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The Family Assistant recruits, monitors, and maintains full enrollment of children and families to reach 97% daily attendance. The Family Assistant provides comprehensive family support and parent engagement opportunities, and has knowledge of relevant regulations and frameworks. The Family Assistant works closely with the educational staff to encourage and create opportunities for parent engagement in preparing children for elementary school. The Family Assistant has knowledge of the new Head Start Performance Standards, Head Start Act, Department of Health Article 47 regulations and the Head Start Parent, Family and Community Engagement Framework. ESSENTIAL DUTIES AND RESPONSIBILITIES: ● Engage in recruitment activities on an ongoing basis and maintain a wait list of children ready with updated physical to replace dropouts. ● Maintain 100% enrollment of Head Start eligible families, and no less than 85% average attendance rate. ● Actively recruit children at risk including children with disabilities, children of military personnel, children in foster care and children living in shelters. ● Ensure that all required documents are submitted by parents/guardians at enrollment including proof of income, working hours, an updated medical and dental report complete with required immunizations, medical screening, hearing and vision test results. ● Manage medical records for appropriate updates of immunizations, physical examination for referrals and follow-ups. ● Build trust through ongoing communication in the family’s preferred language and establish professional, strength-based family partnerships based on empathy and mutual respect. ● Work with families and set family well- being goals early in the year; to establish individual, written family development plans with families. ● Work with families in identifying and accessing community resources to meet family well-being goals of safety and stability, health/mental health, food security, employment, education, training, and prioritize family needs. ● Maintain timely, detailed family contact notes on the Family Tracking System, Go Engage. ● Work collaboratively with Education staff to offer curriculum implementation workshops and other early education activities Organize parent orientation for their site, conduct Class Parent Committee (CPC) elections, Site Parent Policy (SPC) elections in a timely manner, in accordance with organization calendar of activities and Policy Council (PC) By-Laws. ● Ensure that monthly CPC and SPC meetings are held and to maintain on files accurate consistent documentation complete with agenda, attendance sheet, and minutes. ● Work under the guidance of the Family and Community Engagement Director to offer families health and dental education workshops, consumer and financial literacy workshops, nutrition, and other workshops based on parents’ interests. ● Offer targeted parenting workshops and/or groups that will help improve parent/child relationships. ● Communicate with parents in their preferred language, in a timely manner all pertinent program information. ● Keep educational staff informed about family issues that may impact child learning and social emotional development. ● Willing to attend mandated training and professional development sessions; to have the desire to become a life-long learner and keep informed on trends in the field of family development. QUALIFICATIONS: • Bachelor’s Degree preferred, • High School Diploma with Family Development Credentialing Program Certificate a plus. EXPERIENCE: Two years of experience providing strength-based social services to families. SKILLS: Bilingual (Spanish or Bengali preferred); must have excellent oral and written communication skills; knowledge of community resources; proficiency with Microsoft Office, email and internet navigation; knowledge of Head Start Performance Standards and Head Start Act, more specifically, knowledge and understanding of the Family and Community Partnerships and ERSEA sections of the Head Start Performance Standards. Experience with data input in electronic tracking system, data aggregation and analysis. Excellent organizational and record-keeping skills.
Administrative Assistant/Office manager – Carnegie Hill New York (CHNY) New York, NY Full-Time | In-Person | Monday–Friday | Trauma-Informed, Harm Reduction-Based Care 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: OTP (Opioid Treatment Program) CDOP (Chemical Dependency Outpatient Program) We support recovery from opioids, alcohol, cannabis, stimulants, and other substances. CHNY emphasizes dignity, compassion, and evidence-based care. We are currently seeking a full-time Office Manager to oversee clinic operations and lead administrative support for either the OTP or CDOP program. 📝 Job Responsibilities Oversee front office and administrative operations for either OTP or CDOP Provide reception and clerical needs, ensuring efficient scheduling and patient flow Manage patient check-in, intake, billing coordination, and insurance verification Ensure accuracy of EHR entries and documentation in accordance with CHI policy Maintain supply ordering and inventory control Serve as a key liaison between administrative, clinical, and executive teams Ensure a calm, organized, and welcoming environment for patients and staff Attend required program education/training topics Demeanor supports the principles of trauma-informed and harm reduction-based care ✅ Qualifications Bilingual (English/Spanish) – Preferred Familiarity with electronic medical records preferred. Method One / Computalogic is our EMR. (training materials will be provided) Experience in administrative coordination or office management (healthcare setting preferred) Excellent organizational, communication, and multitasking skills High school diploma or equivalent required; associate’s or bachelor’s degree preferred Dependable, detail-oriented, and team-oriented Understanding of trauma-informed and harm reduction frameworks a plus ⏰ Schedule Full-time, in-person role Monday–Friday From 8AM-2PM 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) Easily accessible via the 4, 5, 6, and Q subway lines 💲 Compensation Competitive hourly wage (based on experience) No health insurance or PTO benefits offered Training provided during onboarding, including Method One / Computalogic Inclusive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications are reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.
