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Administrative Assistant (Remote Position). We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.

Part-Time: 10–25 hours per week. Part-Time: $18 – $25 per hour. We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive.

The facilities are Medicare and Medi-Cal certified and accredited by The Joint Commission on Accreditation of Healthcare Organizations. The hospitals provide healthcare services reimbursed by Medicare, Medi-Cal, traditional insurance plans, PPO, HMO and under capitated arrangements.

University of California Los Angeles.Undergraduate Education Initiatives (UEI) collaborates with faculty and departments across campus to develop innovative, interdisciplinary educational programs for UCLA's 30,000 undergraduates and is supported by general funds as well as extramural funding source

Job DescriptionPosition Overview Triad Financial Services is a leading provider of financial services and solutions, serving clients worldwide. We are seeking a highly motivated and skilled Administrative Assistant to join our growing team. Essential Functions: • Strong written and verbal communication skills, • Advanced skills in Outlook and other MS Office programs, including Excel, Word, PowerPoint, Visio., • Highly organized with strong attention to detail, • Excellent time management, able to effectively prioritize, • Ability to handle highly sensitive, confidential and non-routine information, • Strong interpersonal skills; comfortable working with people at all levels of the organization, • Receives and directs internal calls, messages to appropriate personnel, • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers, • Must be able to work under pressure and meet deadlines, • 2 to 4 years work experience as an administrative assistant, • Ability to work independently and to carry out assignments to completion within parameters of instructions given, • Must be able to type at a rate at least 30 WPM, • High school diploma or equivalent required, • Associate degree preferred, • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards., • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards, • Must be able to talk, listen and speak clearly on telephone, • Able to sit at a work station for prolonged periods of time Compensation details: 17.89-19 Hourly Wage PI83ce670b4764-25405-38833760

Job DescriptionWe are looking for an Admin Assistant, Office Manager, General Manager type person -Ideally someone with Multi family, hospitality, or HOA experience. The role is temp for 1-3 months, it could develop into something more but not guaranteed. Ideally the role is Mon-Fri, 8-hours per day. This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and general business operations of the association. May assist with budget preparation, control of records and reports regarding operation, personnel changes, etc., and emergency service duties. Qualifications: • 3-5 years of administrative experience, • 2 Year Associate Degree or Higher preferred, • Excellent customer service, • Outstanding organizational skills, • Knowledge of Microsoft Office applications (Word, Excel, Outlook) Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1013 Company DescriptionThis company offers growth and a great group of people to work with.

We’re seeking a responsible, team-oriented Assistant Café Manager to support daily operations and administrative duties across our stores. Assistant Café Manager — Cofax Coffee.

Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to support our tax partners and agency operations. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner, ensuring smooth day-to-day operations and acting as a key liaison between clients, partners, and external agencies. Key Responsibilities Budget Management: Track and monitor budget vs. actuals for agency clients, ensuring account managers close books on time and external reporting is obtained. Reporting: Prepare monthly budget vs. actuals reports for select clients using Microsoft Excel. Administrative Support: Receive, assess, and forward incoming mail to appropriate parties. Client Notices: Assist tax partners in managing client notices, draft responses, and coordinate signatures; occasionally communicate with state agencies by phone. Meeting Coordination: Manage biweekly and monthly agency calls, handle last-minute meeting requests, schedule client calls, send reminders, and ensure partners are prepared. Client Engagement: Attend client calls when needed and follow up on action items. Project Support: Provide proactive reminders for key projects, deadlines, and tax filings; assist with special projects such as drafting lease agreements, reviewing foreign credit card statements, summarizing inspection agreements, drafting onboarding materials, researching tax matters, and obtaining EINs/Tax IDs. Partner Support: Act as the primary point of contact for tax partners, managing scheduling, correspondence, and follow-up tasks, while serving as a gatekeeper to resolve inquiries before escalation. Skills & Competencies Strong organizational skills and meticulous attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with financial software or budgeting tools preferred. Excellent written and verbal communication skills. Ability to multitask and manage shifting priorities in a fast-paced environment. Problem-solving abilities with a proactive approach to addressing issues. Knowledge of basic tax or accounting principles is a plus. Personal Attributes Professional, reliable, and resourceful. Highly adaptable with a positive attitude. Strong sense of accountability and ownership. Collaborative team player with the ability to work independently. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1012 Company DescriptionThis company offers growth and a great group of people to work with.

You can do this part-time or full-time. This position is perfect for anyone looking for temporary, part-time or full-time work. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists.

No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists. Administrative assistant admin experience is not necessary.

Dermatology PA or NP – Supportive, Collaborative Practice (Burbank, California) Skin and Beauty Center (SBC) is a well-established and growing dermatology group with 8 clinics across the northern Los Angeles area. We are looking for a part or full-time, experienced dermatology Physician Assistant (PA) or Nurse Practitioner (NP) to join our highly collaborative and supportive team. This is an excellent opportunity for a motivated provider who values a collegial work culture, professional growth, and work-life balance. What You’ll Love About This Role: • Work alongside experienced, approachable physicians in a team-focused setting, • Strong clinical and administrative support so you can focus on patient care, • Healthy balance of autonomy and collaboration, • Flexibility and encouragement to pursue personal areas of interest within dermatology, • Brand new, well-equipped, modern office with EMA EMR (ModMed) Your Day-to-Day: • Provide general medical dermatology care, • Conduct patient evaluations, diagnoses, and treatments, • Educate patients on skincare and treatment plans, • Collaborate with supervising dermatologist as needed Requirements: • Minimum 3 years of paid medical dermatology experience (required), • Current California PA or NP license, • Confident working independently while valuing team-based care, • Strong interpersonal and communication skills Benefits: • Competitive compensation, • 401(k) with matching, • Medical, dental, and vision insurance, • Paid malpractice insurance, • Paid time off, • CME allowance, • Relocation assistance (if applicable) About Burbank, California: Burbank, known as the “Media Capital of the World,” is home to major studios like Warner Bros. and Disney. The city offers a welcoming suburban feel with excellent schools, safe neighborhoods, and plenty of dining, shopping, and outdoor recreation. Conveniently located near Los Angeles and Hollywood Burbank Airport, it’s an ideal place to live and work. Join a team where your voice matters and your growth is supported. To learn more, visit Ability to Commute: • Burbank, CA 91505 (Required) Ability to Relocate: • Burbank, CA 91505: Relocate before starting work (Required) Work Location: In person

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant. This critical role will report directly to the CEO. This is a high-impact position that serves as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party. The role offers a hybrid work schedule, depending on office needs. • Industry: Architectural Services, • Job Function: Administrative: Executive Secretary/Asst., • Employment Type: Temporary (Assignment expected to run through to early February 2026), • Working Hours: Standard business hours, • Workplace Type: Hybrid (Depending on office needs), • City: Long Beach, CA 90802, • Pay Rate: $35.00 per hour Core Responsibilities • Executive Support: Serve as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and travel logistics., • Calendar & Travel Management: Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports., • Key Projects: Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events., • Administrative Operations: Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed., • Collaboration: Attend Monday morning staffing meetings and provide in-office support for meetings and events. Required Qualifications • Experience: 3+ years of experience supporting multiple senior executives., • Skills: Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner., • Communication: Strong written and verbal communication skills with experience interacting professionally with executives and clients.

