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As a remote data entry clerk, you will accurately input and update information into databases, spreadsheets, and systems. Your responsibilities include verifying data accuracy, maintaining confidentiality, and meeting deadlines. Strong attention to detail, computer proficiency, and time management skills are essential for success in this role.
Company Description The Specialists Ltd. is a leading supplier of fabrication, graphics, and props for film & television, live theater & events, advertising & experiential marketing, art & architecture, and more. With over 40 years of experience, our team of talented artists, craftsmen, engineers, graphic designers, and programmers work together at our 60,000 square foot facility in Queens, New York. Our seamless integration of tradition and innovation means that we can deliver high-quality products at lightning speed for a fraction of the cost. Role Description This is a full-time on-site role for a Bookkeeper/Administrative Assistant at The Specialists Ltd. located in New York, NY. The Bookkeeper/Administrative Assistant will be responsible for day-to-day tasks such as handling accounts payable/receivable, collections, as well as offering support to other accounting functions. Responsibilities Proficient in QuickBooks Desktop & QuickBooks Online (QBO), BILL.com & Microsoft Office Verify and set up new vendors in accounting system. Verify the accuracy of payables and supporting documents, resolve any discrepancies, process vendor invoices. Maintain and monitor records of payables and make recommendations for prioritizing payments. Strong phone etiquette and communication skills to effectively interact with clients and customers. Coordinate with other departments on past-due accounts and submit invoices/ statements to customers. Administer collections methods and maintain cyclical communication with client accounting teams to assure effective cash in-flow process. Verify and record customer payments, deposits, and transactions. Maintain and distribute W-9’s, 1099’s, Vendor Setup Forms, Credit Applications Organize and maintain accurate records of receipts and other source documents to support credit card purchases. Perform cash and credit card reconciliations in the accounting system. Create monthly statements and reports for AP & AR- collections. Verify the accuracy of customer accounts and billing records. Recognize opportunities for process improvement across accounts payable & collections process. Practice routine standards of corporate accounting principles and procedures efficiently with prudence. Provide support with routine audits if/when required. Provide administrative support as needed. Ad hoc duties as required. Knowledge of bookkeeping and accounting principles Attention to detail and ability to multitask in a fast-paced environment Associate's degree in Accounting, Business Administration, or a related field preferred
Full job description Rooftop Films is looking for Stagehands to take a crucial role in the production of our Summer Series film festival, taking place May through August 2024 at outdoor locations throughout NYC. Stagehands transport, install, operate, and troubleshoot audio, visual, and lighting equipment for Rooftop Films’ Summer Series outdoor screenings. Under the supervision of our AV technicians, PAs aid in the assembly of our outdoor AV exhibition systems and are primarily responsible for the transportation and setup of equipment, including our outdoor movie screens. Stagehands meet at our offices in Gowanus, Brooklyn for load-out and transportation of equipment to the site for setup or arrive on-site to work through the run of show, concluding with load-in at the end of the night. Because we screen in all 5 boroughs and occasionally out-of-state PAs should be prepared for a variety of work environments. Key responsibilities include, but are not limited to: Pulling and packing equipment in an organized and efficient manner from our shop into vehicles. Safe transportation of equipment to venue. Assist Lead Technician, Audio Engineer and Projectionist with the staging and setup of A/V equipment. Assembly and disassembly of fast-fold and inflatable screens. Recovery and organization of equipment at end of night, including the return of vehicles. Qualifications: Must possess a valid driver’s license with a clean driving record, as well as a willingness to drive cargo vans, 14’, 16′, and 21′ box trucks. Ability to lift 25 lbs independently and to safely lift 50 lbs with assistance. Comfortable working outdoors in varying weather conditions. Adaptable to a flexible work schedule, including nights and weekends. Familiarity with professional audio/visual technology and equipment a plus. This includes digital projection, analog and digital video signal routing, inflatable and folding projection screens, and sound reinforcement. Ability to troubleshoot, problem solve, and remain flexible under pressure. Willingness to play a fluid role as part of a small, tight-knit team, balancing professionalism and a great sense of humor. Start Date: May 2024 Application Deadline: March 29, 2024 Compensation: Compensation is $20 per hour and stagehands can expect to work between 25 and 40 hours per week June through August. Excellent technicians may have the opportunity to work with us again in the winter season. Rooftop Films is an Equal Opportunity Employer, committed to building a culturally diverse staff and an inclusive work environment, and strongly encourages people of all backgrounds, abilities, gender expressions, ethnicities, races, sexual orientations, religions, and nationalities to apply.
We are currently seeking an Architect/ CAD Drafter for a full time position in our New York City Office. DESCRIPTION: Use CAD software to create detailed drawings that include dimensions, procedures and required materials. Use views and angles to show the association between systems and components, often consulting co-workers regarding design and layouts. REQUIREMENTS Strong written, oral, and visual communication skills Ability to prioritize to meet deadlines Conversant in: AutoCAD, Revit & Microsoft Office Package (Excel, Word etc.) Understand technical terminology of the architectural and construction industry. Coordinate drawings with consultant drawings and specifications.
sheet metal fabrication shop looking for an experienced shop manager. 1. must have good general HVAC knowledge and understand HVAC terminology as to be able to collaborate with engineers, foremen and project managers 2. must be able to read mechanical drawings 3. must be familiar with general computer and productivity software usage (outlook email, pdf files, etc.) 4. must be able to coordinate workload and communicate scheduling timelines 5. coordinate and schedule deliveries of materials and ductwork to jobsites 6. keep track of shop supplies and request orders when needed 7. must have good organizational skills
Experience in reading complex blueprints to analyze information which would be used to create cost estimation. Background in Civil Engineers or architecture required. Advance skills in excel, Microsoft office and AutoCAD. Communication skills a must.