture & Television Development, a part of Empire State Development, supports and fosters film and TV production across the state, working to grow the economy and serving as a liaison between the film & television industry and city, state and local governments, agencies, and authorities. Under the direction of the Executive Director and senior leadership, provide administrative support to the SVP, Executive Director/VP, AVP and MPTV team. Schedule senior level meetings and ensure staff has proper preparation and follow-up. Facilitate the strategic, efficient, and effective operation of the department, enhancing operations of the department as needed. Act as an integral part of the support team to organize and track relevant changes in the industry and public sector. Manage and coordinate the tasks, calendar, and operations for the team and leadership. Develop and implement strategies for office operations. WORK PERFORMED: • Prepare draft memoranda, correspondence, reports, worksheets, etc. using Microsoft Office software products., • Manage office technology, operations, and MIS relations, including liaising with IT and maintenance of printers, copiers, phone systems, computers, etc. Coordinate with IT and ESD, so staff are properly trained for office operations, scheduling and technology needs: liaising with IT or others to get staff resources and training, • Manage and order office supplies, as needed. Ensure staff and team needs are addressed with mailroom procedures., • Compile data, track legislation, prepare and execute correspondence and/or assist leadership and team with special projects, as needed, • Ensure proper and timely preparation, briefing and research is conducted in advance of meetings and events, assist with the coordination of staff assignments and premeeting(s) as needed, • Provide discreet handling of sensitive and confidential information. Assist in the development and implementation of projects and initiatives undertaken by the department., • Prepare expense reports for SVP/ED in a timely manner, ensuring all required supporting documentation is included. Receive, review and submit payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage forms, tax exemption forms, petty cash, purchase requests. Make travel arrangements, including securing all required approvals, and ensure that all travel documents are in order and available when needed., • Review, sort and categorize incoming mail (internal or external) for ED review. Re-route mail as needed., • In coordination with operations team, create, organize and maintain the filing system for records, correspondence and other related materials. Manage and track departmental (ED/VP) to-do lists. Review files and to-do lists periodically and screen for materials that can be disposed of according to file/document retention guidelines., • Along with colleagues, screen and manage phone calls and messages, including direction to appropriate parties, prioritization, and the immediate handling of time-sensitive calls., • With operations team, manage, maintain, and update departmental contacts and databases, gain familiarity with various agency databases and procedures. Track developments on departmental and industry projects, in the press and in internal reports, • Checks all invoices for accuracy and valid signatures prior to SVP/ED approvals., • Facilitate systems for review of materials for leadership for accuracy and help to ensure on time delivery. Education Level Required: Associate Degree. Extensive direct experience can substitute for degree requirement. Equivalent Experience: Two-Five years of administrative experience supporting executive management. Skills Required: Strong written and oral communication skills are required. Must be detail oriented and highly organized with strong follow up skills. Must have ability to handle multiple changing priorities and effectively anticipate needs of management. Must be able to manage work proactively, efficiently, and effectively. Take charge of complex scheduling and travel arrangements. Highly proficient with Outlook, Excel, PowerPoint and Word, as well as with CRM tools and databases. Excellent presentation preparation skills. Must be able to work well collaboratively and independently and must be energetic, with a pleasant demeanor. Must be able to work M-F 9-530 and additional off hours/local travel as needed.

Job Description Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO., • Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently., • Analyze data from various sources to prepare insightful reports and presentations for the CEO., • Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality., • Handle confidential information with discretion and professionalism., • Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently., • Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly., • Handle routine inquiries and requests, and escalate matters to the CEO when necessary., • Assist with the development and execution of strategic initiatives, providing administrative support to key projects., • Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively., • Bachelor’s degree or equivalent experience., • Proven experience as an Executive Assistant or in a similar administrative role., • Exceptional organizational skills and the ability to prioritize multiple tasks effectively., • Strong problem-solving abilities with the capacity to think critically and adapt to changing needs., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software., • Excellent communication skills, both verbal and written., • Bilingual (English and Russian)., • Strong analytical skills with the ability to interpret data and provide actionable insights., • Self-starter with a creative mindset, able to work independently and as part of a team., • High level of professionalism, confidentiality, and attention to detail., • Ability to work in a fast-paced environment and manage shifting priorities., • Experience working directly with senior leadership or C-suite executives., • Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals., • Opportunity to work in a fast-paced, innovative environment., • Competitive salary., • Health Insurance, • 401k, • Whole Life Insurance

Job Description Description: Growing company is seeking a Personal Assistant to provide day-to-day support in managing business and administrative needs. Must be highly organized, tech-savvy, and able to work independently while keeping tasks and priorities on track. Looking for someone that would be available as needed. Responsibilities: • Manage and coordinate calendar, scheduling, and appointments, • Organize and monitor emails; draft/respond as needed, • Handle bookkeeping and basic accounting tasks in QuickBooks, • Prepare and maintain reports, spreadsheets, and trackers in Excel, • Support daily admin operations and personal tasks, • Assist with travel planning, online research, and vendor/client coordination, • Follow up on deadlines and keep projects moving Qualifications: • Proficiency in QuickBooks and Excel, • Strong organizational and multitasking abilities, • Excellent communication skills, • Ability to manage sensitive information with discretion, • Self-starter

Job Description Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant. The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients. This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area. JOB RESPONSIBILITIES include, but are not limited to, the following: • Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources., • Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements., • Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism., • Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness., • Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics., • Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity., • Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes., • Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment., • Attend meetings and draft minutes as directed, • Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place., • Develop and manage internal processes to expedite workflow., • Maintain paper and electronic filing systems, including confidential and sensitive information., • Perform other administrative duties and special projects as needed.QUALIFICATIONS include, but are not limited to, the following:, • Bachelor’s degree in Arts, Business, or a related field is preferred., • Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management., • Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively., • Excellent written and verbal communication skills, with strong attention to detail and accuracy., • Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly., • Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. G8v4p82hKB

Job DescriptionAmerican Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT’s mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT’s repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces. In 2006, by an act of Congress, ABT was designated “America’s National Ballet Company®.” Reporting to the Executive Director, the Executive Assistant is responsible for overseeing the Executive Director’s calendar while coordinating projects and initiatives as assigned. This position acts as a representative of the Executive Director and presents a professional image by interacting knowledgeably and courteously with internal and external stakeholders.Job Responsibilities • Provide day-to-day administrative support to the Executive Director, including schedule and correspondence management, including government and companywide communications, • Calendar management includes organization and prioritization of complex demands and requirements, • Prepare briefings and meeting related documents and supporting materials/ presentations, • Develop and maintain administrative procedures and processes, • Prepare and manage budgets, process expense accounts, • Arrange complex travel plans and maintain detailed itineraries, • Plan and execute a variety of internal and external events (e.g. town halls, government, • events), • Liaise with stakeholders including Board members, VIP’s, Government officials and partners, leaders in the Arts & Business communities and Senior Management team Cross-Departmental Projects, • Conduct research and prepare and maintain confidential, specialized documentation; manage special projects as directed by the Executive Director, • Schedule and plan meetings for various working groups; maintain and distribute minutes; track and manage action items, • Coordinate, prepare, proof-read and submit annual government grant applications and reports as well as for individual programs and ensuring proper compliance of requirements of grant recognition, • Maintain schedule, governance compliance and record-keeping for two (2) boards and six (6) committees, • Draft, edit and circulate meeting agendas and materials, • Planning and execution of in-person and hybrid events and meetings, • Management of Board operations including committee updates, policies, and online portal, • Coordination of annual filings for governance · Management of Annual General Meeting including tracking workback plans, running regular AGM committee meetings, and communication with internal and external stakeholdersEssential Skills and Qualifications, • 5-7 years’ experience supporting members, or a member of an executive management team strongly preferred, • Degree in Business Administration or Management or related field, • Proficiency in Microsoft Office Applications (Word, Excel, Outlook), SharePoint an asset, • Highly organized and detail oriented and capable of juggling multiple tasks with changing priorities and the ability to identify critical issues and anticipate project needs, • Exceptional written and verbal communication skills. Experience with proper business writing, formatting and minute taking/writing, • Strong interpersonal skills, ability to interact effectively with Board members, high-end major donors and government officials, • Solid problem-solving skills with a solutions-based mindset, • Exercise sound judgment with a high level of discretion and maintain absolute confidentiality to sensitive matters, • Experience with project management tools such as Asana considered an asset, • Work self-sufficiently, make decisions to direct and action appropriate follow up, • Knowledge of the art form, company and the arts community would be considered an asset to exercise independent judgement, • Ability to work within an integrated and team-oriented environment, • Previous experience in the performing arts or a not-for-profit is preferable but not requiredBenefits, • 10 days’ vacation, 2 personal days, 1 floating holiday; 20 sick days, • ABT also takes a “Hiatus Week” in August, and we close between Christmas and New Year; we also observe the standard annual Company Holidays including Juneteenth., • 403(b) with no company match; eligible to participate after 6 months., • Group health insurance where company pays 100% of the single premium rate for all plans; $1,500 annually if you chose not to participate in the plan (Medical, Dental, Vision), • Short-Term Disability Insurance, etc. provided by the company.American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Job DescriptionSalary: Job Title: Executive Assistant Location: KSS Headquarters, New York, NY Position Type: Permanent, Full-Time About KSS: KSS is a leading company dedicated to providing innovative solutions and exceptional service to our clients. We are seeking a highly organized and proactive Executive Assistant to support our executives and ensure the smooth operation of our executive team. Job Summary: The Executive Assistant will provide comprehensive administrative support to the executives at KSS. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Key Responsibilities: • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements., • Prepare and edit correspondence, reports, presentations, and other documents., • Handle confidential information with discretion and professionalism., • Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items., • Serve as a liaison between executives and internal/external stakeholders., • Assist with special projects and initiatives as needed., • Manage office supplies and ensure the executive office is well-organized and equipped., • Perform light human resources duties, such as onboarding new employees and maintaining employee records., • Perform business development and outreach activities to support company growth., • Bachelor's degree in Business Administration, Communications, or a related field preferred., • Proven experience as an Executive Assistant or in a similar administrative role., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to work independently and as part of a team., • High level of discretion and confidentiality., • Strong problem-solving skills and attention to detail., • Mid-Tier Position: We are looking for a mid-tier Executive Assistant with relevant experience, not entry-level or inexperienced candidates., • Hybrid Position: The candidate should be local to Northern New Jersey as the position requires a combination of remote and in-office work., • Competitive salary and benefits package., • Corporate-owned device., • Medical, dental, and vision options., • Year-end bonus based on a combination of individual and company performance., • 2 days off for birthday, • All mandatory local holidays observed., • Vacation, sick, and personal days., • Maternity/Paternity leave., • Training and certifications paid for by the company., • Opportunities for professional development and growth., • Collaborative and dynamic work environment.