The Medical Assistant is a key contributor to PFCLA’s mission of providing compassionate, world-class fertility care. This role supports both clinical and administrative functions to ensure efficient workflows, safe procedures, and an exceptional patient experience. Accuracy, professionalism, and empathy are critical, as the MA serves as a direct point of contact for patients during sensitive stages of their fertility journey. This role may have rotating weekends and may occasionally be out of our Glendale clinic, but primarily out of the Westwood clinic. Job Description Patient Care • Room patients and manage clinical flow to ensure the physician’s schedule runs efficiently and on time., • Clearly and accurately explain procedures to patients and support the physician during exams and procedures- document all interactions in PFCLA’s EMR., • Provide accurate and thorough injection instructions to patients, ensuring proper medication handling and administration., • Prepare procedure paperwork in alignment with physician notes; review documentation thoroughly with patients to confirm understanding., • Answer and triage clinical calls accurately; document all communications and follow-ups in the EMR system., • Coordinate prescriptions with pharmacies when appropriate., • Sterilize instruments per protocol (autoclave/Cidex) and document usage., • Stock and maintain cleanliness in exam and procedure rooms., • Enter ultrasound measurements into EMR based on physician statements and assist with handling and labeling of specimens., • Ensure all patient documentation is complete, legible, and accurate in the EMR system (nAble)., • Double-check all orders and paperwork submitted by providers for completeness and correctness., • Demonstrate professionalism, courtesy, and punctuality at all times., • Collaborate effectively with physicians, clinical coordinators, nurses, lab personnel, and front office staff. Maintain strict confidentiality in accordance with HIPAA and PFCLA standards., • Actively contribute to a positive patient experience through empathy, timeliness, and clear communication., • Attend required team meetings, compliance training, and complete annual competency assessments., • Support rotating office schedules and travel to Westwood or Glendale locations as needed. Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Education/Experience • Certified Medical Assistant (CMA) credential required., • Phlebotomy certification preferred (for practices where blood draw is performed)., • At least 1–2 years of experience in a clinical or fertility setting strongly preferred., • High attention to detail with ability to identify and resolve discrepancies in clinical documentation., • Excellent written and verbal communication skills, including patient-facing communication., • Ability to read, write, and interpret documents and instructions, including clinical protocols., • Proficiency with EMR systems (nAble preferred) and basic Microsoft Office tools., • Frequent walking, standing, and movement required throughout the clinic., • Use of standard office and clinical equipment including computer, printer, copier, and sterilization equipment., • Regular interaction with patients and clinical team; must be able to communicate clearly and professionally., • Occasional lifting of up to 10 pounds; exposure to clinical/laboratory environments with biohazards., • Travel between PFCLA locations may be required (Glendale and Westwood) as well as weekend support., • Noise level is moderate; must maintain focus and professionalism in a fast-paced setting. Job Type: Full-time Pay: $25.00 - $29.00 per hour Benefits: • 401(k) matching, • Dental insurance, • Flexible spending account, • Free parking, • Health insurance, • Paid time off, • 8 hour shift, • Monday to Friday, • Rotating weekends

The Administrative Assistant will play a key role in supporting the office’s administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: • Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression, • Ordering, stocking, inventory, and expense report of office supplies, • Costco, Amazon, etc., • Coffee supplies stocking (daily), • Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process, • Computer set up, phones etc., • Welcome packets and New Hire collateral, • Building and office card access, • Updating seating chart in Box and in Atlas, • Workstation setup as needed, • Clean out agent cube if terminated, • Liaison between building management and MREIS, • Handle on-site building requests, • Restocking public restroom, light not working, A/C issues, etc., • Required emergency course education, • Parking validations, • Office equipment management, • Reload and troubleshoot Pitney Bowes system, • Printer supplies (toner and paper) and stocking (daily), • Printer troubleshooting and handle troubleshooting with vendor, • Manage and answer the main phone line, • Ensure company voicemail is checked daily and messages are relayed to the appropriate party, • Provide wire instructions, • Mail pickup and delivery (daily), • Cleaning up office, • Keeping organized and presentable (daily), • Clean refrigerator (weekly), • Setup conference room for conference calls and meetings, • Monday morning meeting, • Setup live trainings, • Stocking collateral and water for meetings, • Setting up recruiting presentations, • Coordinating with vendors for miscellaneous office tasks, • Assisting agents with basic technology needs, • Expense reimbursements, • Office Competition Support, • Interview scheduling & administrative support, • Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc, • Preparing first day collateral, • Posting training calendar around office, • Organizing mixers and activities, • Ordering catering and setting up for Summer Training Events, • Associates Degree or higher, • 2+ year(s) relative experience, • Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook, • Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management, • Excellent interpersonal and communication skills, • Exceptional problem-solving skills Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range – $20 – $25

Your new company Join a privately-owned real estate operator with a long-standing history of investment, development, and management of commercial properties in major U.S. markets. Guided by a long-term investment perspective, this organization has successfully navigated multiple market cycles while maintaining a reputation for stability and innovation. With a vertically integrated platform that includes investment, asset and property management, and leasing expertise, the company embraces flexibility, generational thinking, and sustainable practices to stay ahead of emerging trends in the commercial real estate industry. Your new role Assistant Property Management, you will play a key role in assisting with the operation and management of two properties, exercising discretion and independent judgment. This position involves a wide range of responsibilities, including administrative functions, tenant relations, special events, lease administration, accounts payable and receivable processing, and special projects as directed by the Property Manager. You will report directly to the Property Manager. • Lease & File Management: Administer tenant leases, maintain electronic and hardcopy files, manage storage records, and update accounting systems., • Financial Operations: Handle accounts receivable/payable, prepare rent statements, process invoices, and manage operating expense estimates and reconciliations., • Building & Office Operations: Coordinate maintenance, vendor work, inspections, emergency protocols, and office administration., • Tenant Services & Communication: Manage service requests, signage, events, building access, and maintain strong tenant relations., • Reporting & Compliance: Prepare monthly reports, assist with budgets and SAP processes, maintain insurance certificates, update databases, and track contracts. What you'll need to succeed • 3+ years of experience in real estate property management; exposure to administrative and accounting environments preferred., • College degree preferred., • Licensed California Real Estate Broker a plus., • RPA, FMA designations a plus., • Proficiency in Microsoft Office; MOUS certifications on Excel and Word a plus., • Yardi experience a plus. What you'll get in return • Competitive salary and benefits package., • Opportunity to work with a respected company and gain exposure to all aspects of property management., • A collaborative team environment with room for professional growth. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

