Administrative support jobs in Bayonne, New Jersey - Page 8Create job alerts

The Moinian Group is one of the largest privately held real estate investment companies in the world, pioneering in the development of state-of-the-art, visually distinguished properties. Bring your passion for service, office management and hospitality to life as the Receptionist. This highly visible and critical to the office position serves as the liaison between residents, vendors, property teams and headquarters to deliver an upscale and highly efficient experience. The successful Receptionist is responsible for answering and handling incoming calls, greeting all guests and vendors, handling all incoming inquiries, and being the primary contact and liaison for all office functions, always delivering a high-touch service experience. Job Duties and Responsibilities • Greet visitors always delivering a hospitable and upscale experience, • Provide administrative support to Property Management, • Answer and effectively and route all incoming calls., • Responsible for maintaining contact lists and staff lists., • Respond and follow through to requests for information and communicate with all levels of management with minimal supervision, • Create presentations as needed, • Participate actively in the planning and execution of events as needed., • Ensure all common spaces, conference rooms and offices are neat, organized, clean and orderly., • Monitor, order, maintain and organize all kitchen and office supplies, • Point person for incoming packages, deliveries, mailing, shipping and supplies, • Responsible to pick-up, drop-off, prepare postage/labels and coordinate courier services., • Coordinate with IT department on all office equipment, and AV needs., • Partners with Property Manager and building maintenance to ensure office equipment, AV, and all mechanical functions properly and optimally., • 1-2 years of experience in high-traffic, professional services or hospitality industries preferred., • Prior experience as a Front Office Associate or Office Receptionist at a busy, executive office., • Hospitality, multi-family office management or retail experience a plus, • Experience at a high-traffic call center or managing a busy office preferred, • Exceptional customer service and communication skills, verbal and written, • Strong organizational skills, • Ability to remain calm and thrive under pressure in a fast-paced environment, • Creative and resourceful, • Sharp eye for detail and a relentless pursuit for excellence, • Strong multi-tasking skills, • Advanced, hands-on MS Office skills (emphasis on Word/Excel), • Hands-on approach to project management and office tasks, • Self-starter, independent thinker, motivated and efficient Salary: Full-time: 58K Part-time: $25/hour

Office Services Assistant -On-Site Contract Position (Lower Manhattan) RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client’s office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: • You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use., • Manage room bookings, meeting and events requests, and set up rooms as needed., • Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc., • Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment., • Operate duplicating and binding equipment, which may have tight deadlines., • You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware., • Work with the team to proactively identify potential facilities-related issues and opportunities for improvement and liaise with building management and external vendors for solutions, i.e., HVAC, janitorial services, electrical, and various repairs., • In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment. Qualifications • 4-year degree preferred; hospitality background strongly encouraged, • 1-2 years general office experience preferred, ideally in a professional services environment, • Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset), • Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently, • Excellent judgment/decision-making skills; high tolerance for ambiguity, • Strong communication skills, both oral and written, • Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment, • Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications, • Flexibility to work overtime occasionally, particularly for events, • Ability to lift 40 pounds is required

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you’ll have the opportunity to impact the future of airports by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You’ll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. We are currently looking for our: Office Manager – JFK Terminal 1 What we offer Reporting to the General Manager and collaborating closely with the Operations and Marketing Teams, this full-time role is pivotal in managing comprehensive site-level administration across URW’s field offices at New Terminal One and Terminal 8 at John F. Kennedy International Airport. The Office Manager drives the seamless execution of contract and vendor management, finance administration, tenant support, and office operations, ensuring all activities align with company policies and compliance standards. This role serves as the central point of coordination for service contracts, vendor onboarding and renewals, and finance processes including accounts payable, receivable, and month-end accounting support. It also facilitates effective tenant communication and site logistics, overseeing everything from sales data collection to access control and vendor coordination. With responsibility for organizing and maintaining two physical office locations, the Office Manager supports both internal teams and external stakeholders—delivering an exceptional service experience for guests, retail partners, contractors, and cross-functional colleagues alike. Success in this role requires strong organizational skills, adaptability, and a proactive approach to managing complex workflows in a dynamic airport environment. Scope 1. Contracts Administration • Owns all contract administration and ensures compliance with the Contract Policy and Finance Authorization Matrix for all planned onsite work., • Manages the Vendor Maintenance process, including onboarding new vendors and processing contract renewals., • Maintains a centralized Contract Log and digital archive of all active contracts, amendments, expirations, and insurance documents., • Drafts and issues service contracts and work orders in partnership with Operations and Marketing leads., • Supports the RFP/bidding process and manages related compliance tasks, including Know Your Partner and GAN checks., • Coordinates vendor access, insurance verification, and required permissions from the Terminal Operator and/or Port Authority. 2. Finance Administration • Manages all Terminal-specific Accounts Payable (AP) activities: opens POs for contracted work; collects, uploads, and codes invoices; matches invoices to completed work with supporting documentation; and troubleshoots and resolves issues using the company’s AP software., • Oversees tenant security deposits: reviews lease terms and account balances, prepares required documentation, and submits to AP for processing., • Handles Accounts Receivable (AR) for Terminal-specific manual billing (e.g., violations, construction), logs incoming checks, and arranges secure mailing to the lockbox., • Supports month-end accounting: prepares accruals and documentation, assists with forecasting and reconciliation, uploads and verifies P-card receipts, and maintains audit-ready reports, including Holdover, Manual Bill, Rental Summary, Sales Kick-Out, Rent Roll, and Lease Abstracts. 3. General Coordination & Tenant Support • Manages tenant communications and data: collects and uploads tenant sales data, issues Open/Closed/What's Happening notices, maintains the Storage Log, and uploads executed storage leases., • Processes daily site administration: handles incoming/outgoing mail, including Certificates of Insurance, invoices, checks, and other correspondence., • Prepares and issues Tenant Operational Defaults in accordance with lease terms., • Coordinates vendor and tenant activity onsite: approves after-hours work permits, verifies insurance and scope of work, and ensures compliance with operations protocols., • Oversees Minor Works Applications (MWA) and Port Authority submissions, including tracking and documentation., • Manages access control logistics: processes gate passes, provides onsite escorting as needed, and serves as an Authorized Signatory with an active role in the airport badging process. 4. Office Coordination & Team Support • Oversees the organization and upkeep of two physical office locations, ensuring each space is well-maintained, properly equipped, and supports a productive and professional environment., • Manages daily office logistics: books meeting rooms, coordinates catering and meals, and oversees supply ordering and inventory management., • Supports staff engagement and training: participates in weekly staff meetings, tenant meetings, onsite customer service training sessions, and required corporate training programs., • Acts as the primary point of contact for staff parking coordination and related administrative tasks., • Performs other duties as assigned, providing flexible administrative support across departments as needed. What we are looking for • Bachelor’s degree or equivalent experience., • 2–3 years in administrative roles within cross-functional teams., • Experience with finance administration: POs, invoices, accruals, budgeting., • Proficient in Microsoft Office suite., • Comfortable interpreting legal agreements and ensuring policy compliance., • Handles confidential information with discretion., • Airport-specific experience and client management skills are a plus. Key Competencies • Strong organizational and process management skills., • Adaptable to changing priorities and deadlines., • Excellent communication, both written and verbal., • Exceptional customer service and interpersonal abilities., • Maintains composure under pressure and in sensitive situations. Office Location Inside Terminal 1 at JFK Airport Compensation Exempt $81,000 – $120,000 per year + Discretionary Annual Bonus What is important to us Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments. Our company purpose – to Reinvent Being Together – is about reimagining how individuals and communities come together, socialize, and enjoy dynamic experiences alongside one another in entirely new ways. We are at our best when we are TOGETHER safely and joyfully. Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s differences. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics. Join us in Creating Sustainable Places That Reinvent Being Together.

Great American Media is home to the family-friendly and faith driven portfolio of brands Great American Family, Great American Faith & Living, and Great American Pure Flix. We are committed to providing an uncompromised, uplifting environment that celebrates Faith, Family, and Country for the entire family. We are dedicated to our audience, and we believe that strong brands and high-quality programming create an unparalleled fan experience across the Great American Media portfolio. We are seeking a growth-centric, excellence-focused Executive Assistant to join our team. Candidate must be able to work onsite at our New York Office (New York, NY 10019). Job Purpose Reporting to the Chief of Staff & Chief Brand Officer, the Executive Assistant performs more than administrative tasks; they are often the CoS/CBO’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. The Executive Assistant is responsible for general executive administrative support and office management functions, such as managing the schedules and communications of key executives in their company, prioritizing emails and phone calls, arranging meetings and business events, and serving as the onsite contact for office vendors. This position will also assist in branding and marketing efforts by reviewing materials to provide brand-focused feedback. Duties and Responsibilities • Provides general administrative support to Great American Media’s Chief of Staff/Chief Brand Officer as well as other key executives when needed. This may include preparing expense reports, arranging travel, coordinating shipments of materials, word processing, etc., • Manages executives’ calendars and schedules meetings., • Organizes and prepares for meetings and events, including gathering documents and attending to logistics of meetings., • Takes minutes during meetings., • Screens, directs, and responds to phone calls, communicates messages and information to the executives., • Acts as the point of contact among executives, employees, clients and other external partners. This includes greeting visitors, handling inquiries, etc., • Handles confidential and other sensitive information., • Manages information flow in a timely and accurate manner., • Reviews material such as scripts and provides brand-focused feedback., • Tracks and organizes all materials on current projects and incoming submissions., • Tracks and shares information on competitors, general media industry, digital trends, podcasts and streaming., • Formats information for internal and external communication – memos, emails, presentations, reports., • Organizes and maintains the office filing system., • Serves as an onsite contact for office vendors, including maintenance, property management, shredding company, equipment repair, office supplies, etc., • Backs-up other positions., • Other projects and duties as needed and assigned. Qualifications • Must be a true brand fan who is passionate about family-friendly and Christian based, faith-centered content., • High school diploma required. Associate or bachelor’s degree in relevant field preferred., • Minimum 1 year of prior experience as an executive assistant or office manager required., • Ability to maintain confidentiality., • Ability to communicate clearly to vendors and all levels within the organization., • Team player able to build cross functional relationships to drive business results., • Ability to organize and prioritize work responsibilities in an efficient and timely manner., • Excellent communication and interpersonal skills., • Highly organized and detail oriented., • Ability to work and think independently., • Ability to multi-task and effectively handle competing priorities., • Professional manners essential., • Experience with administrative and clerical procedures and best practices., • Proficient with Microsoft Office Suite; solid MS Office skills, and advanced Microsoft Excel skills., • Must be willing to work a flexible schedule based on business/travel needs. Working Conditions This position is in an office environment on a hybrid schedule and some travel may be required. The hybrid schedule typically consists of being onsite Tuesday/Wednesday/Thursday and remote Monday/Friday. Candidates must be willing to adjust the onsite schedule as required based on business needs. Occasional travel may be required. Direct Reports None. Compensation and Benefits Competitive base salary commensurate with experience. We offer a comprehensive benefits package including: • 401(k) retirement plan with employer match, • Employer paid medical, dental and vision insurance, • Employer paid STD and LTD, • Employer paid life insurance and AD&D plus voluntary supplemental options, • Pet Insurance, • Comprehensive paid time off – vacation, sick leave and holidays

