Administrative assistant jobs in United States

Job Title: Home Care Administrative Assistant Job Summary: Provide clerical support, manage schedules, and assist clients and staff. Flexible hours available. Key Responsibilities: Answer calls, update records, organize documents and files. and assist with payroll. Help with caregiver scheduling and client inquiries. Qualifications: High school diploma, admin experience preferred. Proficient in Microsoft Office; organized and professional. Work Environment: Office-based

TPG Contracting Corp. is a leading general contractor in the New York Metropolitan area, specializing in construction and related services. We are seeking a skilled Administrative Assistant with at least 3 years of experience to join our dynamic team. Key Responsibilities: Provide administrative support to ensure efficient daily operations. Manage correspondence, scheduling, and documentation. Assist with project coordination and team communication. Maintain organized records and oversee filing systems. Qualifications: Minimum of 3 years of administrative experience (construction industry experience preferred). Strong organizational and multitasking skills. Proficiency in MS Office Suite and other relevant software. Excellent written and verbal communication skills. Join us at TPG Contracting and contribute to impactful construction projects in the New York Metropolitan area!

We are seeking a Secretary Administrative Assistant to join our team! The is a restoration/construction company. You will perform clerical and administrative functions in order to drive company success. $25.00 Per hour to start. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments Heavy email correspondence Answer inbound telephone calls Implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail ​Strong organizational skills Bilingual a plus

Full time/part time Barista

This is a part time position Provide administrative services for property owners. Accept rent electronically and verify deposit, send monthly bills to occupants. Receive and pay bills for banks, utilities, insurance, etc. File documents. Write letters as needed and follow up. All appliances must be self starters and can work independently.

Music on the Inside, (MOTI) supports people impacted by incarceration with music classes in prison and reentry mentorships. The founder and ED needs a skilled person, dedicated to our mission, to help with correspondence, record keeping and outreach.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.  Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and enjoy working in a dynamic environment, we encourage you to apply. Responsibilities Answer and direct phone calls with professionalism and courtesy, ensuring excellent phone etiquette. Manage front desk operations, greeting visitors and providing them with necessary information. Perform clerical duties including filing, data entry, and maintaining organized records. Utilize computer literacy to manage office software and databases effectively. Assist in scheduling appointments and coordinating meetings for staff members. Provide customer support by addressing inquiries and resolving issues promptly. Support dental receptionist functions as needed, including patient check-ins and appointment confirmations. Collaborate with team members to streamline administrative processes and improve efficiency. Qualifications Proven experience in an administrative role or similar position is preferred. Strong clerical skills with attention to detail and accuracy in data entry tasks. Excellent verbal and written communication skills; bilingual candidates are a plus. Proficiency in computer applications such as Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism. Previous experience in a front desk or customer support role is advantageous. A positive attitude and the ability to work well both independently and as part of a team. If you are looking for an opportunity to contribute to a thriving organization while developing your skills in a supportive environment, we would love to hear from you. Job Type: Full-time Pay: $16.00 - $22.04 per hour Expected hours: 20 – 40 per week Benefits: 401(k) Dental insurance Flexible schedule Health insurance Paid time off Schedule: 4 hour shift 8 hour shift No nights No weekends Experience: Customer service: 3 years (Required) Ability to Commute: Brooklyn, NY 11229 (Required) Ability to Relocate: Brooklyn, NY 11229: Relocate before starting work (Required) Work Location: In person

Kings of Society seeks a dedicated and organized Administrative Assistant to join the team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will assist the CEO through a variety of tasks related to organization and communication, while also managing front desk. This role requires phone etiquette, proofreading , and working effectively in a fast-paced environment. Responsibilities Answer and direct phone calls using office phone systems with professionalism and courtesy. Greet visitors at the front desk, ensuring a welcoming atmosphere. Perform general clerical duties including data entry, filing, and maintaining office supplies. Proofread documents for accuracy and clarity before distribution. Assist in scheduling appointments and managing calendars for team members. Maintain organized records and files to support efficient office management. Provide support as a dental receptionist when needed, including patient check-in and appointment confirmations. Communicate effectively with team members and clients, utilizing multiple languages is a plus. Skills Proficient in office management practices and procedures. Strong phone etiquette with excellent verbal communication skills. Detail-oriented with strong proofreading abilities to ensure high-quality documentation. Experience in front desk operations or similar roles is preferred. Familiarity with various office software applications and phone systems. Ability to type efficiently and accurately for data entry tasks. Speaking world languages is a plus. Join our team as an Administrative Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment! Job Type: Full-time Pay: $25.99 - $30.04 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 12 hour shift 8 hour shift Day shift Evening shift Morning shift Night shift