At CenterCal Properties, our mission is to create world class retail and mixed-use environments that uplift communities. We stand as a beacon of innovation, quality, and inclusivity. Exciting opportunity to work in Long Beach, CA! The ideal candidate will be energetic, personable, flexible, loyal, reliable, organized, have administrative experience, and a minimum three years experience in a professional office setting. Only qualified candidates will be considered. In addition to a competitive compensation package, CenterCal offers a comprehensive benefits package and company culture that offers flexibility, is collaborative, family-oriented and focused on the health and well-being of its strongest asset – all employees! • Medical, dental, vision, short-term disability, long-term disability and a group term life benefit., • 401k plan - Under the Company’s current benefits package, eligible employees can begin participating after 90 days of employment., • Financial advisement services through the company’s 401k advisor., • Unlimited PTO Plan, • Company paid holidays – all Federal holidays plus Juneteenth and the day after Thanksgiving and Christmas Eve., • Two paid community service days – one individual volunteer day and one company-sponsored., • Flexible spending accounts and more! KEY RESPONSIBILITIES/DUTIES: Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Responsibilities include but are not limited to: -Answer incoming phone calls in a pleasant and professional manner, forward callers if necessary to the appropriate voice mail and/or take detailed messages. -Provide a positive first impression to all guests that visit or call the management office. -Provide excellent customer service to all customers including tenants, vendors, contractors and guests. -Foster spirit of respect, cooperation, and teamwork among co-workers. -Maintain all Tenant Lease, Tenant Correspondence and Vendor files. Electronically file all documents received and distribute. -Maintain current certificates of insurance for all tenants and vendors and track expirations. -Prepare and mail memos, tenant letters and vendor letters for Property Management. -Assist with submitting Contract Approval Forms, License Agreement Requests and track status. -Coordinate set up of new vendors with required information including W-9, approved contracts, and COI, as needed. -Secure monthly sales reports from tenants and enter data in Yardi, obtaining reports from all stores required to report and submitting completed report no later the 20th of each month. -Within Yardi, review all invoices against existing contracts, confirm work was completed with Operations Director and ensure correct coding. Work with vendors to resolve any discrepancies to ensure timely and accurate payment processing. -Provide assistance to Construction and Marketing Department as requested. -Work closely with new tenants and USPS to set-up and coordinate mail delivery to the appropriate mailbox and maintain master keys in a secure location. -Track and collect outstanding receivables by contacting tenants by email, mail or calls. Calculate late fees charged to tenants and create invoices and manual billing forms to charge fees. -Prepare annual estimated charge letters and increased charges letters to tenants. -Prepare accounting forms including manual bill forms, termination forms, open and close forms, tenant billbacks and write-off requests. -Track utilities on a monthly basis and assist with utility reconciliations. -Ensure percentage rents calculated are reflected on ledgers and provide timely collection. -Coordinate usage of Conference room and assist with conference/meeting setup. -Order and maintain office supplies while staying within budget. -Order FedEx supplies, prepare labels and packages for pick up, distribute mail and packages as needed. -Ensure that all office equipment runs properly and arrange repairs for appliances, office equipment and phone issues as needed. Property Management Assistant JOB DESCRIPTION • Update, maintain and distribute internal staff phone list, address lists and vendor lists. MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location. Knowledge/Skills and Abilities: Property Management or Shopping Center Management experience a plus. Minimum 10 years’ administrative experience in a fast paced, professional setting. Strong customer service skills with the ability to handle requests in a courteous, professional and timely manner. A strong team player with communication and decision-making skills. Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn and work within Yardi software program. Present self and CenterCal Properties in a professional manner in all customer communications and actions. Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers. Ability to create, manipulate and maintain databases. Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies. Strong grammatical skills. Ability to produce error-free documentation regarding spelling, grammar, and punctuation. Must be self-sufficient and able to operate independently. Must be able to work well with all levels of the organization. Must be able to adapt quickly to new work assignments and situations. Reliable, on-time attendance. PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Nature of work requires an ability to effectively communicate and exchange information, collect, compile, and prepare work documents, and operate standard business office equipment. WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment. Work performed in a general office environment. May require extended hours during peak periods.

Company Description Plastic Surgery Role Description This is a full-time, on-site role for a Medical Assistant located in Pasadena, CA. The Medical Assistant will assist in providing support for clinical and administrative tasks including patient care, maintaining medical records, scheduling, preparing examination rooms, and communicating with healthcare providers and patients. The role also involves ensuring a safe and organized environment for optimal operational efficiency in the medical office. Qualifications • Proficiency in Medical Assisting and familiarity with Medical Office operations, • Strong knowledge of Medical Terminology, • Experience in Patient Care and handling medical records, • Detail-oriented with the ability to maintain accuracy in managing patient records, • Strong interpersonal and communication skills, • Ability to work effectively in a fast-paced, collaborative medical environment, • Certifications such as Certified Medical Assistant (CMA) or equivalent are required, • Previous experience in dermatology, plastic surgery, or a related field is advantageous but not required

Patient Coordinator / Medical Assistant (Bilingual – Spanish) Location: Santa Monica, CA Practice: Batal Plastic Surgery Batal Plastic Surgery is a leading cosmetic surgery practice in Santa Monica known for delivering exceptional patient care and transformative results. We’re looking for a Bilingual (Spanish-English) Patient Coordinator / Medical Assistant to join our growing team. About the Role This position bridges both patient care and coordination. You’ll be the friendly, trusted point of contact for our Spanish-speaking patients—helping them feel comfortable, understood, and confident throughout their journey. You’ll also play a key role in converting leads into consultations and procedures, supporting our sales and administrative operations. Responsibilities • Serve as a liaison for Spanish-speaking patients — translating, explaining procedures, and ensuring clear communication., • Follow up with new leads, answer inquiries, and help guide patients through scheduling consultations and surgery dates., • Confidently communicate the value of our services and assist in closing consultations into booked procedures., • Support the front office with daily administrative tasks (emails, phone calls, charting, appointment coordination)., • Assist in minor medical or pre/post-op tasks as directed by the surgeon or clinical staff., • Maintain an upbeat, empathetic, and professional demeanor with all patients. Requirements • Fluent in Spanish and English (written and spoken)., • Strong communication and interpersonal skills — especially with patients over the phone and in person., • Experience in a medical, aesthetic, or sales-focused environment preferred., • Excellent organization, attention to detail, and a patient-first mindset., • Comfort working in a fast-paced, team-oriented practice. Compensation • Pay is based on experience, • Training directly under our patient coordination team., • A supportive, friendly, and growth-focused work environment., • Opportunity to be part of a highly reputable cosmetic surgery practice in Santa Monica.

Location: Mar Vista, Los Angeles, CA (On-Site | Office-Based) Schedule: Full-Time, 5–6 Days/Week | Flexible as Needed Compensation: $6,000/Month (1099) Position Overview DWG Capital Group, is seeking a highly organized, transaction-focused Brokerage Operations & Executive Administrative Assistant to support our commercial real estate brokerage, industrial investment, and capital markets platform. This role is ideal for someone with experience in CRE brokerage operations, transaction coordination, deal management, or CRE marketing, who can operate confidently in a fast-moving, deal-driven environment. You will work directly with the CEO and brokerage team to manage pipelines, execute transactions, coordinate due diligence, prepare offering materials, and ensure that every deal—from listing through closing—is executed with institutional-level precision. The ideal candidate brings real experience in CRE brokerage or transaction coordination and is committed to excellence, accuracy, and service. Key Responsibilities Brokerage Transaction Coordination • Manage end-to-end transaction workflows across acquisitions, dispositions, and industrial investment deals., • Coordinate escrow timelines, due diligence checklists, third-party vendors, title, lender communications, and deal milestones., • Track all active listings, buyer/seller correspondence, LOIs, PSAs, and contingencies., • Maintain accurate brokerage pipeline reports, commission tracking, and compliance files., • Ensure all CRE documents are organized, executed, and delivered on schedule. Brokerage Operations & Deal Execution • Prepare and update offering memoranda, BOVs, property packages, and industrial investment decks., • Conduct light financial analysis and market research to support pricing, underwriting, and listing preparation., • Maintain CoStar, LoopNet, Crexi, MLS, and internal listing platforms with accurate property details and marketing updates., • Coordinate property tours, client meetings, internal deal reviews, and broker-to-broker communications., • Support contract execution, escrow openings, and closing coordination. Executive Administrative Support • Manage the CEO’s schedule, meeting flow, inbox, materials, and travel logistics., • Step into key brokerage or investor calls to maintain continuity and organization., • Act as a communication hub across DWG-RE’s brokerage, capital markets, and acquisitions teams., • Keep files, deal rooms, Dropbox/Drive structures, and communication systems organized and efficient. Marketing & CRE Presentation Development • Build polished offering memoranda, investor decks, BOVs, pitch books, and marketing materials in Canva, InDesign, and CRE platforms., • Assist with marketing campaigns, email outreach, and investor/broker distribution lists., • Maintain and expand CRM systems with accurate prospect, buyer, and investor data., • Produce high-quality materials that support both brokerage listings and capital markets transactions. Who You Are • Experienced in CRE brokerage, transaction coordination, or capital markets operations., • Highly organized and comfortable managing multiple deals at once., • Fast-paced, proactive, and able to anticipate next steps in the transaction process., • A polished communicator across phone, email, and in-person interactions., • Tech-savvy and comfortable with CRM systems, CoStar, LoopNet, Crexi, and Excel., • A problem-solver who thrives in a boutique, entrepreneurial brokerage environment., • Someone who loves deal flow, accuracy, deadlines, and producing clean, professional work. Qualifications 3–7+ years in CRE brokerage operations, transaction coordination, or a capital markets role. Strong understanding of commercial real estate documents, escrow processes, and deal flow. Proficiency in: • Microsoft Office (Excel required), • Canva / InDesign, • CRM systems, • CoStar, LoopNet, Crexi, MLS Excellent communication, writing, and client-interaction skills. Ability to travel occasionally to Weatherford/Fort Worth (preferred but not required). Background checks and references required due to fiduciary responsibilities. Why Join DWG-RE? • Work directly with top CRE investors, brokers, and capital markets professionals., • Engage in real industrial and commercial transactions across multiple markets., • Be part of a growing boutique firm with high standards and major expansion underway., • Significant long-term growth potential—this role can evolve into senior operations, brokerage management, or capital markets support roles., • High-performance, positive, boutique culture with institutional execution standards. How to Apply Submit your résumé and professional references to:

Job Description Join Cedars-Sinai! Cedars-Sinai has been named to the Honor Roll for the ninth consecutive year and tied for #1 in California and Los Angeles in U.S. News & World Report’s “Best Hospitals 2024-25” rankings, as well as placed among the very best in 11 specialties nationwide. Align yourself with an organization that has a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals. Why work here? Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation. A Little More About What You Will be Doing The X-Ray Technician Limited Permit supports patient care by performing x-rays as ordered by provider for diagnostic purposes. As a member of the patient care team, this role performs routine administrative and clinical tasks to maintain workflows and efficiency in the clinical offices • Performs diagnostic radiographic procedures, positions patients on the exam table and adjusts equipment to obtain optimal views of specific body area, • Performs procedures based on established technique chart using independent judgment to support the radiological orders, • Exhibits solid understanding and collaborates with departments as it relates to radiological services, • Demonstrates proper equipment usage, uses appropriate technique charts, follows appropriate exposure index ranges and ensures markers are set appropriately, • Provides assistance in QA measures including recording QC testing on designated equipment, • Explains policies, procedures, or services to patients using clinical or administrative knowledge, based on scope of practice, • Sets up exam room/procedure rooms appropriately based on patient visit needs, • Adheres to all infection prevention standards, department policies and guidelines, • Manages patient care flow and assists with monitoring CS-Link message pools and standard work, • High school diploma/GED required, • Graduate of an accredited X-Ray program required, • California Department of Health – Radiologic Health Branch X-Ray Permit with Digital Certification, • Certified Registered Medical Assistant certification preferred

Position Overview Omninet Capital is seeking a highly organized, proactive, and resourceful Executive Administrative Assistant to support the Chief Financial Officer and Senior Vice President of Operations. This role goes beyond traditional administrative tasks, someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results. The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities. Key Responsibilities • Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met, • Manage calendars with a focus on internal and external meetings (minimal travel coordination), • Serve as a project coordinator—tracking deliverables, following up on next steps, and ensuring accountability across teams, • Prepare presentations, reports, agendas, and other executive-level materials, • Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment, • Attend key meetings to capture notes, document action items, and drive follow-through, • Monitor email communications, prioritize messages, and draft responses when needed, • Handle sensitive information with the utmost discretion and professionalism, • Support operational needs such as expense reporting, document organization, and light office management tasks Qualifications • 3+ years of executive administrative support or project coordination experience, • Strong organizational and time-management skills with proven ability to manage multiple priorities, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • High degree of professionalism, discretion, and judgment, • Positive, proactive, and collaborative approach Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws. All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).

Divina Dermatology & Cosmetic Center is a premier, state-of-the-art dermatology practice led by Dr. Jacquiline Hakim, a double board-certified dermatologist and national trainer for Galderma and Sciton. Our clinic specializes in medical, surgical, and cosmetic dermatology and is equipped with over 20 advanced lasers and cutting-edge technology. Position Overview: We are seeking a highly motivated and professional Pre-Medical Student (senior or gap year) to join our team as a Medical Assistant. This is a unique opportunity for future physicians to gain direct clinical experience in a fast-paced dermatology and cosmetic practice. You’ll work alongside an experienced dermatology team and receive mentorship from a nationally recognized physician. Responsibilities: • Assist the dermatologist and medical team with patient care during consultations, procedures, and treatments, • Prepare and scribe during exams, accurately document patient information in EMR (EZ-Derm training provided), • Educate patients on pre- and post-care instructions for medical and cosmetic treatments, • Maintain exam room cleanliness, sterilize instruments, and ensure equipment readiness, • Support with photography, inventory, and general administrative duties, • Current college senior (pre-med) or gap year student preparing to apply to medical school, • Passionate about dermatology, aesthetics, and hands-on patient care, • Strong communication and organizational skills, • Ability to multitask, take initiative, and work efficiently in a clinical environment, • Mentorship and exposure to dermatology, lasers, injectables, and aesthetic medicine, • Hands-on experience with patient care and electronic medical records, • Opportunity to observe cosmetic procedures and surgical dermatology Please submit your resume and a short statement of interest explaining why you're seeking clinical experience in dermatology

Your new company Join a privately-owned real estate operator with a long-standing history of investment, development, and management of commercial properties in major U.S. markets. Guided by a long-term investment perspective, this organization has successfully navigated multiple market cycles while maintaining a reputation for stability and innovation. With a vertically integrated platform that includes investment, asset and property management, and leasing expertise, the company embraces flexibility, generational thinking, and sustainable practices to stay ahead of emerging trends in the commercial real estate industry. Your new role Property Assistant, you will play a key role in assisting with the operation and management of two properties, exercising discretion and independent judgment. This position involves a wide range of responsibilities, including administrative functions, tenant relations, special events, lease administration, accounts payable and receivable processing, and special projects as directed by the Property Manager. You will report directly to the Property Manager. • Lease & File Management: Administer tenant leases, maintain electronic and hardcopy files, manage storage records, and update accounting systems., • Financial Operations: Handle accounts receivable/payable, prepare rent statements, process invoices, and manage operating expense estimates and reconciliations., • Building & Office Operations: Coordinate maintenance, vendor work, inspections, emergency protocols, and office administration., • Tenant Services & Communication: Manage service requests, signage, events, building access, and maintain strong tenant relations., • Reporting & Compliance: Prepare monthly reports, assist with budgets and SAP processes, maintain insurance certificates, update databases, and track contracts. What you'll need to succeed • 3+ years of experience in real estate property management; exposure to administrative and accounting environments preferred., • College degree preferred., • Licensed California Real Estate Broker a plus., • RPA, FMA designations a plus., • Proficiency in Microsoft Office; MOUS certifications on Excel and Word a plus., • Yardi experience a plus. What you'll get in return • Competitive salary and benefits package., • Opportunity to work with a respected company and gain exposure to all aspects of property management., • A collaborative team environment with room for professional growth. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