Job DescriptionPosition Summary The Executive Assistant plans and coordinates a wide variety of administrative and operational tasks to support the Finance & Administration Department. Department: Finance & Operations Reports To: Chief Financial Officer Location: 305 7th Avenue, New York, NY 10001 Hours: 35 Hours/Week, Exempt Salary Range: $66,181 – $73,535 Major Duties and Responsibilities • Schedule and coordinate meetings for the CFO and Controller., • Generate letters and correspondence for the department., • Respond to and follow up on finance-related inquiries from other program areas and stakeholders., • Maintain daily cash receipt records for all agency checks; distribute and scan copies to relevant staff., • Manage banking relationships and ensure proper documentation and reporting for all bank accounts., • Administer individual bank accounts for residents in care., • Assist in gathering documentation for agency audits as requested by the CFO and Controller., • Maintain finance manuals, policy documents, and other financial records., • Distribute all finance-related mail., • Oversee general office duties and maintain office equipment., • Take minutes for all Finance & Operations meetings., • Manage and control Finance petty cash., • Conduct agency petty cash audits., • Assist with agency switchboard and mailings., • Coordinate Finance & Operations team lunch reception coverage on Wednesdays (12:30 PM – 1:30 PM), including staff from AP, Revenue, Contract, and Finance., • Provide support to Executive Office functions as needed.Qualifications, • Detail-oriented and professional with excellent communication skills., • Minimum of 5 years of experience as an Executive or Administrative Assistant supporting senior executives., • Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy., • Strong verbal and written communication skills for effective internal and external interactions., • Flexible and able to adapt to changing priorities; works well under pressure., • Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Advanced Excel experience with ability to create/modify charts, and tables of data., • High School diploma required., • Notary preferred.

Job DescriptionThe Opportunity Monstro is hiring an Executive Assistant to work directly with the COO as a trusted extension of leadership. This is a high-visibility, foundational role that combines executive support, recruiting coordination, and hands-on operational execution across the company. You'll play a critical role in keeping Monstro's leadership aligned, prepared, and executing—driving clarity, prioritization, and follow-through across multiple workstreams. This isn't a traditional administrative role; it's for someone who thrives on organization, communication, and pace—anticipating needs, simplifying complexity, and ensuring the right things get done quickly and accurately. This position is ideal for a proactive, systems-minded operator who wants to grow within a fast-moving startup environment and eventually step into Chief of Staff or operational leadership. About Monstro Monstro, headquartered in New York City, is an AI-native fintech/banktech platform transforming how people and institutions manage money. Our mission is to democratize access to high-quality financial insight—giving every individual and institution the intelligence, tools, and automation to make better decisions across wealth, tax, legal, and investment. For financial institutions, Monstro serves as the intelligence layer—a unified platform that unlocks real-time insights, automation, and revenue opportunities across their entire client base. For consumers, we deliver personalized, always-on financial guidance and the ability to take action—all within a seamless, next-generation mobile experience. This B2B2C model drives deeper engagement, higher retention, and scalable growth for institutions, while empowering everyday users to make smarter, more confident financial decisions. Our team brings together leaders from fintech, wealth management, and AI-driven technology companies—combining decades of experience building and scaling platforms that have transformed industries. Responsibilities * Recruiting & People Operations Support • Partner closely with the COO and leadership team to coordinate candidate interviews, prepare schedules, and maintain recruiting pipelines. Ensure clarity and communication across all active searches, providing a seamless candidate experience. • Assist with onboarding logistics and people operations tasks as the team grows. Operational Rhythm & Documentation • Manage Monstro's weekly Tuesday-to-Tuesday operating cadence and company reporting rhythm. Keep Notion, internal trackers, and documentation current and well-organized. • Support prep for leadership meetings, company syncs, and team updates. Executive Support & Coordination • Manage calendars, meetings, travel, and daily priorities for the COO and other senior leaders. Prepare agendas, meeting notes, and actionable follow-ups to ensure alignment and progress. • Handle confidential information with professionalism, judgment, and discretion. Project Management & Follow-Through • Track cross-functional action items and ensure deliverables are completed on time. Follow up on key decisions to maintain accountability and momentum. • Support execution across special projects and company initiatives. Culture & Internal Communication • Help plan company events, offsites, and team activities. Foster strong communication loops and a transparent, connected company culture. Qualifications * 3–6 years of experience supporting executives or operations leaders in high-growth or dynamic environments. * Proven ability to manage multiple workstreams and tight deadlines with clarity and accuracy. * Strong written and verbal communication skills with professional polish. * Highly organized, structured, and comfortable creating systems from scratch. * Proficiency with Notion, Slack, GSuite, and modern workflow tools. • High discretion and ability to handle sensitive information with confidentiality. Passion for startups, curiosity for how things work, and a desire to grow into broader operational or leadership roles. Why Monstro? * High-Impact Role: Operate at the center of leadership, ensuring alignment and flawless execution. * Growth Opportunity: A launch pad for future Chief of Staff or Operations leadership roles. * Culture of Velocity: Work within a team defined by speed, clarity, and accountability. • Mission-Driven: Join a company reimagining how people access and act on financial intelligence. Compensation: $120K–$140K base + top-tier equity Apply Today If you're proactive, organized, and thrive in a fast-paced, high-ownership environment, we'd love to meet you. Join Monstro and help build the systems and structure that keep the company moving forward with clarity and momentum.

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. BronxWorks Legal Services The BronxWorks model aims to break the cycle of poverty through a holistic approach, helping individuals and families transition from crisis to self-sufficiency. A key component of this continuum of support is BronxWorks Legal Services, which provides free legal assistance to those facing eviction, seeking immigration stability, and survivors of domestic violence and other crimes. Within BronxWorks Legal Services, the new Tenant Defense Program will play a vital role in securing housing stability for low-income tenants. The program will support New York City’s groundbreaking Universal Access to Counsel initiative which, as implemented, ensures low-income tenants the right to full legal representation in eviction proceedings. Administrative Assistant Opportunity BronxWorks seeks an administrative assistant eager to work in a fast-paced, dynamic setting and provide administrative support to legal professionals working to prevent the eviction of vulnerable, low-income tenants in the Bronx. The administrative assistant will perform receptionist duties, support program administration and case administration, and provide direct support and assistance to the VP of Legal Services. This position offers an excellent opportunity to launch or grow a public interest career, hone administrative skills, and meaningfully contribute to efforts to prevent displacement of Bronx communities. ESSENTIAL DUTIES AND RESPONSIBILITIES Support for the VP of Legal Services • Coordinate the VP’s professional calendar, ensuring appointments and meetings with internal and external stakeholders are scheduled efficiently and potential conflicts are avoided., • Schedule and manage logistics for recruitment events, including law school recruitment initiatives., • Prepare and edit presentations, reports, and meeting materials, incorporating graphics and other design elements as needed., • Screen incoming calls and emails, prioritize high-priority communications, and propose appointment dates for the VP., • Arrange travel accommodations and logistics for recruitment efforts and other professional engagements., • Draft hiring-related forms for the VP’s final review and approval., • Organize and coordinate interview schedules, ensuring clear communication with job applicants and hiring committee members., • Maintain and routinely update spreadsheets tracking hiring decisions and progress., • Purchase, receive, and maintain office supplies and equipment, ensuring proper documentation of purchasing decisions and maintaining accurate records. Submit invoices for processing. Review invoices and confirm accuracy., • Track and prepare reports on program financial and other information., • Collect and log checks and money orders delivered to staff., • Submit purchase orders, packing slips, and invoices to the fiscal department promptly and accurately., • Utilize purchasing software, such as Nexonia/Emburse, to record and submit expenses, purchases, and billing information., • Maintain an organized and efficient office environment by implementing office systems, managing layouts, and coordinating equipment procurement., • Monitor and replenish office inventory, checking stock regularly and anticipating supply needs to ensure uninterrupted operations., • Place purchase orders for supplies, equipment, and food, ensuring timely delivery and proper documentation., • Oversee day-to-day office operations, including clerical support such as filing, faxing, scanning, typing, and photocopying. Maintain fax and copy machines., • Receive, send, sort, and distribute mail efficiently., • Maintain and update a monthly inventory log for all office items, equipment, and furniture, ensuring proper records of purchases, transfers, or disposals., • Ensure all office equipment is in good working condition, troubleshooting issues as they arise and collaborating with IT or the fiscal department to resolve them., • Assist with the proper storage and organization of client files, adhering to confidentiality and compliance standards., • File, copy, and organize client documents and charts as required., • Track, collect, and organize program data for reporting purposes, ensuring all deadlines for funding requirements and case updates are met., • Prepare and complete reports, addressing any discrepancies in data and ensuring accuracy prior to submission., • Maintain an up-to-date calendar of reporting deadlines and proactively follow up to address missing information or delays., • Oversee program-specific and department-wide calendars, including the Tenant Defense Program (TDP) calendar., • Manage calendar of team meetings and trainings, managing logistics such as scheduling, materials preparation, and follow-up actions., • Edit and distribute meeting agendas in advance and ensure action items and minutes are clearly documented and shared., • Arrange for technology needs and manage high-quality recordings of meetings, ensuring they are stored appropriately on shared drives., • Maintain up-to-date knowledge of program priorities, services, policies, and intake procedures., • Answer phone calls and general voicemail, respond to inquiries with accuracy and excellent customer service, direct calls, and take messages. Record messages, and route inquiries to the appropriate staff members., • Serve as a trusted administrative partner to the Vice President of Legal Services and senior leadership, handling highly sensitive, privileged, and confidential matters, including those related to personnel, employee discipline, performance, restructuring, and labor relations., • Prepare and maintain confidential records and internal memoranda related to staffing decisions, employee grievances, and personnel investigations., • Attend confidential management meetings related to strategic planning, staffing, budgeting, labor strategy, or internal investigations, and prepare agendas, meeting notes, and follow-up communications., • Support the VP in compiling data, drafting communications, and preparing documentation related to employee performance, counseling, promotions, and terminations., • Coordinate scheduling and logistics for confidential interviews, disciplinary meetings, internal reviews, and labor-related consultations., • Act as liaison to internal and external counsel on matters relating to human resources, employee relations, and labor matters, ensuring discretion and confidentiality., • Manage secure filing systems for confidential personnel and legal documents, ensuring appropriate access control and information security standards., • Perform other duties as assigned QUALIFICATIONS • Associate degree and two years applicable experience or bachelor’s degree., • Excellent customer service and interpersonal skills. Able to effectively communicate with individuals from diverse backgrounds, external resource providers, and people experiencing crisis., • Excellent oral and written communication and analytical skills., • Strong attention to detail and concern for quality and accuracy., • Demonstrated ability to maintain a calm, helpful demeanor in a sometimes stressful and fast-paced environment. A positive attitude and collegiality., • High degree of professional ethics and integrity and ability to maintain confidentiality., • Excellent time management and organizational skills. Able to multi-task and produce quality work on tight deadlines., • Proficiency in Microsoft office suite, including Outlook, Word, Excel, and Sharepoint, and other standard business technology, including electronic case management and communication systems., • Verbal and written proficiency in a language other than English, especially Spanish, is strongly preferred., • Demonstrated commitment to social justice and working in with low-income and vulnerable populations and communities of color to advance equity. PHYSICAL REQUIREMENTS • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. An overview of benefits can be found at . BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff, and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