We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities Greet patients and visitors in a friendly and professional manner. Manage patient check-in and check-out processes, ensuring accurate collection of necessary information. Schedule appointments and maintain the clinic's calendar efficiently. Handle incoming calls, directing inquiries to appropriate staff members or departments. Maintain accurate medical records in compliance with HIPAA regulations. Assist with insurance verification and processing as needed. Perform clerical duties such as filing, data entry, and managing correspondence. Provide support to medical staff by preparing patient charts for appointments. Ensure the reception area is clean, organized, and stocked with necessary supplies. Qualifications High school diploma or equivalent; additional education in healthcare administration is a plus. Previous experience in a medical office or clinic setting preferred. Strong customer service skills with the ability to interact positively with patients and staff. Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English. Excellent organizational skills and attention to detail are required. Ability to work in a fast-paced environment while maintaining professionalism. Join our dedicated team in providing exceptional patient care while ensuring efficient clinic operations! Job Types: Full-time, Part-time Pay: $18.00 - $25.00 per hour Expected hours: 18 – 25 per week Benefits: 401(k) 401(k) matching Health insurance Paid time off Vision insurance Medical Specialty: Gastroenterology Primary Care Schedule: Monday to Friday Weekends as needed Ability to Commute: Flushing, NY 11354 (Required) Ability to Relocate: Flushing, NY 11354: Relocate before starting work (Required) Work Location: In person
Job Title: Front Desk Receptionist Location: Four Ever Smile Dental Spa Job Type: Full-Time / Part-Time Compensation: Competitive hourly rate (based on experience) About Four Ever Smile Dental Spa: Four Ever Smile Dental Spa is a modern, patient-focused dental practice offering high-quality care in a relaxing spa-like environment. We are committed to providing excellent service and a warm, welcoming experience for every patient. We are currently seeking a professional and friendly Front Desk Receptionist to be the face of our office. Key Responsibilities: • Greet and check in patients with a positive and welcoming attitude, • Schedule and confirm appointments using dental software, • Answer phone calls and respond to patient inquiries, • Collect patient information, update records, and manage forms, • Handle insurance verifications and basic billing tasks, • Maintain a clean, organized, and professional front desk area, • Communicate effectively with dental staff and assist with office flow, • Ensure a smooth and pleasant experience for every patient Requirements: • Previous experience in a dental or medical office (preferred), • Strong customer service and communication skills, • Comfortable using dental practice software (e.g., Dentrix, Eaglesoft, etc. – if applicable), • Organized, detail-oriented, and able to multitask, • Professional appearance and demeanor, • Bilingual (English/Spanish) is a plus, • High school diploma or equivalent required What We Offer: • Competitive pay based on experience, • Supportive, team-oriented work environment, • Opportunities for training and career growth, • Staff discounts on dental services, • A beautiful, spa-like office setting
Job Overview We are seeking a detail-oriented and compassionate Medical Receptionist to join our Flushing office and Huntington office. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities • Greet patients and visitors in a friendly and professional manner., • Manage patient check-in and check-out processes, ensuring accurate collection of necessary information., • Schedule appointments and maintain the clinic's calendar efficiently., • Handle incoming calls, directing inquiries to appropriate staff members or departments., • Maintain accurate medical records in compliance with HIPAA regulations., • Assist with insurance verification and processing as needed., • Perform clerical duties such as filing, data entry, and managing correspondence., • Provide support to medical staff by preparing patient charts for appointments., • High school diploma or equivalent; additional education in healthcare administration is a plus., • Previous experience in a medical office or clinic setting preferred., • Strong customer service skills with the ability to interact positively with patients and staff., • Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English, Spanish/English, • Excellent organizational skills and attention to detail are required., • Ability to work in a fast-paced environment while maintaining professionalism.
