Administrative assistant jobs in Los Angeles, California - Page 2Crear alertas

Job Description ROLE AND RESPONSIBILITIES Position summary: The Production Administrative Assistant provides critical administrative and operational support to the production team. This role ensures the smooth day-to-day functioning of production-related processes by handling documentation, communication, training coordination, and data entry. The assistant serves as a liaison between production, HR, payroll, planning, and maintenance departments, maintaining accuracy and efficiency in administrative tasks. Key responsibilities include maintaining compliance records, supporting employees onboarding and training, managing supplies and forms, and assisting with scheduling and reporting. The ideal candidate is detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment while maintaining confidentiality and professionalism. Daily job duties and responsibilities include: Review and submit daily payroll edits via email, following the established process. Email a daily report of employee absences to the payroll department. Conduct monthly Alchemy trainings on various topics through the Alchemy system. Deliver SQF training to employees for audit readiness and update the training folder annually. Support new hire orientation sessions as needed. Collect GMP-related pre-op inspection forms, submit them to the Traceability Coordinator, and distribute new forms to the teams every Friday. Print and distribute required production forms (e.g., inventory forms, GMP-related forms, knife control forms) within the department. Email the weekly hallway schedule for employees. Submit maintenance work order requests as needed. Assist with completing injury reports in accordance with the LCB process. Distribute paychecks to department employees and new hires. Enroll new employees in the time clock system. Assist with ordering office supplies. Provide support to supervisors and group leaders in drafting and sending emails, ensuring confidentiality is maintained. Enter morning meeting data (board control) using information from edit reports. Distribute face masks to employees and assemble face mask packs as needed. Support the planning team by printing labels for finished products and ensuring they are delivered to the production area. Assist in any other departments when needed.

Job Description The Organization The organization is a private, non-profit agency contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. It serves one of the largest service areas in California, supporting individuals across the lifespan—including infants and toddlers, school-age children, transition-age youth, adults, and aging adults—throughout multiple regions of Los Angeles County. Supervision Works under the supervision of the Community Services Supervisor and Manager. The Position and Job Summary Office Assistant (Temporary) – Rate Reform Support Two (2) temporary Office Assistants needed Duties include: • Review Purchase of Service (POS) records to ensure matching proof of payment is provided, • Enter and maintain information in internal tracking systems, • Request vendor documentation (DS 1890, DS 1891, W-9) and optional direct deposit enrollment (with voided check), • Screen vendors through the Office of Inspector General (OIG) website, • Add or update vendor numbers and subcodes in internal financial systems, • Update vendor documents and prepare packages for submission to Accounting; save documentation to vendor files, • Monitor incoming emails for follow-ups and status inquiries, • Provide customer service support to Case Management, parents/consumers (parties being reimbursed), and Accounting to facilitate timely payment, • Perform other duties as assigned Office Assistant (Temporary) – Facilities Support Two (2) temporary Office Assistants needed Duties include: • Organize and perform complex administrative and clerical tasks in support of departments or office operations, • Maintain case files, department records, databases, activity logs, and work files, • Compile information and prepare reports using data from multiple sources, • Draft correspondence and communicate professionally with internal and external stakeholders, • Organize workflow by reviewing and routing correspondence, collecting information, and initiating communications, • Maintain department calendars and coordinate meetings, conferences, and teleconferences, • Schedule appointments with consumers, related parties, or internal staff, • Provide front-desk and phone support by greeting visitors, answering inquiries, and directing requests appropriately, • Collect, collate, and prepare reports; set up and maintain filing systems, • Maintain office supply inventories and coordinate ordering and replenishment, • Coordinate information flow internally and externally; liaise with consumers and other stakeholders, • Perform clerical tasks including typing, filing, copying, scanning, and preparing case materials, • Perform data entry and updates within internal computer systems, • Participate in meetings and training sessions as requested, • Provide reception coverage on an as-needed or periodic basis Employment Standards / Education Requirements • High School Diploma required, • Two (2) to four (4+) years of Office Assistant or administrative experience Skills and Abilities • Proficiency in Microsoft Office and related applications, • Knowledge of general office operations and customer service best practices, • Ability to operate a computer and enter data accurately, • Strong written and verbal communication skills with excellent grammar, • Strong attention to detail, • Ability to multi-task and manage competing priorities effectively Essential Requirements • Valid California Driver’s License and reliable transportation, or an acceptable substitute Professional Development & Growth The organization values professional development and encourages ongoing learning and growth opportunities for staff. Diversity, Equity, and Inclusion The organization is committed to fostering a diverse, equitable, and inclusive workplace and actively supports initiatives that promote belonging and respect for all individuals.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. You will not be able to work from home. We will need the applicant to help us with the packaging and labeling of the orders. The working hours will always be from 9am to 5pm from Monday to Friday. There are no extra hours after 5pm and no work on Weekends. Between 2400 to 3000 monthly salary NET PAY. * Responsibilities: • Answer inbound telephone calls from dental offices or patients., • Prepare orders, packaging and shipping of dental products., • Perform all other office tasks Qualifications: • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail CeraRoot is a global leader in metal-free, holistic and esthetic implant dentistry. Having pioneered the latest research and developments in the field of zirconium oxide implant dentistry with the CeraRoot system, we have a philosophy of doing more to advance dental regeneration, restoration, and replacement, as well as patient care.