Job DescriptionDescription: About DGA Security DGA Security is a leading provider of electronic security solutions, serving businesses with top-tier security technology and monitoring services. We are seeking a highly organized and proactive Executive Assistant to support multiple executives and contribute to the efficiency of our dynamic team. About the Role As an Executive Assistant at DGA Security, you will play a pivotal role in ensuring smooth operations by managing executive schedules, coordinating communications, and handling high-level administrative tasks. This role requires exceptional organizational, communication, and writing skills to support our leadership team effectively. The ideal candidate thrives in a fast-paced environment and demonstrates professionalism, discretion, and attention to detail. Key Responsibilities • Calendar & Meeting Management: Schedule, coordinate, and manage meetings across multiple time zones, ensuring executives’ time is efficiently prioritized., • Communication & Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity and professionalism., • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and logistics., • Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met., • Administrative Support: Handle expense reports, process invoices, and maintain confidential files and records., • Event Planning: Organize internal and external meetings, company events, and team off-sites., • Stakeholder Coordination: Serve as a liaison between executives and internal/external stakeholders, fostering professional relationships., • Problem-Solving & Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency., • Personal Assistant: Provide personal assistant support to the CEO, including managing personal appointments, travel, and occasional errands, while maintaining a high level of discretion and confidentiality. Requirements: Qualifications & Skills • Experience: 3-5+ years of experience as an Executive Assistant, supporting senior leaders or multiple executives., • Organizational Excellence: Strong multitasking abilities with keen attention to detail., • Communication & Writing Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy efficiently and with clarity., • Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Slack, Zoom, project management software)., • Discretion & Confidentiality: Ability to handle sensitive information with the utmost professionalism., • Problem-Solving Ability: Quick thinking and resourceful approach to overcoming challenges., • Time Management: Proven ability to work under pressure, meet deadlines, and manage competing priorities., • Collaborative & Supportive Team: Work alongside high-performing professionals in a dynamic and growing industry., • Career Growth: Opportunities to develop your skills and advance within a well-established company. DGA is an Equal Opportunity Employer. Here, we believe that embracing innovation is not just a core value, but a responsibility. We are committed to building an inclusive and diverse workplace where everyone, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic, feels valued and supported. We provide equal opportunities to all applicants and employees and strive to foster a culture where differences are celebrated, and everyone's voice is heard. Your unique perspectives and experiences are what drive us forward.

Job Description Executive Assistant | Hudson Tunnel Project About the Company & Project Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects. We are currently seeking a dedicated and accomplished Executive Assistant for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation and environmental sustainability. The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history. As the Executive Assistant, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies. Key Responsibilities: • Provide comprehensive administrative support to the project executives, including managing their calendars, scheduling meetings, and arranging travel logistics., • Act as the main point of contact for all communication, both internally and externally, for the project executives., • Prepare and review documents, presentations, and reports for the executives, ensuring accuracy and professionalism., • Coordinate and organize project meetings, including preparing agendas, taking minutes, and following up on action items., • Manage and maintain project documentation, ensuring it is up-to-date and easily accessible for the project team., • Assist with budget management, including tracking expenses and processing invoices., • Bachelor's degree in Business Administration, Communications, or a related field., • Experience as an Executive Assistant, preferably in a construction or engineering environment., • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively., • Strong communication skills, both written and verbal, with the ability to interact with individuals at all levels., • Proficiency in Microsoft Office suite and experience with project management software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Strong attention to detail and accuracy. This is an excellent opportunity for an Executive Assistant looking to work on the most challenging, high-profile and innovative projects. If you're an ambitious professional who thrives in a client-facing role and enjoys delivering solutions that drive project success, we encourage you to apply. Platinum Global Talent Solutions is committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status. Why this is a Great Opportunity • Full-time position with competitive compensation, • Opportunity to work in a client-facing role delivering significant and impactful capital projects., • Collaborative and supportive work environment with the opportunity for growth in your career, • Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability Insurance, 401(k).

