Administrative assistant jobs in Houston, TexasCrear alertas

Administrative Support Worker Req number: R6726 Employment type: Full time Worksite flexibility: Onsite CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise. Job Summary As the Administrative Assistant, you will Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc). Job Description We are seeking a Administrator Worker. The preferred candidate will be located onsite in Gonzalez, LA, Pasadena, TX, Edmonton, AB but flexibility for remote residence based/ other locations/regions exists as well. This position requires the ability to travel 25-40% to support on-site turnaround execution. This role is full-time and a one year contract. What You'll Do * Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc) * Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergencies * Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada) * Calc net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed * Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules * Run daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence * Mentoring/coaching/onboarding of vendor timekeepers, vendor reconcilers, and Outage Team Members as needed; Provide training, and review expectations and deadlines * Authorize cost in Track once verification requirements are met; Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work * Lead close out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommiting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costs * Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision making What You'll Need Required: * Turnarounds TRACK and SAP Requisitioning experience; Turnarounds Cost experience a plus * Strong leadership, multi-tasking abilities * Strong communication, organizational, and planning skills * Self-motivated and willingness to learn and improve * High ethical standards * Willing to work a wide variety of scheduled days and hours * Works professionally and harmoniously with employees, peers, management, support personnel, program participants and business area persons * Utilizes positive and constructive attitude toward resolution of problems and conflicts * Accepts direction, constructive feedback, and supervision * Minimum high school diploma or equivalent with experience * Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote * SAP * TRACK software * Typical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast. The work environment is diverse from an office setting to onsite operating facilities Physical Demands * Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards * Sedentary work that involves sitting or remaining stationery most of the time with occasional need to move around the office to attend meetings, etc. * Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor Reasonable accommodation statement If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to or (888) 824 – 8111. $45.00-$52.00 per hour The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.

Global top tier law firm seeks a proactive Executive Legal Assistant for its Houston office.Executive Legal Assistant will provide partners with complex practice coordination and administrative assistance as well as backup support to the firm’s administrative assistant teams.Prior experience suppo

Job Description At Avant First Assistants, LLC, you will play a vital role as a Orthopedic Surgery First Assistant, providing exceptional surgical support that enhances surgeon performance and contributes directly to optimal patient outcomes. You will join a high-performing team that values professionalism, clinical excellence, and a strong commitment to patient care. We are proud of our reputation as a trusted partner within the healthcare community and of the meaningful impact our team makes every day. At Avant, we foster an innovative and growth-oriented culture where your professional development is encouraged, supported, and recognized alongside the quality of service we deliver. You will thrive in a collaborative and inclusive environment that prioritizes respect, diversity, and employee well-being. If you are ready to contribute your expertise to an organization that genuinely values your skills, dedication, and growth, we look forward to welcoming you to the Avant team. Compensation: $80,000 Responsibilities: • Perform Orthopedic surgical procedures with precision and care, ensuring the highest standards of patient safety and satisfaction., • Collaborate closely with a multidisciplinary team to develop comprehensive treatment plans tailored to each patient's unique needs., • Lead pre-operative and post-operative consultations, providing clear, empathetic communication to patients and their families., • Stay abreast of the latest surgical techniques and technologies, integrating them into practice to enhance patient outcomes., • Participate in regular team meetings to discuss case studies, share insights, and contribute to the collective knowledge of the team., • Ensure meticulous documentation of all surgical procedures and patient interactions, maintaining compliance with healthcare regulations and standards.Qualifications:, • Must have valid and current Texas Medical Board issued Surgical Assistant License or valid and current Certification from a recognized accrediting body such as the American Board of Surgical Assistants (ABSA) or the National Surgical Assistant Association (NSAA) is required, • Active Basic Life Support (BLS) or Advanced Cardiac Life Support (ACLS) certifications from the American Heart Association (AHA) or equivalent, • Minimum of 2 years of experience in Orthopedic surgical first assisting in a hospital or an outpatient surgical center, • Excellent interpersonal and communication skills and proficient medical terminology with the ability to work collaboratively in a team environment, • Proficiency in various surgical procedures such as Total Knee Arthroplasty/Replacement -Mako Robot, Distal Radius ORIF, Radial Shaft ORIF, and Total Hip Arthroplasty., • Strong attention to detail, organization, and problem-solving skills, • Foreign MDs must pass TOEFL Test, • Solid communication and customer service skills, • Ability use a computer to complete administrative tasks, • Must have completed an accredited medical assisting program and a supervised externship in a healthcare setting, • High school diploma or GEDAbout Company Avant First Assistants LLC, established in 2012, has been delivering exceptional surgical support to surgeons, hospitals, and surgery centers. As a growing organization, we are seeking dedicated professionals who are goal-oriented and passionate about making a meaningful impact through outstanding service. We currently hold hospital contracts in Sugar Land, Cypress, and partner with several surgery centers across the Greater Houston area. If you share our commitment to excellence, we invite you to join our team and contribute to our mission of providing top-tier surgical assistance.

Job DescriptionBenefits: • 401(k), • Company parties, • Competitive salary, • Free uniforms, • Opportunity for advancement Are you hardworking, reliable, and ready to learn a skilled trade? Were looking for motivated team members to join our growing gutter installation crews. We provide hands-on training, clear advancement steps, and competitive pay as you move up. General Requirements • Minimum 1 years of gutter installation experience., • Reliable and punctual; must arrive on time and ready for work each day., • Physically able to lift 75 lbs, climb ladders, and work at heights for extended periods., • Valid drivers license preferred., • Positive attitude, ability to take direction, and eagerness to learn advanced techniques. Technical Skills • Familiar with gutter components, hangers, downspouts, and sealants., • Safely use basic hand tools and power tools., • Assist with material handling, site setup, and debris cleanup., • Measure and cut materials accurately under supervision., • Maintain clean and organized vehicles, tools, and workspaces. Leadership & Development • Demonstrate eagerness to progress to Installer Assistant II within 612 months., • Accept coaching and feedback with professionalism., • Begin learning gutter machine operation and miter-cut techniques. Administrative • Follow company policies for timekeeping., • Assist with tool/vehicle checklists and material tracking. Conduct & Professionalism • Represent company values on every job site., • Communicate courteously with clients and coworkers., • Always follow company safety and quality standards.

Job Description Position Overview: The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role involves managing calendars, preparing for meetings, coordinating travel, and supporting professional, personal, and team priorities. The position also includes office management duties such as ordering supplies, tracking equipment, and handling expense reporting. Key Responsibilities: • Take and transcribe notes from meetings, • Schedule and confirm appointments, including personal and professional engagements, • Maintain and update contact databases, • Prepare materials and reports for meetings and events, • Track tasks, follow-ups, and priorities for executives, • Support leadership involvement in professional and civic activities, • Assist in developing and maintaining standard operating procedures, • Manage projects and task tracking using project management tools, • Organize and maintain office files and systems, • Create and edit documents and PowerPoint presentations, • Support client-facing events and meetings, • Manage professional and personal travel arrangements, • Oversee office operations, including supply ordering and expense tracking, • Bachelor's degree required, • Minimum of 5 years of experience supporting C-level executives, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Self-motivated and highly organized with excellent judgment, • Strong problem-solving and time management abilities, • Able to adapt to shifting priorities while maintaining attention to detail, • Excellent written and verbal communication skills, • Team-oriented with a positive and professional demeanor, • Strong listening and note-taking skills, • Discreet and responsible with confidential information, • Technologically savvy and eager to learn new systems

Job Description Position Overview: We’re seeking a Mid-Level Certified Public Accountant (CPA) to join our professional and family-oriented team. The ideal candidate has 3–7 years of experience, enjoys a mix of hands-on accounting and client interaction, and thrives in a small-business environment where every contribution matters. Key Responsibilities: * Prepare and review individual and small business tax returns (Forms 1040, 1120, 1120S, 1065) * Manage bookkeeping and general ledger oversight for assigned clients * Conduct financial analysis, reconcile accounts, and ensure accuracy in reporting * Provide tax planning, compliance, and small-business advisory support * Review and mentor junior staff or interns as needed * Maintain client confidentiality and uphold ethical accounting standards Qualifications: * Active CPA license (required) * 3–7 years of professional accounting/tax experience * Proficiency with QuickBooks, CrossLink, and Microsoft Office Suite * Strong understanding of GAAP and IRS compliance * Excellent communication and problem-solving skills Company DescriptionR&M Accounting and Tax Service is a fast-growing, family-oriented firm serving individuals and small businesses across Houston. We value professionalism, reliability, and a strong work ethic. We are looking for an experienced Administrative Assistant who can support our daily operations and help keep our office running smoothly.R&M Accounting and Tax Service is a fast-growing, family-oriented firm serving individuals and small businesses across Houston. We value professionalism, reliability, and a strong work ethic. We are looking for an experienced Administrative Assistant who can support our daily operations and help keep our office running smoothly.