IDR is seeking a Manager, Administrative Assistants to join one of our top clients in New York, NY. This pivotal role involves leading a diverse team of administrative professionals, focusing on coaching, performance management, and career development. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Manager, Administrative Assistants: • Lead and manage a team of administrative professionals, ensuring seamless support and operational efficiency across the New York office or business-aligned areas. • Oversee recruitment, onboarding, and performance management, partnering with HR and business leaders to align with strategic goals. • Collaborate with executives and stakeholders to anticipate business needs and align administrative support accordingly. • Engage in strategic initiatives to enhance the administrative function, ensuring alignment with the firm's long-term objectives. • Conduct workforce planning and manage coverage needs, balancing operational requirements with financial considerations. Required Skills for Manager, Administrative Assistants: • 7-10 years of progressive experience in administrative management, preferably within financial or professional services. • Proven track record in managing and developing large, diverse teams, with a strong focus on talent management. • Ability to balance day-to-day operations with strategic planning and execution. • Excellent relationship-building skills, capable of influencing and partnering with senior leaders and cross-functional teams. • Strong communication, organizational, and problem-solving skills, with a focus on driving efficiency and process improvements. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing® Client and Talent Award winner 12 years in a row

Job DescriptionDescription: Job Title: Technician III - Multi-Function Printers (MFP) Location: New York City, NY Company: Milner, Inc. Company Overview: Milner, Inc. is a vibrant and innovative company committed to delivering top-tier business technology solutions. We prioritize diversity, inclusion, and commitment to our communities while investing in the growth and development of our employees. If you're seeking a dynamic and exciting career in the business technology solutions industry, Milner, Inc. is the place for you! Job Purpose: As a Technician III, you will play an integral role in ensuring optimal performance of Multi-Function Printers (MFP) for our clients. Your responsibilities will include diagnosing, repairing, maintaining, and installing MFP devices while providing exceptional customer service and supporting the Service Manager in achieving department goals. Key Responsibilities: Primary Duties: • Diagnose and repair MFP devices to ensure timely and efficient service, minimizing customer downtime., • Perform routine maintenance to extend MFP device lifespan and prevent breakdowns., • Install, configure, and troubleshoot MFPs, including network connectivity for printing and scanning functions., • Provide on-site technical support, resolving customer issues and ensuring a high level of satisfaction., • Maintain accurate records of service activities, including parts used and repairs completed., • Ensure compliance with company policies, safety guidelines, and local regulations., • Stay current with new models, technologies, and best practices in MFP repair., • Collaborate with the Service Manager and team members to deliver a superior customer experience., • Assist in managing parts inventory to ensure timely repairs., • Participate in ongoing training to enhance technical skills and knowledge of MFP devices., • Maintain up-to-date documentation for all service calls, including work orders and reports., • Manage time effectively, ensuring timely completion of service calls., • High School Diploma or equivalent., • Certification and training on the full line of manufacturer (Rich, Konica Minolta, HP, Lexmark) devices., • Valid driver’s license and clean driving record., • Reliable transportation (unless a company vehicle is provided)., • Strong understanding of network connectivity related to print and scan features., • Ability to diagnose and repair business equipment with minimal supervision., • Excellent customer service and communication skills., • Field-based role with frequent travel to customer sites., • Occasional exposure to moderate noise and hazardous materials., • Frequent local travel with occasional out-of-town assignments., • Competitive salary and benefits package., • A collaborative and inclusive work environment. How to Apply: Please submit your resume and cover letter detailing your relevant experience. Requirements:

Coordinator, Design & Construction (Temp-to-Perm) Location: New York, NY (Onsite) Type: Temp-to-Perm A leading multifamily real estate and property management firm is seeking a Coordinator to join its Design & Construction team. This is a temp-to-perm opportunity, ideal for someone who’s organized, detail-oriented, and eager to grow within a fast-paced, collaborative environment. You’ll play an integral role in supporting construction and renovation projects across a large and dynamic residential portfolio. About the Role As a Coordinator on the Design & Construction team, you’ll support daily project administration, coordination, and communication between internal teams, vendors, and leadership. You’ll manage paperwork, track project schedules, and ensure all contract, invoice, and reporting processes run efficiently and accurately. This position offers hands-on exposure to large-scale construction and design projects throughout New York City, along with the opportunity to transition into a permanent role based on performance and business needs. Key Responsibilities • Support daily operations of the Design & Construction team, including managing contracts, purchase orders, invoices, and project documentation., • Maintain project schedules, track milestones, and update internal systems with current information., • Assist in preparing reports, tracking budgets, and reconciling construction costs., • Coordinate deliveries, vendor communication, and project updates across departments., • Provide administrative support to department leadership and assist with special projects as needed., • Collaborate across teams to ensure timely completion of construction-related tasks. Qualifications • Bachelor’s degree preferred., • 1–3 years of experience in construction coordination, project administration, or real estate operations., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal skills., • Proficiency in Microsoft Office; familiarity with Procore, Smartsheet, CMiC, or other construction management tools a plus., • Ability to handle multiple priorities and thrive in a fast-paced environment.

A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a highly organized and professional Executive Assistant to provide direct support to members of the executive team. This role requires discretion, attention to detail, and the ability to manage complex scheduling and logistics in a fast-paced environment. About the Opportunity: • Start Date: ASAP, • Assignment Length: 5 month leave coverage, • Schedule: On-Site, M-F, • Manage complex calendars for multiple executives, ensuring alignment across internal and external stakeholders., • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries., • Prepare, process, and reconcile expense reports in a timely manner., • Act as a point of contact between executives and internal/external partners, ensuring clear communication and follow-through., • 5+ years of executive assistant experience, with prior support of C-Suite or senior leadership, • Exceptional organizational skills and ability to manage competing priorities., • Strong communication and interpersonal skills, with discretion and professionalism., • Proficiency in Microsoft Office Suite, Google Workspace, and expense/travel platforms (e.g., Concur, Egencia, or similar)., • Ability to work independently and adapt quickly to changing priorities.

Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Administrative Assistant. The position is based on site in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth! Who You Are • Experienced administrative professional with at least 7 years’ experience supporting senior leaders, • Skilled in juggling multiple priorities while keeping calendars, meetings, and travel plans running smoothly, • Confident communicator who thrives in collaborative settings and knows how to keep things confidential, • Tech-savvy with deep knowledge of Microsoft Office tools and expense systems, • Detail-oriented and known for catching what others miss What You’ll Do • Provide high-level administrative support to several executives, • Coordinate meetings and manage schedules using Outlook Calendar, • Handle travel arrangements, including documentation and itineraries, • Prepare and submit expense reports using Concur, • Build and refine presentations in PowerPoint, integrating visuals and data, • Maintain and update documents in Word and Excel What Success Looks Like • Executives feel supported, organized, and prepared for every meeting and trip, • Calendars are optimized and conflicts are resolved, • Expense reports are accurate, timely, and compliant with company policies, • Documents and reports are error-free and easy to navigate, • Sensitive information is handled with discretion and professionalism Salary Range: $100,000 – 125,000 annually, based on experience Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Position Summary A prominent Financial Services firm is seeking a Facilities & Operations Associate to support facilities operations and help strengthen reporting, budgeting, and administrative processes in a dynamic financial services environment. This role offers a blend of hands-on facilities coordination and analytical work. The successful candidate will ensure the smooth day-to-day operation of the office while working closely with the Facilities Manager to develop and maintain reports, track budgets, and analyze operational data. It’s an excellent opportunity for someone who enjoys both the practical and technical sides of facilities management and wants to grow into more operational responsibilities. Key Responsibilities Facilities Operations • Manage and resolve daily maintenance requests through the ticketing system., • Coordinate workstation moves and office setups with IT and building staff., • Schedule and supervise vendors for repairs, maintenance, and cleaning services., • Support event setup and breakdown for internal and external meetings., • Maintain and update office floor plans using Computer Aided Facilities Management software., • Oversee security access, including employee IDs, guest badges, and building registration., • Assist with space planning, buildouts, and reconfigurations as needed. Operational Reporting & Administrative Support • Partner with the Facilities Manager to track budgets, summarize maintenance spend, and compare vendor invoices to approved rates., • Compile and analyze data on space utilization, equipment tracking, and vendor performance., • Create Excel-based reports and charts to support leadership dashboards and compliance tracking., • Prepare PowerPoint presentations and Word documents for internal and executive reporting., • Recommend process improvements to streamline data management and vendor coordination. Qualifications Required • Minimum 3 years of experience in facilities, office operations, or corporate services., • Proficiency in Microsoft Excel, PowerPoint, and Word — including PivotTables, VLOOKUP, and common formulas (SUM, AVERAGE, IF)., • Strong communication and organizational skills with attention to detail., • Customer service–oriented mindset and ability to interact with all levels of staff., • Willingness to assist with hands-on facilities tasks (e.g., hanging whiteboards, moving desks)., • Ability to multitask and prioritize in a fast-paced corporate environment., • Ability to lift up to 50 lbs as needed. Preferred • Experience with CAFM or facilities management systems., • Prior exposure to budget tracking, reporting, or vendor analysis., • Demonstrated initiative and flexibility to take on new and evolving responsibilities. Work Location: This role is based in the New York office and is expected to be onsite 5 days per week.

Pride Health is hiring a Customer Service Representative - Hybrid Role to support our client’s medical facility based in Manhattan, NY – 10004. This is a 9 Week assignment with the possibility of a contract-to-hire opportunity and a great way to start working with a top-tier healthcare organization! Job Title: Customer Service Representative. Location: Manhattan, NY – 10004. Pay Range: $18.00/hr to $21.00/hr. Shift: Days, 9:00 AM to 5:00 PM. Hybrid - Thursdays Mandatory On-site. Duration: 9 Weeks(Contract) with possible extension. Key Responsibilities: • Conduct proactive outreach to members due for recertification, using a strategic daily schedule that includes morning/evening hours, field visits, and weekend shifts to maximize engagement., • Assist members in completing recertification applications, ensuring the process is simple, efficient, and member-friendly., • Follow departmental procedures and best practices to meet and exceed recertification and retention targets., • Collaborate with internal departments to identify and resolve barriers impacting the member experience during the renewal process., • Maintain and track daily outreach and renewal goals based on business needs to increase overall member retention., • Provide comprehensive enrollment and retention support, including assisting members with:, • Changing lines of business to ensure optimal plan fit, • Re-enrolling due to administrative lapses, • Premium payment issues, • PCP (Primary Care Provider) selection, • Locating in-network providers and vendors, • Deliver end-to-end customer support to improve member satisfaction and loyalty., • Communicate clearly and professionally, both verbally and in writing, regarding all member retention activities., • Collaborate with internal and external stakeholders to ensure full issue resolution and maintain service excellence., • Identify recurring challenges or concerns during outreach and contribute to process improvement efforts., • Support ad hoc projects and initiatives focused on enhancing member retention, satisfaction, and operational efficiency. Education Requirement: • Required: High School Diploma/GED Experience Requirement: • Minimum One year experience Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, , legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Our client, a religious non-profit institution, is seeking a temp to perm EA to support ASAP. The idea candidate is a high-energy, dedicated professional who thrives in a fast-paced, deadline-driven environment, is highly organized with strong attention to detail, and possesses exceptional written and verbal communication skills. Prior experience supporting a senior executive is strongly preferred. This role is full-time and on-site in Manhattan. A catered lunch is provided daily. Rate: $30/hour, converting to 65-72k if it's a fit. Responsibilities include, but are not limited to: • Provide day-to-day administrative support, with a strong focus on typing dictated professional and personal correspondence, • Manage and maintain calendar and appointments, • Answer phone calls and serve as a point of contact internally and externally, • Organize and maintain paper and electronic files, including personal logins and sensitive account data, • Make updates to internal and external communication touchpoints for the institution, • Liaise with various media outlets, • Meet and greet, arrange meetings with VIP guests in the office, • Work cross-functionally to assist with event coordination and other projects Required qualifications: • BA/BS or equivalent degree required, • At least 2 years of experience in an EA administrative capacity in a similar institution, • Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive), • Fluent in written and spoken English, with exceptional written and verbal communication skills, • Professional, friendly demeanor, • Self-motivated and proactive self-starter, • Capable of working independently as well as part of a team, • Strong judgment and high level of discretion with sensitive information, • Detail-oriented, organized, and able to anticipate needs, • Adaptable to quickly changing priorities, • Ability to manage multiple projects simultaneously from start to finish Preferred qualifications: • 2+ years experience supporting a senior executive, • Working knowledge of WordPress and MailChimp platforms, • Social Media management experience, • Knowledge of Judaism is a plus