The pay is $37.18 per hour and it's a remote job position

QED Hospitality is looking for a qualified Administrative Assistant to join our Nashville team, based in the Thompson Hotel. This role is ideal for someone detail-oriented with a financial background, looking to join a fast-growing company. Key Responsibilities: Bi-weekly submission of payroll Balances financial reporting tip revenue from POS system to employee hours worked Ensures compliance with accounting controls and procedures Assists Accounting Department with End-of-Month reporting Invoice processing Serves as onsite contact for Accounting team Handles guest receipts requests/issues Organizational support for New Hires/Human Resources Maintains job postings and job descriptions Informs employees of benefits available to them and as needed assists as a liaison between employees and HR Office (based in New Orleans) Maintains employee files onsite and ensures flow of information between management team and HR Office as related to employee paperwork (new hire, termination, promotion, leave of absence, etc) Qualifications: Familiarity with Point of Sales reporting systems (Aloha preferred) Proficiency in Google Sheets/Microsoft Excel, Google Drive Excellent attention to detail and time management skills Relevant college degree preferred Some restaurant background preferred PHYSICAL, MENTAL AND ENVIRONMENTAL DEMANDS: Must be able to maneuver to all areas of the restaurant. Must be able to lift up to 50 lbs. Must have a manual dexterity and coordination to operate restaurant and office equipment and machines. Must be able to work at a fast pace and in stressful situations. Must be able to respond to visual and aural cues. About Marsh House: The Southern spirit and commitment to exceptional seafood shine at Marsh House. The menu focuses on providing responsibly sourced and sustainable seafood. Located on the ground floor of the Thompson Nashville, Marsh House features a raw bar, an extensive and eclectic wine list, and handcrafted cocktails all served with refined Southern hospitality.

Role Overview: We’re looking for a proactive, organized, and outgoing individual to join our team as a Lead Setter & Administrative Assistant. This role is perfect for someone who loves connecting with people, thrives on setting up successful appointments, and enjoys keeping things running smoothly behind the scenes. What You’ll Do: - Lead Setting: Connect with potential clients, set up meetings, and schedule consultations for our Rhino Shield experts. - Customer Relationship Management: Keep our clients in the loop and happy. You’ll be following up on leads, updating schedules, and ensuring they have all the info they need. - Admin Support: Help with day-to-day admin tasks like data entry, updating records, and responding to inquiries. - Flexibility on the Move: Work from home but be ready to step out and meet clients or attend occasional team meetings in the field when needed. What We’re Looking For: - Great with people – You’re friendly, professional, and can handle a variety of client interactions. - Organized & Detail-Oriented – You keep schedules, records, and systems on point. - Tech-Savvy – Comfortable with CRM software, scheduling tools, and all things digital. - Reliable – You’re consistent, dependable, and can work independently from home. Perks of Joining Rhino Shield New York: - Flexible hybrid schedule. - Competitive part-time pay. - Opportunity to grow with an expanding business. - A fun, supportive team that values work-life balance!

Assist director with meet and greet of incoming audience for Nov. 16, 2024 4pm Christian Variety show ( 2 hours ) event at Ripley Grier Studios 520 8th ave. 16th floor, NY, NY 10018. ID required for security guard entrance. Collect low entrance fee under 20. Make small change, if needed. Assist with seating, restroom directions. Assist actors with directing them to the photographer for their headshot upon entry into the performance room on that day. This is a one day, Two hour paid position. Mature adult ,responsible,caring, professional. personable person, good with counting small change who dresses in business attire and has an energetic presence is desired.

