509 Best bookkeeping services Jobs in New York, New York (November 2026)

About the Role RGF Home Decor is seeking an organized, customer-focused professional to support showroom administration and sales. This position combines daily store operations, order management, and customer service with helping homeowners, contractors, builders, and interior designers select materials for their projects. The ideal candidate is detail-oriented, comfortable handling multiple priorities, and confident guiding customers from their first showroom visit through order fulfillment. The position also involves administrative duties, including updating customer records, handling basic documentation, coordinating orders, and communicating with suppliers when needed. Responsibilities include using QuickBooks to prepare estimates and invoices, record payments and deposits, and maintain accurate customer and vendor information. Sales & Customer Service • Welcome customers, understand their project needs, and recommend tile, stone, and related products based on style, application, budget, and timeline., • Explain product features, available sizes, finishes, pricing, availability, and lead times., • Prepare accurate estimates, quotes, sales orders, and invoices., • Calculate material quantities using customer-provided measurements and confirm selections and quantities before orders are finalized., • Follow up on inquiries, samples, and open quotes to close sales and build lasting customer relationships., • Develop relationships with contractors, designers, builders, and repeat customers., • Work toward individual and showroom sales goals while delivering attentive, professional service. Administration & Order Coordination • Answer phone calls and emails, schedule appointments, and maintain accurate customer records., • Use QuickBooks to prepare estimates, sales orders, invoices, and purchase orders; record customer payments and deposits; maintain customer and vendor records; and track outstanding balances., • Keep QuickBooks entries accurate and current, and coordinate with management or the bookkeeper to resolve discrepancies., • Process payments, deposits, and outstanding balances according to company procedures., • Place and track customer orders, confirm supplier availability, and communicate delivery updates., • Coordinate pickups and deliveries with customers, vendors, and warehouse staff., • Review order details, product codes, quantities, pricing, and delivery information for accuracy., • Assist with purchase orders, receiving records, inventory updates, returns, and damage claims., • Maintain organized sales documents and support management with daily reporting and administrative tasks. Showroom Operations • Keep displays, samples, catalogs, and pricing information organized and up to date., • Maintain a clean, welcoming showroom that reflects the company’s standards., • Monitor sample inventory and request replacements as needed., • Communicate order issues promptly and help resolve customer concerns., • Support opening and closing procedures as assigned. Qualifications • Experience using QuickBooks for daily sales and administrative tasks, including invoicing, payment processing, purchase orders, and customer account management., • Experience in retail sales, customer service, office administration, or showroom operations., • Tile, flooring, stone, kitchen, bath, or building materials experience preferred., • Strong communication, organization, and follow-up skills., • Comfortable with basic math, measurements, square footage calculations, and pricing., • Proficiency with email, Microsoft Office or Google Workspace, and the ability to learn sales and inventory systems., • Ability to manage several customers and orders while maintaining accuracy., • Professional presentation, reliability, and a proactive approach to solving problems., • Availability to work [schedule, including weekends if required]. What We Offer • Hourly pay ranges from $18 to $25, depending on experience., • Product training and opportunities for professional growth, • A collaborative showroom environment