Job Description At Avant First Assistants, LLC, you will play a vital role as a OBGYN Surgery First Assistant, providing exceptional surgical support that enhances surgeon performance and contributes directly to optimal patient outcomes. You will join a high-performing team that values professionalism, clinical excellence, and a strong commitment to patient care. We are proud of our reputation as a trusted partner within the healthcare community and of the meaningful impact our team makes every day. At Avant, we foster an innovative and growth-oriented culture where your professional development is encouraged, supported, and recognized alongside the quality of service we deliver. You will thrive in a collaborative and inclusive environment that prioritizes respect, diversity, and employee well-being. If you are ready to contribute your expertise to an organization that genuinely values your skills, dedication, and growth, we look forward to welcoming you to the Avant team. Compensation: $80,000 Responsibilities: • Perform surgical procedures with precision and care, ensuring the highest standards of patient safety and satisfaction., • Collaborate closely with a multidisciplinary team to develop comprehensive treatment plans tailored to each patient's unique needs., • Lead pre-operative and post-operative consultations, providing clear, empathetic communication to patients and their families., • Stay abreast of the latest surgical techniques and technologies, integrating them into practice to enhance patient outcomes., • Participate in regular team meetings to discuss case studies, share insights, and contribute to the collective knowledge of the team., • Ensure meticulous documentation of all surgical procedures and patient interactions, maintaining compliance with healthcare regulations and standards.Qualifications:, • Must have valid and current Texas Medical Board issued Surgical Assistant License or valid and current Certification from a recognized accrediting body such as the American Board of Surgical Assistants (ABSA) or the National Surgical Assistant Association (NSAA) is required, • Active Basic Life Support (BLS) or Advanced Cardiac Life Support (ACLS) certifications from the American Heart Association (AHA) or equivalent, • Minimum of 2 years of experience in OBGYN surgical assisting in a hospital or an outpatient surgical center, • Excellent interpersonal and communication skills and proficient medical terminology with the ability to work collaboratively in a team environment, • Proficiency in various surgical procedures such as cesarean sections, myomectomies, hysterectomies, and laparoscopic / minimally invasive procedures, • Strong attention to detail, organization, and problem-solving skills, • Foreign MDs must pass TOEFL Test, • Solid communication and customer service skills, • Ability use a computer to complete administrative tasks, • Must have completed an accredited medical assisting program and a supervised externship in a healthcare setting, • High school diploma or GEDAbout Company Avant First Assistants LLC, established in 2012, has been delivering exceptional surgical support to surgeons, hospitals, and surgery centers. As a growing organization, we are seeking dedicated professionals who are goal-oriented and passionate about making a meaningful impact through outstanding service. We currently hold hospital contracts in Sugar Land, Cypress, and partner with several surgery centers across the Greater Houston area. If you share our commitment to excellence, we invite you to join our team and contribute to our mission of providing top-tier surgical assistance.

Job DescriptionNow Hiring Gutter Installation Team MembersCompany: Brothers Gutters East Houston Location: Houston & surrounding areas Are you hardworking, reliable, and ready to learn a skilled trade? Were looking for motivated team members to join our growing gutter installation crews. We provide hands-on training, clear advancement steps, and competitive pay as you move up. Intermediate Gutter Installer Support General Requirements • Minimum 34 years of gutter installation experience., • Strong attendance, punctuality, and consistent adherence to safety practices., • Competent in gutter installation processes with limited supervision. Technical Skills • Proficient in gutter machine operation, including loading coils and producing straight runs., • Skilled in making clean Outside and Inside Strip Miter cuts., • Accurately measure, cut, and assemble gutter sections, outlets, and downspouts., • Assist installers with hanger placement, sealing, and joining techniques., • Identify and report installation issues or safety hazards. Leadership & Development • Train and mentor Installer Assistant I team members in gutter machine setup and cutting techniques., • Take ownership of assigned tasks and complete them with minimal oversight., • Show readiness for promotion to Installer I (full installer) by consistently demonstrating advanced technical skill and leadership potential. Administrative • Perform accurate material counts and support jobsite checklists., • Document before/after photos and assist with reporting., • Maintain accountability for company tools and equipment. Conduct & Professionalism • Uphold company values and maintain a professional image at all times., • Communicate clearly and respectfully with team members and clients., • Consistently follow company policies, procedures, and safety guidelines.

Job Description The Resident Assistant is responsible for promoting a residential experience that fosters retention and cultivates referrals; enhances students’ opportunities for academic success, engagement, appreciation for differences, knowledge of campus resources; and satisfaction with their university experience. In addition, Resident Assistants assist management in the administration of Village tasks including, but not limited to administrative, maintenance, and Residence Life. Experience One semester of experience in planning and facilitating programs and events preferred. Minimum 1 semester of housing experience preferred. Qualifications For on-campus villages, must be a student in good standing with the University/College and have a preferred cumulative GPA of 2.5 each semester, or meet the standards set forth by the institution. Must be in good standing with the University (academically, financially and judicially) and CLV. Must have completed at least 15 or more hours or have been full time for 2 academic semesters, and lived on campus for a minimum of 2 academic semester. Resident Assistants (RAs) are students selected on the basis of leadership, experience, scholarship.

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling Responsibilities: • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Associates Degree from a school certified by the Commission on Dental Accreditation, • Current Registered Dental Assistant (RDA) state licensure, • Previous experience as a dental assistant, • Current Basic Life Support/CPR certification is required, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job DescriptionWe’re hiring a Service Assistant for our Southeast Houston client! We are looking for experienced, reliable, hard-working employees who can interview immediately! DESCRIPTION OF YOUR DREAM JOB: • Job Title: Service Assistant, • Location: Southeast Houston, • Pay: 20.00-23.00 DOE, • Hours: M-F 8:00am-5:00pm, • Duration: Temporary 6 months, • Description of Duties: Assist sales team in entering daily orders, sales quotes into Sales Force. Maintain weekly order report. Respond to customer emails and expediting requests daily.

Job Description Job Title: Customer Service/Order Entry Assistant Location: Houston, TX Pay: $19-$20 Benefits: This position is eligible for Medical, Dental, Vision and 401K benefits Main Duties or Job Description: • Be able to enter, process and assist with sales orders ., • Help customers with product questions., • Assist customers with part inquiries., • Able to provide timely freight/shipping quotes., • Assist with routing for freight and UPS Shipments., • One- three years of experience in an administrative support role., • Bilingual- not required but preferred., • Ability to multi-task in a fast paced work environment., • Must be able to balance tasks and duties based on priorities., • Strong, reliable and dependable work ethic., • Professional communication skills with staff, customers and sales network., • Detailed oriented. #Admin3

Job Description Job Summary • Support the Lead Speech Therapists in treating children diagnosed with speech and language impairments. General Accountabilities • Assist in formulating treatment plans for children with speech and language impairments., • Provides education to patients and their families regarding appropriate communication techniques and strategies to effectively manage the impairment., • Documents session notes and maintains client records to support evaluation, monitor treatment progress, and facilitate client discharge., • Performs administrative responsibilities, coordinates paperwork, writes lesson plans and schedules case management activities and/or any other appropriate patient information and/or recordkeeping for administrative, billing and caseload purposes., • Develops individual and/or group activities and/or programs to manage behavior, speech and language problems., • Participates in and writes reports for meetings regarding patients' progress., • Children’s Language Center, LLC reserves the right to add or change duties at any time., • Weekend availability required. Job Qualifications • Education: Bachelor’s Degree, • Valid Texas Speech Language Pathologist Assistant License Excellent verbal and written communication Service orientation Active listening Instructing Monitoring Critical thinking

We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations. Administrative Assistant (Remote Position). Support day-to-day administrative tasks and workflow.