Senior Operations Manager (Restaurant / Airport Lounge) LGA Airport Plaza Premium Group Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that’s shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we’d love to have you on board! Overall responsible for the operations and management of the day-to-day activities of a NEWLY BUILT airport restaurant. The work of the SR Operations Manager includes working within established corporate policies and procedures to achieve customer satisfaction, company standards of quality and safety, through quality customer service, communication and general problem solving, as well as coordinating administrative and operational activities of assigned team members. In addition, the role will perform a full range of evaluations of all positions and customer service duties in support of company and customer operations. The SR Operations Manager has proficient knowledge of all service level agreements and procedures and of all positions and owns the level of service for the operations. Responsibilities: Pre-Opening • Work closely with the pre-opening task force and finalize the pre-opening plans from a lounge operational point of view (project management)., • Working with Facilities for knowledge of all equipment and working with vendors., • Support the USA operations team with open line of communication, mitigating surprises., • Coordinate with Learning & Development on restaurant trainee staff orientation, onboarding, and training., • Work closely with Procurement and be the local support in the sourcing of operating equipment and service providers., • Coordinate with Global / Regional IT in the setup of IT systems. Restaurant Operations • Expert with LOP knowledge and drives all SLA executions through high level action plans., • Achieve set goals by prioritizing, organizing, and completing objectives/projects on the deadlines established., • Swift reaction to customer complaints and queries and follow up with operations team. Root cause analysis for recurring complaints as well as corrective and preventive actions to all complaints., • Attend Operations meetings and provide operational updates. Provide solutions to operational challenges., • Validating forecast traffic and staffing levels., • Proficient knowledge of culinary recipes and procedures., • Liaising with tri-party agreements to ensure service level agreements are met., • Ensuring the operations runs to contract obligations., • Procurement – ensure all products are procured and supplied. All par levels are to be maintained efficiently for the bar., • Responsible for all required Liquor Licenses for leadership and staff that is mandated., • Accountable for direct communication with leadership and facility department for ongoing repair and maintenance, • Validating entire badging and parking system and compliance., • Working with airport relationships and guidelines. Quality Standard & Brand Attributes • Delight the customer with every single interaction and require the same from the entire front-line team to create a positive experience for all guests., • Daily, weekly, monthly audits to ensure service level agreement per contract and inspections., • Ensure the service standards are maintained as per Operational Manuals as well as Corporate Policies & Procedures., • Perform e-LSQ to maintain regular internal audits of the lounge and of service. People • Ensure lounge staff team members are trained competently and have the tools, resources and equipment needed to carry out their job functions effectively., • Design metrics, routines, and supporting tools to drive desired Culture, engagement, quality, sanitation, safety, security, and productivity standards in the team. Requirements: • Minimum 8 years’ experience in hospitality: hotel, resort, private club, or airport lounge. Ideally in F&B (restaurant and bar management) in a General Management role for at least 5 years., • Experience in a high-end, luxury hospitality or airport lounge environment is required and is an advantage., • Able to work under pressure with excellent time management., • Independent, capable in handling diversity in a multicultural organization, • Willing to travel, • Project management skills, organization skills, and strong time management skills, • Strong written and verbal communication skills, • Demonstrated knowledge in budget and forecast planning., • Leadership skills and the ability to motivate staff., • Proficiency with IT tools and systems. Can troubleshoot at basic user level (POS systems, Inventory software, Word, Excel, PowerPoint, SharePoint, Microsoft Teams)., • Full Time – schedules are often irregular and may include some long days, nights, weekends, and holidays.

Junior Executive Assistant A well-established real estate management firm is seeking a Junior Executive Assistant to support the company’s President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team. Key Responsibilities Executive & Personal Support (50%) • Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management., • Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments)., • Maintain organized filing systems and handle confidential information with discretion., • Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage., • Support property management operations by maintaining accurate contact information and organizing digital/paper files., • Enter data into internal systems (training provided) and assist with light administrative follow-ups., • Contribute to maintaining an efficient, well-organized office environment. Qualifications • Minimum of 2 years of administrative or receptionist experience in a professional office environment., • Excellent writing and communication skills — strong grammar, spelling, and attention to tone and detail., • Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook)., • Comfortable wearing multiple hats and managing shifting priorities., • Reliable, professional, and comfortable working fully onsite., • Bachelor’s degree not required; Associate’s or equivalent experience preferred., • Bilingual in Spanish is highly preferred. I look forward to reviewing your application!

We are seeking a highly organized, professional, and detail-oriented Executive Assistant II to provide essential administrative and compliance support to the leadership within the Contract Services Unit of a major transportation and rail transit system. The successful candidate will be responsible for managing complex documentation workflows, ensuring regulatory compliance for contracts, and coordinating critical information between project managers, external consultants, and internal departments. This role requires exceptional proficiency in data management applications and a proactive approach to maintaining administrative efficiency. Key Responsibilities Executive and Contract Services Support • Contract and Document Management: Review contract packages for completeness, proactively research and obtain missing information, and prepare administrative correspondence such as award letters and other related documents., • Administrative Coordination: Coordinate with Agreement Project Managers and Task Leads to ensure all contract-related workflow items are completed accurately and on time, meeting all contractual obligations and unit standards., • Communication and Follow-up: Serve as a key point of contact, following up via email and phone with internal staff and external consultant firms to ensure the timely submission of required paperwork and documentation., • Filing and Records Maintenance: Maintain organized electronic file folders in SharePoint, Access, and Excel, and manage the electronic filing of all appropriate paperwork., • Audit and Tracking: Perform routine audits of contract documentation and develop new tracking spreadsheets as needed to ensure clear visibility and enhance administrative efficiency. Compliance and Documentation Management • Compliance Review: Review vendor documentation, including insurance certificates (COI) and data on MWBE (Minority/Women-owned Business Enterprise) participation, to ensure full regulatory compliance., • Audit Preparation: Organize and prepare comprehensive electronic file folders for internal and external audits, including organizing a large volume of supporting emails and documents., • Drafting Documents: Draft preliminary contract documents for review and final approval by the Manager of Contract Services or a duly authorized representative. Information System Management and Reporting • Platform Utilization: Run reports and update records within various proprietary platforms (e.g., B2G system, Contracts Database)., • Insurance Processing: Submit insurance requests through the Risk Hub, review COIs, and coordinate with internal Risk Analysis staff and external vendors to swiftly resolve any open issues., • Financial Data Retrieval: Retrieve and review critical information from systems like AVM/SAP for audit support and general reporting purposes., • Reporting: Generate and present accurate monthly and/or quarterly reports from various applications, including the Contracts Database, with the ability to interpret and communicate key data points to management. Qualifications • Experience: A minimum of four (4) years of relevant professional experience supporting executive or managerial staff, ideally within a contract administration, compliance, or project management environment., • Technical Expertise: Expertise with desktop applications, especially the Microsoft 365 Office Suite (SharePoint, Access, Teams, Word, Excel, Outlook), and Adobe., • Organization: Exceptional organizational skills with proven experience managing complex documentation and high-volume workloads., • Independence and Quality Control: Must be able to work independently, manage and prioritize multiple assignments effectively, and rigorously quality control own work for accuracy., • Professionalism: Demonstrated ability to work well under pressure and maintain a highly professional demeanor at all times.

Job Description Position: Executive Assistant (Family/Matrimonial Law) Location: Brooklyn, NY Type: Full Time Salary: 60k to 75k/PA Overview A well-established New York law firm is seeking a polished and proactive Executive Assistant to support the Executive Partner of its Family Law/Matrimonial practice. This role is ideal for a legal administrative professional with experience in high-profile environments, capable of balancing discretion, organization, and client service. Responsibilities • Manage complex attorney calendars in Outlook, including court dates, client meetings, and internal appointments., • Provide high-level administrative support: schedule calls, manage files (electronic and paper), and oversee copying, scanning, and document management., • Assist in drafting, formatting, and proofreading legal documents, pleadings, discovery, subpoenas, and correspondence., • Coordinate filing and service of litigation materials., • Prepare professional correspondence and email communications on behalf of the attorney., • Support administrative processes such as conflict checks, client matter openings, and approvals., • Serve as the point of contact for clients and external stakeholders, ensuring professional communication., • Handle ad hoc projects and tasks with discretion and efficiency. Qualifications • Minimum 3 years of experience in a law firm environment (family/matrimonial law experience strongly preferred)., • Bachelor’s degree or equivalent professional experience., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Highly organized, detail-oriented, and proactive, with the ability to anticipate attorney needs., • Strong interpersonal and communication skills; polished, professional demeanor suitable for working with high-profile clients., • Ability to thrive in a fast-paced, deadline-driven environment., • Background in hospitality or high-touch client service considered a plus if combined with law firm administrative experience.

Title: Administrative Assistant Assignment Type: Full-time (37.5 hours/week) Duration: Initial 1-year assignment with potential for long-term extension Location: On-site at Hudson Street facility Key Responsibilities Shared Mailbox Management • Serve as gatekeeper for a high-volume departmental mailbox, • Review incoming emails and route to appropriate team members, • Log and manage onboarding documents from brokers into workflow system, • Use Adobe tools to separate/combine documents for workflow integration Service Area Support • Log returned mail and checks into workflow system; distribute to service analysts, • Maintain DataCap program for indexing correspondence into client’s document Management system • Check, distribute, and log voicemails from the 800 line, • Download and forward daily outbound mail to IST Group for mailing New Business/Sales Area Support • Review annuitant benefit documents daily to ensure accuracy of amounts and dates, • Record and update “Won Cases” from New Business Activity Sheet in WIP, • Update Broker Directory on a weekly/monthly basis, • Assist with miscellaneous administrative projects as needed Qualifications • Experience: 10–15 years of administrative experience required, • Industry Background: Open to candidates from any industry, • Preferred Skills: o Strong multitasking ability o Proficiency with document management systems and Adobe tools • Exclusions: Candidates with primarily customer service backgrounds (e.g., call center or front desk) are not ideal, as this role is strictly internal Interview Process • Up to 3 rounds of interviews may be conducted, • Format may include: o Initial one-on-one interview o Follow-up interviews with peers or management • Preference for video interviews via Teams; in-person interviews possible if needed

Facilities and Administration Manager Location: New York City (Hybrid - 4 days in office, ½ day remote Fridays) Schedule: Monday - Friday, circa 40 hours, flexibility required Organization Profile: Global consulting and professional services firm Compensation: $110,000 - $130,000 A leading management-owned professional services organization is seeking an experienced Facilities and Administration Manager to join our corporate headquarters in New York City. This is a key leadership role overseeing administrative and facilities operations while providing direct support to the Chief Administrative Officer. We are looking for a seasoned, detail-oriented administration leader who thrives in a fast-paced, collaborative environment and is passionate about creating a high-performing, efficient, and well-supported workplace. Key Responsibilities: • Oversee a team of 30 administrative professionals, including delegation of tasks, performance evaluations, training, and workload management., • Support the Chief Administrative Officer with analysis, budgeting, communications, and other strategic initiatives., • Prepare and edit correspondence, reports, and executive presentations., • Coordinate and maintain appointment calendars, including internal and external meetings., • Set up conference rooms and manage meeting logistics, including technology and video conferencing., • Manage the facilities team and ensure all offices are safe, clean, and fully operational., • Oversee work orders, maintenance activities, and the smooth functioning of building systems., • Manage vendor and contractor relationships - scheduling repairs, reviewing invoices, ensuring service quality, and maintaining contract compliance., • Implement and maintain safety and compliance procedures, coordinate emergency response plans, and ensure adherence to all relevant regulations. Qualifications: • Demonstrable experience overseeing large administration and facilities functions ( 30+) for a top professional or financial services firm., • Proven experience in facilities management and administrative operations within a corporate environment., • Excellent organizational, analytical, and communication skills., • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Strong understanding of vendor management, budget processes, and compliance standards., • Ability to manage competing priorities and perform effectively under pressure., • Professional, discreet, and solutions-oriented approach with strong attention to detail. Benefits: • Comprehensive medical, dental, and vision plans, • 401(k) plan with generous employer match, • Professional development incentive bonuses and training programs, • Dynamic Employee Resource Groups and career growth opportunities, • Competitive Paid Time Off (PTO) policy, • Transit/parking employer stipend, • Half-day remote Fridays year-round