We are seeking an organized and motivated Administrative Assistant to join our team. This part-time role will involve supporting our office operations and reporting directly to the owner and warehouse manager. Key Responsibilities: - Maintain organized and accurate filing systems - Record and track customer payments - Manage inventory levels efficiently - Respond to customer inquiries professionally - Assist the sales team with various administrative tasks and reports - Update and maintain QuickBooks records - Send reminder emails for overdue invoices Qualifications: - Strong written and verbal communication skills - Proficiency in MS Office, particularly Excel and Word - Excellent organizational skills and ability to multitask - Basic knowledge of QuickBooks - Spanish language skills are a plus - Currently enrolled in college preferred - Previous experience is a plus but not required Note: This part-time position requires availability for one or two days a week.

-- Administrative and Clerical Support Answer phones, direct calls, and take messages. Greet visitors, assist them, and direct to the right person. Manage office supplies and keep the office stocked. Help prepare and send internal communications. Schedule meetings, appointments, and travel as needed. File and organize documents, both paper and digital. Handle incoming and outgoing mail and packages. Clean and organize the office regularly to maintain a neat workspace. -- Data Entry and Record Keeping Keep databases updated with accurate information. Process and file documents like work orders and logs. Create reports on delivery times, driver performance, etc. -- Dispatch and Scheduling Assign drivers or service teams to jobs. Plan efficient routes for drivers, considering traffic and weather. Monitor deliveries and provide status updates as needed. Customer Service and Communication Respond to customer inquiries and resolve complaints. Update customers on any changes in delivery schedules. Communicate instructions and updates to drivers or field teams. -- Support to Other Departments Assist other teams with administrative or dispatch tasks. Prepare simple reports and presentations as needed. -- Problem Solving and Safety Compliance Address issues during dispatch, such as delays or breakdowns. Work with other departments to solve operational issues. Ensure compliance with safety and efficiency protocols.

Job duties : -Welcomes patients/visitors by greeting patients or visitors, in person or on the telephone; answering or referring inquiries. -Phone answering for incoming calls -Confirming/canceling patients schedule -Verify patients’ insurance coverage and benefits via online systems and phone. -Charging patients - (cash based practice) -Ability to multitask. - Book keeping - data entry Qualifications Mandarin speaking is a plus . MUST have excellent written and oral communication skills. MUST be extremely organized and detail-oriented. MUST work well independently . MUST friendly team player who gets along well with others. MUST be familiar with Microsoft Word, Excel, Google Drive, Docs, Spreadsheets, etc Previous office work experience is a big plus Summary As a Bilingual Office Assistant, you will be a valuable asset to our team with your proficiency in English and Chinese . Your core skills in computer literacy, office experience, and customer service will be essential in providing administrative support and maintaining efficient office operations. With premium skills in QuickBooks and office management, you will contribute to financial record-keeping and office organization. Your ability to communicate effectively in Mandarin, along with your proficiency in Microsoft Word and Excel, will enhance your role in assisting with various office tasks. Join our team and be part of a diverse and collaborative work environment where your skills will be valued and utilized to their fullest potential. Job Type: Full-time Schedule: 10 hour shift 8 hour shift Monday to Friday Weekends as needed Work Location: In person

Provision administrative and organizational support to an executive or manager. The role includes tasks such as managing schedules, handling communications (emails, calls), coordinating meetings and travel, preparing reports, and maintaining office systems. The PA should be detail-oriented, proficient in office software, and capable of multitasking in a fast-paced environment. Strong communication skills, discretion, and the ability to work independently.

We are seeking a highly organized and proactive Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and a solid understanding of office management practices. This role is essential for ensuring the smooth operation of our daily activities and will involve collaborating with team members to enhance productivity.

Small Internal/Addiction medicine practice seeking a quick and knowledgeable Medical Receptionist/ Medical Assistant. This job title includes administrative tasks including but not limited to: Answering phone calls Checking patients in/out Scheduling appointments Verifying insurances Knowledge in doing prior authorizations for prescriptions is a plus EKG Venipuncture Computer skills is a must. (Office, Excel, Word) Experience in a medical office setting is a must. Spanish speaking is preferred not required. Experience with Practice Fusion or any EMR is preferred but not necessary ( willing to train) This office includes a physician who specializes in different areas of medicine, so our office is high volume and the qualified individual must be able to provide a high level of customer service at all times. If interested , please send your resume. Job Type: Full- time Compensation to be discussed. Job Type: Full-time Pay: $17.00 - $22.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Medical Specialty: Addiction Medicine Internal Medicine Primary Care Schedule: Monday to Friday Work Location: In person