Job Description We have an opening for an Administrative Assistant II for our FACILITY & FLEET MANAGEMENT team. Location Los Angeles (Union Station) Headquarters Office in downtown Los Angeles. This is a temporary position that is for up to 6 months. Schedule This is an In-Office Position 9/80 Schedule starting as early as 7:00am – 4:45pm with every other Friday off. Pay $37/hr. to $39/hr. The Administrative Assistant II will work in a very busy, team-oriented environment. The Administrative Assistant II responsibilities will include various job tasks in Business Support to support the Facility & Fleet Management Team for HQ. These tasks include,detail-oriented but are not limited to: · Researches, gathers, reviews, and analyzes data; prepares data summaries; and assists in the preparation of reports. · Prepares a variety of office correspondence; develops and revises forms for internal use; and develops charts and graphs. · Reviews, processes, and tracks travel authorization requests and expense reimbursements; makes travel arrangements and prepares expense reports. · Assists with the preparation and coordination of annual budget documents. · Reviews and processes requests for payments. · Assists with record retention and maintenance of invoices, training records, electronic forms, and meeting documents. · Performs other related Administrative Assistant job duties as required. To be successful in this role, you’ll need to work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills. The Administrative Assistant II will prioritize work assignments, be detail-oriented, and have strong communication skills. Required Knowledge of: Administrative procedures and systems; methods and techniques of data collection, report preparation, and basic analysis and research; basic budgeting concepts; and current office technology and equipment. Required Skills and Abilities to: Make arithmetic computations with speed and accuracy; and apply business policies and procedures; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications. Experience Qualifications: • Personable, Team Player, Flexible, Multitask and handles pressure well., • Detail-oriented, Organized, Strong Written and Verbal Communication skills are a must., • Local Candidates (Southern California), • No CalPERS membership, • No H1B candidates

Job Description We are hiring for a Bilingual Mandarin Chinese or Spanish speaking Insurance Customer Service / Admin Assistant to join our team! This is a great opportunity to work with a passionate team and owner for one of the best insurance agencies in California! We welcome candidates from the bank mortgage and lending industry to apply to this position! Our fast-paced work environment with amazing office culture and team dynamic. Because of its increasing growth, there would be many opportunities for you to learn different skills and wear different hats as the team tackles on initiatives. Benefits for the Insurance Customer Service & Support Assistant: • Competitive base salary (commensurate with experience), • High growth potential/advancement opportunity, • Bilingual in Chinese Mandarin, • Minimum typing speed: 50 WPM, • Computer-savvy and proficient with Microsoft Office programs, • Strong communication skills in-person and online, • Client Account Management: assist clients and potential clients on the phone and other platforms, • Quoting: You'll learn to be the architect and design the best insurance quotes for clients with excellent coverages and amazing prices, • Learn to collaborate with management and underwriting on Home, Auto, Business insurance, • Partnership Management: Maintain and develop agency relations with partners, vendors, underwriting and clients Job Type: Full-time Pay: $40,000.00 - $60,000.00 per year Schedule:

Job DescriptionDescriptionWe are currently seeking a highly motivated bilingual Medical Assistant to assist our medical providers. This role will report to our Medical Office Manager/Site Administrator and enable us to continue to scale in the healthcare industry. You will be floating between ~4 different clinic locations. They may be located in Alhambra, Pasadena, and/or Arcadia, however this is subject to change due to business need. These sites are primary care and specialty clinics. Our Values: • Put Patients First, • Empower Entrepreneurial Provider and Care Teams, • Operate with Integrity & Excellence, • Be Innovative, • Assists physicians, nurses, and other medical staff by performing administrative and clinical duties under the direction of a physician, • Administrative duties may include scheduling appointments, maintaining medical records, • Clinical duties may include, such as preparing a treatment room for patient exams, recording patient medical history, and cleaning and sterilizing medical equipment, • Escort patients to exam rooms, interview patients, measure vital signs, including weight, blood pressure, pulse, temperature, and document all information in the patient's chart, • Interviews patients to obtain their medical history, • Records patient medical history, vital statistics, and test results in patient medical files, • Must be detail oriented and possess strong organizational skills in a fast-pace environment, • Good verbal and written communication skills, • Be able to prioritize workload while remaining flexible, • Must be bilingual in Chinese (Cantonese/Mandarin) or Spanish, • One (1) or more years of experience working as a Medical Assistant, • Active and unrestricted Certified Medical Assistant (CMA) in California, • High school diploma or GEDYou're great for this role if:, • Ability to maintain confidentiality following HIPAA, • Demonstration of mature judgment, • Attention to detail, organized, ethical, and reliable, • The national target pay range for this role is $22 - $26 per hour. Actual compensation will be determined based on geographic location (current or future), experience, and other job-related factors., • This role follows a onsite work structure where the expectation is to work onsite 5 days a week. This position requires working at multiple clinic locations as business operations require. The home office is located at 1658 W. Valley Blvd. Suite 120 Alhambra, CA 91803.