Job DescriptionABOUT US The Enhanced Games are on a mission to enhance humanity, redefining the future of sports by merging scientific progress with elite athletic performance. Founded in 2023 by Australian entrepreneur Aron D’Souza, the Games challenge conventionalsporting norms, embracing medicine and science to push human potential while prioritizing safety, transparency, and innovation. We’re building the most innovative global sporting event in history where world records come with million dollar prizes, athlete health is monitored with cutting-edge medical science, and performance-enhancing substances are destigmatized through regulated transparency. Our team includes global leaders from science, sport, and media. Funded by leading venture capitalists including Peter Thiel, the Enhanced Games operate independently of taxpayer money, ensuring financial sustainability and innovation. This is the future of sport - where science, athleticism, and progress inspire superhuman achievement. ABOUT THE ROLE We are seeking a highly capable and proactive Executive Assistant to support our CEO and occasionally other senior leaders. This role requires a strategic thinker, an expert multitasker, and someone who can manage complex logistics in a fast-paced, continually evolving environment. In this role, you’ll serve as a critical partner - anticipating needs, managing competing priorities, and helping the executive team operate efficiently and effectively. This position offers a unique opportunity to be at the center of a high impact organization making global headlines. KEY RESPONSIBILITIES Provide comprehensive administrative support to the CEO, including calendar management, travel coordination, meeting preparation, and email communications.Serve as a trusted gatekeeper and liaison—ensuring alignment between executive priorities and organizational goals.Prepare agendas, take notes, and follow up on action items for meetings, presentations, and strategic initiatives.Coordinate logistics for events, media appearances, and global engagements.Manage confidential information with the utmost discretion and professionalism.Partner with internal teams and external stakeholders across multiple time zones.Identify opportunities to improve processes, optimize workflows, and streamline executive operations.Support special projects as needed, contributing to high-visibility initiatives. ABOUT YOU 5+ years of experience supporting C-level executives or founders, ideally in dynamic or high-growth environments.Experience in startups, tech, media, or the sports/science sector.Familiarity with public-facing executives or high-profile stakeholders.Comfort working across time zones and with international teams.Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.Strong written and verbal communication skills.Proven discretion in handling sensitive and confidential information.A proactive, resourceful approach with a high level of ownership and accountability.Technologically savvy—comfortable using tools such as Google Workspace, Slack, Zoom, Notion, and productivity/AI tools.Able to work independently in a fast-paced, mission-driven environment.Ideally, an interest in innovation, performance science, and global policy. WHY JOIN ENHANCED Competitive Salary: Market-aligned compensation packages designed to attract top talent.Employee Stock Ownership Plan (ESOP): Enjoy ownership in Enhanced Games through our stock options program, providing a long-term stake in the company’s success.Work in an Innovative Environment: Be part of a revolutionary company shaping the future of sports.Career Growth Opportunities: Opportunities to expand and grow within the company as we continue to scale.Join a Global Movement: Work alongside passionate individuals and industry leaders who are changing humanity for future generations! We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionSamba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. Samba TV is seeking an organized and adaptable self-starter to provide scheduling, administrative, and office support to improve Samba's day to day operations as an Executive Assistant to our executive team. Based in New York, you will be tasked with facilitating processes, and anticipating the needs of our executives that you will support. We are looking for someone who can take the initiative to solve those problems. You will need to be organized and intuitive to handle the scheduling, trip planning, and documentation needed to successfully support multiple executives. The candidate will be seen as an indispensable part to the day to day success of the leader of our organization. Samba TV, recognized by Inc. Magazine as one of the fastest growing companies in the US and one of the "most interesting ad-tech upstarts of the year" by Business Insider. Samba TV is uniquely positioned at the forefront of the TV revolution. The way people discover, watch, and engage with television has fundamentally changed, and we're connecting the dots to help better understand audience trends and viewership habits for marketers.WHAT YOU'LL DO • Manage a heavy scheduling load across multiple time zones ensuring that the proper stakeholders are included while proactively establishing priorities and resolving scheduling conflicts which will help maximize our leadership's time., • Make all arrangements for international and domestic travel and events, and anticipate when externalities or shifting priorities require changes., • Book lunches and dinners for top executives to ensure seamless travel from start to finish., • Lite event planning as needed for our executives that have speaker events and site visits., • Be willing to travel to offices domestically and internationally to help our executives execute on productive business trips., • Assist in preparation or note-taking for meetings that require input of our executives, and Facilitate processes including signatures and approvals., • Maintain secure, digital/physical filing of documentation in collaboration with the Legal, Finance or IT team and keep information confidential and secure., • Work with the Chief of Staff and other Executive Assistants to ensure meeting agendas are in place for all of the executive’s meetings, including executive sessions and for the board., • Prepare timely, polished materials when needed, including gathering and editing presentations, and content from across the organization., • Help leadership with international Visas and any travel arrangements for cities like New York, Los Angeles, Chicago, London, Hamburg, Warsaw, Amsterdam, Porto, Mumbai, Tokyo, Taipei, or Sydney.WHO YOU ARE, • A minimum of 3-5 years of professional experience., • Prior experience with executive support, communications, or project management preferred., • Experience working at a high-growth startup, or in an established corporate environment., • Highly proficient with PowerPoint, Word, and Excel, and the Google suite of applications., • The ability to travel, domestically and internationally, as needed without hesitation or administrative hurdles, • Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care., • An organized individual who can anticipate new situations and isn’t afraid to ask for help., • A self-starter who finds roles with flexible parameters energizing and has the ability to thrive in that environment., • A curious, fun, strong, and positive mindset!, • Extensive experience working with AI platforms #li-br1Samba TV expects to offer a base salary between $100,000 - $120,000 USD per year for roles to be performed in New York or California; actual base salary offered will depend on various factors including but not limited to location, experience, and performance. Base salary is just one component of Samba TV’s total compensation package for employees. Other rewards may include an annual bonus opportunity, short-term incentives, and long-term incentives. In addition, Samba provides health insurance, wellness offerings, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO), and other employee benefits.Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy. For residents of the EU , Samba Inc. is the data controller.

Job Description The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system. As a leading national voice on voting rights, constitutional law, redistricting, campaign finance, criminal justice reform, and the fight for racial justice, we are at the center of great national fight for the future of American democracy. The Brennan Center is a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C. Position Overview: We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. Mr. Waldman has led the Center since 2005. He is an author of numerous books and came to the Center after serving as Director of Speechwriting and a senior White House aide to President Bill Clinton. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization. The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector. Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week. Responsibilities: • Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media, • Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams, • Manage the President’s calendar, schedule internal and external meetings, • Make travel arrangements for frequent trips, • Assist with fundraising, including donor relations and events, and participate in fundraising team meetings, • Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings, • Organize mailings, maintain contact lists, and other inter-department initiatives, • Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances, • Prepare and proofread correspondence on behalf of the President, • Manage President's expense reports and lobbying disclosures, • Facilitate invoices, contracts, and other documents requiring President's approval, • Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization, • Keep informed about major projects; stay abreast of current priorities as they relate to the organization’s goals and strategy Qualifications: • Minimum 5-7 years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.), • A bachelor’s degree, • Experience in managing fast-changing schedules, • Very well-organized and detail-oriented with a commitment to excellence, • Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances, • Strong project management experience, • Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders, • Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues, • Strong written and oral communication skills., • Research-savvy; internet and resource proficient, • Proficiency in MS Office applications required. Salesforce knowledge a plus., • A willingness to work overtime hours to meet important deadlines or complete urgent projects We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. Whether you are new to the nonprofit law and policy sector, returning to work after a gap in employment, looking to make a career transition, or seeking to advance your professional path, we welcome your application. If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. Therefore, please consider submitting your application. In your cover letter, please share your interest in the position and what you hope to contribute to the role. Application Instructions : To apply, visit >>LINK HERE<<. Please upload the following documents: (1) a cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all the previously listed materials will not be considered. Please, no phone calls or faxes; it is strongly preferred that you apply on our website. If you have difficulty with the online system, you may send your application by e-mail to: with “Executive Assistant to the President” in the subject line, after registering in the online system. Compensation and Benefits: The Brennan Center is a fantastic workplace! We offer competitive salaries and a comprehensive benefits package that is regularly assessed based on workplace trends and employee feedback. The salary range assigned to this position is $115,000-$139,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s qualifications and internal equity considerations. Additionally, we offer a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks. Note: The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. As such, we have adopted a policy requiring all employees working in the New York and Washington, DC offices to be vaccinated against COVID-19, or to meet the legal guidelines for an exemption. The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law. To this end, we welcome all qualified applicants to apply. Powered by JazzHR ffexqMS3OY

Job Description The Executive Assistant provides high-level confidential administrative support to the executive office. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is in Mid-Town Manhattan. Responsibilities: Roles and Responsibilities include a broad variety of administrative tasks, working closely with the executive team to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: • Complete a broad variety of administrative tasks for the Executive, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinates and ensures the Executive's schedule is followed and respected while pro-actively prioritizing conflicting needs., • Communicate directly, and on behalf of the Executive, with executives and clients., • Work closely with the Executive to keep him well informed of upcoming commitments and responsibilities and following up appropriately., • Represent the Executive by welcoming visitors, reviewing correspondence, and arranging corporate functions., • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees., • Expert written and verbal communications skills., • Professional appearance and demeanor., • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment., • Accessible during off hours as required. Job Type: Full-time

Job DescriptionSalary: $100,000-$125,000 Executive Assistant New York, NY (HYBRID) Marquee Brands is seeking an experienced Executive Assistant to join the team in the NYC office. The Executive Assistant will serve as a strategic administrative partner to the CEO and three other senior executives, ensuring the smooth operation of daily activities through expert calendar management, communication coordination, travel planning, and administrative support. This individual must be a master multitasker, capable of maintaining discretion, anticipating needs, and operating with a high degree of professionalism. Marquee Brands Marquee owns and manages a portfolio of established global brands across consumer products and channels from luxury goods to sports and active apparel. Marquees team of professionals is focused on a commitment to drive organic growth through natural brand extensions, impactful marketing and direct consumer engagement. Our promise is to ensure our brands continue their storied success through relevant product, expanded retail distribution, and international growth all while continuing to be true to their founding message and origin. Heres what you will do here • Provide direct administrative support to the CEO and three senior executives, including managing calendars, scheduling meetings, and handling correspondence., • Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation., • Event & office logistics and meeting coordination. Ensure meetings, conferences, and office spaces are organized, clean, and guest-ready., • Foster continuous improvement in admin processes. Identify and improve systems, tools, and workflows that impact executive and office support., • Improve cross-functional coordination. Ensure seamless collaboration between executives, departments, internal and external stakeholders., • Maintain general office files, purchase supplies, and place miscellaneous orders for the executive team and office as needed., • Oversee the Office Manager and support the office, when applicable., • Support on ad hoc strategic projects, initiatives, and confidential matters as directed by the executives. Youre going to need this to carry out this job • Bachelors degree in business, administration, or a related field, • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives., • Excellent organizational, time-management, and multitasking skills., • Strong written and verbal communication abilities., • High level of discretion, integrity, and professionalism., • Proficiency in Microsoft Office Suite and Navan, • Ability to thrive in a fast-paced, dynamic environment with shifting priorities., • Comfortable handling confidential information Marquee Brands Benefits and Perks • You'll enjoy coming to work because we have a refreshing company culture that is open, entrepreneurial and fun., • Competitive salary, and bonus structure, • Healthcare Benefits including dental and vision, • Flexiblespendingaccount(FSA)orhealthsavingsaccount(HSA), • Lifeinsurance, • Pet Insurance, • Generous Vacation and Leave Policies, • Action Days - two (2) fullypaidMarquee In Action" dayseach calendar year to dedicate your time to a charity or cause of your choice., • 12 Paid Holidays: In addition to 15 Paid vacation Days. Salary $100,000-$125,000 plus bonus Thisjobdescriptionmay not be inclusive of all assigned duties, responsibilities, or aspects of thejobdescribed, and may be amended at any time at the sole discretion of the Employer. We're anequal opportunity employer. All applicants will be considered foremploymentwithout attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Summary: Case Managers provide comprehensive services to individual clients and families residing in cluster apartments. Services provided by Case Managers include assessment, case planning, developing an Independent Living Plan, case facilitation and management, counseling, referrals, information workshops and support groups. The Case Managers coordinates with other program staff and local agencies to provide short and long term care necessary to meet the needs related to moving families to permanent housing. Essential Job Functions: The Case Manager is responsible for managing a caseload of families and children residing in the shelter. Provides counseling intervention services to residents and coordinates all client services as identified in the Independent Living Plan (ILP). Major Duties and Responsibilities: • Intake and assessment for families referred to the shelter., • Manage a caseload of families referred to the shelter by DHS., • Conduct homes visits at least twice a week to meet and discuss resident’s Independent Living Plans., • Conduct bi-weekly progress meetings with residents to assess progress., • Provide crisis intervention and short-term individual counseling., • Providing information and counseling to families on services and planning to move into permanent housing., • Advocate on behalf of clients for public assistance and entitlements with city agencies., • Case management, preparation of case records, prepare monthly and quarterly statistical reports., • Mediation for internal conflicts in the living quarters., • Group facilitation and conducting of educational presentations for communities., • Provide updates as appropriate and assist clients in reporting any challenges to moving to permanent housing., • Serve as an advocate and liaison between the family and various agencies, such as HRA and ACS., • Maintain routine administrative responsibilities to include the preparation of correspondence, maintaining, files, mail, email, and telephone. Required: • Clear and concise verbal and written communication skill, • Excellent interpersonal skills, be assertive and well organized, • Master's degree in Social Work preferred or related field and a minimum of one year of case management, • experience; or Bachelors Degree and a minimum of two years of case management experience., • Experience with homeless families and knowledge of issues of homelessness and/or residential services, • preferred., • Strong interpersonal skills required., • Computer proficiency required including, but not limited to Excel, PowerPoint and Publisher., • Bilingual (English/Spanish) preferred. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job DescriptionJob Title: Executive Assistant (For Restructuring Group)Duration: 3/6 months Contract to PermLocation: NY, Onsite (330 Madison Ave 10017)Requirements: • Provide comprehensive support to team of 10 bankers including calendar management, booking travel and expense management, • Manage clerical, administrative and all business details, • Manage incoming calls and direct to appropriate parties, • Manage complex calendars across different time zones, • Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup, • Manage travel arrangements and prepare itineraries, • Process heavy volume of expense reports