We are seeking a reliable and detail-oriented Medical Receptionist/Bookkeeper to join our healthcare team at a solo medical practice. The ideal candidate will provide front-desk administrative support, manage bookkeeping tasks, assist with patient care co-ordination. Key Responsibilities Answer phones and respond to email requests schedule appointments Greet and check in patients and verify coverage and update patient information Obtain authorizations for treatment and procedures Perform data entry and maintain accurate medical and financial records Process billing payments, and perform bookkeeping functions Translate or interpret for patients and staff as needed Assist medical staff with in-office procedures and patient preparations for procedures Fax and scan medical records and reports Confirming appointments and insurance verification Compensation and Benefits Work hours are from Monday to Friday from 8:00am to 4:00pm An hourly wage of $20.00 per hour A fully funded 401K retirement plan Medical Insurance fully funded by employer Qualifications High school diploma Previous experience in a medical setting Data entry Professional phone etiquette and ability to multi-task Current reference will be required
Title: Medical Office Receptionist. Hours: 43 hours per week / 35 hours per week. Compensation: $20 per hour (W2). Must have ability to pay taxes. Position Overview: We are seeking 2 full-time Korean and English speaking medical office secretaries to join our Ophthalmology practice. Seeking an intelligent, responsible, detail-oriented person to join our private Ophthalmology practice. No prior experience necessary. On the job training will be provided. The ideal candidate should have excellent communication skills, attention to detail, and a strong ability to multitask in several different job roles. Job roles will be decided at a later date. Possible Key Responsibilities: • Patient Interaction: Greet and check-in patients, ensuring a warm and professional first impression. Provide assistance with initial paperwork and guide patients through the check-in process., • Customer Service: Address patient inquiries and concerns, both in person and over the phone, in a professional and empathetic manner. Facilitate communication between patients and medical staff, ensuring clarity and satisfaction., • Appointment Scheduling: Efficiently manage the scheduling of patient appointments, coordinating with medical staff to optimize the practice’s schedule and accommodate patient needs., • Records Management: Maintain accurate and up-to-date patient and medical records, ensuring confidentiality and compliance with HIPAA regulations. Manage electronic and physical files, organizing them for easy access and retrieval., • Administrative Support: Provide general administrative support to office staff, including filing, data entry, and managing office supplies. Assist in various clerical tasks to ensure the smooth operation of the office., • Check patient’s insurance eligibility, prior authorization and referrals online., • Review, send and start prior authorization for medications online., • Responsible to book eye surgeries and to carefully follow thru to its completion., • Help with medical billing inquires and completion of daily medical billing needs. Qualifications: • High school diploma or equivalent., • Prior experience in a medical office or customer service role is preferred., • Strong interpersonal and communication skills., • Ability to work independently and as part of a team., • Proficiency in basic computer skills, including basic familiarity with scheduling software and electronic medical records (EMR) systems., • Detail-oriented with strong organizational skills. Benefits: • 40 hours Personal Time Off, • 2 weeks vacation time after full 1 year employment., • Friendly and kind office environment.
We are Eyepic, an innovative pioneer in the eye care industry, bringing together the vast fields of ophthalmology, optometry, and opticianry as never seen before. We are looking for an Optical Assistant to join our Eyepic team. If you love working with people, are motivated and goal-driven, this position is for you! Skills and Qualifications: • Excellent verbal and written communication skills, • Solid background in customer service, • Able to work independently and as part of a team, • Exceptionally organized, meticulous, and punctual, • Understanding of medical and vision insurance plans The perfect candidate will: • Ensure patients and customers feel welcome and well taken care of, while respecting their confidentiality and privacy in all manners of communication., • Courteously respond to phone calls, emails, and other communications., • Enter data (eyeglass sales, prescriptions, patients’ information) in EPM/EHR software with great attention to detail., • Understand differences between various lenses, lens options, frames, etc., • Provide overflow assistance to the Sales team, when necessary., • Assist Doctors and other supporting staff in performing pre-testing and other office tasks, as necessary., • Stay on top of inventory and office supplies, alerting management when it's time to reorder stock., • Work together with team members and management to achieve and exceed Company goals., • Be open to learning new skills to optimize individual and team performance. This is a great opportunity for those who want to grow in the optical field. Additional training will be provided, though prior experience working in a medical/optical office setting is preferred.
Medical Receptionist – Join Our Ophthalmology Team! Looking for a stable, long-term role in healthcare? Our well-established ophthalmology practice is hiring a full-time Medical Receptionist to be the welcoming face of our offices. You’ll spend 4 days a week in Park Slope and 1 day a week in Brighton Beach (Thursdays). What We Offer: -Competitive pay: $17–$21/hr (based on experience) -Steady schedule: 35–40 hours/week -Supportive, professional team environment -Long-term growth opportunity in a respected practice Your Role: -Greet and assist patients with professionalism and care -Schedule appointments and verify insurance coverage -Collect co-pays/deductibles and process billing details -Manage phones, emails, and medical record requests -Keep the office running smoothly with strong multitasking and organization What We’re Looking For: -1+ year of front desk experience in a medical office -Familiarity with EMR systems (eClinicalWorks a plus) -Excellent communication skills (verbal & written) -Friendly, dependable, and detail-oriented -A team player interested in a long-term position How to Apply: -Please forward your resume with a cover letter stating why you would be a good fit for this position. -Initial interviews will be via Zoom, followed by an in-person interview for selected candidates.
At CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program
Full job description Job Summary We are seeking a highly organized and professional Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our patients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and proficiency in office management. Responsibilities • Manage multi-line phone systems, directing calls appropriately and taking messages as needed., • Schedule patient appointments, • Communicate effectively with physicians and medical assistants, • Provide patient support by addressing inquiries and resolving issues promptly., • Assist with duties including typing, proofreading documents, and maintaining office supplies., • Maintain a clean and organized front desk area to create a welcoming environment., • Russian Speaking is preferred., • Previous experience in a front desk or receptionist role., • Strong customer service skills with a focus on patient satisfaction., • Excellent organizational skills with the ability to manage multiple tasks efficiently., • Bilingual candidates are highly encouraged to apply for enhanced communication with diverse clientele., • Strong typing skills with attention to detail for accurate data entry and documentation.
Job Title: Medical Assistant / Front Desk Location: RH Medical Urgent Care Employment Type: Full-Time / Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/Front Desk Representative to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations. Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment. Working Conditions: • Fast-paced urgent care environment., • Evening, weekend, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Health, dental, and vision insurance., • Paid time off and holidays., • Opportunities for professional development and growth.