Are you a creative professional such as an artist, writer, or designer looking for a way to earn consistent income while keeping your schedule open for your craft? If you have strong reception or office assistant experience and want more control over when and where you work, these opportunities could be a perfect fit. They’re also ideal for individuals with a background in the performing arts, offering flexible roles that value communication skills and professional presence. ABOUT US At Joss Search, we specialize in placing exceptional office support professionals into top-tier firms in the Private Equity and Alternative Investments space. Our clients include some of the world’s most respected financial and consultancy firms. Many are expanding their pool of temporary and contract office support staff, making this ideal for those who value flexibility and variety in their work life. WHY THIS ROLE WORKS FOR CREATIVES We know that creative careers often require flexibility and freedom outside of work hours. That’s why our temp roles offer: • Flexible assignments ranging from a few days to several months, • Opportunities to return to the same company for ongoing work, • Time to focus on your passion while earning competitive pay, • A professional environment that values your skills and personality THE ROLE We’re hiring temporary office support professionals, including receptionists and administrative assistants. You’ll be trusted to jump into assignments and make an immediate impact. Responsibilities include: • Greeting guests and managing front desk operations, • Answering phones and handling email communications, • Scheduling meetings and managing calendars, • Coordinating conference rooms and office logistics, • Supporting teams with general administrative tasks, • Managing supplies, snacks, and vendor relationships PERKS & PAY • Hourly rates: $20–$30/hr, based on experience, • Paid training days to get you up to speed, • Free breakfasts and lunches at many client sites, • Flexible scheduling to fit your creative calendar, • Short-term and long-term assignments available WHO WE’RE LOOKING FOR You’re personable, reliable, and thrive in a polished, professional setting. You know how to make others feel welcome while maintaining a high standard of professionalism. You bring great customer service skills and a calm, confident presence. Experience in a corporate or financial services environment is a plus. Because these roles often come up quickly, immediate or near-immediate availability is strongly preferred. If you're ready to jump into assignments and hit the ground running, we’d love to hear from you. Ready to balance your creative life with meaningful, well-paid work? Apply now and let’s find the right fit for you. Joss Search is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive culture that respects individual differences and brings our community together.

Role and Responsibilities In this role, you will assist the Property Management team with the day-to-day operations, scheduling, and coordination for the office and spaces. In this role, you will deliver accurately and efficiently on tasks assigned, and represent our Brand Standards with courtesy, warmth, and professionalism. Responsibilities include: • Day to day administrative operations of the office; welcome our members and their guests, directing them as needed and helping them to book our services and spaces. Secure and shut down the office at the end of day., • Provide administrative support to the Geo Regional GM, Property Manager and Building. Operations Manager. Process correspondence; produce, maintain, and/or distribute various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables., • Review and handle invoices, purchase orders, billing, and general files, working with the AP team as needed., • Handle and deposit incoming checks from members as needed; maintain accurate records, • Stock and order supplies as needed; process mail and package deliveries, and ensure the pantry is stocked, clean, and ready for use., • Develop a strong knowledge of the buildings, and the surrounding community, including retail and service providers, parking and transportation options., • Promptly report issues and member concerns to the appropriate team, with the help of our proprietary app and unique service model. Escalate any maintenance requests to our property operations teams., • In an emergency such as a fire alarm, stay calm and follow protocols to keep everyone safe., • Accept other duties as assigned by the Geo Regional GM, Building Operations Manager or Property Manager. Contribute towards overall office operational needs and provide administrative support related to maintaining property management operations as necessary., • Promote and book internal and partner services which support our members’ lifestyles, including fitness classes, events, art shows, lectures, retail, and amenities subscriptions., • Coordinate and execute special events as needed. Qualifications and Education Requirements Yardi Experience Proficient computer knowledge, including MS Office Excellent communicator in writing and face-to-face Able to work independently and as part of a team; demonstrated ability to achieve results without close supervision Ability to effectively prioritize and meet deadlines Proven customer service and problem solving skills Preferred Skills Bachelor’s degree or Associate’s Degree with 1-2 years’ relevant work experience Prior administrative experience and experience in property and real estate management

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 4 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

The ideal candidate will excel at managing diverse administrative and executive support responsibilities, working independently, and thriving in a fast-paced environment. Strong organizational skills, adaptability, and a positive attitude are essential for this role. Key Responsibilities: • Manage and coordinate executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests., • Prepare meeting materials, document minutes, and ensure follow-up on action items., • Arrange travel logistics, including itineraries, accommodations, and transportation., • Serve as a key liaison between executives and internal/external stakeholders to facilitate clear and effective communication., • Handle sensitive information with the utmost confidentiality and discretion., • Support project management initiatives and special assignments as needed., • Draft and prepare reports, presentations, and correspondence for executive review., • Oversee office supply inventory and ensure the workspace remains organized and efficient. Qualifications: • Bachelor’s degree in Business Administration or a related field (preferred)., • Minimum of 5 years of experience as an Executive Assistant or in a similar role., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools., • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively., • Strong written and verbal communication skills., • Ability to work both independently and collaboratively within a team environment., • High level of professionalism and discretion when handling confidential information.

Temp Executive Assistant – Psychology Practice Midtown East, Manhattan Part-Time – 4 hours per day, Monday to Friday Temporary (Open-ended) Compensation: $26.90/hour Tiger Recruitment is partnering with a busy psychology practice based in Midtown East to hire a part-time Executive Assistant to support the Founder, an accomplished clinical psychologist. This role offers an opportunity to contribute to a growing practice by streamlining daily operations and assisting with a variety of administrative and strategic tasks. WHAT YOU’LL DO • Manage and coordinate the Founder’s schedule and appointments, • Prioritize and track urgent tasks to simplify the Founder’s day, • Oversee day-to-day office management and organization, • Utilize ChatGPT, Motion AI, Claude, and other AI platforms and similar tools to optimize workflow and task management, • Handle billing, invoicing, and basic bookkeeping tasks, • Assist with tax-related administrative matters, • Monitor expenses and help optimize profitability, • Support special projects in an administrative capacity WHO YOU ARE • 2-4 years of experience as Executive/Personal Assistant, preferably with exposure to a small business, • Tech-savvy, with hands-on experience using AI tools and automation platforms, • Highly organized and detail-oriented, with excellent communication skills, • Proactive, resourceful, and able to manage multiple priorities independently, • Comfortable handling confidential information with discretion

Executive Personal Assistant Division: Family Office Req ID: R4152330101 Location: New York, NY 10011 Salary: $120,000 – $140,000 Schedule: Monday – Friday, with flexibility to work weekends as needed for special events Benefits: Health insurance, paid vacation, sick days, and performance-based bonus Position Overview A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks. The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands-on problem-solving skills. Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City. Key Responsibilities • Oversee the daily operations of the principal’s residences and artist studios, ensuring all spaces run smoothly and efficiently, • Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials, • Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations, • Maintain household and office inventories; oversee procurement of supplies and luxury items, • Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements, • Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries, • Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office, • Assist with personalized gifting, luxury procurement, and special requests, • Coordinate and manage medical appointments and overall calendar scheduling, • Support special events, family gatherings, and celebrations alongside the family office Requirements • Minimum 5 years of experience in a similar role within a private family office or corporate environment, • A bachelor’s degree from a top University is preferred, • Exceptional organizational, multitasking, and problem-solving skills, • Strong written and verbal communication abilities, • Proficiency in Microsoft Office Suite and project management tools, • Highly professional, polished, and discreet, • Proven ability to work independently and anticipate needs, • Excellent attention to detail and ability to perform under pressure, • Valid U.S. work authorization required, • Valid driver’s license preferred SOCIETY STAFFING 379 West Broadway, 2nd Floor New York, NY 10012 Agency DCA License #2008231

We are seeking a Office Assistant to support the daily operations of a dynamic real estate office. Responsibilities • Order office supplies or restock items., • Support team members with administrative requests., • Maintain office supplies inventory., • Manage incoming and outgoing mail/packages., • Check and respond to emails and phone messages. Qualifications • .5+ years of experience in office administration or clerical duties, • Comfortable with working 5 days in office, • Microsoft Office/Excel experience he annual base salary range is $50k to $55k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Law firm in NYC is seeking a self-motivated and experienced Executive Assistant to join their New York office. The successful candidate will provide administrative support to attorneys across various practice areas, ensuring smooth operations and efficient time management. Hybrid schedule: onsite 3-4 days/week Salary range: 100k - 130k base Hours: 9am - 6pm Responsibilities: • Manage complex calendars, scheduling meetings, coordinating calls, and acting as a gatekeeper for the attorneys' time, • Coordinate complex travel arrangements, including multi-leg trips and accommodations, • Answer calls, take detailed messages, and route correspondence, ensuring effective communication, • Collaborate with other administrative assistants to schedule meetings, ensuring all requirements (e.g., presentation tools, communication devices, refreshments) are anticipated and managed, • Prepare expense reports and assist with billing and timekeeping, • Sort, distribute, and track communications in a timely manner, • Manage special projects and assist with ad-hoc tasks as needed, • Act as backup support for other executive assistants during high-demand periods Requirements: • Minimum of 3 years of experience in an administrative role, preferably within a law firm or professional services environment, • Bachelor’s degree preferred, • Excellent communication skills, both written and verbal, with high attention to detail, • Strong organizational and time management skills, with the ability to prioritize tasks under pressure, • Proficiency in MS Office (Word, Excel, Outlook) and timekeeping software, • Ability to maintain confidentiality and exercise sound judgment in sensitive situations, • Strong interpersonal skills with the ability to work well under pressure and in a fast-paced environment

Assistant Property Manager We are seeking an Assistant Property Manager to join a growing team and provide support to the General Manager in overseeing the operations of a large, well-established residential property in Brooklyn. This role offers the opportunity to step into a highly visible position within a collaborative and professional group! The position is ideal for someone who has prior experience as an Assistant Property Manager or a strong Assistant ready to take the next step. The Assistant Property Manager will play a key role in maintaining the day-to-day functions of a 500+ unit residential property. This includes assisting with building operations, managing maintenance requests, supporting large-scale capital projects, and handling resident relations. This is a hands-on role where no two days are the same—whether coordinating with contractors, managing resident concerns, or supporting upgrades and compliance needs, you’ll be immersed in both the business and people side of property management. Responsibilities: • Support the General Manager in daily property operations, ensuring a safe, well-maintained, and resident-focused environment., • Assist with planning and execution of major projects such as elevator upgrades, roofing, plumbing, and common area improvements., • Address and resolve maintenance issues including leaks, mold remediation, water backups, and fixture repairs., • Provide responsive support to resident needs including complaints, service requests, and community concerns., • Coordinate vendor and contractor services, ensuring quality and cost efficiency., • Support administrative functions such as reporting, documentation, lease transactions, and compliance with New York regulations., • Track ongoing maintenance schedules and ensure timely completion of both recurring and special projects., • Build strong relationships with residents, staff, and third-party partners. Qualifications: • Minimum of 5 years of experience in residential property management, preferably with oversight of a property of 300+ units., • Strong knowledge of New York property laws and housing regulations., • Prior experience as an Assistant Property Manager or equivalent; open to candidates who have been in a supporting role and are ready to step up., • Excellent communication and interpersonal skills with the ability to interact effectively with diverse groups., • Highly organized, detail-oriented, and adaptable to changing priorities. Benefits: • Comprehensive medical, dental, and vision coverage., • 401(k) plan with company match., • 12 paid holidays (including Juneteenth)., • Paid day off for your birthday., • PTO accrual that grows with tenure - Year 1: 1 day/month worked, Year 2: 12 days, Year 3+: 18–23 days., • Supportive team environment with a small company feel while working on a large, dynamic property. We look forward to hearing from you!!