Job Description BURKE+CO. THE GIST: Our client, a well-backed AI start up, seeks an impressive Executive Assistant to support their Chief of Staff. This role will expertly handle all of their day to day administrative needs, establish new processes, and act as an extension of the company. The ideal candidate has experience supporting leadership at a hypergrowth tech company and/or fast-moving startup. This is an amazing opportunity to join an exciting, cutting-edge company as they embark on their upwards trajectory! THE NITTY GRITTY: • Act as an extension of the Chief of Staff & company with professionalism & polish, • Expertly prioritize their time, oversee calendar management, organize meetings, and address scheduling conflicts, • Coordinate travel and prepare itineraries, • Manage email inbox and respond to internal & external communications with a sense of urgency & professionalism, • Assist with recruiting efforts, schedule interviews, and interact with candidates, • Plan company events, offsites, and meetings, • Keep track of projects, note important action items, and send corresponding follow-ups, • Prepare presentations and meeting materials, • Track and process expenses, • Assist with various tasks and projects, as needed THE ESSENTIALS: • 2+ years of experience as an Executive Assistant, • Experience working at a startup or hypergrowth tech company required, • Self-starter with the ability to thrive in a high-growth environment, • Strategic & process-oriented mindset, • Clear & concise communication style, • Superb organizational skills, • Adaptable nature and ability to shift priorities as needed THE CHERRY ON TOP: • Opportunity to join a well-funded startup as they scale to the next level, • Work alongside a bright & innovative team! LOCATION: New York City – Flatiron District (Onsite) COMPENSATION: $120k - 160k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!)

Job DescriptionAmerican Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events, and fundraising activities in support of the Hebrew University of Jerusalem, Israel’s foremost center of higher education and research. Since its inception, Hebrew University’s scientists, scholars, and researchers have been committed to solving the most pressing global challenges of our time. Position objective: In this role, you will provide collaborative support for various accounting and operations initiatives, take ownership of assigned projects, and offer administrative support to the CFO/COO and the Accounting and Operations team. You will actively contribute to the development and implementation of processes that enhance organizational efficiency and align with AFHU’s mission to support the Hebrew University of Jerusalem, while delivering excellent service to both internal and external stakeholders. Position Reports to: CFO/COO Schedule: Full-time, Monday through Friday. The Accounting and Operations team is in the office on Tuesdays and Thursdays, with occasional additional in-office days as needed to accommodate team requirements and scheduled meetings. Responsibilities include but are not limited to: • Provide direct administrative support to the CFO/COO, including calendar management, expense reports, organizing travel, and formatting presentations for internal and external stakeholders., • Manage the accounting calendar, schedule meetings, and coordinate with lawyers, CPA firm, and external vendors/agencies, • Process invoices (Stampli) and expense reports (Concur), including collaboration with various teams across the organization, • Collaborate with the CFO/COO and Controller to prepare monthly schedules and reports for the Executive and Investment Committees, • Work with the CFO/COO to produce reports and presentations for Board of Directors, Budget & Finance Committee, and Annual Audit Committee meetings, • Prepare and process all outgoing wire/ACH payments, stock donation receipts, and capital calls, • Assist with annual audits, budget analysis, and statutory filings, • Manage annual charitable solicitation registrations, state tax-exempt renewals, and related filings, • Administer DocuSign for Accounting and Operations Department, • Maintain all digital records for the Accounting and Finance team, • Complete annual census surveys and annual reports in collaboration with the Controller, • Support the Controller with internal audits of revenue, expenses, and balance sheet accounts, • Assist with other special projectsSkills/Qualifications required:, • Two (2) years administrative/accounting experience, • A can-do attitude paired with a willingness to learn and a strong desire to be a team player, • Must be adaptable, able to handle multiple priorities, and open to evolving job responsibilities, • Strong written and verbal communication skills, • Highly organized with a meticulous attention to detail, • Proficient in Microsoft Office Suite, • Previous experience with the following applications is a plus:, • Familiarity with Blackbaud’s Raisers Edge NXT or similar CRM systems, • Abila MIP, • Concur, • Stampli EEO We are an equal opportunity employer. Please apply for the position using the following link: Powered by JazzHR wtZkUK2GsN

Job Description The Executive Assistant’s primary role is to be ‘right hand person’ to the General Manager of the North America region. The ideal candidate will need to understand and manage prioritization of meetings, workload and recommend and administer effective meeting cadence across the local NA Leadership team and external suppliers/retailers. The role requires a firm understanding of the dynamics of the business and its individual departments, priorities, people, and strategies. The ideal candidate will have excellent organizational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment. Reporting To General Manager, NA Role Accountabilities Calendar & Inbox Management • Accountable for the management of General Manager’s calendar and inbox, ensuring time is managed effectively by understanding daily and weekly priorities, • Determine General Manager priorities; make judgement calls on appointments and meetings to maximize reach and impact, • Strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance, • Proactively anticipate conflicts as new priorities arise and adjust calendar as needed, • Prioritize inbox, looking ahead to ensure all pre-read and meeting agendas are received, action items are complete, and incoming request are prioritized and surfaced regularly Travel & Expenses • Manage T&E budget, • Coordinate and book international trips and time with regional teams in store, • Support for Global team gatherings and agendas, • Raise necessary Pos and liaise with the Global Finance Team to ensure timely processing of invoices Project Management • Take detailed notes during meetings to support key internal and external projects, • Support creation of presentations and delivery of briefing notes to leadership, • Assist in large scale North America corporate events Key Relationship Management • Identify needs and create efficiencies for General Manager, • Partner with global Executive and Administrative support to align on priorities and calendar management, • 3+ years of experience in administrative support of at least 1 key leader, • Proficiency in Microsoft Office Suite, • Proven ability to convey complex messages succinctly and convincingly, • Exemplary written and verbal communication skills, • Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents, • Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs Why join us? Base Salary Range: $80,000-90,000** • Generous staff discount to use on all products, • Access to Tilbury Treats – our very own rewards platform allowing you to save money and gain ‘money can’t buy’ discounts on anything from gym memberships to cinema tickets, • Medical, dental, and vision benefits, • Commuter Benefits (Pre-tax), • Flex Spending Account (FSA), • Employee Assistance Program (EAP), • 401(k) with Company match, • Paid Time Off, • Birthday PTO Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!