A leading commercial real estate investment and development firm is seeking a highly organized, detail-oriented Executive Assistant. This is a key role within a collaborative, high-performing administrative team and offers direct exposure to a fast-paced, influential development group. The Executive Assistant will provide high-level administrative support to two senior executives on the Development team, with occasional support to two additional team members for scheduling and presentation/deck preparation. You’ll join a tight-knit team of three EAs who work collaboratively and cross-support as needed. This role is based onsite in Century City Monday-Thursday, with the option to work remotely on Fridays. Responsibilities • Manage complex calendars, daily scheduling, and meeting coordination for the EVP and SVP of Development, • Prepare, edit, and format decks, presentations, and development-related materials, • Serve as a point of contact for internal/external partners, ensuring timely communication and follow-through, • Coordinate occasional travel itineraries and logistics, • Provide light support to two additional development team members as needed, • Partner with the EA/Office Manager and the other Executive Assistant to ensure smooth office operations and collaborative coverage, • Maintain confidentiality with discretion at all times, • Provide 24/7 availability for urgent needs, project changes, and after-hours requests (minimal but required) Qualifications • 5+ years of Executive Assistant experience, • Commercial Real Estate experience required, • Strong proficiency in Microsoft Office Suite; expert PowerPoint skills highly preferred, • Exceptional communication, organizational, and multitasking abilities, • Professional, polished, and able to anticipate needs in a fast-paced environment, • Team-oriented mindset with a willingness to step in and support other EAs Schedule: Monday–Thursday in office, Friday remote. 9:00 AM–6:00 PM, with flexibility for after-hours needs Compensation & Benefits • $110,000 salary + Bonus, • PTO + Paid Holidays, • Medical, dental, vision, • 401(k) with 5% match, vested immediately

Escrow Assistant | Leading Title & Escrow Services Firm We’re looking for an experienced Escrow Assistant to join a dynamic team and support residential escrow closings. If you have 2–3 years of experience in escrow operations and a strong customer service mindset, this is an excellent opportunity to work onsite and contribute to smooth, accurate transactions. What You’ll Do: • Assist with customer service and administrative tasks related to escrow closings, • Help clear title and prepare residential escrow files for closing, • Support Escrow Officers with business development and client interactions, • Prepare documents for various residential transactions (wraps, assignments, mobile homes), • Draft simple closing statements and ensure accuracy, • Provide guidance to other escrow support staff when needed What You Bring: • 2–3 years of experience as an Escrow Assistant, • Proficiency in handling complex residential transactions, • Strong customer service orientation and excellent verbal communication skills, • Detail-oriented with strong organizational abilities, • Problem-solving mindset and ability to work independently, • 100% onsite availability 📍Location: Torrance, CA (Onsite) 💵Pay: $23 – $25/hr. If you have an interest in the Onsite – Escrow Assistant, please apply now! Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Job Title: Office Manager / Executive & Personal Assistant Location: Onsite - South Bay Industry: Property Management / Real Estate Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Salary: 65k-80k Position Overview A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support. This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly. Key Responsibilities Office Administration (Primary Focus) • Oversee front office operations, including visitor reception, vendor management, and supply ordering, • Manage calendars, coordinate meetings, and handle correspondence for company leadership, • Prepare agendas, take meeting minutes, and track follow-up items, • Coordinate internal office events, holiday décor, and staff appreciation activities, • Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping, • Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks, • Serve as the central point of contact for vendors, maintenance, and building management needs Executive & Personal Assistant Support • Arrange travel itineraries, accommodations, and reservations for the owner and family as needed, • Coordinate property maintenance schedules with the house manager in Montana, • Handle personal scheduling, reservations, and light household coordination, • Assist with vendor communication and contractor scheduling for personal properties, • Support expense tracking, bill payment, and light personal correspondence as requested Requirements Must-Haves: • 5+ years of administrative, office management, or executive assistant experience, • Strong organizational skills with the ability to manage competing priorities, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word), • Proven discretion, professionalism, and confidentiality, • Experience in real estate or property management, • Familiarity with QuickBooks or light accounting support, • California Notary Public certification (or willingness to obtain - company will cover cost), • Tech-savvy and comfortable learning new software or AI tools for workflow optimization, • Bachelor's degree preferred but not required

Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.Work hours: 9:00 am – 5:30 pm / 40 hours per week.Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.Perform administrative duties ass

No commute needed should you choose to work from home remotely. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Work part-time from home and earn up to $750 per week.

This position is perfect for anyone looking for temporary, part-time or full-time work. You can do this part-time or full-time. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

Free Health Insurance Remote or Hybrid in LA or San Diego This Jobot Job is hosted by: Jessica Hughes Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $65,000 - $75,000 per year A bit about us: We are a woman-owned law firm with offices in California and Nevada, featuring several published authors and national speakers among our attorneys and partners. We practice professional liability, employment, public entity, premises liability, and products liability for many cities in California, Insurance Groups, major retailers, and transportation companies. We are an AV Preeminent firm and are looking for high-quality legal support staff to to join our team! If you are a legal assistant with 5+ years of litigation support experience in civil litigation then please apply or email your resume to MUST LIVE IN CALIFORNIA Why join us? Do you want to work with some of the nation’s best Clients AND enjoy time at home w/ family? We do too! • 100% Paid Health Insurance for the employee, • REMOTE or Hybrid in LA, SD, or SF, or Las Vegas, • Bonuses for Exceeding Hours, • Bonuses for Business Development, • Diversity Valued!, • Meaningful Work!, • Best in Class Firm!, • Competitive Compensation Package!, • Complete Benefits Package!, • Flexible Work Schedules!, • Accelerated Career Growth!, • Fun Company Activities!, • Many More! Job Details Job Details: Our firm is seeking a highly organized and detail-oriented Permanent Legal Assistant to join our dynamic team. The successful candidate will play a pivotal role in the smooth running of our legal operations by providing high-level support to our attorneys. This position is ideal for a professional who thrives in a fast-paced environment and is comfortable handling sensitive information. The Permanent Legal Assistant will be responsible for managing case files, researching law, preparing legal documents, and providing litigation support. The ideal candidate should have a minimum of 5 years of experience in a similar role. Responsibilities: MUST LIVE IN CALIFORNIA 1. Provide comprehensive administrative support to our legal team, including managing calendars, scheduling appointments, and maintaining case files., 2. Conduct legal research and prepare legal documents such as contracts, briefs, pleadings, appeals, wills, and real estate closing statements under the guidance of a lawyer., 3. Assist with the preparation and filing of all court documents and have knowledge of electronic court filing procedures., 4. Provide litigation support, including organizing evidence and documents for attorneys, preparing case summaries, and coordinating with expert witnesses., 5. Maintain communication with clients, witnesses, and opposing counsel, ensuring all correspondence is accurately recorded and filed., 6. Monitor deadlines and juggle calendars to ensure that all legal requirements are met in a timely manner., 7. Handle billing and invoicing tasks, ensuring all legal services are billed accurately and promptly., 8. Assist with special projects and ad-hoc tasks as required by the legal team. Qualifications: 1. A minimum of 3 years of experience as a Legal Assistant, Paralegal, or similar role in a law firm or legal department., 2. A degree in Law, Paralegal Studies, or a related field is preferred but not required, 3. Proficient in litigation support, including the preparation and filing of legal documents., 4. Strong knowledge of legal research techniques and legal terminology., 5. Excellent organizational skills with an ability to think proactively and prioritize work., 6. High degree of professional ethics, integrity, and confidentiality., 7. Exceptional communication skills, both verbal and written., 8. Proficiency in using legal software and Microsoft Office Suite., 9. Ability to work independently and as part of a team., 10. Detail-oriented with strong analytical and problem-solving skills., 11. Ability to handle high-pressure situations and tight deadlines., 12. Strong interpersonal skills, able to build and maintain professional relationships with clients, colleagues, and court personnel. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. 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Our client, a prestigious global investment firm, is seeking an experienced Administrative Assistant to support a team of professionals. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly. Key Responsibilities: • Manage daily calendars, schedule meetings, and coordinate logistics for internal and external appointments., • Arrange travel and handle detailed itineraries, ensuring accuracy and efficiency from start to finish., • Process expense reports and maintain accurate records in a timely manner., • Assist with preparing documents, reports, and presentations with strong attention to detail., • Support client meetings and occasional events by coordinating catering, venues, and materials., • Serve as a point of contact for internal and external communications., • Collaborate with team members to provide backup support and ensure seamless workflow across departments., • Take initiative on special projects and general administrative tasks as assigned. Qualifications: • 5+ years of administrative experience supporting senior leaders or teams., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Strong organizational and time-management skills with the ability to multitask., • Excellent written and verbal communication skills., • Professionalism, discretion, and strong attention to detail., • A proactive mindset with the ability to anticipate needs and adapt to changing priorities. You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Role We’re looking for a detail-oriented professional to support order management and project coordination activities for construction/architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment. Key Responsibilities • Review quotes, orders, surveys, and booking packages for accuracy and completeness., • Coordinate project flow from prescreening to release, ensuring on-time shipment., • Analyze architectural drawings, submittals, and documentation to prepare project data., • Create and maintain production schedules based on customer requirements., • Process release orders to suppliers and update job information in internal systems., • Communicate with sales, project managers, manufacturing, and customers to resolve issues., • Maintain job files, drawings distribution, and documentation accuracy., • Respond to internal/external requests within defined service levels. Qualifications • Experience in project coordination within construction, architecture, engineering, or manufacturing preferred., • Strong communication and customer service skills., • Proficiency in Microsoft Office (Excel, Word, Outlook) required., • Ability to read/interpret drawings and technical documentation (preferred)., • Comfortable working with fractions, percentages, and basic math., • Highly organized, detail-oriented, and able to manage multiple projects simultaneously.