Job Description We are seeking a Medical Assistant or LVN for the Front & Back Office to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Greet, check-in & escort patients to exam rooms, • Verify patient information and insurance eligibility & collect co-payments, • Take patient histories and vital signs, prepare them for exams, • Ensure patient information, history, vitals and reports are accurate and current in EMR, • Answer multiple phone lines and schedule appointments; follow up on patient calls, prescription requests & referrals, • Check, order and maintain supply inventory & equipment maintenance logs and patient handouts, • Minimum 3 years previous back office Medical Assistant experience, family practice/internal medicine preferred, • Certificate from an accredited Medical Assistant program, • CPR certified, • Electronic medical records (EMR) experience, • NextGen EMR experience preferred, but not required, • Familiarity with medical terminology, • Current with CLIA and OSHA guidelines, • Exceptional customer service, interpersonal, computer and organizational skills, • Ability to thrive in a fast-paced environment, • Strong ability to prioritize and multitask, • Bilingual (English & Spanish), • Serious candidates only COVID-19 Considerations: Following all safety and PPE protocols as set by the CDC.

Job DescriptionReal Estate Investment/ Property Management firm in Downtown Los Angeles is seeking an Administrative Assistant to assist with the front office. Reliable individual must be available Monday-Friday, from 9:00 am to 5:30 pm (no flexibility on hours). Must be a motivated self-starter and team player, who is used to a fast-paced working environment. Must also possess the ability to maintain a pleasant and courteous demeanor at all times. Duties include: Answering phones with a clear and pleasant manner and screen/transfer calls to appropriate individual Greeting visitors with a pleasant demeanor. Offer refreshments when appropriate and clean up after visitors. Will be responsible for creating files, maintaining current files which include leases, legal documents, A/P documents, A/R documents etc. Must maintain all areas of office neat and organized at all times. Duties also include: management and inventory of office supplies. Purchase of these supplies will require approval from upper management. Will be expected to provide support to all members of staff on an as-needed basis. May assist in managing and delegating tasks to maintenance and janitorial staff. Schedule appointments as needed. Must possess excellent oral and written English communication skills Will be responsible for the preparation of spreadsheets when needed so knowledge of Excel is a must. Will also be responsible for daily runs to the post office and or FedEx as needed Requirements: High school diploma At least 2 years’ experience in a similar role Proficiency in Word, Excel and Outlook Knowledge of Yardi is a plus. Knowledge of Spanish is a plus.

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth Opportunities, • 401k, • Health, Dental, Eye Insurance, • BonusJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office procedures, • Background and knowledge in Accounting and/or Architecture is a plus!Qualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description POSITION SUMMARY: Under the direction of the Facility Manager, The Facilities Assistant will be responsible for handling daily tasks associated with the day-to-day operations of Facilities Department. These responsibilities may vary depending upon the specific needs of the department. Essential Duties and Responsibilities 1. Composes simple correspondence; types letters and assists with revising and/or creating new facility forms., 2. Organizes and maintains departmental files to ensure the efficient recovery of business information., 3. Collects, sorts, and prepares all incoming/outgoing mail and interoffice correspondence for internal distribution and/or courier pick up. May also be required to handle FedEx or UPS mailings., 4. Maintains logs that comply with state regulations; construction/project binders; insertion of updates to the emergency operation plan and assists with distribution of disaster preparedness information., 5. Receives and processes work/repair request for repairs, installations, assemblies or modifications within all facility locations., 6. May be requested to research vendors, create contractor lists and confirm contact names and mailing information., 7. Pro-actively monitors general condition of facility and completes daily Environment of Care inspection sheet., 8. Provide coverage for Facility Clerk when necessary., 9. May be required to travel to different to facility locations. Qualifications and Experience Requirements • Min. high school diploma, • Basic office skills and familiarity of Word, Outlook, and Excel., • Ability to work independently or cooperatively as a member of a team to complete work on schedule according to quality standards., • Excellent people orientation, interpersonal sensitivity and inclusive style., • Approachable and confident in dealing with people., • Good communicator, comfortable in dealing with people at all levels, • Comfortable with adapting to varying duties and new processes within a fast-paced environment., • Ability to lift or bend repeatedly, lifting up to 50 lbs., • Possession of a valid California Driver’s license.Company DescriptionT.H.E. Health and Wellness Centers is a nonprofit community clinic in South Los Angeles. For more than 50 years, we've provided high-quality, low cost healthcare and preventative education for all. We are an Equal Opportunity Employer.T.H.E. Health and Wellness Centers is a nonprofit community clinic in South Los Angeles. For more than 50 years, we've provided high-quality, low cost healthcare and preventative education for all.\r\n\r\nWe are an Equal Opportunity Employer.