Job Description Sesame Workshop is looking to hire an Executive Assistant for our Marketing & Communications team. This active role directly supports the Senior Vice President of Marketing and the Senior Vice President of Communications & Public Affairs, along with supporting department-wide special projects and administrative needs, including managing schedules, travel, correspondence, contracts, and more. The Executive Assistant will also support various meetings and internal and external events and communications needs. This individual plays a significant role in representing leadership and the team internally and externally and must be skilled in managing multiple tasks and conflicting priorities with accuracy, attention to detail, and discretion when dealing with confidential information. This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing. Primary Responsibilities: • Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts, • Direct and handle urgent and/or sensitive correspondence with discretion, • Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs, • Manage general follow-up and generate reminders to effectively meet deadlines and commitments, • Project manage special department initiatives and a range of special projects, • Arrange occasional domestic and international business travel, • Prepare expense reimbursement and other required reports, • Prepare occasional briefing documents, presentations, and reports for meetings or events, • Contract external vendors, • Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs, • Procure premiums and assist with mailings, • Perform other administrative tasks, as assigned, • 5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred, • Ability to maintain confidentiality and handle sensitive correspondence, • High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management, • Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability, • Strong multi-tasker with excellent organizational skills and keen attention to detail, • Ability to work under pressure in a fast-paced environment and effectively take direction, • Collaborative team player, willing to pitch in wherever needed, • Self-starter capable of owning and proactively managing multiple projects at a time

Job Description POSITION: Executive Assistant, Finance Department REPORTS TO: Vice President for Finance STATUS: Full-time, Exempt RANGE: $65,000 - $75,000 SUMMARY: Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller. This role ensures smooth operation of the Finance Department by managing administrative workflows, coordinating communication, handling mail and deposits, and assisting with financial documentation and reporting tasks. The position requires strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel and PowerPoint. The ideal candidate is comfortable working with financial information, drafting reports or presentations, and communicating directly with financial institutions and internal departments. Responsibilities include: • Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department., • Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs., • Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries., • Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications., • Process incoming and outgoing mail; ensure timely routing and tracking of key documents., • Receive, organize, and record checks and cash for deposit per internal controls and finance policies., • Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping., • Coordinate departmental meetings, including agendas, materials, and minutes., • Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information., • Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources., • Track and follow up on outstanding items and communications across the department., • Bachelor’s degree in business, finance, administration, or a related field., • Three or more years of administrative experience, preferably in a finance, business, or higher education setting., • Proficiency in Microsoft Office Suite, including Excel and PowerPoint., • Strong organizational, written, and verbal communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Detail-oriented and dependable, with the ability to manage multiple priorities., • Comfortable communicating with banks and external partners in a professional manner., • Demonstrated ability to use technology to streamline and improve office operations., • Experience working in a Finance, Accounting, or Budget office., • Familiarity with Ellucian Colleague, Workday, or similar ERP systems. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Support the setup of administrative and operational systems during the launch phase. Assisting with other admin tasks as needed (such as updating/uploading checklists – rotas – etc). Previous experience in administration, preferably within a hospitality or retail environment.

Job DescriptionSalary: $16-18 / hour BOE Job Summary: We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence. Key Responsibilities: Administrative Support • Manage and coordinate the owners calendar, appointments, and meetings, • Screen and prioritize emails, calls, and messages, • Draft, proofread, and manage correspondence, reports, and documents, • Assist in scheduling staff meetings, trainings, and clinic events, • Help with inventory tracking and ordering of clinic supplies, • Liaise with vendors, contractors, and service providers Personal Tasks • Run errands, • Schedule personal appointments Qualifications: • Excellent organizational and time management skills, • Strong written and verbal communication, • Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software, • Social media and basic marketing knowledge is a plus Attributes: • Trustworthy and able to handle confidential information, • Flexible and adaptable to changing priorities, • Solution-oriented and resourceful, • Friendly, professional demeanor with excellent interpersonal skills

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and help manage and prioritize his time effectively and maintain key relationships. Interact with high-level government officials and industry executives, support team and be capable of cultivating productive working relationships across ESD. Experience navigating complicated internal systems and processes and exhibit resourcefulness and creativity. Ability to thrive in a fast-paced environment guided by a strong sense of mission, a must. WORK PERFORMED: • Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs., • Manage the flow of documents to the SVP for review, approval, or signature., • Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and providing administrative support for governance meetings., • Determine priority of matters of attention for the SVP; redirect matters to staff to handle, or handle matters personally, as appropriate., • Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up., • Compose and prepare letters relating to routine correspondence for the SVP’s signature., • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials., • Prepare, reconcile, and submit expense reports., • Answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years direct relevant experience supporting executives may be substituted. Relevant Experience: 4+ years’ experience supporting a senior executive or team. Knowledge required: Excellent written and verbal communication skills, including editing and proofreading skills, exceptional time-management and organizational skills and the ability to prioritize competing deadlines. Detail-oriented, with a view toward anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships and handling confidential information with discretion. Excellent computer skills, including the Microsoft Office Suite

Job Description Personal Assistant to CEO 25-30 hours/week Key Responsibilities David Gold, CEO of Global Health Strategies, is seeking a highly organized individual to help manage his personal, family, and household responsibilities, with an additional component that supports aspects of his professional role. This position encompasses responsibilities in three main areas: • Household Management, • Family Support, • His youngest daughter’s educational, social, extracurricular, and health activities are well organized and up to date., • Household logistics such as supplies, a new apartment search, and an upcoming renovation are managed effectively., • Record-keeping, bills, and financial matters are handled in a timely and accurate manner., • Family trips, vacations, and activities are thoughtfully planned and coordinated. Some of the key activities of this position include: Household • Oversee upkeep, maintenance, and scheduling for home and rental properties, including opening and closing the family’s Fire Island residences., • Ensure family IT and video equipment is properly maintained and functional., • Assist in locating and securing a new apartment in New York City., • Work with contractors to manage renovation projects for a second apartment., • Support the hiring and coordination of a part-time chef., • Manage grocery shopping, household errands, and inventory tracking., • Oversee maintenance of family automobiles, including inspections, servicing, and fueling., • Organize and pay household bills, including utilities, insurance, and other recurring expenses., • Support annual tax filings by gathering and organizing documents and liaising with the family’s personal tax accountant., • Maintain and organize personal files, including electronic filing systems., • Plan and coordinate family vacations and travel in collaboration with a travel agent., • Organize school paperwork, schedules, and calendars for David Gold’s sixth-grade daughter., • Coordinate extracurricular activities in partnership with her parents., • Support planning and logistics for her Bat Mitzvah in January., • Organize social and holiday dinners for friends and extended family., • Schedule and manage medical, dental, orthodontic, and other health appointments for David Gold and his daughter., • Coordinate and plan social and educational activities for the youngest daughter., • Research, purchase, and coordinate gifts for birthdays, holidays, and special occasions., • Coordinate personal and professional responsibilities to ensure seamless scheduling., • Assist with occasional work-related tasks., • Proven experience as a personal or administrative assistant., • Excellent organizational skills, attention to detail, and ability to multitask effectively., • Experience managing household and family logistics., • Honest, trustworthy, reliable, punctual, and discreet; capable of handling confidential information with integrity., • Energetic yet even-tempered, adaptable to the needs of a large extended family, with a positive outlook and sense of humor., • Proficiency with technology and office software, including Microsoft Office Suite and Google Workspace (calendars, invites, Google Drive, Dropbox, etc.)., • Flexibility to adjust schedule during the week and, on rare occasions, on weekends with advance notice., • Demonstrated ability to exercise sound judgment and take initiative., • Strong skills in system creation and organizational management.

Job Description POSITION SUMMARY The Corporate Partnerships Coordinator will join a 16-person Marketing & Development team, raising approximately $15 million annually from individual donors, foundations and institutions, corporate sponsors, and government to support our free programs in New York City parks. Reporting to the Director of Corporate Partnerships and supporting the Manager of Corporate Partnerships, the Coordinator will support a portfolio of approximately $3.5 million in corporate giving. The position will work with corporate partners in all CPF program areas (arts, sports, environmental education, and community building), with a deeper focus on our SummerStage festival and It’s My Park corporate volunteer program. The role will also coordinate the day-to-day management of corporate donors, cultivate and increase corporate support, develop proposals and presentations, broaden awareness of corporate opportunities, and develop and activate a cultivation plan to grow corporate partner support for CPF. This position will work closely with executing SummerStage corporate partnerships (approximately 70 events per season), in advance and on-site at events across the city during the festival season, and work closely with the corporate It’s My Park portfolio (nearly 150 projects annually) working alongside the program's Volunteer Team. The role will help oversee seasonal staff. COMPENSATION: commensurate with experience and can range from $50,000.00 - 55,000.00 annually RESPONSIBILITIES • Assist with the management of CPF’s corporate fundraising portfolio of approximately $3.5 million in corporate partners, including tracking and executing all contract benefits, partner relations, and communications, • Support the Director and Manager of Corporate Partnerships and work with colleagues across CPF to cultivate plans for broader funding opportunities, • Proactively support team through pitching sponsorships, creating proposals and presentations, securing corporate funders, and client reports, • Support partner activations at onsite events, assist with sponsor logistics and serve as lead on-site representative for all client activations (including days, nights, and weekends) throughout CPF events across NYC, • Support donor cultivation and stewardship events to grow the corporate It’s My Park volunteer program, • Support fundraising events as needed, • Collaborate with the Marketing Department and program teams on tracking and execution of partnerships, activations, and fulfilling client sponsorship benefits, • Collaborate with the It’s My Park Corporate Program Manager and relevant team members on corporate volunteer service projects throughout the city, • Assist with overseeing summer seasonal staff, • Prepare and submit timely invoices and acknowledgment letters, • Use Salesforce database to grow corporate database, track the corporate fundraising portfolio and diligently record all payments, • Bachelor’s degree and a minimum of 2 years of experience working in a combination of sponsorship, marketing, fundraising, project management, and client services required, with an understanding of CSR trends and nonprofit work, • Proven ability to prioritize and work effectively under deadlines, • Highly motivated, resilient, flexible, and proactive with a strong desire to collaborate, • Meticulous attention to detail and process, thoroughness, and focus while managing a high-pressure, fast-paced environment and working under strict deadlines, • Exceptional research, organizational, oral, and written communications skills, • Excellent time and project management skills, and ability to work independently, • Ability to work with diverse constituencies, both internal and external to CPF, NYC Parks, and corporations, • Interest in learning about and cultivating corporate donors, community engagement, and philanthropic relationships, • Experience with qualitative and quantitative data collection and analysis, • Ideally passionate about performing arts, culture, sports, environmental education, community building, or some combination, • Familiarity with Google Suite, Salesforce, or other CRM systems is a plus, • Willingness to occasionally work outdoors, year-round, but particularly during summer, in sometimes uncomfortable weather conditions, • Availability to independently travel across the five NYC boroughs and work evenings and weekends as needed ABOUT CITY PARKS FOUNDATION At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities. Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations. We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City. We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens. Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events. Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship. Powered by JazzHR IprzkyhAlz