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $125,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Client: Well Known Media/Advertising Organization Role: Executive Assistant Salary: $100,000 - $120,000/annually + Benefits Location: Midtown, Manhattan () Job Description: • Act as a pivotal strategic partner to executive leadership, serving as the main point of contact and ensuring seamless coordination with key internal and external stakeholders., • Drive high-priority executive projects from concept to completion, specifically developing and refining formal communications, presentations, and essential meeting materials., • Proactively manage the executive's bandwidth by anticipating needs, removing obstacles, and ensuring the timely and successful execution of key initiatives., • Oversee and optimize comprehensive administrative support, including complex calendar management, domestic and international travel logistics, detailed expense reporting, and prioritizing incoming communications., • Operate with a high degree of autonomy and sound judgment to independently address and resolve time-sensitive issues, demonstrating ownership and discretion., • Contribute to overall office efficiency by providing collaborative support and coverage for the Executive Assistant team.

Role: Security Agent Reports to: Director of Security & Engineering Who We Are… Welcome to The Ned NoMad, a sophisticated members' club and hotel nestled in the heart of New York City. As the first international outpost of The Ned, we proudly opened our doors in Summer 2022, following the iconic debut of The Ned London in 2017. The Property… Set in the historic Johnston Building, formerly the NoMad Hotel, our property boasts a rich legacy dating back to 1903. With design expertise from the Soho House Design team, we've lovingly preserved the building's original charm while infusing it with a fresh, contemporary style. At The Ned NoMad, we offer an eclectic mix of exclusive and public spaces, including 167 elegantly appointed bedrooms and suites, a lively rooftop bar and terrace restaurant, a first-floor bar, grill, and lounge, and nightly live entertainment at The Atrium Stage. Our public dining options include Cecconi’s, a modern-day classic Italian restaurant inspired by mid-century Trattorias, and Little Ned, a chic spot for handcrafted cocktails and bar classics with views of the Empire State Building. The Role… We are on the lookout for a dynamic Security Agent to join our team and report directly to the Directory of Security and Engineering. In this role, you'll thrive in our fast-paced environment, juggling multiple tasks and projects with flair, efficiency, and independence. Our culture is one of vibrant energy paired with unwavering support. We’re seeking an individual who excels in collaboration, communicates effectively, and is deeply committed to delivering exceptional service. Your attention to detail and customer-focused approach will ensure that every guest experience at The Ned NoMad is not just memorable, but truly extraordinary. Main Duties… • Must be courteous and gracious, always maintaining a professional demeanor., • Establish and maintain good communication and teamwork with fellow colleagues and other departments within the hotel., • Offer guests an enjoyable experience that conforms to the company’s standards of excellence, professionalism, and friendliness., • Patrol hotel property to ensure the safety of guests and employees and to protect all hotel assets., • Answer house calls, assist guests and employees with respect to safety, security and hotel operations., • Respond to all emergencies on property to include, but not limited to, fire, medical, severe weather, and evacuation., • Initiate and follow-up all investigations of crimes committed against property and persons., • Assist ill and injured guests and employees, ensuring documentation and disposition of reports., • Initiate investigations, write incidents and accident reports, monitor investigations to their timely conclusion and ensure appropriate follow-up with guests, visitors and employees, documenting all contacts., • Watch for suspicious persons entering, exiting, or loitering around building., • Conduct walk through observations of entire hotel, • Promote safe work practices., • Answer security telephone and safety hotline calls and respond in a timely manner based on priority., • Observe the security monitors for any unusual activity and in the case of suspicious behavior report directly, via radio, to the supervisor on duty; report any alarms similarly., • Maintain accurate records while performing basic office duties including, but not limited to, camera monitoring, shift activity log., • Take ownership of all service issues brought to your attention by guests., • Maintain an increased awareness of safety issues throughout the hotel., • Participate in scheduled departmental and administrative meetings as requested., • Adhere to all standards of operations, policies and procedures, manuals, memos and verbal instructions., • Be familiar with all safety and emergency procedures including OSHA requirements. Requirements… • A minimum of 2 years of experience in a fast-paced and professional environment., • Proven success of “champion of the culture,” facilitating excellent communication and engagement., • Team focused with an understanding of the bigger picture and how you can contribute., • Able to effectively manage different stakeholders and be persuasive., • NYS Security Guard / FLSD license is preferred. Physical Requirements: • Must be able to seize, grasp, turn and hold objects with hands., • Must be able to work on your feet for at least 8 hours., • Fast paced movements are required to go from one part of the club to others., • Must be able to move, pull, carry or lift at least 20 to 60 pounds., • Occasionally kneel, bend, crouch and climb as required., • Must be able to use step ladder. Our Doors Are Yours to Open… The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business. Apply today and join us as a Security Agent! #YESYESYES #MakeitHAPPEN #ShowyouCARE #LovewhatYOUDO Work Perks… • Medical, Dental, Vision, Company Paid Life, Short Term Disability, Long Term Disability Insurance, 3% match in 401k, • Referral bonus + competitive compensation, • Career development and career training, • Flexible work schedules, • Discounted family rates, • Family meals, • Two weeks’ vacation, 9 days PTO, 10 Holidays

Role: Food & Beverage Manager Reports to: Director of Food & Beverage Who We Are… Welcome to The Ned NoMad, a sophisticated members' club and hotel nestled in the heart of New York City. As the first international outpost of The Ned, we proudly opened our doors in Summer 2022, following the iconic debut of The Ned London in 2017. The Property… Set in the historic Johnston Building, formerly the NoMad Hotel, our property boasts a rich legacy dating back to 1903. With design expertise from the Soho House Design team, we've lovingly preserved the building's original charm while infusing it with a fresh, contemporary style. At The Ned NoMad, we offer an eclectic mix of exclusive and public spaces, including 167 elegantly appointed bedrooms and suites, a lively rooftop bar and terrace restaurant, a first-floor bar, restaurant, lounge, and nightly live entertainment. The Role… We are on the lookout for a dynamic Food & Beverage Manager to join our team and report directly to the Director of Food & Beverage. In this role, you'll thrive in our fast-paced environment, juggling multiple tasks and projects with flair, efficiency, and independence. Our culture is one of vibrant energy paired with unwavering support. We’re seeking an individual who excels in collaboration, communicates effectively, and is deeply committed to delivering exceptional service. Your attention to detail and customer-focused approach will ensure that every guest experience at The Ned NoMad is not just memorable, but truly extraordinary. Key Responsibilities: • Oversee member, guest and employee satisfaction while maintaining standards, exceeding financial and member experience goals., • Demonstrate knowledge and proficiency of all applicable food and beverage laws and regulations as well as flawlessly executing The Ned’s sequence of service., • Responsible for running the floor during service. This includes guiding and coaching the staff, solving guest complaints, and ensuring we are providing the highest level of service., • Assist with administrative work – placing orders, paying invoices, organizing stockrooms, scheduling staff, recruitment, and various other tasks., • Collaborate and assist with the Events & Membership team to ensure all Ned standards are consistently met for all events., • Influentially lead daily operations while encouraging efficient and effective service standards that elevate member, guest, and staff experience., • Create and nurture an environment that emphasizes motivation, empowerment, teamwork, continuous improvement, and a passion for providing service., • Work cross-functionally to effectively manage the successful execution of Club events and experiences., • Champion the onboarding and training of new hires, as well as providing a welcoming experience for new staff., • Build mutual trust, respect, and cooperation among fellow team members and across all departments., • Monitor and maintain the productivity level of employees., • Propose and persuade innovative channels to maximize revenue through food, beverage, and events., • Partner with Membership to gather members’ feedback and develop initiatives that address and highlight concerns. Requirements: • Preferred a minimum of 3 years of experience in a fast-paced and professional environment., • Previous experience as a Floor Manager, Server Captain, or Supervisor in a food forward and high-volume environment., • Proven success of “champion of the culture,” facilitating excellent communication and engagement., • Team focused with an understanding of the bigger picture and how you can contribute., • Able to effectively manage different stakeholders. Physical Requirements: • Must be able to seize, grasp, turn and hold objects with hands., • Must be able to work on your feet for at least 8 hours., • Fast-paced movements are required to go from one part of the club to others., • Must be able to move, pull, carry, or lift at least 20 to 60 pounds., • Occasionally kneel, bend, crouch and climb as required., • Must be able to use step ladder. Work Perks… • Medical, Dental, Vision, Company Paid Life, Short Term Disability, Long Term Disability Insurance, 3% match in 401k, • Referral bonus + competitive compensation, • Career development and career training, • Flexible work schedules, • Discounted family rates, • Family meals, • Two weeks’ vacation, 9 days PTO, 10 Holiday Our Doors Are Yours to Open… The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop, and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

• Role: Assistant Project Manager, • Location: Fort Totten Queens, NY (Onsite), • Type: W2 Contract, • Duration: 6 months (Oct 27, 2025 - Apr 30, 2026) Work You Will Do: This role is key to the construction and implementation of energy efficiency, conservation, and renewable technology projects in retail, commercial, institutional, and industrial facilities. You'll be working closely with the Project Management Team, providing essential support in all phases of the project lifecycle. • Assist with construction and implementation of energy efficiency, conservation, and renewable technology projects., • Provide accurate and timely project status updates and communication to Project Managers., • Participate in and contribute to weekly construction meetings at various project site locations., • Organize and maintain project related files, drawings, materials, and correspondence., • Assist with issuing bid packages to vendors and subcontractors for pricing and delivery schedules., • Help manage project finances, vendor invoices, and client reporting activities., • Prepare spreadsheets, analyze proposals, and conduct project review meetings., • Perform and present findings on research related to project specifications, drawings, contract documents, financial reports, and other project related material., • Collaborate with internal functions to prepare and maintain all forms of reports, meeting minutes, presentations, documentation, and related project material., • Assist with ensuring compliance with company, industry, trade, and regulatory safety, standards, practices, and codes., • Observe vendors and subcontractors onsite while providing administrative and technical support., • Foster positive and effective business relationships with all parties. The Successful Candidate Will Possess: We're looking for an Associate Level professional with 2-4 years of experience who can thrive in a dynamic, onsite environment. The ideal candidate will have a foundational understanding of construction management and be proficient with industry software. • Exposure to large scale construction projects involving upgrades, renovations, and retrofits (institutional, government, commercial, and industrial sites)., • Proven ability to gather, validate, and analyze quantitative data and information., • Proficiency with MS Office Suite, including Excel and Project., • Proficiency in Procore or other PM software., • Excellent verbal, written, computer, technical communication and presentation skills., • Demonstrated ability to effectively manage multiple priorities and tasks., • A valid Driver’s License issued by state of residence and in good standing., • Ability to review confidential US security information.