We are seeking a detail-oriented and proactive OSHA Assistant to support health and safety compliance within an industry-leading entertainment production environment. This is a contract-to-hire opportunity ideal for candidates looking to grow their career in production safety, operations, or compliance. Key Responsibilities: • Support Health & Safety Managers in maintaining OSHA compliance across studio facilities and active production sets., • Assist in developing, distributing, and maintaining safety documentation, incident reports, and compliance records., • Conduct regular site walk-throughs to ensure adherence to established safety standards and best practices., • Coordinate employee safety training sessions and ensure accurate tracking of completion., • Partner with production and facilities teams to identify, report, and resolve potential hazards., • Support incident investigations by compiling notes, photographs, and documentation for follow-up and recordkeeping., • Maintain up-to-date knowledge of OSHA regulations and other relevant safety guidelines applicable to film and television production. Requirements: • Bachelor’s degree preferred (Occupational Health, Environmental Science, or related field a plus)., • 1–2 years of experience in safety, compliance, or administrative support (internships and production experience welcome)., • Interest in understanding of OSHA principles and workplace safety fundamentals., • Excellent organizational skills with the ability to manage multiple projects in a fast-paced, production-focused environment., • Professional communication and interpersonal skills; comfortable engaging with multiple departments., • Proficiency in Microsoft Office Suite and/or Google Workspace.

A Downtown Los Angeles law firm is seeking a Labor and Employment Litigation Assistant to join their team. The Litigation Assistant will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Assistant role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high-quality work product. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location. Litigation Assistant Duties, Responsibilities & Qualifications: • Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters., • Assist with preparation of administrative filings/exhibits in agency matters, exhibits for submission in a variety of matters., • Experience working in ECF and California state e-filing systems, • Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus, • 5+ years of experience + an associate degree or 4-year college degree preferred, or relevant experience considered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Front Office Medical Assistant needed for a temporary full-time contract opportunity at Yoh’s well-known non-profit client located in Duarte, CA. This position is to cover front office in the employee health department where they assist with medical screenings for new and existing employees of a large medical center. --> Shifts are Monday-Friday 8:30am - 5:00pm. Job is likely until March 2026 with potential for extension. Top Skills You Should Possess: • Medical Assistant Certificate/Diploma, • At least one year of experience working as a Medical Assistant, • Previous experience using EMR (Epic), • Positive attitude, excellent customer service skills, and must be a team player, • Greet patients and check them in/out, • Answer phones and schedule appointments, • Outreach to employees for follow-up visits, • Maintain employee health records: setting up medical charts, pulling results, and entering them into chart, • Strong organizational skills and good at multi-tasking, • Active CPR/BLS, • (2) Step TB test or QuantiFERON Gold test, • Immunization/titer records for MMR (Measles, Mumps, Rubella), Varicella, and Hep B series, • Gain experience working with a well-known center and work with a great group of people passionate about what they do!, • Enjoy a work-life balance with no nights, holidays, or weekends *Yoh Health Care specializes in occupational/employee health and we place health care professionals on jobs nationwide with well-known Fortune 500 companies. Feel free to reach out to hear about the latest Medical Assistant, Nurse, Nurse Practitioner, and Physician Assistant openings! Recruiter: Hana Daniels Phone: 818.307.8541 Email: Estimated Min Rate: $24.00 Estimated Max Rate: $26.00 What’s In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: • Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week), • Health Savings Account (HSA) (for employees working 20+ hours per week), • Life & Disability Insurance (for employees working 20+ hours per week), • MetLife Voluntary Benefits, • Employee Assistance Program (EAP), • 401K Retirement Savings Plan, • Direct Deposit & weekly epayroll, • Referral Bonus Programs Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice:

Job Title: Senior Administrative Coordinator (contract to hire) Location: Downtown Los Angeles (DTLA) Salary: $65,000–$70,000 annually Employment Type: contract to hire Industry: Nonprofit LHH is seeking a highly organized and client-facing Senior Administrative Coordinator to support a dynamic nonprofit organization in Downtown LA. This role is ideal for someone with a background in event coordination or hospitality who thrives in high-volume environments and enjoys managing logistics and space utilization. Key Responsibilities: • Serve as the primary point of contact for tenant and client interactions, • Manage booking and hoteling requests for office space and conference rooms, • Coordinate internal and external meetings, events, and room setups, • Maintain scheduling systems and ensure timely follow-up on requests, • Draft and manage contracts and service agreements, • Support general administrative operations and cross-functional teams Qualifications: • 3+ years of administrative experience, preferably in nonprofit, hospitality, or event coordination, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Exceptional communication and follow-up skills, • Strong organizational and time management abilities, • Experience handling high-demand environments with professionalism and poise Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Job Title: Medical Office Administrative Assistant Location: Santa Monica, CA Schedule: Full-Time, Monday–Friday, 8:30 AM–4:30 PM Compensation: $21–$24/hr DOE Interview Availability: Thursday & Friday morning (11/6–11/7) Overview We are seeking a highly organized and fast-paced Medical Office Administrative Assistant to support a busy medical practice. This role requires someone who can efficiently manage multiple responsibilities, handle a high volume of tasks, and maintain professionalism in a dynamic, fast-moving environment. If you thrive under pressure, enjoy staying busy, and have strong medical office experience, we want to speak with you. Key Responsibilities • Schedule patient appointments and follow-ups, • Manage calendars and coordinate scheduling needs, including stress test scheduling, • Answer incoming phone calls and route messages appropriately, • Provide general office support and administrative tasks as needed, • Handle a high volume of responsibilities with accuracy and urgency, • Maintain a positive, professional demeanor while multitasking Selling Points • Fast-paced environment with constant activity—perfect for someone who likes to stay busy, • Opportunity to support a respected medical practice, • Consistent daytime schedule, Monday–Friday, • Great role for candidates early in their career who are eager to grow in healthcare administration 3–5 Must-Have Skills & Qualifications: • Medical office experience is required, • Strong multitasking ability and comfort working under pressure, • Excellent communication and customer service skills, • Ability to stay organized while handling a high volume of incoming tasks, • Professional demeanor and reliability Preferred Experience/Qualifications • Previous experience in a busy or high-stress medical office setting, • Ability to absorb and prioritize information quickly, • Tech-savvy and comfortable learning office systems, • Candidates early in their career with strong drive and adaptability are encouraged to apply