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Manage the executive’s calendar, appointments, and daily schedule. Coordinate personal or household-related s

Job DescriptionDescription: The Clinic Nurse in the Outpatient Oncology department is responsible for supporting the clinical team by managing patient communications, assisting with administrative tasks, and providing handson nursing care when necessary. This position plays a crucial role in maintaining smooth clinic operations by addressing voicemail, ROI (faxes) and task box messages, managing CareSpace communications, and collaborating with other departments. The Clinic Nurse will also assist with overflow patient care, such as administering injections, and ensure seamless communication between nursing staff, providers, and ancillary team s. Benefits: • Insurances: Life, medical, dental, short-term term and long-term disability, • 401K, • Free parking, • PTO, • Holidays, • Competitive salary, • Employee Assistant Program, • Tuition Reimbursement, • Continuing Medical Education Allowance, • Pet Insurance, • Employee Discounts, • Next Level PRIMERequirements: Essential Functions : Patient Communication & Ancillary Duties: • Manage and respond to patient voicemails, task box assignments , faxes, and CareSpace messages promptly and professionally. Refer to Patient Communication Policy., • Ensure timely communication with patients regarding their care, medication refills, surgical/procedure clearance and appointment scheduling., • Collaborate with the clinical and administrative teams to address patient concerns and follow up on care-related tasks., • Set up blood and platelet transfusions at local outpatient facilities., • Consistently monitor Canopy throughout the day to ensure timely response to patient inquiries and clinical requests., • Assist with patient care on the floor by helping nurses with overflow patients, particularly in administering injections and providing general nursing support., • Monitor patient flow and assist as needed to ensure timely patient care, especially during peak clinic hours. Collaboration & Team Support:, • Foster a positive and collaborative work environment by maintaining open lines of communication with providers, infusion nurses, pharmacists, medical assistants, and front office staff., • Act as a liaison between the nursing team and other departments to ensure efficient communication and coordination of patient care. Email Correspondence:, • Handle email correspondences with infusion nurses, providers, pharmacy staff, front office personnel, and medical assistants to coordinate patient care and clinic operations., • Skills: Strong communication and organizational skills. Ability to multitask and work in a fast-paced environment. Competence in managing patient communications and working collaboratively with interdisciplinary teams., • Service & Compassion – Treat every patient with dignity, empathy, and genuine care., • Trust & Integrity – Maintain honesty and consistency in documentation, communication, and clinical actions., • Accountability – Take ownership of responsibilities and follow through on commitments., • Education: Graduate of an accredited Licensed Vocational Nurse (LVN) program, • Licensure: Current, valid LVN license in the state of practice., • Experience: Prior experience in a clinical setting, oncology experience preferred but not required. Medical Center | Memorial City | Sugar Land | Katy | Willowbrook | Southwest Northwest | League City | Pearland | Precision | Pasadena | Cypress | Corpus Christi

Job Description We are seeking a Bilingual Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description We are seeking a dedicated and compassionate Medical Assistant to join our neurological clinic. The ideal candidate will assist healthcare providers with patient care, perform administrative tasks, and ensure the smooth operation of the clinic. This role requires a strong understanding of neurological conditions, excellent communication skills, and the ability to provide exceptional patient care. Key Responsibilities: 1. Patient Care: • Greet patients and prepare them for examination., • Obtain and record patient vital signs, medical history, and current medications., • Assist neurologists during patient examinations and procedures., • Educate patients on neurological conditions, treatment plans, and medication instructions. 2. Clinical Support: • Prepare and maintain examination rooms, ensuring they are clean and well-stocked., • Sterilize medical instruments and dispose of contaminated supplies., • Coordinate patient referrals to specialists and schedule diagnostic tests. 3. Administrative Duties: • Manage patient appointments, including scheduling, rescheduling, and cancellations., • Maintain accurate and up-to-date patient records in the electronic health record (EHR) system. 4. Team Collaboration: • Work closely with neurologists and other medical staff to provide comprehensive patient care., • Participate in team meetings and contribute to the development of patient care plans., • Provide support and training to new medical assistants as needed. Qualifications: • High school diploma or equivalent., • Preferred completion of a Medical Assistant program from an accredited institution., • Preferred previous experience in a neurological or specialty clinic is a plus., • Proficient in using electronic health records (EHR) systems., • Excellent interpersonal and communication skills., • Strong organizational skills and attention to detail., • Ability to multitask and work efficiently in a fast-paced environment., • Basic knowledge of neurological conditions and medical terminology. Physical Requirements: • Ability to stand and walk for extended periods., • Ability to lift and move patients and medical equipment.

Job Description Daystars enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest. The Activities Coordinator is responsible for developing and facilitating recreational groups and programs which meet the social, emotional, cognitive, and physical needs of the participants in the Community Mental Health and Adult Day Program. JOB DESCRIPTION: The Activities Coordinator reports to the Manager of the Adult Day Program. The Activity Coordinator works as an active team member providing support to participants which may include assistance with activities of daily living. The Activities Coordinator will help to maintain an organized, sanitary program environment, and ensure that daily supplies for programs and activities are maintained and organized. PRIMARY RESPONSIBILITIES include: * All essential job responsibilities will be executed in accordance with Daystars Administrative policies and compliance/ethics guidelines. * Developing groups and programs in consideration of the needs, abilities, and interests of the participants. The provision of programs shall offer a variety of formats including small group, one on one, and large group and take into consideration the multigenerational population in the program. * To research new ideas for programs and activities, taking into consideration participants’ suggestions. * Initiating and planning the monthly calendar in conjunction with the Program Manager as well as communicating effectively with the Program Assistant to initiate daily programs and activities. * Assists with transporting and/or escorting program participants to, from and within the program, on Daystars grounds, and on external trips. * The Activities Coordinator will also carry a caseload of no more than 20 and no less than 10 participants. They are responsible for all documentation related to these individuals, including all care plans and assessments. * All duties must be performed with the highest level of integrity, adhere to Daystars Standards of Excellence, and support principles of person centeredness. All duties will be executed in accordance with Daystars policies and procedures and adhere to all regulatory requirements.

Job Description MTY Builders Inc is known for its commitment to excellence and innovative approach to building and development. With a strong track record of delivering high-quality homes and a reputation for exceptional client service, we are looking to expand our team with a dedicated Executive Personal Assistant to support our CEO. We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be adept at providing administrative support to facilitate the CEO’s focus on strategic initiatives and handling confidential information with discretion. This role requires a strategic thinker who can anticipate needs and proactively address them in a fast-paced environment. Key Responsibilities include but are not limited to: • Executive Support: Assist in the management of the CEO’s calendar, schedule meetings, and ensure all meetings and appointments are effectively organized and executed., • Project Coordination: Assist in the planning and execution of key projects, including preparing materials, tracking progress, and following up on action items., • Research & Analysis: Conduct research and provide analysis to support decision-making processes. Prepare weekly reports and summaries as needed., • Sales Liaison: Provide support between the sales team and upper management ensuring that sales strategies align with company objectives., • Personal Tasks: Sometimes assisting with personal errands or tasks. Qualifications: • Experience: Minimum of 3 years of experience as an executive assistant or similar role, preferably in the construction or related industry., • Skills: Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools., • Communication: Excellent verbal and written communication skills. Ability to interact professionally with high-level executives, clients, and other stakeholders., • Discretion: Proven ability to handle confidential and sensitive information with integrity., • Education: Bachelor’s degree in business administration, Management, or a related field is preferred., • Must be Bilingual in English & Spanish.Company DescriptionWe are a growing single-family and townhome builder serving areas in and surrounding Houston, TX. At MTY Builders the environment is engaging, exciting, rewarding, friendly, and team-oriented. As employees of MTY Builders, we truly believe in and are committed to the organization and have a passion for what we do. Join our growing team today!We are a growing single-family and townhome builder serving areas in and surrounding Houston, TX. At MTY Builders the environment is engaging, exciting, rewarding, friendly, and team-oriented. As employees of MTY Builders, we truly believe in and are committed to the organization and have a passion for what we do. Join our growing team today!