Job Summary: The Medical Assistant is responsible for supporting healthcare providers and ensuring smooth day-to-day operations in a clinical setting. This role involves both administrative and clinical duties, providing excellent patient care and maintaining an organized, efficient environment. Key Responsibilities: Administrative Duties: Schedule and confirm patient appointments. Maintain accurate patient records and update electronic medical records (EMR). Handle patient check-in and check-out procedures. Answer phone calls and respond to patient inquiries. Clinical Duties: Prepare patients for examinations, taking vital signs and medical histories. Assist healthcare providers during exams and minor procedures. Perform basic laboratory tests and prepare specimens for laboratory analysis. Administer medications as directed by healthcare providers. Clean and sterilize instruments and equipment. Skills and Qualifications: High school diploma or equivalent (required). Completion of a certified Medical Assistant program (preferred). Proficiency in EMR systems and basic office software. Strong interpersonal and communication skills. Ability to multitask in a fast-paced environment. Work Environment: Typically works in a clinical setting such as a doctor's office, hospital, or outpatient facility.

About Us: Wavytalk is more than just a hair tools brand; we are a growing community of hairstyling enthusiasts, creatives, and professionals. Our mission is to empower individuals to express their style and confidence through high-quality hair tools while fostering an inclusive and supportive culture. We’re looking for a motivated Marketing Intern to join our team for Spring 2025. This is a fantastic opportunity for students from NYC area to gain hands-on experience in marketing, public relations, and brand building in the beauty industry. Part time- 15-20 hours per week What You'll Do: Marketing Campaigns: Assist in planning and executing seasonal marketing strategies and social media campaigns. PR Support: Help with organizing and shipping samples for influencers, media partners, and collaborators. Content Creation: Brainstorm ideas for photoshoots, campaigns, and digital content to enhance our brand presence. Event Coordination: Support the team in planning PR events, product launches, and collaborations. Market Research: Monitor beauty trends, competitive brands, and emerging social media strategies. Administrative Tasks: Provide general administrative support to the marketing and PR teams as needed. What We’re Looking For: Currently enrolled in a degree program at FIT or Parsons, preferably studying Marketing, Public Relations, Communications, Fashion, or a related field. Passionate about the beauty and fashion industries. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in social media platforms like Instagram, TikTok, and Pinterest. Creative mindset with an eagerness to bring fresh ideas to the table. What You'll Gain: Hands-on experience in the fast-paced beauty industry. The chance to work with a passionate, creative, and innovative team. Exposure to marketing, PR, and branding strategies for a growing global brand. A supportive environment to build your portfolio and professional network. Compensation: MetroCard for travel to/from work. Daily lunch stipend of $30.

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

Ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurances and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice and ensure an excellent patient experience. Checks-in patients, verify health insurance and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office texts messages, and emails appropriately. Follow-up on missed appointments Make routine follow up appointments as required. Help resolve patient inquires about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday - Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits Include: Paid time off, sick days, over-time pay, and vacation pay. Job Type: Full-time Salary: $25- $32

Job Title: Martial Arts Instructor & Administrative Assistant Job Description:  We are looking for a bilingual (Spanish and English) individual to join our martial arts school. The ideal candidate is motivated, eager to learn, and ready to grow with our team. This role combines teaching martial arts classes with handling administrative tasks, offering a unique opportunity for personal and professional development. We are looking for anyone that either has a black belt no matter how long ago the black belt was given. Responsibilities: - Teach martial arts classes to students of all ages and skill levels. - Create a positive, disciplined, and engaging learning environment. - Greet and assist students and families with professionalism and enthusiasm. - Respond to inquiries about classes, schedules, and pricing in both Spanish and English. - Guide prospective students through the enrollment process and explain membership options. - Learn and manage the company’s financial system, including processing payments and tracking accounts. - Maintain accurate attendance records and student progress reports. - Assist with daily operations to ensure a clean and organized studio. - Participate in marketing efforts and community events to attract new students. Qualifications: - Bilingual: Fluent in Spanish and English (required). - Martial arts experience preferred, but training is available for the right candidate. - Strong communication, organizational, and interpersonal skills. - Willingness to learn, adapt, and take on new challenges. What We Offer: - Martial arts training and business development opportunities. - A supportive, team-oriented environment. - hourly and salary pay available