Administrative Assistant PR firm specializing in community engagement and special events. Responsible for client retention, customer servicing, and providing industry specific outreach related technical support including providing guidance to clients. Essential Job Functions • Maintaining and updating filing, supply inventory, and databases, • Operating office machines: phones, photocopiers, scanners, printers, and computers, • Computing, recording, and proofreading data and other information such as records or reports, • Typing, formatting, proofreading, editing, and binding RFP proposals, correspondence, and other documents, • Completing work schedules, managing calendars, and arranging appointments, • General administrative support for events, • Prepare reports and correspondence, • Available to work evening hours and weekend events as needed Knowledge, Skills & Abilities • Must have strong attention to detail, organizational, and administrative skills, • Ability to write reports, business correspondence, and develop business procedure templates, • Excellent customer service skills, with professional demeanor in person, in writing, and on the phone, • Must be able to competently use Microsoft Office (Excel, Outlook, Word, PowerPoint), Adobe Acrobat, and have a quick-to-learn acumen for other software platforms, • Bilingual English/Spanish is required Work Schedule: Hybrid *Position will be required to come into the Pasadena office 2 days per week and 3 days working remote. Pay: $24.00 an hour Qualified candidates submit your resume today!

Our client, a real estate investment firm, is looking for a talented Executive Assistant to join their team! In this role, you will provide a high-level of administrative and project support to senior executives. They are looking for someone who is a creative thinker, highly motivated, and can juggle competing priorities. You’ll gain exposure to a fast-moving, high-performing industry, working alongside passionate professionals. This role is onsite daily in Century City. Salary is $100-110k. What you’ll do: • Support two senior level executives, • Schedule meetings, conference calls and manage travel arrangements., • Manage expense reports in Concur, • Solve day-to-day administrative challenges in a timely manner, • Utilize Word, Excel and Powerpoint heavily to create organized decks and spreadsheets., • Understand budgets and process invoices and expenses accordingly., • Provides connectivity for smooth communication between executives and internal department, • Organize periodic company events such as all team meetings, department events, holiday parties and other events as needed., • Light office management support (stocking supplies, working on space planning, access and moves and point of contact for organizing tours), • Miscellaneous data entry for various projects. What you’ll need: • Excellent communication skills in written and oral communications, • Detail-oriented, strategic thinker, and team player, • Four plus years of administrative support experience in real estate, financial and professional services industries, • Advanced skills with Microsoft Excel, Word, PowerPoint required, • Excellent technical, interpersonal, and analytical skills required, • Proficiency with Teams, Zoom, Adobe Acrobat, • Ability to multitask in a fast-paced growth-oriented company

A Beverly Hills based entrepreneur is seeking a proactive and highly organized Junior Personal Assistant to support a wide range of day-to-day personal and household needs. This is a hands-on role for someone who thrives in a fast-paced environment, is solutions-oriented, and enjoys being an essential right hand in keeping life running smoothly. The ideal candidate has prior experience supporting a high-level individual, exercises excellent judgment, and brings a polished, service-driven mindset. Key Responsibilities: • Handle personal assistant duties including calendar support, reservations, personal shopping, and general administrative tasks, • Run frequent errands throughout the Beverly Hills/Los Angeles area (returns, pickups, gifting, supplies, deliveries), • Serve as the primary point of contact for household and lifestyle vendors, ensuring timely communication, follow-through, and scheduling, • Maintain inventory, stock household items, and ensure all personal and home needs are proactively met, • Assist with coordination of appointments, home maintenance, and service providers, • Support special projects and ad hoc tasks as assigned, • Uphold strict confidentiality and maintain a professional, service-oriented demeanor at all times Qualifications: • 3+ years of experience as a Personal Assistant, Family Assistant, or in a similar support role, • Strong familiarity with the Beverly Hills and greater Los Angeles area, • Excellent communication skills, both written and verbal, • Highly organized with strong attention to detail and the ability to prioritize, • Valid driver’s license, reliable transportation, and comfort running errands daily, • Ability to anticipate needs, take initiative, and follow through without hand-holding Salary: $90,000 JRN 2328

Executive/Personal Assistant – Entertainment Company (West Los Angeles) Schedule: In office: Monday–Friday 9AM to 5PM (this is a 24/7 on call job) Compensation: $170-$200K + Benefits and amazing company perks A leading entertainment company is seeking a highly organized, proactive, and detail-oriented Executive/Personal Assistant to support the Chairman, CEO, CFO, and other senior executives in a dynamic, fast-paced environment. This is an exciting opportunity to be part of a company that is at the heart of the entertainment industry! Key Responsibilities: • Provide high-level administrative support to a senior executive, • Manage complex calendars, schedule meetings, and coordinate appointments, • Organize domestic and international travel, including flights, accommodations, and detailed itineraries (private jet and commercial air travel), • Manage drivers and household staff, • Prepare meeting materials, agendas, and presentations, • Handle confidential information with discretion and professionalism, • Liaise with internal teams and external partners on behalf of the executive, • Assist with event planning, special projects, and office-related tasks as needed, • 7+ years of experience supporting senior-level executives, preferably in entertainment or media, • Strong communication skills and a polished, professional demeanor, • Tech-savvy with proficiency in Microsoft Office, Co-pilot, Google Workspace, and calendar management tools, • Proven ability to multitask and thrive under pressure, • Excellent organizational skills and attention to detail, • A self-starter with a positive, can-do attitude We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.

Job Title: Assistant, TV Legal Affairs Department: Business and Legal Affairs Location: Santa Monica, CA, US, 90404 Summary of Position Lionsgate Television is seeking an Assistant to support attorneys in the Television Legal Affairs department. The ideal candidate will have a strong interest in the business side of television. Responsibilities • Track all deal negotiations, maintain status reports, maintain Legal Affairs department files, and support department operations, • Handle administrative responsibilities for assigned attorneys, including answering phones, rolling calls, scheduling meetings, booking travel, distributing documents, and processing expenses, • Regularly draft correspondence, ensuring all requests (from internal teams such as Business Affairs, Production, and Creative, as well as from external partners etc.), are addressed, • Research historical deal terms to identify precedent, • Draft or review straightforward legal documents (e.g., certificates, letter agreements, amendments) Qualifications and Skills • 1 year of assistant experience preferred, ideally having supported a legal organization, • Bachelor's degree (BS/BA) from a four-year college or university or equivalent experience preferred, • Candidate should have the ability to multi-task in an occasionally high pressure environment, • Possess strong communication, organizational, and administrative skills, • Proficient at MS Office, including Word, Excel, PowerPoint and Outlook, • Should have a strong interest in the business side of television About Lionsgate Lionsgate (NYSE: LION) is one of the world’s leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio’s bold and entrepreneurial culture. Business Unit Overview Lionsgate Television Lionsgate's Television Group is a leading supplier of premium programming to buyers around the world. With a rich history of acclaimed television series such as Mad Men, Weeds, Nurse Jackie, Orange is the New Black, Nashville and The Studio, Lionsgate Television series have earned 396 Emmy Award nominations and 47 Emmys. Lionsgate's Television Group includes nearly 100 series spanning 40+ networks from Lionsgate Television, Lionsgate Alternative Television, Lionsgate Worldwide Television Distribution, 3 Arts Entertainment and Debmar-Mercury. Our Benefits • Full Coverage – Medical, Vision, and Dental, • Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day, • 401(k) company matching Compensation $45,000 - $50,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail. Responsibilities • Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization, • Communicate with members of the NHL League offices and Club teams., • Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff, • Answer and transfer phone calls, screening when necessary, • Maintain filing systems and records as assigned, including digitally, • Retrieve information as requested from records, email, minutes, and other related documents, • Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff, • Coordinate and schedule meetings, appointments, travel, and accommodations, • Proofread legal documents and generate redlines and final formatted documents, • Receive and transmit invoices from third parties and assist in tracking department expenditures, • Gather and analyze data housed in internal and external databases as requested, • Draft internal and external communication and correspondence on behalf of the President, ADHC, • Collaborate with other Executive Assistants to successfully coordinate projects and schedules, • Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters, • Prepare agendas and schedules for meetings, • Prepare and submit expense reports, • Participate in special projects, • Maintain the highest quality service standards working with internal/external partners, • Maintain professionalism and strict confidentiality with all materials, • Perform other related duties as assigned Skills • Bachelor’s degree in a related field preferred, • Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive, • Excellent verbal and written communication skills, • Excellent interpersonal and customer service skills, • Excellent organizational skills and attention to detail, • Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software, • Basic understanding of clerical procedures and systems such as recordkeeping and filing, • Able to work independently, • Able to work nights, weekends and holidays in accordance with game schedule and other team events Knowledge, Skills, and Experience Education - Bachelor's Degree Experience Required - 10+ Year This position is on-site.

