Lighting Design Studio Coordinator
3 days ago
Los Angeles
Job Description The ideal candidate has experience within a professional architectural, lighting design, or interior design services firm and brings a high level of discretion, organization, and follow-through. This individual is self-motivated, highly detail-oriented and an effective communicator. The candidate must be comfortable in a fast-paced and collaborative office environment and understand they play a key role in maintaining a positive and engaging work culture while ensuring operational efficiency. KEY RESPONSIBILITIES * Provide front desk support, greeting visitors, manage phones, and respond to email inquiries. * Manage incoming/outgoing mail and packages, ensuring prompt processing and delivery. * Maintain Principal's calendar and coordinate schedules, meetings, and travel for studio leadership. * Support Finance & Operations teams with administrative tasks and documentation. * Liase with Reps to coordinate studio visits, Lunch & Learns, and Happy Hours. * Maintain office and studio calendars, coordinate logistics for internal events. * Monitor and order office and kitchen supplies. * Organize and maintain lighting samples and project materials. * Ensure shared spaces remain clean, stocked, and organized. * Schedule and oversee service providers for repairs, maintenance, and equipment needs. * Coordinate with IT to support computer and equipment troubleshooting and maintenance. QUALIFICATIONS * Bachelor's degree or equivalent professional experience in administration, design, or related field. * 2+ years of administrative or studio coordination experience in the AEC/design industry. * Excellent organizational, written, and verbal communication skills. * Proficiency in Microsoft Office Suite, Adobe Acrobat, and cloud-based project management tools. * Familiarity with Deltek Ajera is a strong advantage. * Ability to manage multiple priorities with accuracy and attention to detail. * Collaborative, proactive, and adaptable with a positive attitude. Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more. We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies. Our Services W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates. We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding. We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software. Our Expertise W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs. As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.