Job Description Complete Health and Wellness in Missouri City, TX is calling all customer service rock stars to apply to join our amazing office team as a full-time Bookkeeper! WHY YOU SHOULD JOIN OUR TEAM We are a medical care company that truly cares about the growth and success of all employees. We pay our Bookkeepers a competitive wage of up to $45.00/hour, depending on experience. Our office team also enjoys terrific benefits, including medical, dental, vision, paid time off (PTO), a 401(k) plan, health benefits, continual training, and professional development opportunities. We also make it easy to apply to this bookkeeping opportunity with our initial quick mobile-optimized application. If we have your attention, please continue reading! ABOUT COMPLETE HEALTH AND WELLNESS We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! ARE YOU A GOOD FIT? Ask yourself: Do you have excellent customer service skills? Are you a clear and personable communicator? Do you present yourself professionally? Are you incredibly organized? If so, please consider applying for this bookkeeping and customer service position today! YOUR LIFE AS A BOOKKEEPER As a Bookkeeper, you play a direct role in keeping our administrative office running smoothly. Your friendly smile and welcoming, professional demeanor help form the first impressions our clients make when they visit our facility. With your excellent customer service skills, you help create a safe and responsive environment for our patients to receive medical care. You answer questions to the best of your abilities and assist patients with scheduling and receiving treatment. You also perform typical bookkeeping duties such as maintaining accurate financial records and sending out invoices. Diligently, you keep the office clean and offer a helping hand to coworkers who may need it. You feel great about playing your part in helping others improve their health and wellness! WHAT WE NEED FROM YOU • Experience with performing executive assistant or bookkeeping duties, • Passion for health and wellness Location: 77459 The Wedge video interview sent after you have applied must be completed to be considered for this position. Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing. Job Posted by ApplicantPro

Now accepting applicants for Focus Group studies.Earn up to $750 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists.Our company is seeking

Job DescriptionSalary: $12 - $14 We are looking for a dedicated and highly organized Assistant Office Manager to join our team and contribute to our continued success. Job Summary As an Assistant Office Manager, you will play a pivotal role in ensuring the efficient and smooth operation of our office. You will provide essential support to the Office Manager and help manage daily office activities. This role requires a proactive, detail-oriented individual who is capable of multitasking and problem-solving. Key Responsibilities • Administrative Support, • Assist in maintaining office policies and procedures., • Manage and maintain office supplies and equipment., • Handle incoming and outgoing mail and packages., • Prepare reports and documents as needed., • Calendar and Meeting Management, • Schedule meetings and appointments for the office manager., • Coordinate and organize meetings, including room reservations and catering arrangements., • Maintain the office manager's calendar and remind them of upcoming events., • Communication, • Serve as a point of contact for internal and external communications., • Answer and direct phone calls and emails., • Draft and edit office correspondence., • Financial Management, • Assist with basic financial tasks, such as expense tracking and budget management., • Process invoices and maintain financial records., • Team Support, • Assist in onboarding new employees, including setting up workstations., • Act as a liaison between employees and management., • Coordinate team-building activities and events., • Office Maintenance, • Ensure the office is clean, organized, and well-maintained., • High school diploma or equivalent; Bachelor's degree is a plus., • Proven experience in a management, administrative, or assistant role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent organizational and time management skills., • Strong written and verbal communication skills., • Ability to multitask and work effectively in a fast-paced environment., • Attention to detail and problem-solving abilities., • Competitive salary, • Health benefits, • Opportunities for professional development and growth, • A supportive and inclusive work environment

Job Description About the Role: The Medical Assistant plays a critical role in supporting healthcare providers by ensuring the smooth operation of clinical and administrative tasks within a medical facility. This position involves direct patient interaction, including preparing patients for examinations, taking vital signs, and assisting with medical procedures such as phlebotomy and specimen collection. The Medical Assistant is responsible for maintaining a clean and sterile environment by properly sterilizing medical instruments and managing specimen processing accurately. By collaborating closely with Nurse Practitioners and other healthcare professionals, the Medical Assistant helps deliver high-quality patient care and enhances overall clinical efficiency. Ultimately, this role contributes significantly to patient satisfaction and the effective delivery of healthcare services. As well manages Referrals to process of directing patients to the correct health care specialist, services or community resources. Minimum Qualifications: • Certification as a Medical Assistant from an accredited program., • Proven experience in phlebotomy and specimen processing., • Knowledge of medical instruments and sterilization techniques., • Ability to accurately measure and record vital signs., • Experience working alongside Nurse Practitioners/ MD's or in a similar clinical setting., • Familiarity with electronic health record (EHR) systems., • Additional certification in phlebotomy or specialized medical assisting skills., • Basic life support (BLS) or CPR certification., • Excellent communication and interpersonal skills., • Prepare patients for examination by taking vital signs and recording medical histories., • Assist healthcare providers, including Nurse Practitioners/Physicians, during medical examinations and procedures., • Perform phlebotomy and draw blood samples following proper protocols and safety standards., • Process and label specimens accurately for laboratory analysis., • Sterilize and maintain medical instruments and equipment to ensure a safe clinical environment., • Manage patient records and documentation in compliance with healthcare regulations., • Schedule patient appointments and coordinate communication between patients and healthcare staff., • Verifies patients' eligibility and insurance coverage, obtains pre-authorizations for treatments or service and handles any denial letters. The required skills such as Medical Assisting, Medical Instruments handling, and Phlebotomy are essential for performing clinical tasks like drawing blood, taking vital signs, and assisting with patient examinations. Proficiency in Specimen Processing and Sterilization ensures that all samples are handled safely, and instruments are maintained in a hygienic state, which is critical for patient safety and infection control. Working knowledge of Nurse Practitioner collaboration allows the Medical Assistant to effectively support advanced clinical care and respond to patient needs efficiently. Preferred skills like familiarity with electronic health records and additional certifications enhance the ability to manage patient information accurately and provide comprehensive support. Strong communication skills are used daily to interact compassionately with patients and coordinate seamlessly with healthcare teams. Location Address: 17817 FM RD 529 Ste. 109, Houston, TX 77095 Scheduled: Monday- Friday, 8am-5pm

Job Description Aria Signs & Design is looking for a Receptionist to join our team in our Houston, TX office. The Receptionist will greet and assist visitors and clients of the organization. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. The ideal candidate will deliver a professional and qualified first impression to all visitors. This person has excellent communication and customer service skills. He/she has a basic understanding of administrative and clerical procedures/systems and the ability to multitask in a busy environment. Responsibilities: • Guest services – Welcome guests, employees, and clients who arrive at the office and clarify the purpose of their visit and who they want to see. Answer all phone calls and emails sent to the main office and provide inter-office messages as requested., • Administration – Send out and receive mail, documents, supplies and packages. Distribute items to mailboxes and offices as requested. File and keep good records. Maintain office supplies and reorder as needed. Maintain an organized filing system. Manage a schedule for those needing support and schedule appointments as required., • Work Environment - Fast-paced, professional office setting. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Reliable, Professional, courteous and patient, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors) Aria Signs & Designs is a sign manufacturer organization dedicated to exceeding client expectations. Powered by JazzHR 1r0XfU2qjx

A company is looking for an Executive Administrative Assistant to support senior leadership.Key Responsibilities Manage and coordinate the executive's complex schedule, including meetings and travel arrangements Prepare and edit correspondence, reports, presentations, and other documents Coordin