Station Administrator – Aviation Security (Newark Liberty International Airport) Location: Newark Liberty International Airport (EWR)- Newark, NJ Company: Global Elite Group Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence. Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of committed professionals, industry leaders, and subject matter experts who rely on optimized processes and tools to deliver quality services. Our team members are at the forefront of homeland security, safeguarding infrastructure and ensuring seamless and secure operations in many of the largest and busiest airports in the country. Global is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Benefits: • $22.50 per hour- Full-time, • Medical, Dental, Vision, AFLAC, Paid time off, • 401(k), • Employee engagement, professional development, and opportunities for advancement, • Nurturing and challenging work setting that allows you to identify and hone your strengths while growing your skill set. The station administrator will provide basic administrative support, and overall office cohesiveness in our EWR Administrative Office in Newark, NJ. This is an office-based position that requires flexibility to shift towards current high priority tasks and manage a fast-paced environment. Weekend availability is required. Responsibilities: • Assisting with the entry of training and operational payroll hours, • Manage Airport badging process for all new hires., • Manage digital personnel files in HRIS (identification, attendance, and performance counseling), • Assisting with maintaining accurate, and up to date training reports and certificates and for all airports, • Liaise with Station Management and Training Department to follow up on various training department needs, • Greet clients, guests, and visitors with a positive and helpful attitude, • Answer and direct phone calls- taking care to escalate urgent matters appropriately, • Maintain, organize, and order general office and kitchen supplies- ensuring our management team has everything they need to succeed, • Strong passion for Aviation and/or Security industry, • A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees., • HS Diploma or G.E.D, • Must be 18 years of age or older, • Must be legally authorized to work in the United States and have IDs needed to verify, • Must have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse cultures, • Must be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references), • Must have experience working with basic office equipment (copier, scanner, fax, printer), • Must be proficient with Microsoft Office and Outlook, • Must obtain and maintain throughout course of employment a valid SIDA badge At Global Elite Group, we offer a challenging and rewarding environment where you’ll play a pivotal role in shaping the future of our airport operations. We value innovation, safety, and customer satisfaction, and we are committed to supporting your professional growth and development.

TEMP TO POSSIBLE PERM OFFICE ASSISTANT AT PHILANTHROPIC NON-PROFIT ORGANIZATION Hourly Pay Rate is $28.75 to $33.75 (based upon candidate and experience) Working On-site Five (5) Days per Week | Incredible Organization with Equally Incredible People Excellent role for a College Graduate with Bachelor’s Degree and Reception/Office Assistant/Facilities experience interested in working at a philanthropic non-profit organization. The perfect candidate needs to be polished/motivated/engaged and energetic to flex to cover the Reception Desk while also covering hands on responsibilities in a Corporate Environment. Looking for an experienced office support professional to join its Team as an Office Assistant for a Temporary to Possible Permanent assignment. In this role, you will be responsible for providing support in the following areas: Office Services, Reception, and Administrative Services. The role will take directions from the Senior Office Services Coordinator and Director, Human Resources, and will provide coverage for the responsibilities listed below. This role requires an in-person presence Five (5) Days per Week working a daily schedule from 8:45am to 5:45pm, with some variation on occasion to support office needs. The office is in mid-town Manhattan and closed between Christmas and New Year’s. REQUIREMENTS AND SKILLS • Bachelor’s degree required., • Two Plus (2+) years of Previous Reception/Office Assistant Experience required., • Able to lift, push and move boxes and items weighing up to 25 lbs., • Proficient MS Office Suite Programs including Outlook, Word and Excel., • Basic knowledge of Office Technology., • Reliable, consistent attendance in the office is required, and punctuality is critical., • Excellent interpersonal skills, positive attitude and collaborative work style., • Able to work in a high-service, professional environment and comfortable working with employees, vendors and visitors on the phone and in person., • Excellent organizational skills and keen attention to detail., • Able to follow a daily and weekly routine, multi-task and meet deadlines., • Able to solve problems and be resourceful in identifying solutions and follow-through on tasks until completion., • Strong sense of professionalism and discretion., • Able to take direction and willingness to assist wherever needed., • Able to work independently and as a team member. RESPONSIBILITIES AND DUTIES Reception • Provide back-up and break coverage for Receptionist including:, • Greet staff and visitors in a pleasant and friendly manner., • Monitor the visitors’ log throughout the day to ensure that all scheduled guests are greeted at the front desk with courtesy and professionalism., • Offer to assist visitors with hanging coats and storing umbrellas, large bags or other items., • Notify Executive Assistant and/or host of visitor’s arrival., • Answer the main telephone line with professionalism and direct calls to the appropriate staff., • Manage and maintain cleanliness of the main reception area., • If requested, enter visitor information into building visitor log for upcoming visits., • Follow practices included in the reception desk manual and related standard operating procedures., • In partnership with Manager, Facilities and Office Services and Receptionist, coordinate review and approval of Certificates of Insurance (COIs) by building management, submit building tickets and reserve service elevator as directed., • Be open and available to provide reception and administrative support at office events during and after hours., • Notify Recruiting and HR Coordinator of employment candidate’s arrival., • Work in cooperation with Receptionist to ensure the reception desk is covered during breaks., • Ensure that ample supplies of snacks and beverages are stocked in pantry and storage areas., • Keep pantry and café tidy and organized and perform spot cleaning throughout the day., • Brew coffee, operate coffee machines and maintain hot water kettle throughout the day as required., • Follow building recycling program ensuring compliance with local regulations., • Clear sinks and load, run and unload dishwashers throughout the day., • Monitor trash and arrange for porter service or empty as necessary., • Restock pantry and office supplies and maintain common areas (e.g. Central Café, storage areas, pantry, terraces)., • Maintain and tidy conference rooms after use., • Team player collaborating with administrative, Facilities and Office Services staff and building staff as needed.

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: • Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met., • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures, • Screen incoming calls and greet guests in a professional and courteous manner, • Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination, • Schedule and organize conferences and off-sites including all related logistics, • Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes, • Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system, • Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed, • Provide phone coverage and back up assistance, • BA/BS degree preferred, • 5+ years of administrative support experience or training, or equivalent combination of education and experience, • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines, • Ability to shift gears independently and demonstrate flexibility in different coverage assignments, • Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action, • Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations, • Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required, • Team-oriented and collaborative attitude is a must, • Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint, • Working knowledge of office administrative procedures and operating standard office equipment, • Experience supporting a group of executives in a corporate environment highly preferred, • Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Executive Assistant to CEO Location: New York, NY (Hybrid: in-person + remote) Company: Little Ray Media About Little Ray Media Little Ray Media is a New York–based production company dedicated to financing, developing, and producing premium content that amplifies women’s stories and empowers female storytellers. Founded in 2022, LRM’s first projects include Bad Genius (Hulu, 2025) and Charlie Harper (TIFF 2025). The Role We’re looking for a highly organized, resourceful, and proactive Executive Assistant to work directly with our founder & CEO. This role is ideal for someone who thrives in fast-paced, creative environments, has a sharp eye for detail, and can juggle everything from scheduling and travel to script coverage. This role offers a unique opportunity to learn every side of the entertainment business — development, production, and the operations of a growing media company. Responsibilities · Provide day-to-day executive support to the CEO, including managing calendar, scheduling meetings, booking travel, and handling correspondence. · Assist with project management across film/TV development, production, and company initiatives. · Coordinate with external partners, talent representatives, and collaborators. · Conduct research and prepare materials as needed for meetings, pitches, and production. · Support on-set production needs when applicable. · Help maintain company organization systems and ensure deadlines are tracked. · Occasionally assist with personal scheduling/logistics. Qualifications · 1–3 years of experience in an assistant, coordinator, or project management role is preferred (entertainment, media, or agency experience a plus). · Strong organizational skills, attention to detail, and ability to multitask. · Excellent written and verbal communication skills. · Comfortable balancing creative and administrative work. · Proactive, adaptable, and able to anticipate needs before they arise. · A passion for film, TV, and storytelling — especially women’s stories — is essential.

Our client, a global investment bank, is seeking a Senior Administrative Partner to support the Head of Industrials. Executive Assistant or Senior Administrative Partner. Experience supporting senior executives within financial services or management consulting.

Job Description Job Opportunity: Medical Technician (Mandarin-Speaking) Location: Prestigious Hospital – Medical Surgical Unit Schedule: Monday to Friday, 8:30 AM – 4:30 PM Assignment Length: 16 weeks (covering a vacancy) Start Date: Mid-September Hourly Rate: $23 – $24 Requirements: * Language: Fluency in Mandarin – REQUIRED * Education: High School Diploma or GED – Required * Certification: * Basic Life Support (BLS) – Required * Medical Assistant Certification – Preferred * Experience: * Minimum 1 year as a Medical Assistant in a physician practice – Required Responsibilities include: * Supporting patient care in the Medical Surgical Unit * Assisting physicians and nursing staff with clinical tasks * Communicating effectively with Mandarin-speaking patients * Performing basic clinical and administrative duties This is a great opportunity to gain experience in a highly respected NY hospital! Send your resume now for immediate consideration!