Brighton Beach, Brooklyn

Job description: RamGrows Fin. Corp. is expanding its professional tax team for the upcoming tax season. We provide tax, accounting, and financial services to diverse multilingual communities through our offices in Brooklyn, NY and Philadelphia, PA, and we are looking for experienced bilingual tax professionals who want to work in a modern, technology-driven environment. Candidates should be able to communicate professionally in English plus at least one additional language. We are particularly interested in professionals who speak Spanish, Ukrainian, Russian, Georgian, Uzbek, Tajik, or Urdu. A Different Kind of Tax Preparation Environment RamGrows has developed a highly automated, AI-driven tax preparation and client-management system designed to significantly reduce repetitive manual work, document handling, and traditional data-entry tasks. Our goal is to allow tax professionals to spend less time performing routine clerical work and more time doing the work that requires professional knowledge and judgment: reviewing information, analyzing tax situations, identifying issues and opportunities, communicating with clients, verifying accuracy, and making professional tax decisions. The result is a more intellectual, reviewer-style tax professional position, supported by automation and AI rather than a traditional data-entry-heavy tax preparation job. Selected candidates will receive training on the RamGrows system before beginning work. Responsibilities Tax Professionals may be responsible for preparing and reviewing federal and state individual income tax returns; working with W-2, 1099, Schedule C, rental, investment, and other income; preparing or assisting with business returns; reviewing AI- and system-generated tax information for accuracy and completeness; identifying missing or inconsistent information; conducting professional client interviews; explaining tax results to clients in English and their additional language; identifying potential deductions, credits, filing issues, and compliance concerns; responding to or assisting with IRS and state notices when appropriate; maintaining client confidentiality; and following RamGrows quality-control, documentation, security, and compliance procedures. As professionals gain experience with our system, opportunities may also include senior reviewer, supervisory, office-management, training, and advisory responsibilities. Minimum Qualifications Candidates should have at least two years of professional tax preparation experience and the ability to prepare and/or review individual tax returns with limited supervision. Candidates should speak English plus at least one additional language and demonstrate strong tax knowledge, attention to detail, client-service skills, professionalism, and the ability to work efficiently during a high-volume tax season. Highly Preferred Candidates We strongly encourage applications from: Enrolled Agents (EA) Certified Public Accountants (CPA) Senior Tax Preparers Business Tax Professionals Tax Reviewers Professionals experienced in IRS representation Experienced Tax Office Managers and Team Leaders Training & Technology Before the tax season, RamGrows will provide training specifically on our automated and AI-driven workflow, software, internal procedures, client-management process, document handling, quality-control procedures, and tax preparation systems. The purpose of the training is not to teach basic tax preparation from the beginning. It is designed to help experienced tax professionals quickly become productive within the RamGrows technology platform and professional review process. Compensation Compensation generally starts at $20/hour and can increase to $50/hour, depending on experience, credentials, tax expertise, language skills, productivity, and level of responsibility. During peak tax season, earning opportunities can increase significantly, particularly for experienced preparers, reviewers, EAs, CPAs, managers, and professionals capable of handling complex returns or supervising other preparers. Partnership & Expansion Opportunities RamGrows is also interested in building relationships with highly experienced tax professionals, CPAs, EAs, and entrepreneurial tax professionals throughout the United States. For qualified professionals in other markets, we are open to discussing management, business-development, office expansion, and potential partnership opportunities in different U.S. cities.