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A company is looking for an Administrative Assistant to support the HR and Payroll team with various administrative tasks.Key Responsibilities Provide administrative support to the HR/Payroll team Create and maintain Excel spreadsheets, utilizing functions such as VLOOKUP and pivot tables Manage

Job DescriptionAssistant Facilities Coordinator-Pearland, TXHiring ImmediatelyThe Assistant Facilities Coordinator will support Account Managers in overseeing maintenance work orders from initiation to completion. This role involves tracking the daily progress of in-house technicians and subcontractors. A foundational knowledge of trades such as plumbing, electrical, and remodeling is essential. Strong communication skills and professionalism are crucial for addressing pricing or work quality concerns while fostering positive relationships with clients and contractors. Role and Responsibilities Support the Facility Management Coordinator with assigned tasks, including: • Coordinate with in-house technicians and subcontractors to manage job check-ins and check-outs while providing real-time updates to clients., • Procure materials required for work orders., • Generate purchase orders for subcontractors and ensure compliance with company policies., • Oversee subcontractors onsite, collecting notes, photos, quotes, and invoices., • Upload job-related details, including photos and notes, into multiple systems., • Enter proposals and invoices into client platforms accurately., • Track labor and material costs, process receipts, and manage invoices for each job., • Provide administrative support to other departments as needed., • Assist with email correspondence and internal communications., • High school diploma or equivalent, • Previous experience in an administrative or office role is a plus., • A minimum of 1-2 years of experience in construction or facility maintenance., • Customer service-oriented, • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Capable of effectively managing tasks and ensuring smooth workflow operations., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to multitask and prioritize tasks effectively., • Strong attention to detail and problem-solving skills.

Job DescriptionJob Summary We are seeking a dynamic Assistant Community Manager to join the team at our successful property management company. The Assistant Community Manager is responsible for directly managing all aspects of their assigned residential property. As a successful Assistant Community Manager, your goals are to maintain high occupancy rates, maximize profitability, and maintain a high level of satisfaction for both the property owner and tenant. If you are passionate about making a difference in peoples lives and thriving in a fast-paced environment, wed like to meet you. Responsibilities • Advertise vacant properties, • Show properties to prospective tenants and inform them of all available amenities, • Hold open houses, • Qualify prospective tenants using background checks and references, • Accept rental payments and provide receipts, • Respond to tenant inquiries, • Maintain deep knowledge of the local market and housing trends, • Negotiate leasing terms and close deals, • Inspect properties on a regular basis and schedule necessary maintenance/repairs, • Provide administrative support and other duties as assigned, • Follow all Equal Housing Opportunity guidelines, local laws, and company policies

Job DescriptionDescription: VETERANS ARE ENCOURAGED TO APPLY Lonestar Equipment Solutions is seeking an experienced and highly organized Receptionist to join our team. The ideal candidate will be able to provide effective and efficient office support and contribute positively to the daily administrative operations of the company. They will also be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities: • Assist with the management of office supplies and inventory., • Manage and maintain company files, records, and databases., • Undertake a variety of office support tasks, such as answering calls, responding to emails, and greeting visitors., • Perform other administrative duties as assigned., • Maintains and updates customer files, including name or address changes, mergers, or mailing attentions., • Proven experience as a receptionist, administrative assistant, accounts payable, receivable, or other relevant roles., • Excellent organizational and time management skills., • Strong attention to detail and discretion., • Proficient in Microsoft Office Suite., • Excellent communication and interpersonal skills., • Ability to work effectively under pressure and handle multiple tasks simultaneously., • Lifting up to 25 lbs. may be required infrequently., • Must be able to remain in a stationary position 50% of the time., • Medical, dental, life and vision insurance, • 401(k) Retirement Plan and Match, • Paid Time Off This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management. Requirements:

Job DescriptionJob Summary: We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. This role requires fluent communication skills in both English and Mandarin to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.Key Responsibilities: • Manage schedules, meetings, and travel arrangements for executives, • Translate documents, emails, and communications between English and Mandarin, • Draft, format and proofread reports, memos, and presentations, • Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers, • Prepare reports, presentations, and summaries, • Organize and maintain filing systems (digital and physical), • Handle confidential and sensitive information with discretion, • Assist with procurement tracking, order coordination, and production scheduling support, • Support executive in both business and occasional personal tasks, • Screen and prioritize emails, calls, and correspondence, • Communicate with overseas partners, factories, or suppliers on behalf of the executive, • Track deadlines and deliverables for ongoing projects, • Help onboard new clients, partners, or internal staff as requiredRequirements & Qualifications:, • Bachelor’s degree or equivalent experience, • 3+ years of experience in a similar role, preferably in a manufacturing or industrial setting, • Fluent in both English and Mandarin (spoken and written), • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, • Excellent communication, organizational, and multitasking skills, • Ability to work independently in a fast-paced environment ZrjZ3xJ4Gl

Job Description The Recruitment Assistant supports the recruitment team by coordinating hiring activities, maintaining candidate records, and ensuring a smooth and efficient hiring process. This role plays a key part in delivering a positive candidate experience and supporting recruiters and hiring managers. Compensation: $35,000 - $50,000 yearly (excl bonus) Responsibilities: • Assist recruiters with end-to-end recruitment activities, • Post job openings on internal and external job boards, • Screen resumes and coordinate candidate shortlists, • Schedule interviews and communicate with candidates, • Prepare offer letters and support onboarding documentation, • Coordinate background checks and pre-employment requirements, • Respond to candidate inquiries in a timely and professional manner, • Generate recruitment reports and track hiring metrics, • Support recruitment events such as career fairs or hiring daysQualifications:, • Experience in managing administrative tasks to ensure smooth daily operations., • Proven track record of organizing and maintaining filing systems for easy access and up-to-date records., • Strong skills in managing calendars, meetings, and correspondence efficiently., • Ability to liaise effectively with internal departments and external partners for seamless operations., • Experience supporting high-volume recruiting, • Proficiency in Microsoft Office or Google Workspace, • Ability to multitask and work in a fast-paced environmentAbout Company About New York Life... New York Life is a Fortune 100 company with a long history of doing good. We have been in business for 180+ years, helping generations of Americans protect their families and attain their financial goals. As a mutual company, we are accountable only to our policyholders, not to Wall Street or outside investors. We are focused on the long-term success of clients. We're proud to be recognized by: • Fortune 2024: World's Most Admired Companies, • Handshake 2025: Early Talent Award, • You have the power to determine your own income with our commission-based compensation., • Benefits for eligible full-time agents include medical, dental, vision, life, and disability insurance, as well as a 401(k) and pension.

Interior Designer Assistant - Custom Homes Are you proactive, driven to be accurate, and an amiable communicator? Once you have identified your area(s) of expertise, do you excel in the knowledge of those subjects? Would those who know you well say that you tend to be more book smart than street smart, and that you can become relentless in the pursuit of factual information? Is your communication style reasonably social and full of data? Do you hate being wrong and tend to err on the side of caution to avoid failure? If you are interested in this position, start by copying this link into your browser and completing the required survey: Job Overview: Support the Interior Designer by assisting with administrative and coordination tasks related to client design selections, meetings, and documentation. This position is ideal for someone passionate about residential design who wants to learn the full custom home interior design process from the ground up. Under the guidance of an experienced Interior Designer, this role will help ensure client meetings, selection sheets, and design center operations run smoothly and efficiently. Primary Responsibilities: • Work with Interior Designer and learn how to guide a buyer throughout the selection process., • Assist with any reselections needed for discontinued products., • Maintain a welcoming, organized design center environment — ensure samples, options, and displays are clean, labeled, and up to date., • Support the design team in preparing for homeowner meetings, including printing selection sheets, gathering samples, and setting up meeting spaces., • Assist with updating and organizing selection sheets, color photos, and redline drawings., • Input and track design selections and pricing requests (PRs) in the system., • Help organize and file final homeowner documents, cabinet layouts, and countertop recommendations., • Prepare and maintain “audit-ready” design files., • Support change order updates as directed by the Interior Designer., • Update design center displays, samples, and option-level materials., • Communicate with vendors and internal departments (Purchasing, Sales, Construction) to assist in tracking or updating design-related information., • Attend occasional client meetings to observe and learn the design selection process., • Any other Interior Design Assistant duties and responsibilities as assigned. Required Skills & Knowledge: • Organization: Strong attention to detail and ability to manage multiple administrative tasks accurately and efficiently., • Communication: Excellent written and verbal communication skills; able to relay information clearly to clients and team members., • Technology: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with design software (AutoCAD, Revit, Chief Architect, or similar) a plus., • Teamwork: Willingness to learn and support other team members; takes direction well and works collaboratively., • Time Management: Ability to prioritize and complete tasks within deadlines in a fast-paced, client-facing environment., • Professionalism: Reliable, punctual, and represents Design Tech Homes’ values and customer experience standards. Position Goals: • This role is designed to provide hands-on exposure to the custom home design process. Over time, and with training, the Interior Designer Assistant will advance toward leading client color selection meetings and managing design projects independently. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Vision insurance Education: • Associate (Required) Experience: • Interior Design: 2 Years (Required) Ability to Commute: • The Woodlands, TX 77380 (Required) Work Location: In person