Job Description Residential Specialist – Family Shelter (Midtown East) We are seeking Residential Specialists to join our team at a family shelter in Brooklyn, NY This role is essential in providing a safe, supportive, and welcoming environment for families with children experiencing homelessness. Available Shift: Key Responsibilities: • Conduct scheduled rounds to ensure resident safety and overall well-being., • Maintain accurate activity logs, shift notes, and complete admissions paperwork., • Escort residents to appointments, services, and activities as needed., • Support and coordinate resident activities, including self-care programs and support groups., • Assist case managers with assigned tasks and meet regularly for updates., • Provide orientation for new residents and administrative support (phones, office coverage, food services)., • Assist with meal coordination and food distribution., • Follow emergency protocols and participate in fire drills., • Attend trainings and staff meetings as required., • Experience working with diverse populations including individuals experiencing homelessness, substance use, mental health challenges, and other vulnerabilities., • Strong communication skills with the ability to use trauma-informed, client-centered, and non-judgmental approaches., • Ability to remain calm and professional in crisis situations.Company DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Our client, the largest local union of professional musicians, is seeking a Long Term Temporary Administrator to join their team. The role would start ASAP and requires someone to be in the office 5 days a week from 9:30am-5:30pm. The role will pay up to $22/hr. Key Responsibilities: • Perform data entry in our proprietary system (training will be provided)., • Answer and manage a high volume of phone calls from Local 802 members in a courteous and professional manner., • Process checks and credit card payments from members accurately and securely., • Previous clerical, administrative, or office support experience preferred., • Strong attention to detail with accurate data entry skills., • Comfortable handling high call volumes and providing excellent customer service., • Ability to learn new systems quickly with provided training. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.___ Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Description Institute for Community Living (ICL) is a non-profit organization servicing the NYC-Metro area and for over 35 years, we’ve provided life-saving care to New Yorkers in need that includes but is not limited to addiction assistance, mental health services, and housing support for all. Proudly doing so, with integrity, love, and respect. Our goal is to have a positive and long-lasting impact on the lives of the people and communities we serve with the hope of providing the care, support, and attention they need. So, it is our pleasure to announce that we are currently seeking a full-time candidate for the role of Maintenance Worker to join our team! By ICL definition, a Maintenance Worker is someone responsible for performing 'super-like' masonry duties and related activities at an assigned facility location by conducting a variety of routine maintenance repairs, and manual labor duties using a variety of hand power tools and various equipment. – activities, tasks, and equipment/vehicle usage vary according to the season and individual needs of the program. Please Note: this role is not to be confused with a Custodian, there is seldom cleaning involved. To be considered for this role, you MUST adhere to and understand the requirements and tasks listed below… MINIMUM REQUIREMENTS: • VALID State Driver’s License Photo ID – NY, NJ, CT, or PA preferred, • No EDU Required or OSHA 30 or higher Certified – a plus but not mandatory, • Available 5 Days Min. b/w Monday to Sunday – Days, Hours, and Location: TBD, • Basic communication, writing, and conveying skills – bi-lingual is a plus but not mandatory, • 2+ years of trade work, installations, and masonry exp. – knowledge in ‘handy-person’ like maintenance mandatory, • Responsible and safe usage of tools and basic info related to maintenance – i.e. drills, power saws, hammers, and more…, • Proper attire always – includes work pants, boots, and outer/inner-wear with the ICL company logo (provided after training), • Following all safety guidelines per the performance of the tasks mentioned below... MAINTENANCE TASKS: • Locksmith – open locks when keys are not readily available, • Tool Inventory – maintain and ensure all tools are returned to the site at the end of each workday, • Heavy Lifting, Pushing & Pulling of up to 50+ lbs – the ability to bend, kneel, squat, and stand for long periods is a MUST, • Masonry – perform routine installments, maintenance, replacement, and repairs of such as tiles and carpets as necessary, • Heat/Water – operate and maintain equipment by replacing parts, such as filters and pumps; clean equipment and adjust components, such as thermostats, and check the oil level in storage tanks, • Renovation – assists with the remodeling of offices and apartments: repair plaster and drywall, strips, paints or stains woodwork, prepare surfaces for the painting of interior and exterior building structures, fixtures, and equipment, • Electrical – perform routine installments, maintenance, replacement, and repairs of electrical equipment overhead door motors, electric ranges, lighting fixtures, outlets, switches, and other appliances; running and repairing electrical cables and wires, • Plumbing – perform routine installments, maintenance, replacement, and repairs of plumbing systems and fixtures such as damaged steam valves, faucets, sinks, toilets, and leaking pipes: insulate steam lines, thermostats, and water heaters whilst locating and unplugging stoppages using plungers, snakes, etc., • Carpentry – build and perform routine installments, maintenance, replacement, and repairs of metal, slate, shingles, roofs, doors, stairs, railings, floors, gates, ceilings, furniture, locks, bookcases, shelves, tables, signs, modular furniture, cabinets, countertops, wood equipment, and other fixtures including platforms and temporary staging, windows: install blinds and door hardware MINOR / MISC. TASKS: • Groundskeeping – performs outside maintenance duties such as lawn mowing, bush trimming, snow removal, etc. as needed, • Moving – responsibly move, load, and unload useable and/or unusable furniture, equipment, supplies, and client belongings onto trucks for transport, • Administrative – submit docs./paperwork promptly at the end of each workday; follow the work request and other departmental tracking systems; follow already established procedures in the workplace, • Vehicles – perform routine installments, maintenance, replacement, and repairs such as changing a flat tire, maintaining appropriate fluid levels, and ensuring the interiors and exteriors of vehicles are clean, • Perform other job-related tasks as assigned in an organized and detail-oriented manner…, • Please Note: To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform essential functions unless this causes undue hardship for the agency. If you feel that you’re a suitable candidate for this role and would like to join our organization, please submit your resume in response to this ad to contact a recruiter in HR for further related info to the role above or the benefits mentioned below… ICL BENEFITS: PLEASE NOTE: ICL Company Benefits are exclusive to employees working 20+ hours and EDU Leave is 40+ ONLY! • PAID Orientation and Training + Union (DC37), • Choice of full and/or partial Health, Dental, and Vision Benefits (spousal and child coverage available too), • Life & AD&D Insurance + Medical Flexible Spending, • Mental Health Services and Providers, • Educational & Parental Leave, • Tuition & Work-Life Assistance, • Commuter Benefits Plan, • Employee Assistance Program, • Matching 403B (non-profit), • Payroll Benefits: Corporate Fitness Account / NYS College Savings Program / Etc., • Discounts on select ticketed purchases provided by Plum Benefits, • And many more…

Job Description Institute for Community Living (ICL) is a non-profit organization servicing the NYC-Metro area and for over 35 years, we’ve provided life-saving care to New Yorkers in need that includes but is not limited to addiction assistance, mental health services, and housing support for all. Proudly doing so, with integrity, love, and respect. Our goal is to have a positive and long-lasting impact on the lives of the people and communities we serve with the hope of providing the care, support, and attention they need. So it is our pleasure to announce that we are currently seeking a full-time candidate for the role of Maintenance Worker to join our team! By ICL definition, under the supervision of the Facilities Maintenance Supervisor or designee, a Maintenance Worker is someone responsible for performing super-like duties and related activities at an assigned facility location by conducting a variety of routine maintenance repairs, and manual labor duties using a variety of hand power tools and various equipment. – activities, tasks, and equipment/vehicle usage vary according to the season and individual needs of the program. Please Note: This role is not to be confused with a Custodian, there is seldom cleaning involved. MIN. ROLE REQUIREMENTS & PREFERENCES: • Available Monday to Friday – Shift: Hours TBD, • Location: Brooklyn, NY 11201, • EDU/EXP: GED/HSE or higher and 2+ years of trade work, installation, and laborer ‘handy-person’ like exp. – preferably in a shelter setting, • PLEASE NOTE: in lieu of the mentioned EDU and coinciding experience, ICL will accept the following…, • OSHA 30 training and 3+ years of trade work, installation, and laborer ‘handy-person’ like experience, • VALID Driver’s License Photo ID – NY, NJ, PA, or CT State preferred (must be in good standing with Motor Vehicle), • Proper attire at all times – this includes work pants, boots, and outer/inner-wear with the ICL company logo (provided after training) ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES: • Knowledge of basic arithmetic, aka Math, • Ability to bend, kneel, squat, stand, and stretch for long periods, • Ability to understand and follow verbal and simple written instructions, • Ability to follow rules and procedures regarding maintenance and carpentry, • Knowledge of maintenance and admin products, standards, and equipment usage, • Knowledge of safety and basic information related to trade, installation, and laborer work, • Ability to work in a setting with individuals with mental illness and/or behavioral disorders, • Ability to perform medium to heavy manual labor, including lifting objects weighing up to 60+ lbs, • Strong communication, interpersonal, writing, and conveying skills – bilingual is a plus but not mandatory, • Ability to follow all safety guidelines in accordance with the performance of the tasks mentioned below... MAINTENANCE TASKS: • Locksmith – open locks when keys are not readily available, • Tool Inventory – maintain and ensure all tools are returned to the site at the end of each workday, • Masonry – perform routine installments, maintenance, replacement, and repairs of such items as tiles and carpets as necessary, • Heat / Water – operate and maintain equipment by replacing parts, such as filters and pumps; clean equipment and adjust components, such as thermostats, and check the oil level in storage tanks, • Renovation – assist with the remodeling of offices and apartments: repair plaster and drywall, strip, paint or stain woodwork, prepare surfaces for the painting of interior and exterior building structures, fixtures, and equipment, • Electrical – perform routine installations, maintenance, replacement, and repairs of electrical equipment, overhead door motors, electric ranges, lighting fixtures, outlets, switches, and other appliances; running and repairing electrical cables and wires, • Plumbing – perform routine installations, maintenance, replacement, and repairs of plumbing systems and fixtures such as damaged steam valves, faucets, sinks, toilets, and leaking pipes: insulate steam lines, thermostats, and water heaters whilst locating and unplugging stoppages using plungers, snakes, etc., • Carpentry – build and perform routine installments, maintenance, replacement, and repairs of metal, slate, shingles, roofs, doors, stairs, railings, floors, gates, ceilings, furniture, locks, bookcases, shelves, tables, signs, modular furniture, cabinets, countertops, wood equipment, and other fixtures including platforms and temporary staging, windows: install blinds and door hardware MINOR / MISC. TASKS: • Groundskeeping – performs outside maintenance duties such as lawn mowing, bush trimming, snow removal, etc., as needed, • Administrative – submit docs./paperwork promptly at the end of each workday; follow the work request and other departmental tracking systems; follow already established procedures in place, • Vehicles – perform routine installments, maintenance, replacement, and repairs such as changing a flat tire, maintaining appropriate fluid levels, and ensuring the interiors and exteriors of vehicles are clean, • Groundskeeping – assist with the movement, transport, relocation, and discarding of personnel, furniture, equipment, mail, and supplies as assigned, including the removal of unusable (e.g. infested) furniture and supplies and moving clients’ belongings; maintaining appropriate documentation of such activities, • Perform other job-related tasks as assigned in a professional, organized, and clean manner, • PLEASE NOTE: To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency. If you feel that you’re a suitable candidate for this role and would like to join our organization, please submit your resume in response to this ad to contact a recruiter in HR for further related info about the role above or the benefits mentioned below… ICL BENEFITS: PLEASE NOTE: ICL Company Benefits are exclusive to employees working 20+ hours, and EDU Leave is 40+ hours ONLY! • PAID Orientation and Training, • Choice of full and/or partial Health, Dental, and Vision Benefits (spousal and child coverage available too), • Life & AD&D Insurance + Medical Flexible Spending, • Mental Health Services and Providers, • Educational & Parental Leave, • Tuition & Work-Life Assistance, • Commuter Benefits Plan, • Employee Assistance Program, • Matching 403B (non-profit), • Payroll Benefits: Corporate Fitness Account / NYS College Savings Program / Etc., • Discounts on select ticketed purchases provided by Plum Benefits, • And many more…