Job DescriptionThe Windfall is partnering with a Nutrition Start Up that is seeking to hire an Executive Assistant. As the Executive Assistant, you will be an indispensable partner to the Co-Founders, ensuring they—and the broader Executive Department—operate at peak efficiency. You will be the orchestrator behind the scenes: managing complex calendars, anticipating needs before they arise, and ensuring every detail is flawlessly executed. You pride yourself on precision, proactivity, and follow-through. You notice what others miss, close every loop, and thrive on bringing order to complexity. Scheduling and organization are not just tasks to you—they’re a craft you take pride in. In this role, you’ll shape the firm's corporate cadence, coordinate critical meetings and events, and act as a trusted extension of the Co-Founders in interactions with employees, board members, and external partners. This role is ideal for someone highly organized, solutions-oriented, and energized by making the people around them more effective. You’ll balance independent ownership with close collaboration, staying attuned to the fast-moving needs of a growing company. Because the role is dynamic, you must bring strong business judgment, exceptional communication skills, and the ability to interact seamlessly across functions. Flexibility, adaptability, and a consistent in-office presence (Monday-Thursdays, 4 days per week in office, WFH Fridays) are essential. Daily hours in office are 9:00am-5:00pm with the flexibility to work overtime as needed. ROLE & RESPONSIBILITIES (60%) Scheduling Excellence • Own and manage complex Co-Founders’ calendars with precision, balancing competing priorities and using sound judgment to make tradeoffs., • Act as the gatekeeper and steward of time—protecting focus, prioritizing urgent matters, and providing clarity and context for all scheduling decisions., • Coordinate and execute key company meetings and events including Board meetings, leadership sessions, all-hands, performance reviews, founder 1:1s, and internal celebrations., • Partner closely with other Executive Assistants to maintain alignment., • Maintain and continually refine the firm's corporate calendar, ensuring accuracy and anticipating cyclical planning needs., • Prepare meetings end-to-end: set up rooms, test AV, manage screensharing, greet visitors, coordinate meals, and oversee logistics.(20%) Executive Department Support, • Participate in meetings as a second set of eyes and ears—capturing notes, ensuring follow-ups are tracked, and driving accountability., • Support execution of priority Exec Dept. projects such as company-wide retreats, quarterly town halls, and culture-building events., • Develop polished materials including decks, templates, documents, and spreadsheets that are error-free and thoughtfully designed., • Process expenses, support monthly financial reviews, and ensure administrative workflows run smoothly., • Maintain accurate contacts databases and support ongoing stakeholder communications., • Provide administrative support as needed: routing agreements, managing signatures, preparing links, and maintaining well-organized files.(20%) Co-Founder Enablement, • Anticipate Co-Founders’ needs for meetings, events, and travel—building itineraries, gathering prep materials, coordinating meals, and ensuring readiness., • Build trusted relationships with internal team members, external partners, board members, and investors—representing the Co-Founders with professionalism and tact., • Support external engagements including press interviews and partner meetings, ensuring seamless preparation and execution., • Coordinate travel and logistics while keeping a close eye on efficiency and costs.Skills & Qualifications, • Experienced Executive Assistant with +10 years supporting C-Suite executives, board members, and investors, at a >200 person high-growth company, • Exceptional attention to detail: nothing slips past you. You take pride in flawless execution and view scheduling and coordination as high-value work that enables organizational success., • Ultra-organized & reliable: you thrive in complexity, juggle multiple priorities with ease, and always follow through., • Superior communicator: clear, tactful, and adaptable in both written and verbal communication. You can navigate nuance with diplomacy and confidence., • Proactive problem-solver: resourceful and always a few steps ahead, you anticipate challenges and offer solutions before they’re needed., • High integrity & discretion: you are trusted with sensitive information and consistently exercise sound judgment., • Calm under pressure: you excel in a fast-paced, dynamic environment without sacrificing accuracy or quality., • Team-oriented with strong EQ: you build relationships easily and enjoy supporting others’ success while enhancing the overall employee experience., • Tech-savvy: proficient in Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend, and other workflow tools., • Design & presentation skills: skilled at building professional decks and materials that align with brand standards., • In-office presence: able and willing to commute to the NYC office 4 days a week.REQUIREMENTS, • 8+ years prior EA experience out of finance, consultancy or tech supporting C-Suite, • Bachelor Degree #ZR

Job Description Position: Executive Assistant/Coordinator (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Executive Assistant/Coordinator: This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team! Responsibilities for Executive Assistant/Coordinator: • Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports., • Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs., • Assist with preparing materials for presentations and conferences., • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications, • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, • Assist with calendaring and scheduling requests (domestic & international), • Organize and facilitate conference and video calls, • Prepare engagement letters and new matter memos for new clients and matters, • Assist with new-business conflicts process, • Bachelor's Degree preferred, • 3+ years of related experience in a law or professional services firm, • Proficiency with Microsoft Excel, Word, and PowerPoint, • Demonstrates effective interpersonal and communication skills, both verbally and in writing, • Ability to work independently JMaacf1SDa

Job Description Position Summary Our client, a non-profit academy is a leading overseas center for independent studies and advanced research in the arts and humanities. A privately funded institution, the Academy relies on the generous support of individuals, foundations, and corporations to support innovative artists, writers, and scholars in generating new ideas together in a dynamic international community. The Executive Office and Board Relations Manager plays a critical role in supporting the office of the President/CEO and Board of Trustees by ensuring the smooth functioning of the Executive Office and overseeing board operations. This role combines high-level executive support, board meeting coordination, and office management. The ideal candidate will be detail-oriented, discreet, responsive, and proactive — capable of managing multiple priorities with professionalism and poise. Key Responsibilities Executive Support (45%) Manage the President’s calendar, including scheduling internal and external meetings across multiple time zones Coordinate all aspects of the President’s travel, including flights, accommodations, ground transportation, and meeting logistics; ensure itineraries are well-organized, contingency plans are in place, and travel runs smoothly Work closely with the Chief of Staff to ensure consistent, high-quality support of the Executive Office including preparation of briefing materials and adjusting scheduling, communications, and task management in response to evolving needs and priorities Support the President with administrative needs to enable more efficient use of his time Board Relations (45%) Organize logistics for all Board of Trustees and board committee meetings, both virtual and in-person Schedule committee meetings in coordination with trustees and senior staff Prepare, distribute, and archive agendas, minutes, and meeting materials Attend all board and committee meetings to take minutes and provide administrative support Maintain the board calendar and contact lists Office Management (10%) Manage New York office needs, including coordinating stationery, office, and kitchen supplies; coordinating with IT and equipment vendors; coordinating with the Academy’s landlord on building issues, including temperature, maintenance, repairs, building access, and security. Manage reception desk and area, including handling phone and front door calls; receiving and assisting visitors; directing deliveries and vendors; handling postage meter and incoming/outgoing mail and packages generally maintaining organization and printed materials in area. Assist with the onboarding/offboarding of employees (primarily systems access and laptop set up) Assist with Academy events as needed, including galas and other donor events. Qualifications Bachelor’s degree and at least 5 years of relevant experience as an Executive Assistant Demonstrated experience managing executive calendars and coordinating high-level meetings Exceptional writing, editing, and note-taking skills, with a demonstrated ability to synthesize complex discussions into clear, concise, and accurate written materials; trusted to produce high-quality communications that reflect institutional tone and priorities Outstanding interpersonal skills with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines Impeccable attention to detail and accuracy Discretion and sound judgment handling sensitive information Ability and willingness to work occasionally work evenings and weekends Proficiency with Microsoft Office Suite, Zoom, and other conferencing technologies Attributes for Success Professionalism and confidence in interfacing with trustees, senior leaders, and external partners Ability to represent the President’s office in a professional, gracious, flexible, and generous manner A calm, solutions-oriented approach to problem solving Responsiveness and reliability; able to address needs and follow up promptly, often on tight timelines Strong sense of ownership and follow-through Ability to work independently while also collaborating effectively across departments Commitment to the mission and values of AAR The compensation for this role is between $75,000 and $85,000. BENEFITS Health Coverage: Medical, dental, and vision insurance Life and Disability Insurance: Employer-paid life insurance, as well as long-term and short-term disability coverage Flexible Spending Accounts (FSA): Pre-tax options for healthcare and dependent care expenses Telemedicine Services: Convenient access to virtual care Retirement Plan: A 403(b) retirement plan with generous employer match Paid Time Off: Generous paid time off, including vacation, holidays, and sick leave Additional Voluntary Benefits: A variety of optional benefits to meet individual needs Attendance: We value a healthy work-life balance and currently offer a work schedule of four days in-office and one day of remote work.