Job DescriptionThe Taxpayer Services Assistant provides support in the daily operations of the office by assisting taxpayers at the service window and performing clerical and administrative duties related to tax processing and collections. This position requires excellent communication, organizational, and multitasking skills, along with a strong commitment to providing professional and courteous service to the public. Essential Functions: • Process payments from taxpayers., • Answer incoming telephone calls and provide accurate information or assistance., • Handle and distribute return mail., • Assist taxpayers in person at the service window., • Prepare and process Tax Lien Transfer Certificates., • Prepare and issue Tax Certificates., • Perform other duties as assigned.Physical Demands & Work Environment:, • Ability to sit for extended periods., • Occasionally lift up to 10 lbs., • Perform repetitive tasks., • Utilize clear and controlled voice communication., • Work in a small office environment with a diverse staff., • Manage a high-stress workload during peak tax season., • Some travel may be required., • Participate in training and continuing education (CE) opportunities.Knowledge, Skills, and Abilities:, • Team-oriented mindset and collaborative attitude., • Proficiency with computers and software applications., • Positive and professional demeanor., • Strong organizational and time management skills., • Ability to multi-task effectively in a fast-paced environment., • Excellent communication and interpersonal skills.

Receptionist / Administrative Secretary (In-Office) We are seeking a professional and organized Receptionist / Administrative Secretary to support daily office operations in a fully in-office environment. This is a newly created role and an excellent opportunity for someone who enjoys being the go-to administrative support for a close-knit team while interacting regularly with senior leadership. This position serves as the primary point of contact for incoming calls and scheduled visitors while also providing ongoing administrative and secretarial support to ensure smooth office operations. Schedule • Approximately 30 hours per week, • Monday through Friday, from 10:00 AM to 4:00 PM, • Fully in-office Key Responsibilities Reception and Communication • Answer, screen, and route incoming phone calls in a professional manner, • Manage general office email inbox and routine correspondence, • Greet scheduled visitors and coordinate guest arrivals, • Maintain a professional and welcoming reception area Administrative and Secretarial Support • Provide day-to-day administrative support to leadership and staff, • Assist with calendar management, scheduling meetings, and coordinating conference rooms, • Draft, format, proofread, and distribute correspondence and documents, • Prepare meeting materials, agendas, and follow-up notes as requested, • Handle confidential and sensitive information with discretion Office Coordination and Operations • Maintain organized digital and physical filing systems, • Manage incoming and outgoing mail, packages, and deliveries, • Order and maintain office supplies and coordinate with vendors, • Assist with travel arrangements, expense tracking, and basic reporting, • Support special projects and ad hoc administrative requests Requirements Required • High school diploma or equivalent; associate degree or higher preferred, • Prior experience in a receptionist, secretary, or administrative assistant role, • Strong verbal and written communication skills, • Excellent organizational and time management abilities, • Proficiency in Microsoft Office including Word, Excel, and Outlook, • Professional demeanor with a high level of reliability and discretion Preferred • Experience supporting a small office, professional services firm, or private office environment, • Ability to work independently and anticipate administrative needs What Makes This Role Appealing • Stable, close-knit, team-oriented environment, • Direct interaction with senior leadership, • Opportunity to influence office operations and processes, • Flexible PTO structure based on performance and workload Compensation and Benefits • Hourly position, • Competitive pay, • PTO with flexibility as long as work responsibilities are met, • Medical expenses compensated through higher hourly pay in lieu of traditional insurance, • No 401(k) plan Other responsibilities as needed. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Our client is seeking an accomplished Executive Assistant to support two highly accomplished CEOs—co-founders and co-leaders of a privately held, rapidly growing energy power solutions company. Both principals have built and successfully scaled multiple multimillion-dollar enterprises and remain deeply hands-on in the day-to-day leadership of the business. This role is designed for a seasoned Executive Assistant with extensive experience supporting C-suite executives and Board members in high-net-worth, private, or institutional environments. The ideal candidate demonstrates exceptional judgment, absolute discretion, and the ability to operate seamlessly at the highest executive level. Position Highlights • $100,000 base salary, • 15% annual bonus, • 15% equity participation, • Full-time, onsite position, • Direct support to two CEOs with exposure to Board-level matters The Role This position extends well beyond traditional administrative support. The Executive Assistant will serve as a trusted strategic partner—anticipating executive needs, managing highly sensitive information, coordinating complex calendars and communications, and acting as a key liaison to Board members, investors, and senior stakeholders. This opportunity offers a true seat at the table for an Executive Assistant who values excellence, confidentiality, and long-term impact, and who thrives working alongside principled, high-performing leadership.

Clayton Services is searching for an Office Assistant to join a thriving company in Northwest Houston. Job Type: Temp-to-Hire Pay Rate: $16.00 - $20.00/hour Schedule: Part-Time or Full-Time Hours Office Assistant Responsibilities: • Handle incoming calls promptly and professionally, direct calls to appropriate departments, and take messages when necessary., • Assist with processing accounts payable and receivable transactions. Ensure invoices are processed accurately, and payments are tracked and recorded., • Accurately input and maintain data in various systems, ensuring the integrity and confidentiality of information., • Generate and prepare shipping documents, including labels, invoices, and packing slips., • Perform routine accounting tasks such as reconciliation, account management, and assisting with the preparation of financial reports., • Organize and maintain both digital and paper filing systems for easy access to important documents., • Provide additional support to the team as needed, including scheduling meetings, managing calendars, and assisting with any other administrative duties. Office Assistant Skills and Abilities: • Excellent communication skills., • Ability to multi-task and great attention to detail., • Ability to work in a small office environment., • QuickBooks knowledge is a plus. Office Assistant Education and Experience: • 2+ years of office and administrative experience., • Experience with accounting duties is a plus. Office Assistant - Immediate need. Apply today!