Job DescriptionJOB TITLE: Administrative Assistant ABOUT US Since 2014, we have been bringing our customers an unparalleled, personalized shopping experience in the best in fine jewelry at unbeatable prices. We broadcast live shows to a nationwide audience over satellite and cable TV and social media six days a week. ABOUT THE ROLE This is an entry level, full-time position and is 100% onsite. This is a generalist role that is responsible for many tasks across different departments, and as a result, requires excellent teamwork, communication, organizational, and time management skills. Responsibilities include taking customer service calls, processing returns, shipping customer orders, data entry, and from 7-10 PM, you will join our sales team. This role is a great opportunity to learn about the operations of TVON and the jewelry industry at large and springboard into more advanced roles at TVON. RESPONSIBILITIES You will work alongside your fellow co-workers to accomplish the following tasks: SALES & CUSTOMER SERVICE • High school diploma or associate’s degree, • Provide own transportation to and from the office, • Excellent verbal and written communication skills, • Professional and respectful demeanor towards co-workers and customers, • Proficient in word processing and spreadsheets (e.g. Google Docs, Google Sheets), • Ability mulit-task and meet deadlines in a fast paced environment, • Real-time critical thinking and problem solving skills, • Strong attention to detail and organizational skills

Job Description We are looking for an organized and proactive Administrative Assistant to join a health and wellness company in Los Angeles, California. This is an onsite contract to hire role that offers a dynamic mix of administrative, operational, and customer-facing tasks. Responsibilities: • Manage schedules and calendars using Microsoft Outlook, ensuring smooth coordination of appointments and meetings., • Process online orders, prepare shipping labels, and handle detailed shipping needs such as overnight shipments or temperature-sensitive packages., • Assist with the startup operations of a supplement company, including data collection and tracking product inventory., • Monitor office supplies, maintain inventory levels, and restock personalized supplement packs., • Provide administrative and operational support to the team, ensuring efficient workflow., • Support social media initiatives by managing and updating basic platforms., • Deliver exceptional customer service by maintaining a friendly and attentive demeanor., • Coordinate with internal teams to ensure tasks are completed accurately and on time., • Strong organizational skills and proficiency in managing digital and physical files., • Excellent written and verbal communication abilities with experience in calendar management., • Detail-oriented approach combined with a customer service mindset., • Ability to work independently and adapt to flexible schedules., • Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word., • Experience with answering inbound calls and email correspondence., • Knowledge of basic social media platforms and standard IT tools., • Friendly and approachable personality with effective interpersonal skills.

Job Description Are you experienced as a Property Assistant or Property Coordinator in the commercial property management field? Looking to move your career to the next level? THEN this is the job for YOU!! CA based property management company is looking to add a an Assistant Property Manager to their Encino team. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support a PM for a variety of properties: office, industrial and retail! Looking for someone willing to GROW, open to a Property Assistant ready to be promoted! Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work well with others, • Ability to prioritize, • BA or BS degree, • Intermediate MS Office skills, • 2+ years of Property Assistant or Property Coordinator experience

Job Description LA County and Ventura County applicants only We are looking for a Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Administrative Assistant , you will be the first point of contact for our company. Our Administrative Assistant duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Administrative Assistant , you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Responsibilities · Answer, screen and forward incoming phone calls · Provide basic and accurate information in-person and via phone/email · Receive, sort and distribute daily mail/deliveries · Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) · Order front office supplies and keep inventory of stock · Update calendars and schedule meetings · Perform other clerical duties such as filing, photocopying, transcribing and faxing Requirements and skills · Proven work experience as a Administrative Assistant, Front Office Representative or similar role · Proficiency in Microsoft Office Suite · Hands-on experience with office equipment (e.g. fax machines and printers) · Professional attitude and appearance · Solid written and verbal communication skills · Ability to be resourceful and proactive when issues arise · Excellent organizational skills · Multitasking and time-management skills, with the ability to prioritize tasks · Customer service attitude · High school degree; additional certification in Office Management is a plus Job Type: Full-time Benefits: • 401(k), • Health insurance, • Paid time off Schedule: • 8 hour shift Ability to commute/relocate: • West Hills, CA 91307: Reliably commute or planning to relocate before starting work (Required) Experience: • Microsoft Excel: 3 years (Required), • Microsoft Powerpoint: 1 year (Preferred)Company DescriptionAt Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements. We pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.At Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements.\r\n\r\nWe pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.