Job DescriptionOur Benefits: Full-time employees are eligible to participate in the following benefits: Generous time off policies (including 12 paid holidays) Generous Accrued Time Off increasing with years of service; Generous paid sick time403b plan options with a company matchMedical, Dental, & Vision plan optionsLong Term Disability and voluntary; Basic Term Life Insurance and AD optional supplemental life insuranceCommuter FSAVoluntary benefits options through Aflac WinnCompanies is seeking a detail-oriented Maintenance Coordinator to support the maintenance operations of our team at Diego Beekman, a 1,200-unit property in the Bronx, NY. In this role, you will provide support to designated department with daily administrative procedures and special projects. Please note that pay rate for this position is $31.25 per hour. This opportunity offers a typical work schedule: Monday through Friday, from 8:00AM to 5:00PM.Responsibilities • Provide office support, including: maintain files and order maintenance supplies and handle incoming and outgoing mail., • Receive, enter and ensure that work orders are entered promptly and accurately, especially for time-sensitive repairs such as violations, HQS, and court stipulations., • Provide customer service and quality control for all maintenance actions., • Schedule and coordinate all Preventive Maintenance Inspections and Annual Inspections., • Track due dates for HQS work orders and Certifications of Completed Repairs and provide copies to Maintenance Supervisor at least 5 days prior to the certification due date., • Track court stipulations to ensure that access is attempted on all access dates., • Provide copies of all completed court stipulation work orders to the Assistant Manager., • Report all instances of no access to the Maintenance Supervisor and Assistant Manager., • Review all completed work orders and issue any lease violations and charges for damages.Requirements, • High School diploma or GED., • 1 - 3 years of related work experience., • Excellent organizational and recordkeeping skills., • Ability to exercise judgement and apply initiative., • Proficiency in Microsoft Office, particularly Outlook, Excel, and Teams., • Excellent customer service skills., • Solid verbal and written communication skills., • Ability to comprehend and converse in English to communicate effectively with stakeholders. Preferred Qualifications, • Experience with RealPage and OneSite software., • Maintenance knowledge.Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Job DescriptionSalary: $24.73/hour Position: Maintenance Worker Department: Morivivi Residential Program Location: Bronx Reports To:Morivivi Program Manager Classification:Full-Time, Non-Exempt Work Model: In-Person Compensation: $24.73/hour of Positions: 1 The Violence Intervention Program (VIP)partners with Latinx communities to end gender-based violence. Created as a grassroots response to intimate partner violence and sexual assault, VIP has always centered survivors in its leadership and has worked to create a community of staff that reflects the rich national, ethnic and racial diversity of the communities it serves. VIP runs four non-residential social service programs, two residential shelter and housing programs, and a robust community engagement team. The Moriviv Residential Programis a 51-bed scattered site safe dwelling. The goal of this program is to provide short-term shelter for survivors of domestic violence and their children. Supportive services offered at Morivivi include individual counseling, support groups, case management, childrens services, housing advocacy, and referrals for educational/vocational facilities and job preparation. Morivivi promotes healing, empowerment, andself-sufficiency while providing asafe and supportive environmentfree from violence. The Maintenance Workeris responsible for performing the routine upkeep and extensive range of work in the repair and general maintenance of office buildings, safe dwellings and/or apartments; incl. surrounding grounds. The Maintenance Worker is under the direct supervision of the Morivivi Program Manager. The Maintenance Worker is on call for building/apartment emergencies 24 hours a day. Emergency issues include but are not limited to problems with gas, heat, hot water, flooding and/or lock issues. Essential Functions: • Performing repair or general maintenance (Sweeping, mopping, waxing, garbage collection, etc.) work of VIPs office buildings, safe dwellings and/or apartments, and surrounding grounds., • Overseeing the regular boiler/furnace and gas heat operations, calling for service when necessary., • Repairing and treating structures such as showers, floors, sinks, walls, ceilings, and carpets., • Performing minor repairs and troubleshooting, incl. new installations and replacing locks and/or keys., • Monitoring exit signs and alarms on exit doors., • Plumbing repairs as needed, including repair of leaks., • Recommending repairs and necessity for outside contractors., • Performing building repairs, such as plastering, painting, stripping floors, etc., including repairing and replacing electric plugs and light fixtures., • Moving and assisting in the transportation of furniture and equipment., • Cleaning the front of buildings includes sweeping and spraying when needed., • Garbage collection and bringing garbage to the curbside on garbage removal days. Make arrangements with the Sanitation department to remove special/large items., • Snow removal from the front of buildings and on steps, including salting the sidewalk as needed., • Maintaining accurate inventory of janitorial supplies and equipment, including receiving and storing deliveries., • Pick up and deliver donations to the agency and/or clients as needed., • Cover daily responsibilities for any vacancies/absences within the agency., • Overseeing extermination of buildings, safe dwellings, and apartments when necessary., • Support and comply with the values and policies of the Violence Intervention Program., • Attend and participate in regularly scheduled agency and program meetings, including supervision sessions with the Program Manager, case conferences, agency-wide staff meetings, development meetings, and others as needed., • Capacity building in all areas of the agency-demonstrating competency with incorporating financial literacy in the performance of their responsibilities., • Perform other tasks as required, including any related supervisory and administrative duties as needed. Requirements: • Relevant experience required, • Must have a minimum of two (2) years of previous experience in a maintenance or custodian role., • Fully Bilingual Required (English/Spanish verbal and written)., • Previous experience and knowledge in painting, plastering, wallpaper hanging, removal and installation of commercial tiles, plumbing repair, repairing and maintaining heaters/radiators, and troubleshooting air conditioning systems., • Must be able to use efficiently various power and hand tools., • Must be able to communicate and follow instructions efficiently and fluently in both written and oral form., • Ability to assist moving clients in/out of VIP safe dwelling (Shelter) & SHP (Casa Sandra), incl. heavy lifting (30 lbs.) and travel via public transportation (bus, train, etc.), • Must have the ability to establish and maintain effective and cooperative working relationships., • Must be knowledgeable in working with diverse communities, particularly Latino, people of color, and low-income populations, and deliver culturally competent services., • Must be well organized, assertive, and work independently and collectively while maintaining a flexible schedule., • Must have the ability to operate office equipment such as computers, copy machines, fax machines, phone systems, etc. with solid internet and software skills, including Microsoft Office and client database., • A flexible schedule is required to meet the clients needs e.g., evenings, weekends, • Must be able to exercise good judgment and sensitivity at all times., • Must ensure agency, program, and client confidentiality at all times., • A valid NYS Drivers License a plus. Compensation & Benefits • Full-Time, Non-Exempt position, working 35 hours per week with an hourly rate of $24.73/hour., • We cover 90% of the cost of medical insurance (United Healthcare/Oxford), dental insurance (Aetna), and vision insurance (VSP) for employee and spouse/children/family. Flexible Spending Accounts and Health Savings Accounts are available., • Flexible PTO Program, 13 paid holidays, a mid-year and end-of-year fully paid office closure., • Half-day Friday schedule (optional), • Commuter benefits (Mass Transit & Parking), • 403b retirement plan, • Employee Assistance Program, • Disability and Life Insurance policies

Job DescriptionUnder the supervision of Chief and/or Assistant Chief Engineer, the Maintenance Mechanic will perform functions and duties that do not require the expertise of a Stationary Engineer. The Maintenance Mechanic supports the implementation and documentation of site safety plans and all Able Engineering Services’ operational standards and guidelines as well as site specific standards, policies and procedures relating to the engineering department.REPRESENTATIVE FUNCTIONS OR DUTIES: • Maintains and cleans mechanical, electrical and shop areas., • Coordinates parts, supplies, and equipment from local vendors and inventory., • Performs simple procedures and tasks and other routine maintenance duties., • Performs miscellaneous tasks as assigned by the Chief Engineer and Assistant Chief Engineer., • Fosters a work environment that promotes energy conservation and continuous improvement of engineering functions., • As appropriate, records all pertinent data in building logbooks and makes all appropriate daily entries., • Process administrative paperwork in accordance to departmental policies and procedures., • Actively functions as a team member., • Demonstrates commitment to quality of service., • Complies with Able Engineering Services and facility policies and procedures., • Complies and participates with Able Engineering Services safety program., • Complies and participates in facility specific safety program., • Maintains regular attendance in the workplace., • Provides highest quality of service to the tenants, staff and visitors at the facility., • Participates in regular required communication with Chief Engineer, Assistant Chief Engineer, management, tenants and other staff.SKILLS / EDUCATION / EXPERIENCE:, • Experience that is commensurate with the specific facility for the position of General Maintenance., • Computer skills at a level to interact with building and Able Engineering Services’ computerized systems in place., • Certification meeting OSHA ACM awareness training requirements as required.

Senior Director of Labor, as part of the General Counsel’s Office, is responsible for analyzing, managing, and advising on labor and employment matters for the organization and ensuring compliance with the Company’s obligations under various collective bargaining agreements. Responsibilities: • Manage legal affairs related to labor issues including litigation, arbitration, and ensuring compliance with all applicable statutory and regulatory requirements., • Negotiate and draft collective bargaining agreements and memoranda of understanding, provide advice and counsel regarding applicable collective bargaining agreements and engage union representatives to address matters related to the CBAs., • Represent the organization in state and federal court, before administrative tribunals and governmental bodies, and during bargaining sessions with unions., • Draft position statements, policies and procedures, and various corporate related documents., • Supervise/monitor the activities of retained outside counsel., • Provide leadership, guidance, and support to a team of labor specialists who manage employee issues including disciplinary matters, investigations and other labor/employment matters., • Mitigate Company’s risk and liability through compliance with applicable laws and regulations., • 5 days per week on site required. Qualifications: • Law Degree from an accredited law school., • Licensed and registered to practice law in New York State., • Eight or more years of relevant, progressive experience as a practicing attorney required., • Labor and Employment litigation/arbitration experience and negotiation skills required., • Experience in unionized healthcare organizations required., • Labor and employment law knowledge and experience with applicable federal and state laws and regulations required., • Ability to operate independently with minimal supervision and address a variety of legal issues., • Excellent interpersonal and communication skills. Ideal candidate will be a quick study; able to think strategically while also being detail- oriented; work well under pressure and able to juggle multiple priorities; have excellent interpersonal, speaking and writing skills; a strong academic background; excellent analytical and advising skills; and demonstrated judgment and discretion. Looking for someone to take a hands-on role within a small but dynamic legal department. Annual Salary = $180,000 to 220,000.00

A New York City-based healthcare network is currently seeking a new Medical Assistant (MA) to their team at one of their facilities in Brooklyn. In this role, the Medical Assistant (MA) will be responsible for assisting providers with clinical services and administrative tasks to support the patient population. About the Opportunity: • Schedule: Monday to Friday, • Hours: 8am to 5pm- 6pm The Medical Assistant (MA) will: • Warmly greet and engage in friendly conversation with patients and guests, • Answer telephones and schedule patient appointments accurately in computer system, • Check-in patients and prepare and process appropriate forms; check-out patients at the end of the visit, • Take complete and accurate IB messages from all individuals contacting the medical facility by telephone, • Collect cash from patients for charges and co-payments and provides patient receipts, • Maintain effective communication with patients, families, peers and other members of the healthcare team, • Participate and supports the care team in direct patient care, • Perform a variety of patient care functions based on age-specific needs using age appropriate communication techniques, • Collect and accurately labels specimens; prepare specimens and required paperwork for collection by affiliated laboratories, • Restock exam/treatment rooms and medical supply inventory on a daily basis, • Complete all necessary forms in an accurate and timely manner, • Assist with various medical procedures, as required, • 1+ year of experience as a Medical Assistant (MA) in an Ambulatory Care setting, • High School Diploma / GED, • Completion of a Medical Assistant (MA), • NYS Medical Assistant (MA) certification, • 3+ years of experience as a Medical Assistant (MA) in an Ambulatory Care setting, • Associate's and/or Bachelor's Degree, • Working knowledge of Epic EMRs

The Manhattan-Staten Island Area Health Education Center (MSI AHEC) is a 501(c)3 non-profit organization dedicated to improving healthcare outcomes in disadvantaged communities by empowering individuals from diverse backgrounds to pursue careers in healthcare. Our primary goals are to: • Foster collaborations with community-based organizations, health professions schools, and healthcare providers to address health disparities through workforce development., • Offer youth and young adults exposure to diverse health professions via internships, clinical rotations, mentoring, and ongoing support., • Enhance the cultural competency of future and current health professionals working in underserved areas by providing patient centered, culturally relevant training and continuing education., • Develop and implement projects and activities to tackle health disparities in Manhattan and Staten Island. We are seeking a dedicated Senior Program Manager to lead, promote, and support our health professions education programs, with a strong focus on Staten Island while also serving our Manhattan catchment areas. The ideal candidate will be passionate about advancing student career pathways in healthcare and eager to collaborate with healthcare providers, high schools, colleges and universities, and community-based organizations that serve diverse populations. Summary: The Program Manager is responsible for the implementation, monitoring, and evaluation of health career and internship programs funded by the MSI AHEC and its grantors. This role involves managing health careers education programs, coordinating student internships, and conducting recruitment outreach activities. A key aspect of this position is establishing and nurturing relationships to develop sites for student placements across Staten-Island, the Lower East Side, Washington Heights, and Harlem. Regular travel within these communities and occasionally out of state is required. Key Responsibilities: • Build and maintain relationships with internship site partners., • Recruit high school, college, and health profession students., • Manage ongoing program and administrative activities., • Develop and update program curricula., • Visit and assess placement and program sites., • Maintain required data in the NYS AHEC Tracking system., • Advocate for continued funding by establishing relationships with local elected leaders., • Handle accounts payable and receivable, including maintaining receipts and records., • Update and manage program content on the organization’s website., • Conduct extensive outreach to high schools, colleges, academic institutions, and community-based organizations to promote AHEC programs., • Prepare and deliver presentations to community boards, CBOs, healthcare providers, and legislators., • Draft correspondence and other necessary documents., • Attend meetings as required., • Respond to student inquiries and track student placements., • Assist with preparing program funding requests and proposals. Education Required: • BA/BS or equivalent required, preferably in community health, public health, or education. Experience and Skills Required: • Minimum of five (5) years of relevant experience., • Experience in program/curriculum development., • Strong understanding of healthcare disparity issues preferred., • Excellent organizational, communication, detail-oriented, and interpersonal skills., • Proficiency in Spanish desired., • Familiarity with community health, youth service programs, and student internship programs., • Proficient in Microsoft Office Suite and Google Workspace, with a working knowledge of other common software and social media applications.