Company Overview Athlete Training and Health's mission is to provide accessible evidence-led training for youth, collegiate, professional and active adults. Through consistent evaluation and education we aim to instill training strategies that elevate our athletes’ performance to the highest level. Athlete Training and Health is a private company that provides evidence-led training services for amateur and professional athletes for the purpose of optimizing sport performance. With four 25,000+ sq ft training facilities in multi-field sports parks, it is one of the leading sports performance training companies in Texas. A key component within Athlete Training and Health is the healthcare collaborative relationships with hospital systems to provide premier sports medicine and human performance services to athletes. ATH integrates its performance services with other healthcare professionals and develops improved evidence-based strategies for enhancing athletic performance. Job Description The Internship program is designed to teach participants how to organize, and be a part of the coaching staff – from operational tasks to hands-on coaching. Our primary goal is exposure to a performance process through a structured theoretical and practical based education approach accredited by our academic partner Auckland University Technology • Sports Performance Research Institute of New Zealand, outlined on page 2. Breakdown of Role – Coaching (70-80%) – On training floor – Administration (5-10%) - Assist in facility administration – Training Strands Development (5-10%) – Assist in performance coach projects when requested – Staff Education (10%) - Structured ATH-C internship education curriculum Qualification and Experience: Currently enrolled in an exercise science, sports science, kinesiology or health-related degree. Bachelor's degree in exercise science, sports science, kinesiology or health-related field. Volunteer coaching experience in any field. Basic IT skills to use various administrative applications (i.e. Microsoft Office). Personal Attributes: Industrious and enthusiastic High personal standards of health and fitness Open to personal development and growth through lifelong learning initiatives Goal-oriented and driven to succeed through adversity with a desire to work in a team environment Personal Circumstances: The successful candidate must be willing to work during peak coaching, including early morning, evening and some Saturdays. The successful candidate must have authorization to work within the USA. ATH Internship Curriculum Overview Athlete Training and Health offers two forms of internship opportunities ATH Volunteer (ATH-V) Internship and ATH Certified (ATH-C) Internship. Both are 12-week curriculums designed to provide hands-on practical coaching experience, supported by three educational monthly modules. Each consists of four weekly sub-sections focusing on both theoretical and practical application led by a coach within the training center. Each applicant will have the opportunity to choose what internship they wish to pursue: Participants of the ATH-V internship are required to work 20-30 scheduled hours per week and can voluntarily avail of all educational modules and topics. Upon completion of the ATH-V internship, applicants can apply to complete the ATH-C internship in an unpaid capacity. Participants of the ATH-C internship will be required to work a scheduled 30-40 hours per week with mandatory attendance required during module overviews, weekly topics and will be continually assessed on a competency-based model. Upon completion of the ATH-C internship successful applicants may apply to ATH partner University, Auckland University of Technology to avail of Postgraduate Masters Credit. Upon successful completion of the ATH-C internship applicants may be considered for available part time on or off site assistant performance coach positions or upcoming full time ATH-C Mentorship performance coach positions. Module I - The Art of Coaching The first module of the internship will increase the interns hands-on coaching experience. All interns will be exposed to different coaching environments and should effectively be able to assist performance coaches in every offering of the Student and Forever ATHlete programs by the end of module 1. The learning emphasis will focus on upskilling coaches both practically and theoretically on warm ups, cool downs, progressions and regressions for plyometric, speed and strength exercises. Module II - Enhancing Athletic Capabilities The second module of the internship will increase the interns’ ability to assess, interpret and prescribe exercise in line with the ATH training philosophy for all aspects of the Student and Forever ATHlete program as it pertains to warm up, speed agility and quickness (SAQ) and strength related activities. As interns show increased proficiency in both their understanding of the curriculum and implementation in their coaching, they will have increased opportunities to lead more of the training sessions. Module III - Developing a Professional Coaching Brand The third module of the internship focuses on building the interns professional portfolio. Specific professional activities such as reviewing each intern’s resume and cover letters, facilitating off-site visits and guest speakers will help to promote networking and industry exposure. The internship will conclude with a final reflective presentation on a topic of their choice approved by a senior coach to aid the intern's presentation and communication skills. Job Types: Internship Schedule: 8 hour shift Weekend availability Please email me at

The HT Group is partnering with a well-established law firm to find a Legal Assistant! This person will provide top notch support to assigned Attorneys and clients, playing an integral role in the implementation of policies, processes, actions, filings, and other business initiatives for various government entities that support new development throughout Texas. This is not a traditional back-office administrative role; it requires strong client-facing skills and the ability to engage directly with clients & stakeholders. Our client is open to a variety of backgrounds - no prior law firm experience required. This is an awesome opportunity for someone looking to stay with an organization that promotes a positive work culture and long-term stability. The ideal candidate is extremely organized, well-versed in meeting strict deadlines in a fast-paced environment, and has strong external communication skills. Direct Hire | Houston TX 77027 On-site | $70-80k base Responsibilities: • Handle daily client-facing interactions with experts in the fields of engineering, land development, operations of water, finance, etc., • Respond to inquiries from Directors, government agencies, consultants, etc, • Attend in office and out of office Board of Directors meetings; draft agendas and meeting minutes, • Organize and e-file documents following Board meetings, • Handle extensive document drafting and processing including orders, resolutions, and other documents, • Work with Directors and other parties to obtain execution of documents, • Prepare and maintain annual calendars of events, deadlines, and regulatory filings, • Monitor compliance with contract terms, • Process real estate matters on behalf of the client, • Network with clients and industry partners, • Bachelors degree required, • 5+ years of professional work experience; client facing experience required, • Must have very strong word processing skills – grammar, spelling, writing, proofreading, editing, etc., • Preferred background in Project Management, Business Operations Management, Higher Education, or Public Administration, • Experience meeting strict deadlines, • Extremely organized and detail oriented, • Ability to work independently on multiple projects, • Ability to speak/present in front of lage groups, • Experience with document editing/review, • Must be willing to attend in-office or out of office morning, afternoon, or evening meetings, • Strong health benefits, 401k matching, 15 days PTO, • Bonus potential, • Company paid parking, • Fun office events, parties, etc.#HPIND

Title: Administrative Assistant Location: Houston, TX or Ingleside, TX Duration: 12+ Months With possible of Extension Required: • Relevant education and a minimum of 2 years’ experience in the administrative field; or an equivalent combination of education and experience., • Strong interpersonal and communication skills, • Ability to learn tasks quickly and become efficient in a short period of time., • Ability to perform work with routine interruptions., • Ability to handle confidential material and treat accordingly., • Proactive and self-motivated, • Ability to multitask with attention to detail., • Positive attitude with a high level of professionalism., • Excellent organization skills., • Desire to continuously learn, with the initiative to take on evolving and more challenging tasks., • A university degree is desirable., • Proven proficiency in Oracle Financial Applications and Workday applications.

MasterWord Services (MWS) provides language services solutions in over 250 languages, across four different continents. Services we provide include Translation, Localization, Onsite Interpreting, Video Remote Interpreting (VRI), and Over-the-Phone Interpreting (OPI) Services. Our clients include some of the world’s largest businesses, government entities, healthcare organizations, educational institutions and not-for-profit organizations. We offer a competitive salary and extensive benefits package. We offer a casual and relaxed, yet professional environment where people can learn and grow with the company. We are looking for a Interpreter, ASL (American Sign Language) to join our Deaf and Hard of Hearing Team as we continue to grow the business. Interpreter, ASL (American Sign Language) The Interpreter: ASL provides American Sign Language (ASL) interpretation, transliteration and sight translation communication access either consecutively or simultaneously to appointed Deaf or Hard of Hearing and associated clientele. Status: Full-time Location: Houston, TX (In-Office) or Dallas, TX (must be available to work in-person) Roles and Responsibilities: General duties include without limitation: • Adhere to NAD/RID Code of Professional Conduct, • Adhere to and follow all MasterWord ISO required processes in reporting, escalation and documentation., • Adhere to the MasterWord Communication Plan for all internal and external communications., • Attend scheduled division specific events when applicable., • Includes but not limited to: provide effective communication interpretation services to members of the Deaf and Hard of Hearing community both in-person and remotely in diverse industry settings, • Support the Deaf and Hard of Hearing Department with internal interpretation needs for Deaf/HH staff, operational needs, and other duties for the division as assigned., • Provide observational feedback on operational or service adjustments that may be needed such as the recommendation for a Certified or Qualified Deaf Interpreter, • Demonstrate MasterWord’s core values at all times in conjunction with any MasterWord performed duty or responsibility., • Other duties as assigned, record and file retention, and other related general office duties., • Backup receptionist and administrative assistant duties as required., • Other duties may be assigned. Required Qualifications: • Associate’s degree or higher is preferred or five (5) years of compensated interpreting experience preferred or equivalent combination of education and experience., • Broad Knowledge of Deaf culture, the ASL interpreting field, basic linguistics, and medical terminology in American Sign Langue and English, • Progressive experience in medical interpretation settings working within diverse organizations and multi-cultural environments., • Must be willing to work occasional extensive hours to meet possible client needs and provide after-hours on call support on a scheduled rotating basis., • Exceptional oral and written communication skills EEO/M/F/D/V