Job Description COMPANY OVERVIEW Love.Life (L.L) is an integrated health and wellness experience that makes lasting health and vitality attainable. The company unites the power of holistic medical care, nourishing food, cutting-edge fitness, and precision wellness therapies under one roof to promote healing, optimization, vitality, and community. L.L’s evidenced-based care model blends primary care, functional, integrative and lifestyle medicine for a holistic health experience that is highly personalized and evaluates all dimensions of your well-being: the mind, body, and spirit. Our multidisciplinary care team and board-certified clinicians focus on preventing and reversing disease progression and proactively optimizing health by treating the root cause of disease. We evaluate every dimension of health through comprehensive testing and assessments to create highly personalized care plans that incorporate nutrition and lifestyle changes that optimize well-being. The company’s goal is to help people live long, healthy and vibrant lives, improving both lifespan and healthspan. Position Summary This position is for Scribe / Medical Assistant / Phlebotomist. This role is heavy in scribing and patient visit preparation. The role consists of rooming patients, obtaining vital signs, up to date medications, any changes or concerns, and updated goals of the visit. This is followed by scribing for the physician during visits using a provided care plan template as well as ordering prescriptions and referrals and scheduling follow up appointments live during the visit. The role includes support with phlebotomy when needed which includes ordering labs, drawing blood, billing, and processing labs start to finish. The role involves administrative duties such as ensuring insurance cards and medical records are uploaded, patients are scheduled appropriately, and provider’s schedule reflects correctly. Expectation of being active in patient communication via our chat or patient phone calls and follow up with patient needs in a timely manner. The role requires a technology savvy individual for app and EMR system. This role ensures accuracy, efficiency, and compassion at every step of the patient journey, while serving as a bridge between patients, providers, labs, and administrative teams. Key Responsibilities Patient Care & Clinical Support • Greet and verify patients in a timely manner., • Rooming patients and providing provider with updated information such as medications, changes, and goals., • Scribing for physician during visits using a templated care plan., • Ordering prescriptions, referrals, and scheduling follow up appointments live during physician visits., • Coverage for phlebotomy duties including ordering appropriate labs based on patient’s journey, venipuncture, charting on procedure, and processing labs., • Venipuncture should regularly be obtained in 1 successful stick., • Assist provider as needed during examinations and minor procedures if needed., • Maintain safety, compliance, and confidentiality of patient data., • Schedule and reschedule patient, provider, and specialty appointments across multiple calendars. This includes scheduling follow-up appointments live during physician visit or immediately after visits., • Preparing for physician appointments involves ensuring most recent lab results, medical history, relevant specialty testing or screening, expert credit notes, fitness notes, updated medications/supplements, and updated goals are uploaded., • Upload and organize patient documentation across an app as well as Athena., • Manage insurance, billing discrepancies, and Quest lab communications., • Coordinate referrals, medical record releases, pre-op clearance labs, and faxes, ensuring documentation is shared with both members and providers., • Respond promptly to patients through email, care navigator (CN) Chat, and phone. High prioritization on utilizing and managing the CN chat., • Provide education on lab collections, procedures, membership journey, etc., • Relay updates from providers, including results, prescription refills, pending labs, and follow-ups., • Track patient memberships, start/end dates, credits, renewals, and preferences., • Maintain communication with outside offices, labs, and vendors to resolve discrepancies and support continuity of care. Required Skills & Qualifications • 2–4 years of experience in healthcare operations, clinical coordination, or medical administrative support., • Scribe experience or strong computer/typing skills with medical knowledge., • Strong working knowledge of EMRs (Athena preferred), scheduling systems, and lab requisition workflows., • Familiarity with insurance billing, lab test codes, and ICD-10 documentation., • Exceptional organizational skills, attention to detail, and multitasking ability., • Excellent interpersonal, written, and verbal communication skills., • Proficiency with Microsoft Outlook, Excel, and Google Suite., • Experience with concierge, functional, or integrative medicine practices., • Familiarity with specialty labs (Genova, Dutch, Vibrant America, etc.)., • Knowledge of CGM setup and troubleshooting., • Understanding of clinical inventory management and POC protocols. Work Conditions • Full-time, in-person, • May involve use of a personal vehicle for deliveries. OTHER DUTIES Assimilate into The Love.Life culture through understanding, supporting, and participating in all elements of company core values and tenets. Demonstrate working knowledge of the service standards. Regular attendance in conformance with the standards, which may be established by Love.Life from time to time, is essential to the successful performance of this position. Attendance standard for salaried exempt team members is dedicating adequate time to fulfill the duties outlined in this job description equal to, or more than 40 hours per workweek. Due to the cyclical nature of the industry, team members may be required to work varying schedules to reflect the needs of the business. QUALITIES • Demonstrates flexibility and adaptability to change, is a self-starter, is a critical thinker., • Has outstanding interpersonal and communication skills (will be required to succeed)., • Models a servant leadership style of working with others., • Is able to balance that with the need for action and decision-making when necessary., • Is passionate about the higher purpose and committed to the core values., • Desires to contribute positively to the LL Culture., • Able to balance candor with honor and respect. Why You’ll Love Working Here Join a fun and exciting team where wellness is at the heart of everything we do! We’re passionate about creating a positive workplace and supporting our employees’ well-being inside and outside of work. Full-Time Employee Benefits: • Medical, Dental & Vision Insurance, • 401(k) Retirement Plan, • Complimentary Fitness & Recovery Membership, • Employee Discounts on Additional Services PHYSICAL REQUIREMENTS Activity Frequency Sitting Standing Walking Climbing Stairs Crouching/Bending/Stooping Reaching Lifting/Carrying Grasping Pushing/Pulling Near Vision Far vision Hearing Talking Smelling Tasting Travel Frequent Occasional Occasional Occasional Occasional Frequent Occasional Frequent Occasional Frequent Frequent Frequent Constant NA NA Occasional