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SameDayDealer

Customer Support & Administrative Support Specialist

Starting Pay: $23.00/Hour (after completing training) Paid Training: $20.00/Hour (for the first 30 days) Occasional Commissions: $50-100/Per Deal *ABOUT THE OPPORTUNITY* We are a nationwide automobile dealership and auto-transportation organization headquartered at The Trump Building, 40 Wall Street, Manhattan, directly owning and controlling 60+ automotive dealership and transportation businesses across the United States. We are seeking a dependable, organized, detail-oriented Administrative Support Specialist to assist with motor vehicle titles, dealership documentation, customer communications, recordkeeping, and daily office operations. This is an opportunity to work directly with senior management, learn multiple business functions, assume meaningful responsibilities, and potentially advance into supervisory or management positions. Prior Motor Vehicle Title Clerk or Dealership Back-end Experience Is Preferred. We provide structured, hands-on training in our company systems, procedures, and administrative operations. *COMPENSATION & SCHEDULE* • First 30 Days: Paid introductory training at $20.00/hour., • After Training: $23.00/hour upon successful completion of the training period., • Long-Term Growth: Potential increases to $25–$30/hour after approximately 1 year, depending on performance, proficiency, responsibilities, and management approval., • Schedule: Full-time. The office operates Monday–Friday; some Saturday work may be scheduled based on business needs. No Sunday work., • Work Location: In person at 40 Wall Street, Manhattan, NYC., • Additional Perks: Potential transportation/commuting assistance, company vehicle privileges, and other benefits subject to eligibility and company approval. *PRIMARY RESPONSIBILITIES* Motor Vehicle Titles & Dealership Operations • Process and track motor vehicle titles, registration-related paperwork, and dealership documents., • Review transactions for completeness, accuracy, and missing information., • Coordinate paperwork with dealerships, transportation departments, vendors, and customers., • Maintain accurate records and follow up on pending documentation. Administrative & Executive Support • Perform data entry, filing, scanning, correspondence, and document management., • Maintain databases, spreadsheets, customer records, and internal reports., • Track assignments, deadlines, appointments, and departmental requests., • Assist executives and managers with scheduling, reports, projects, and follow-ups., • Support basic bookkeeping, invoices, and accounting-related documentation., • Coordinate information between departments to maintain efficient operations. Customer Service & Communication • Answer incoming calls professionally, screen inquiries, and direct callers appropriately., • Log, process, and follow up on customer requests., • Provide accurate information using approved company procedures., • Coordinate resolutions with the appropriate departments., • Maintain confidentiality, professionalism, and excellent customer service. *FIRST 30 DAYS — PAID TRAINING* Your first 30 days are a structured, paid training period at $20/hour, designed to develop proficiency in company procedures, documentation, communication, and administrative operations. Training includes: • Motor vehicle titles, dealership paperwork, and processing procedures., • Customer call handling, request tracking, and follow-up., • Data entry, document accuracy, filing, and recordkeeping., • Microsoft Office, databases, electronic signatures, and company software., • Scheduling, reporting, basic bookkeeping, and office workflows., • Confidentiality, professional communication, and departmental coordination. Employees must listen attentively, take detailed notes, study procedures, retain information, ask questions, accept coaching, and demonstrate measurable improvement. Responsibilities increase as management confirms readiness and proficiency. *MANDATORY KNOWLEDGE ASSESSMENTS — 70% MINIMUM* To ensure employees understand their duties, periodic quizzes, practical exercises, and performance evaluations are required during training and throughout employment. Employees must maintain a minimum 70% average across company knowledge assessments covering: • Motor vehicle titles, dealership paperwork, and processing requirements., • Administrative procedures, office workflows, and company policies., • Customer service, telephone etiquette, and request handling., • Data entry accuracy, databases, documentation, and recordkeeping., • Microsoft Office, document management, and internal software., • Scheduling, reporting, bookkeeping basics, and task prioritization., • Confidentiality, judgment, and interdepartmental coordination. Practical proficiency is equally important. Management may review completed assignments, paperwork accuracy, customer communications, timeliness, and compliance with procedures. Maintaining the 70% assessment average, making satisfactory learning progress, applying training correctly, and performing duties accurately are conditions of continued employment. Failure to meet these standards may result in termination. Training, coaching, and evaluations continue beyond the introductory period. *REQUIRED QUALIFICATIONS* • At least 18 years old with a high school diploma or equivalent., • Ability to commute reliably to 40 Wall Street, Manhattan., • Availability for full-time work, including occasional scheduled Saturdays., • Excellent organization, attention to detail, and accuracy., • Strong verbal/written communication and professional telephone manner., • Ability to prioritize tasks, multitask, and meet deadlines., • Reliability, punctuality, patience, discretion, and sound judgment., • Basic computer proficiency and willingness to learn company software., • Ability to work independently and collaboratively with management and colleagues., • Willingness to study, accept coaching, complete assessments, maintain the 70% minimum average, and demonstrate continuous improvement. *PREFERRED EXPERIENCE & SKILLS* Prior Motor Vehicle Title Clerk or Automotive Dealership Back-end Experience preferred; but not required. Additional valuable experience includes administrative assistance, dealership office operations, executive support, customer service, document processing, bookkeeping, or office coordination. Familiarity with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat/PDF tools, DocuSign, cloud storage, scheduling software, and business databases is advantageous. We value organized, dependable individuals who learn quickly, communicate professionally, protect confidential information, and take ownership of their responsibilities. *CAREER DEVELOPMENT & ADVANCEMENT* This role provides direct exposure to senior executives and the operations of a nationwide automotive organization. Strong performers may assume increasing responsibility for documentation, office workflows, reporting, employee training, departmental coordination, and administrative oversight. Potential Advancement: Senior Administrative Specialist, Executive Assistant, Administrative Coordinator, Office Supervisor, Office Manager, Operations Coordinator, or Departmental Management. Promotions and compensation increases depend on demonstrated proficiency, sustained performance, business needs, and management approval. *HOW TO APPLY* A brief introduction describing your relevant experience, organizational strengths, computer skills, and interest in long-term career development is encouraged. Before Applying: Please consider the mandatory Manhattan office attendance, potential Saturday scheduling, initial 30-day paid training at $20/hour, subsequent $23/hour rate, ongoing evaluations, and required 70% minimum knowledge-assessment average. We seek dependable professionals committed to accuracy, accountability, continuous learning, and long-term growth. Job Type: Full-Time, In Person Location: The Trump Building, 40 Wall Street, Manhattan, NYC Training Pay: $20.00/Hour — First 30 Days Regular Pay: $23.00/Hour After Training Occasional Commissions: $50-100/Per Deal Schedule: Monday–Friday, Occasional Saturdays, No Sundays

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Astryd

Payments Account Executive — NYC

2 months ago

$60000–$150000 yearly

Full-time

Dumbo, Brooklyn

Astryd is a unified financial platform for independent NYC businesses, restaurants, boutique fitness, retail, beauty, and service businesses. One login replaces POS, payment processing, payroll, and books. We're looking for an experienced merchant-services or payments closer who knows how to read a processing statement, spot the markup, and get a business owner to a decision. This is a field role you're in front of business owners, closing, not managing inbound leads from a desk. Compensation • $350 per approved, activated account — paid on close, • 50% residual split on net transaction revenue, for the life of the account, • Equity grant, standard 4-year vesting with a 1-year cliff, • No cap on earnings, no territory restriction within NYC, • 100% commission — built for producers already comfortable without a base What You'll Do • Prospect and close independent business owners across NYC, • Show prospects the real markup hidden in their current processing statement, • Manage your own daily pipeline — minimum 8–10 approved accounts/month Requirements • 1+ years in merchant services, payments, POS, or B2B field sales, • Proven success on 100% commission — not transitioning from a base+commission role, • Comfortable with in-person NYC field sales, • Existing network of business owners a strong plus

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