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas Our client, a growing entrepreneurial power and energy company is looking for an Executive Assistant to support CEO and CFO as well as be the “go to” to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational “right hand” with all logistics from complex calendar management, event planning to running errands, providing “high touch” administrative support. The ideal candidate is high- energy, pro-active and entrepreneurial with a creative mindset to anticipate needs and solve problems independently About the Job: • Support the CEO and CFO with calendar management and meeting scheduling understanding shifting priorities, • Arrange domestic and international travel arrangements and itineraries, • Handle C-Suite and office expenses, • Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology, • Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech, • Help prepare client presentations, PowerPoint and collateral materials, • Arrange special events, client events, dinners with internal and external stakeholders, • Order office supplies and snacks, • Special ad hoc projects, • Personal work; run errands, • 3-5 years of experience as an Executive Assistant to C-Suite Executives Bachelor’s Degree, • Very detail oriented and organized with superior project management skills; someone with a creative mindset to solve problems independently, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite, tech savvy with an interest or some experience with AI, • Excellent written and verbal communication skills, • Team oriented and responsible; warm, engaging with a “client focused” personality with a “high touch” service mentality

Clayton Services is searching for an Administrative Assistant to join a thriving company in Houston, Texas. The Administrative Assistant will be responsible for providing administrative support to the project team, ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. Job Type: Direct Hire Pay Rate: $50,000 - $62,500/annually Benefits: Medical, Dental, Vision, PTO and more! Administrative Assistant Responsibilities: • Provides comprehensive administrative support to service departments., • Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation., • Assist Project Managers by creating necessary meeting forms and supporting documentation., • Enter field personnel hours and per diem into the payroll system accurately., • Process and manage expense reports for management to review., • Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees., • Schedule, prepare for, and actively participate in all project meetings., • Work alongside Project Managers to address and resolve client and vendor escalations., • Maintain and organize departmental records and files., • Oversee office activities and logistics to ensure smooth departmental operations. Administrative Assistant Skills and Abilities: • Excellent verbal and written communication skills., • Ability to work on numerous projects at once and multi-task., • Possesses strong organizational skills and attention to detail., • Ability to engage with external and internal stakeholders. Administrative Assistant Education and Experience: • High School Diploma or equivalent., • 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

Title: Executive Assistant Benefits: This position is eligible for medical, dental, vision, and 401(k). Position Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities with professionalism and discretion. Key Responsibilities • Manage complex calendars, meetings, and scheduling., • Coordinate travel arrangements and itineraries., • Prepare, submit, and track expense reports., • Serve as liaison between executives and internal/external stakeholders., • Draft and proof documents, presentations, and correspondence., • Maintain digital files and support daily administrative operations., • 5+ years supporting executives or senior leaders., • Proficiency in Microsoft Teams, Outlook, Word, Excel, and PowerPoint., • Strong calendar and time-management skills., • Experience with expense reporting systems (e.g., Concur, Expensify., • Excellent communication, organization, and attention to detail., • Ability to work independently and maintain confidentiality.

Job Title: Executive Assistant and Office Assistant Location: Houston About the Role: Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support Office Operations and several Managing Directors in our Houston office. This role is critical to the smooth functioning of our investment banking operations and requires a candidate with exceptional organizational acumen, sound judgment, and the ability to thrive in a fast-paced, high-performance environment. As a trusted partner you will manage complex calendars, coordinate high-stakes meetings and travel, and serve as a key liaison between executives, clients, and internal teams. You will be responsible for preparing confidential communications, presentations, and reports that support strategic initiatives and client engagements. Your ability to anticipate needs, maintain discretion, and ensure seamless execution of administrative functions will directly contribute to the firm’s operational excellence. Key Responsibilities: • Manage daily office operations by receiving and screening communications, serving as the main point of contact for office needs, coordinating supplies and inventory, arranging catering, and liaising with building management to ensure smooth facilities support., • Support staff and new hires by assisting with onboarding (virtual and in-office) and providing general IT help, including phone, internet, printing, binding and web conferencing setup and troubleshooting., • Upholds the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities including meeting preparation and on-site support., • Provides high-level administrative and operational support to senior executives, including highly dynamic calendar and expense management, complex travel coordination, and meeting preparation with a focus on maximizing executive productivity, • Serves as project manager for the executive, taking ownership of tasks, ensuring alignment with initiative priorities, and driving projects to completion, • Proactively relieves the executive of as much administrative detail as possible including notetaking, tracking to-do lists, and email management, • Handles sensitive information with the utmost confidentiality and professionalism, serving as a trusted liaison between the executive and internal/external stakeholders, • Anticipates the executive’s needs and proactively addresses potential issues, ensuring seamless and efficient operations, prioritize commitments, manage conflicts, streamline workflows, triage requests, and ensure follow-through. Skills & Qualifications: • Five plus years of related experience including organization, coordination, and performance of duties at a responsible level for executives, • Five plus years of customer service experience, • Excellent PC skills, experience using Microsoft Office applications and CRM (Deal Cloud), • Outstanding organizational and time management skills, • Exceptional communication and presentation skills, both written and verbal, • Demonstrated ability to exercise discretion and maintain confidentiality at all times., • Ability to work independently and handle multiple tasks in a fast-paced environment About Marathon: Marathon Capital is the largest independent investment bank dedicated to servicing the clean economy. Throughout its 25-year history, the firm has played a pivotal role in many of the groundbreaking and transformative transactions for new and emerging sectors, consistently delivering exceptional results for its clients. The firm is a leading global financial adviser across M&A, equity capital markets, debt capital markets, tax credits, offtake, and energy transition. Marathon Capital is a multi-year winner of “M&A Advisor of the Year” by Power, Finance & Risk Magazine, and was recently awarded “Financial Adviser of the Year – North America (2023)” by IJ Global. Marathon Capital is headquartered in Chicago, with offices in New York, Houston, San Francisco, San Diego, London, and Calgary and with local presence in Madrid and Seoul. ___ Equal Employment Opportunity: Employment decisions at the Company are made without unlawful regard to race, color, religion, age, national origin, ancestry, alienage or citizenship status, sex, sexual orientation, gender identity or expression, disability, pregnancy, childbirth, and related medical conditions, military or veteran status (including unfavorable discharge from military service), marital status, conviction record, sexual and reproductive health decisions, genetic information, or any other characteristic protected under applicable law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company, including supervisors, co-workers, and interns.

We are seeking a Tax Associate to join our Cy-Fair Tax office team. This person will be joining the tax organization that consists of 8 team members. This role provides professional and courteous assistance to taxpayers and the public in an effective, efficient, and productive manner while collecting and processing tax payments and fees. This is a very fast paced environment, especially during high peek tax season, therefore, a candidate with the ability to multitask, adaptability, great time management and resilience are fundamental skills needed to succeed in this position. At times it might seem like there needs to be all hands on deck to accomplish something, so team members must work collaboratively. See attached job description for full details. Position Details: • Reports to: Assistant Director, • Type of Position: Full Time/Temp to hire, • FLSA Status: Non- Exempt, • Salary: $ 33,280/$16 per hour, • Hours: Will fluctuate, • Regular shift: Mon – Thurs. 7:30am -4:30pm with one hour lunch, Fridays - 7:30am -4:00pm with a 30 minute lunch, • Tax peak season (summer) begins in June and ends at the end of July. Employees work 10 hr. shifts Mon-Thurs. with two paid 15-minute breaks and are off on Fridays., • Location: 10300 Jones Rd. Suite 6 Houston, TX 77065-4208 The ideal candidate must possess the experience below: Bilingual English and Spanish required • Tax preparation, • Government/County administrative experience (preferred not required), • Debt collection, • Foreclosures, • Delinquency Management, • Bankruptcy