Job DescriptionBenefits/Perks • Competitive Compensation, • Processing and accurately recording transactions, • Maintaining detailed records of payments and account statuses, • Sending reminders regarding overdue payments, • Researching any account discrepancies and taking appropriate action for resolution, • Creating accurate and informative reports, • Collaborating with other departments to gather additional information, ensure accounts are up-to-date, and develop repayment plans, • Communicating with clients regarding the payments on their accounts Qualifications, • Bachelor’s degree in accounting or a related field, • Previous experience as an Accounts Receivable Clerk or in a similar position, • Advanced knowledge of Excel and accounting software, • Familiarity with Microsoft Word, Outlook, and PowerPoint, • Strong understanding of accounting principles and best practices, • Excellent problem-solving and research skills, • Strong written and verbal communication skills, • Commitment to accuracy and attention to detail

Job Description We are seeking a Nationally Certified Medical Assistant (CMA,NCMA or CCMA)to becme a part of our team! We are a two physician allergy and immunology practice in West Los Angeles. You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle administrative duties in a timely manner, • Perform routine clinical tasks including allergy skin testing, allergy shots, IM injections, venipuncture and pulmonary function testing, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Strong organizational skills, • Ability to thrive in a fast-paced environmentCompany DescriptionComprehensive Allergy and Asthma Associates welcomes patients of all ages at their comfortable and welcoming office in the Brentwood area of Los Angeles, California. In today’s medical world where patients spend more time in overcrowded waiting rooms and less time with their doctor, Cathy Green, MD, and Catherine Filler, MD. and their entire team are dedicated to offering compassionate care, providing relaxed time with the doctor, and maintaining a personal environment.Comprehensive Allergy and Asthma Associates welcomes patients of all ages at their comfortable and welcoming office in the Brentwood area of Los Angeles, California. In today’s medical world where patients spend more time in overcrowded waiting rooms and less time with their doctor, Cathy Green, MD, and Catherine Filler, MD. and their entire team are dedicated to offering compassionate care, providing relaxed time with the doctor, and maintaining a personal environment.

Job Description We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description At Legacy Mortgage Loans, Inc, we are dedicated to helping our clients navigate their financial journeys with ease and confidence. We’re looking for a detail-oriented and proactive Loan Officer Assistant to join our team and contribute to our mission of exceptional client service with the ability and willingness to dive into a Real Estate Admin Assistant role as well. Job Overview: As a Mortgage Admin Assistant, you will support our loan officers by managing administrative tasks, processing loan applications, and ensuring a smooth client experience. This role is perfect for someone who excels in organization, communication, and customer service. This is an in-person role with a Tuesday-Saturday 10am-6pm schedule. Key Responsibilities: • Administrative Support: Assist with preparing and managing loan applications, documentation, and correspondence. Schedule and coordinate appointments and meetings., • Customer Service: Act as a primary contact for clients, answering questions, providing updates, and resolving issues. Educate clients about loan products and procedures., • Loan Processing: Collect and verify required documentation from clients. Input data into loan processing systems and ensure accuracy. Track application progress and follow up as needed., • Compliance: Ensure all loan files comply with company policies and regulatory requirements. Assist with audits and quality control processes., • Communication: Maintain effective communication with clients, underwriters, and team members to facilitate a smooth loan process. Manage the processing of residential loan files from submission to closing * Gather, review, and verify required documents * Coordinate with underwriters, title companies, and other parties * Maintain compliance with current lending regulations * Ensure accurate data entry into LOS (Loan Origination System) Qualifications: • High school diploma or equivalent; associate’s or bachelor’s degree in finance, business, or a related field (preferred), • Previous experience in financial services or administrative roles (preferred), • Strong organizational skills and attention to detail., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Familiarity with loan processing software is a plus., • NMLS License is preferred, or willingness to obtain NMLS license. Legacy Mortgage Loans, Inc is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Pantry and Meals Supervisor is responsible for supervision and coordination of all food preparation, Gift-in-Kind (GIK) food pick-ups, and oversight of all social service community meals, and food pantry program operations. Essential Functions • Supervise kitchen and pantry operations and ensure cleanliness at all times, • Responsible for all GIK donation pick-ups from local donors., • Responsible for planning and coordinating weekly menu for community meals, corps activities, and special events., • Organization of kitchen supplies, maintenance, and inventory in kitchen, pantry and surrounding areas (dining hall)., • Have general oversight in kitchen and dining hall for all seasonal activities including Thanksgiving and Christmas, etc., • Provide oversight of the food pantry program in accordance with USDA, Food Bank, and Salvation Army guidelines. This includes maintaining and supplying the food supply, overseeing the preparation of food boxes/bags, hot meals, and purchasing and/or ordering food when necessary., • Supervise kitchen and social service food service volunteers, coordinating coverage with Corps leadership and staff., • Food Handler’s certification must be obtained within 30-days of employment., • Keep statistics of meals and ensure data is communicated to administrative assistant weekly and ensure all monthly stats are reported., • Assist with all general social services, community events and outreach activities as needed., • Perform multiple tasks as assigned., • Must possess a valid California Driver’s License and be able to operate a vehicle for food pick-ups., • Must have a working knowledge of food preparation, cleaning, and food safety regulations. PAY RATE: $22.00-$24.00/HR. Working Conditions This position involves operating kitchen appliances, packing food bags, and sorting food and other items. Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes in a continuous basis. Must have ability to grasp, push, and pull objects and reach overhead. Must have ability to lift 30 lbs. Minimum Qualifications • Experience and/or demonstrated aptitude for successful performance in human services., • High School or General Education Diploma, • Ability to work effectively with everyone in a nondiscriminatory manner, including program participants who may display a wide range of unusual behaviors., • Willingness to work in an alcohol and drug free environment and to take alcohol and drug tests when requested., • Must have experience working with individuals experiencing homelessness and/or those in need and understand basic case management principles., • Ability to communicate effectively in both written and oral communication Have basic computer skills with ability to use Word, and Excel., • Must be compassionate yet be willing to ensure compliance with program policies and rules.

