Office Manager
27 days ago
Denver
TL;DR Kharon is seeking a full-time, Denver-based Office Manager. This role is expected to report to our Denver HQ location 5 days per week. RESPONSIBILITIES: • Procurement & Inventory: Oversee inventory and procurement of office supplies, equipment, furniture, and snacks. Ensure we are always stocked and operational., • Environmental Excellence: Maintain a clean, organized, and professional office. Implement processes that ensure the workspace is conducive to productivity and adheres to health and safety standards., • Facilities & Communications: Manage all incoming/outgoing mail, packages, and deliveries. Oversee equipment functionality and assist with facilities management across multiple office locations., • Multi-Site Support: Assist with facilities management for our primary Denver location and provide remote support for satellite offices as required., • Vendors: Manage relationships with external office vendors (landlords, janitorial services, catering)., • C-Suite Coordination: Manage complex scheduling between the C-suite, the broader team, and external parties., • Travel Management: Arrange seamless travel and accommodations (flights, lodging, and ground transport) for senior leadership and team members if needed, • Departmental Partnership: Provide as needed administrative support for various departments, including People Operations, Finance, Accounting, and Information Security., • People Ops & Onboarding: Partner with the People Team to create a "Red Carpet" onboarding experience for new hires, ensuring their desk, hardware, parking, and welcome materials are ready for a successful Day 1., • Event Planning: Lead the logistics for company-wide events, including Sales Kickoffs (SKO), All-Hands meetings, Board meetings, and team summits., • Cross-Functional Support: Assist with miscellaneous projects including scheduling and other cross-functional tasks. QUALIFICATIONS: • Bachelor’s degree in any area of study., • 3+ years in Office Management, Executive Assistant or Operations roles., • Full proficiency in Microsoft Office, GSuite, Slack, and Zoom., • Experience supporting a globally dispersed or hybrid workforce., • A basic understanding of HR tasks (recruitment, onboarding, or compliance) is preferred, but not required., • Excellent oral and written communication skills with the ability to interact professionally with C-level executives and external board members., • Upbeat and friendly demeanor; able to take direct feedback and apply it towards process improvements., • A "go-getter" attitude—you are someone who notices what needs to be done and is proactive about it (no “hand-holding” needed!). Kharon is a highly disruptive and incredibly innovative organization that navigates risk at the intersection of global security threats + international commerce. What does that mean? Great question. Operating at the nexus of global security, Kharon is on a mission to revolutionize the current landscape. We take really complex data as it relates to global security and empower our clients to not only understand the risk associated with their potential business relationships but to operationalize that data so that they can make the best and most informed decisions possible. From financial crimes and sanctions to export controls and threat identifications, our tools optimize protection against the types of risks that could otherwise be incredibly dangerous and excessively costly to any business. Serving many of today’s leading global financial and multinational institutions, Kharon products are the most powerful in the space with a precision and depth that is absolutely unparalleled. When you look at any major global crisis event, we’re providing intelligence that’s at the heart of those circumstances. We connect the dots in a way that’s meaningful. Now, we’re experiencing unprecedented growth. As the world continues to evolve in complexity, so too does the demand for our products. Given the significance of our work and the increasing global reliance on our insights, we are looking for an Office Manager to join us at our Denver HQ as we work to shape the way businesses perceive and navigate global risks. We are seeking a proactive, high-energy Office Manager to be the daily heartbeat of our Denver headquarters. This role will serve as the primary point of contact for internal staff and external vendors, ensuring a safe, productive, and efficient work environment. The ideal candidate is highly organized, reliable, and capable of managing multiple, diverse priorities. You will be the face of the office, the helping hand for our leadership team, and the operational glue that ensures our dispersed workforce stays connected and productive. Reporting to the Head of Operations, this role will be integral in helping to manage our day-to-day administrative operations, ensuring an efficient and productive work environment at all times. Operating out of our Denver office and supporting our global workforce, your ability to effectively communicate and help everyone do the same will be pivotal to your success. You will have the opportunity to explore and support several elements of the entire business, making you the first point of contact for our team and a vital part of our enhanced operational capacity. To the right person, this will be the perfect kind of challenge. Our mission is compelling, our product is powerful and we’re growing at a rate that makes us unstoppable. If you’re looking to be surrounded by people who will inspire you to think and challenge you to grow then look no further. Our team is made up of some of the most visionary and uncompromising individuals you will ever encounter. We don’t take ourselves seriously but we’re serious about the work we do and there is absolutely no slowing us down. To keep that momentum going, we do our very best to make sure that each and every team member is completely taken care of. We’re nothing without our people and we strive to offer a package that reflects that. As a Kharon team member, you can expect: • Fully sponsored medical, dental, and vision, • FSA program for both medical and dependent care, • 401k with matching and immediate vesting + ROTH IRA, • Paid time off + 11 paid holidays, • Hybrid + flexible WFH schedules, • Profit sharing + stock Interested? Please apply by visiting our website and navigating to our careers page! We do our best to respond to each application we receive. Be on the lookout for an email from ! Kharon is an equal opportunity/affirmative action employer. Kharon is committed to cultivating and maintaining a workplace that is free from harassment and discrimination. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, gender, gender identity or expression, sexual orientation or identity, neurodiversity, appearances, age, protected veteran status, or status as a qualified individual with disability. The base salary range at Kharon is set between $70,000 and $80,000. Please note that this figure does not necessarily include potential bonuses, commissions, benefits, or equity that may be part of the overall compensation package.