Company Description At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care. Job Description *Please note: Candidates must live within or be willing to relocate to the Queens, NYC Area to perform the duties of this role. Primary Function of Position Surgeons worldwide are changing the way surgery is performed by utilizing our robotic surgical device to enhance their surgical precision and greatly improve patient benefits. The focus of the Clinical Sales Associate (CSA) is to clinically sell to maximize the da Vinci® Surgical System's utilization in the Queens, NYC territory. Essential Job Duties (Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by functional people manager) Work with the Clinical Sales Manager to develop a sales strategy to drive robot utilization Manage surgical teams through training sessions, OR integration and da Vinci® Surgery applications • Be a da Vinci® Surgery resource across all primary surgical specialties, • Support regional Sales and Marketing events that create system awareness and procedure adoption, • Develop a da Vinci® Surgery plan for each surgical team to ensure they can use the system unsupervised, • Drive continuous expansion of the user base by working with KOLs, • Drive the sales of instruments and accessories, • Responsibly manage administrative tasks; sales activities, submission of expense reports, etc. Qualifications Required Skills and Experience (Specific skills, knowledge, and experience that an individual must possess in order to successfully perform in job) • A minimum of 2 years outside sales experience, medical device preferred, • Proven record of success, • Ambition and exceptional work ethic, • Ability to excel in a high-energy, fast-paced environment, • Excellent interpersonal skills and persuasive communication skills, • Proven ability to work effectively as part of a team Additional Information Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role. Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. Mandatory Notices We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws. We provide market-competitive compensation packages, inclusive of base pay + commission, benefits, and equity. The on target earnings for this position are listed. On Target Earnings Region 1: $174,600 USD On Target Earnings Region 2: $165,800 USD Shift: Day

Job Description Who we are: For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. Your role As an Executive Assistant at Global Relay, you will play a key role in supporting our commercial leadership team, with a dual focus on the EVP of Americas Sales and the Head of Global Presales. This position is pivotal in keeping operations running smoothly and ensuring that two of our most critical functions — Sales and Presales — operate with focus, efficiency, and impact. You will manage a variety of administrative, scheduling, logistical, and operational tasks while serving as a trusted partner to senior leadership. Your work will directly contribute to business goals and strategy, helping executives drive Global Relay's continued growth. Your responsibilities • Executive & Administrative Support, • Handle essential day-to-day administrative tasks, including organizing files, managing invoices, expenses, and communications, • Act as a liaison between senior executives (including C-suite, directors, and VPs) and staff members, ensuring effective flow of communication and requests, • Maintain confidentiality and discretion in handling sensitive information, • Scheduling & Coordination, • Manage complex calendars, resolve conflicting priorities, and optimize executives' time management, • Coordinate domestic and international travel logistics, including flights, accommodations, and documentation, • Organize and prepare agendas for meetings, record minutes, track action items, and follow through on deliverables, • Operational & Project Support, • Partner closely with Finance, Marketing, Sales, and other teams to ensure smooth operations, • Support preparation of executive-level presentations, reports, and documents that are professional, compelling, and aligned with company goals, • Conduct research, analyze data, and prepare summaries and insights to aid executive decision-making, • Assist in planning and executing key events such as customer briefings, sales kickoffs, and marketing initiatives, • Minimum of 2 years' proven experience in an administrative or executive assistant role (experience in B2B environment strongly preferred), • Experience supporting senior management and C-suite executives, • Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with Salesforce or CRM tools is an asset, • Strong written and verbal communication skills with exceptional attention to detail, • Highly organized with excellent time management, able to manage multiple competing priorities, • Proactive, adaptable, and thrive in a fast-paced, high-growth environment, • Comfortable working independently as well as collaboratively across teams and functions Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background. The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching. For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team! Base salary range$70,000—$90,000 USD What you can expect: At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home. To learn more about our business, culture, and community involvement, visit .

Job Description JOB PURPOSE: The Executive Administrative Assistant will be responsible for effectively supporting the executi director and contributing to the overall success of the organization. This multifaceted role demands a diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit They will be expected to anticipate the needs of the executive director, handle sensitive information with discretion, and represent the organization professionally in all interactions. In addition to providing administrative support, the Executive Administrative Assistant will play a key role in special projects, coordinating efforts across departments, conducting research, and preparing reports. The successf candidate will be a self-starter with a strong work ethic and a commitment to excellence. RESPONSIBILITIES: The Executive Administrative Assistant will provide high-level administrative support to the executive team and manage a wide range of complex and confidential projects. This role requires exception organizational skills, attention to detail, and the ability to work independently and proactively. ● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong relationships, and coordinating their involvement in key activities. This includes preparing comprehensive reports, organizing and facilitating engaging board meetings, retreats, and targeted training sessions to enhance their effectivenes ● Calendar and Schedule Management: Efficiently manage the calendars of the executive te ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings, and complex travel arrangements, taking into account priorities, deadlines, and potential conflict ● Document Preparation and Editing: Produce high-quality correspondence, reports, presentations, and other documents that are clear, concise, and error-free. Meticulously edit and proofread materials to ensure they meet the highest standards of professionalism and accuracy. ● Meeting Coordination and Support: Coordinate and provide comprehensive support for meetings, including preparing agendas, distributing materials, taking accurate minutes, and diligently tracking action items to ensure follow-through and timely completion. ● Research and Briefing: Conduct thorough research on a variety of topics to gather releva information and insights. Prepare comprehensive briefing materials that enable the executi team to make informed decisions and effectively address key issue ● Special Project Management: Oversee and manage special projects from inception to completion. This includes meticulous planning, coordinating with internal and external stakeholders, effectively managing resources, and closely monitoring progress to ensu successful outcomes. ● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia when handling sensitive information and documents, ensuring that privacy and security are consistently upheld. ● General Administrative Support: Provide essential administrative support to ensure the smooth operation of the office. This includes professionally answering phones, efficiently managing correspondence, maintaining organized files, and performing other administrative tasks needed. ● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as assigned, demonstrating a willingness to contribute to the overall success of the team and organization. QUALIFICATIONS: ● Three to five years experience effectively supporting an executive direc ● A bachelor's degree or higher in business administration, management, or a related fiel ● Certification in project management, event planning, or executive assistance is a plu REQUIRED SKILLS/ EXPERIENCE: ● Strong organizational and time management skills: The ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines is essential for success in this role. ● Excellent communication and interpersonal skills: The ability to communicate effectively wi individuals at all levels of the organization, both verbally and in writing, is crucial. ● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill essential for managing schedules, preparing reports, and handling other administrative tasks using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and Powerpoint presentations. ● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly and effectively is important for anticipating and addressing potential challenge ● Discretion and confidentiality: The ability to handle sensitive information with discretion a maintain confidentiality is paramoun ● Experience in project management or event planning: Prior experience in managing projects or events can be a significant advantage, demonstrating the ability to handle complex tasks a coordinate with multiple stakeholders. Ultimately, the Executive Administrative Assistant will possess a combination of strong educational qualifications, relevant skills and experience, and a passion for supporting the executive director achieving their goals. REPORTS TO: ● Executive Director PRE-EMPLOYMENT REQUIREMENTS: ● Three (3) reference checks are required. ● Obtain mandated reporter training certificate (every two years) and complete other requir Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training. ● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may apply). ● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health and safety trainings. ● Ability to pass a Comprehensive Background Clearance through the following: ○ Department of Health and Mental Hygiene (DOHMH) ○ Indentogo ○ Department of Education Fingerprinting Screening ○ NYS Central Registry ○ Sex Offender Registry Clearan ○ SEL check

Job DescriptionSalary: $60,000.00- $75,000.00 ABOUT US Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 30 million meals and reinvested more than $142 million into local economies. Our work falls into three core areas: • Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where theyre needed most., • Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like., • Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all. SUMMARY The Executive Assistant will partner with the Chief Program Officer to provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, travel, and ad hoc projects. In our agile environment, your role extends beyond core duties it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives. RESPONSIBILITIES: • Prepare the Chief Program Officer for internal and external meetings and events with various stakeholders: help with scheduling, meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials., • Manage the Chief Program Officers calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs., • Support the Chief Program Officers email inbox, coordinate scheduling and calendar management, and manage the content and flow of information., • Draft emails, letters, reports, and other correspondence on behalf of the Chief Program Officer., • Advise the Chief Program Officer of time-sensitive and priority issues, ensuring proper follow-up., • Provide executive-level administrative support to the Chief Program Officer., • Perform and support special projects/programming., • Support community outreach activities (ie. Coordination and participation in tabling events, volunteer days, site visits), • Track and report the progress of ongoing Rethink tasks and initiatives to meet deadlines and deliverables., • Assist in project planning, • Provide project updates and milestone reports to the CPO., • Other duties as assigned. QUALIFICATIONS: • Bachelors degree or equivalent experience., • Excellent analytical, communication (written and verbal), and project management skills., • Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills., • Proficiency with office productivity tools and an aptitude for learning new software and systems, • Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence., • Highly organized, strong follow-through, and excels at thinking proactively., • Ability to work collaboratively within an organization., • Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact., • Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills., • Takes a solutions-based, collaborative approach to drive change in work and navigate challenges., • Quick learner, eager to continually strengthen their understanding of Rethinks work., • Proficient in Google Workspace;, • Experience with ideal to know Tableau, Adobe Photoshop, Canva, CRM, Squarepace, and other social media platforms is a plus, • Must embrace the mission and core values of Rethink Food. WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of - Inventiveness:At our core, we are relentlessly curious about solving problems. As our name suggests, were a team of creative thinkers, but were also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change. Vulnerability:Guided by an always be better mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame we just want to be sure were always doing the right thing. Thoughtfulness:Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We dont pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive. Kindness: At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way we are all about just being kind COMPENSATION The annual salary range for this position is $60k - $75k, depending on experience and education. We also offer a complete benefits package including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan, and a progressive parental leave plan. HOW TO APPLY While a degree, certification, and work experience are a plus, we recognize that other life and work experiences may also prepare you for this role. Additionally, research has shown that women and people from underrepresented groups may not apply for jobs if they do not meet 100% of the job qualifications. Please know that no candidate has 100% of the listed job qualifications. Therefore, we encourage you to apply for this position if you believe you can complete the responsibilities. Applications will be reviewed on a rolling basis. However, we have an immediate need to fill the position. Please submit your application online. Rethink Food is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.