Job Description Who We Are • Wound and Burn Centers of America is the World’s Leading Provider of Wound Healing Services. We are specialized in Complex Wound Healing, Burn Injuries, Hyperbaric Oxygen Therapy, Scar Treatment and Aesthetics., • This is an exceptional opportunity to join a growing global brand at our beautiful headquarters located in the heart of Los Angeles, at Cedars-Sinai Medical Office Towers. Job Summary, • We are seeking a Medical Assistant to join our team and perform a variety of clinical, administrative, clerical and creative duties in an ambulatory setting.Responsibilities, • Schedule patient appointments, • Obtain and verify patient insurance authorizations, • Prepare and clean treatment rooms and medical equipment, • Assist physicians with basic medical care and procedures, • Assist with social media marketing efforts and content creation Qualifications, • High School Diploma or High School Equivalency (GED) is required., • Basic Life Support (BLS) certification is required., • Preference will be given to candidates who have successfully completed a Medical Assistant Program and earned related Certificate, Diploma, or Associate Degree., • Preference will be given to candidates interested in a long-term employment., • Excellent communication skills (verbal and written), • Professional appearance., • Computer literate (PC and Mac), • Punctual, • Professional conduct and work-ethics, • Energetic and upbeat, • We want our patients to walk away feeling that their interaction with YOU was the best part of their visit! All it takes is a genuine desire to help those in need!

Job Description Fantastic opportunity for a Full-Time Administrative Assistant for a CPA firm.. Must be intermediate to advanced level in QuickBooks, Dropbox, and Microsoft Office. 1+ years’ CPA/Tax/Law firm experience preferred. LACERTE knowledge is a plus. Must be diligent, reliable, professional, independent, self-starter, and able to prioritize tasks $30 per hour, plus additional OT, excellent work environment, health benefits, flexible hours during off seasons, opportunity for growth to Staff Accountant, and IRA matching for committed employees. OT approx. additional $2,000.00 per year Company DescriptionWe are a full-service CPA firm with over 35 years’ experience providing Bookkeeping, Accounting, Audits, and Tax preparation services.We are a full-service CPA firm with over 35 years’ experience providing Bookkeeping, Accounting, Audits, and Tax preparation services.

Job DescriptionSunny Health & Fitness is a premiere distributor and importer of premium, high-quality health and fitness products specifically designed for home and boutique fitness studios. We believe fitness should be accessible to everyone, anywhere, anytime. Because we source directly through our wide network of manufactures, our pricing is much more competitive than the average distributor in the industry. We are leaders, we are innovators, we are family. We are looking for an outgoing Production Assistant to support all aspects video film or photography production for our Content team. Other duties include general administrative and clerical tasks that may be requested by team members to complete projects efficiently and on time. Duties and Responsibilities: • Perform location photoshoot/video shoot set up and breakdowns., • Set up, rig, and strike equipment on set., • Keep equipment organized, repair and clean if necessary., • Work with photography team to create lightning set-ups/adjustments for shoots., • Deliver inventory, equipment, and supplies to/from location shoots., • Set up sound boards, electrical systems, wardrobe, and props., • Print and distribute daily paperwork (e.g. scripts, sheets)., • Handle paperwork related to production., • Perform administrative work (answering phones, paperwork, scheduling, etc.), • Ensure production and projects goes as smoothly as possible., • Prior experience as production assistant or a passion for the industry., • Computer-savvy and excellent organizational and multi-tasking abilities., • Able to work efficiently with minimal supervision, • Position requires extended periods of prolonged standing and working on your feet both indoors and outdoors., • Medical, Dental, Vision Insurance: Company covers 80% for employees only., • Life Insurance: Covered by the company., • 401k Dollar for Dollar matching up to 3%, eligible to enroll after one full year with the company. 100% fully vested., • 5 Sick Paid Leave, • 7 Paid Holidays (Eligible after probation period)., • Vacation 7Rw7yZNksu