One of our top clients in higher education is looking for 2 individuals to join their team as an Assistant Professor / Program Faculty, one part-time (20 hours/week) and one full-time (40 hours/week) for their Physician Assistant program! Under the direction and supervision of the Program Director, the Assistant Professor / Program Faculty teaches the prescribed didactic and clinical curriculum to Physician Assistant students and evaluates their progress. Also actively participates in administrative duties in the didactic and clinical year, as well as program related duties such as admissions, program evaluation and program reports. Under the direction of the Program Director, the faculty member may be assigned as the team lead for certain aspects of the program. They are compensating $60K/year for the part-time role and up to $145K/year for the full-time role. Both roles are eligible for their full benefits. Must Haves Qualifications: • 2 years of experience as a PA in clinical practice, • Master's degree, • NCCPA certified (current or expired), • 1+ years of teaching experience within higher education, • Skilled with Microsoft Suite and basic computer skills Plusses: • Leadership qualities, • Doctorate degree, • Team player, • Longevity, continuity in program is important Essential Duties and Responsibilities: • Must be responsible for or actively participate in the processes of:, • Developing, reviewing and revising as necessary the mission statement, goals and competencies of the program, • Selecting applicants for admission to the PA program, • Providing student instruction, • Evaluating student performance, • Academic counseling of students, • Assuring the availability of remedial instruction,, • Designing, implementing, coordinating, evaluating curriculum, • Evaluating the program, • Develops and implements instructional methodologies for achieving pre-approved course objectives, • Plans, presents and evaluates prescribed curriculum, • Develops and implements methods of student evaluation., • Evaluates and monitors student progress, • Counsels students with academic problems, • Refer students with academic, behavioral or professional issues to the director, faculty, or program committee., • Coordinates team teaching responsibilities, • Develops instructional materials as required, • Participates in curriculum revision and development, • Maintains appropriate student records, • Participates in clinical skills training sessions and other clinical training activities, • Engages in obtaining, secure and maintaining clinical affiliations; student placement, clinical site correspondence, affiliation agreements and student assignments., • Participates in overseeing clinical rotations and clinical evaluation process, • Teaches current clinical and didactic curriculum; participates in clinical assignments (proctoring of physical exam checklist, PA rounds, and problem-oriented physicals, etc)., • Engages in documentation and submission of reports for grants, self-studies, annual reports, etc. as assigned., • Participates in program, college, university committees, and attend related functions; attend program meetings, • Engages in counseling and informational sessions for prospective students, • Participates in program recruitment activities, • Engages in reviewing prospective student applicant files, interviewing applicants and selecting final class roster, • Performs program, college, community and professional service activities, • Performs research and/or other scholarly activities

Job Title: Admin Assistant - 100% Onsite Location: Los Angeles, CA 90033 Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am – 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month – to be paid at contingent’s expense The incumbent will: • Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations., • Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides., • Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR., • Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested., • Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures., • Coordinate with key vendors for services and assist in the maintenance and use of office equipment., • Oversee office operations and assist in purchases to maintain supplies and inventory., • Research and gather data for departmental reports. Note to Suppliers: • Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!, • Must have good typing skills – 40 wpm+, • This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills., • This Department needs a candidate that can be trained quickly and jump in to support the volume., • There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

The Company We’re a fast-paced recruitment firm known for our high standards, tight-knit team, and strong internal culture. With a focus on excellence and a lean, agile setup, we’re looking to bring on an organized, dependable team player to help keep everything running smoothly behind the scenes. This is an ideal role for someone with a few years of admin, scheduling, or operational support experience - particularly in recruiting, staffing, market research, or client service settings. The Role The Executive Assistant will play a central role in our day-to-day operations, supporting team members across scheduling, internal systems, data entry, meeting coordination, and general workflow management. This person should love organizing information, creating structure, and being the one others rely on to “get it done.” While this is not a formal operations role, it will touch operations, recruiting logistics, internal tools, and team support. We’re looking for someone who is comfortable in an in-office environment and eager to be part of a close, collaborative team. Key Responsibilities • Coordinate internal calendars, team meetings, and interview scheduling, • Book and confirm candidate and client appointments, • Maintain accuracy in recruitment systems (e.g., Bullhorn) and internal trackers, • Support basic reporting, data entry, and process documentation, • Assist with ad-hoc internal projects and general office tasks, • Be a go-to team member for light operational needs and internal logistics, • Create a sense of order and flow across busy days and shifting priorities Qualifications • 1–3 years of experience in an administrative, coordinator, or support role, • Background in recruiting, market research, or professional services a plus, • Strong calendar management and organizational skills, • Proficient with office tools (Google Suite, MS Office, CRMs/ATS platforms like Bullhorn), • Friendly, calm under pressure, and known for being “on top of it”, • Comfortable working in-office with a close-knit team

A Century City law firm is seeking a Litigation Assistant to join their team. The Litigation Assistant will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Assistant role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high-quality work product. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location. Litigation Assistant Duties, Responsibilities & Qualifications: • Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters., • Assist with preparation of administrative filings/exhibits in agency matters, exhibits for submission in a variety of matters., • Experience working in ECF and California state e-filing systems, • Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus, • 5+ years of experience + an associate degree or 4-year college degree preferred, or relevant experience considered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Executive Assistant – Santa Monica Financial Firm On-Site | $100–120K + Excellent Benefits | Mon–Fri, 8:30–4:30 Start Date can be in December or January. A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being the go-to person for busy executives, this is an amazing opportunity with great work-life balance. What You’ll Do • Manage two fast-paced executive calendars, • Handle all administrative tasks and meeting coordination, • Book appointments, dinner reservations, and assist with personal/professional requests, • Set up meetings in Outlook and Microsoft Teams, • Partner closely with the experienced East Coast EA What They’re Looking For • C-suite support experience, • Strong skills in Outlook, Microsoft Teams, and modern tech tools, • Exceptional organization and time management, • Friendly, bubbly, and positive personality—assertive when needed, • Able to handle demanding personalities with ease Schedule & Benefits • Monday–Friday, 8:30 AM–4:30 PM (amazing hours!), • On-site in Santa Monica, • Medical/Dental/Vision, 15 vacation days, paid holidays, • 401K with 8% company match, • Supportive team with long-term stability (previous EA stayed 5 years!) If you’re a proactive, polished EA who loves keeping executives on track, we’d love to hear from you!