Job DescriptionThe Property Management Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills. This role assists the property manager with administrative tasks, tenant communication, maintenance coordination, and record keeping to ensure efficient property operations and high tenant satisfaction. Full time or part time. Key Responsibilities Administrative Support Assist property managers with daily operations and reporting Maintain tenant files, lease agreements, and property records. Responsible for deposits and reports from the Rent Manager. Prepare notices, flyers, correspondence, basic reports, newsletter and calendar, when needed. Tenant Relations Respond to tenant inquiries via phone, email, or in person Coordinate and prepare paperwork for move-ins, move-outs, and lease renewals Assist with resolving tenant concerns and complaints Ensure compliance with lease terms and property policies Maintenance Coordination Receive and track maintenance requests Coordinate with vendors, contractors, and maintenance staff Follow up to ensure repairs are completed in a timely manner Maintain maintenance work orders and invoices from vendors. Financial Assistance Assist with rent collection and posting payments in Rent Manager Track late payments and prepare notices as directed Support budget tracking and basic accounting tasks Compliance & Property Oversight Assist with inspections and ensure properties meet safety standards Help ensure compliance with local housing laws and regulations Support documentation for audits or legal matters Qualifications High school diploma or higher (Associates degree preferred) Previous experience in property management, real estate, or administrative support a plus Strong organizational, time-management skills, and attention to detail. 60 wpm Excellent communication and customer service abilities Proficiency in Microsoft Office and/or property management software (e.g., AppFolio, Yardi, Buildium) Ability to handle multiple tasks and work independently MUST live within 15-20 minutes of Anaheim Hills Skills & Competencies Attention to detail, problem-solving skills, professional demeanor, ability to handle confidential information, strong follow-up and coordination skills

Job Description WelbeHealth PACE helps seniors stay in their homes and communities by providing medical care and community-based services. Our values and participant focus lead the way no matter what. The Medical Assistant focuses on assisting the medical staff (providers, nurses, and on-site specialty care providers) in the provision of safe and efficient delivery of medical services at the WelbeHealth clinic. The Medical Assistant performs routine administrative and clinical duties such as scheduling medical appointments, greeting participants, filing medical records, taking and recording vital signs, preparing exam rooms, and maintaining equipment and supplies. This role is different because Medical Assistants at WelbeHealth: • Engage in both clinical care and front-office interactions, fostering meaningful participant relationships while maintaining hands-on medical responsibilities, unlike traditional Medical Assistant positions focused solely on back-office or clinical work, • Medical insurance coverage (Medical, Dental, Vision), • Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days, • 401K savings + match, • Comprehensive compensation package including base pay and bonus, • Prepare participants for appointments, including but not limited to setting up exam rooms, checking participants in and out, and obtaining an accurate history of illness, • Perform required pre-exam physical tests, such as measuring and documenting participants’ vital signs, • Perform general medical procedures, such as dressing changes and suture removals, as directed and under specific authorization and supervision of a physician, • Collect and prepare laboratory specimens as ordered, and perform routine sterilization procedures of medical and dental equipment, • Certification by a medical assistant certifying organization approved by the state medical board, • Two (2) years of experience working as a Medical Assistant in a clinical setting with a frail or elderly population, • Two (2)-year degree program in medical assistance, • Phlebotomy experience required, • Reliable means of transportation Salary/Wage base range for this role is $21.07 - $27.81 hourly + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications. Compensation $21.07—$27.81 USD COVID-19 Vaccination Policy At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. Our Commitment to Diversity, Equity and Inclusion At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. Beware of Scams Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to

Job DescriptionDescriptionWe are currently seeking a highly motivated bilingual Medical Assistant to assist our medical providers at our primary care / pediatric clinic. This role will report to our Medical Office Manager/Site Administrator and enable us to continue to scale in the healthcare industry. Our Values: • Put Patients First, • Empower Entrepreneurial Provider and Care Teams, • Operate with Integrity & Excellence, • Be Innovative, • Assists physicians, nurses, and other medical staff by performing administrative and clinical duties under the direction of a physician, • Administrative duties may include scheduling appointments, maintaining medical records, • Clinical duties may include, such as preparing a treatment room for patient exams, recording patient medical history, and cleaning and sterilizing medical equipment, • Escort patients to exam rooms, interview patients, measure vital signs, including weight, blood pressure, pulse, temperature, and document all information in the patient's chart, • Interviews patients to obtain their medical history, • Records patient medical history, vital statistics, and test results in patient medical files, • Must be detail oriented and possess strong organizational skills in a fast-pace environment, • Good verbal and written communication skills, • Be able to prioritize workload while remaining flexible, • Must be bilingual in Spanish, • One (1) or more years of experience working as a Medical Assistant, • Active and unrestricted Certified Medical Assistant (CMA) in California preferred, • High school diploma or GEDYou're great for this role if:, • Ability to maintain confidentiality following HIPAA, • Demonstration of mature judgment, • Attention to detail, organized, ethical, and reliable, • The national target pay range for this role is $21 - $26 per hour. Actual compensation will be determined based on geographic location (current or future), experience, and other job-related factors., • This role follows a onsite work structure where the expectation is to work onsite 5 days a week. The home office is located at 11236 Whittier Blvd., Whittier, CA 90606.

Job Description Job Description We are looking for a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who is organized, responsible, and comfortable handling multiple administrative tasks in a fast-paced office environment. Responsibilities • Answer phone calls and emails, • Prepare and organize documents and files, • Data entry and basic record keeping, • Assist with invoices, billing, and office paperwork, • Coordinate schedules and appointments, • Support management with general administrative tasks Qualifications • High school diploma or equivalent, • Basic computer skills (Microsoft Office / Google Docs), • Strong organizational and communication skills, • Ability to multitask and meet deadlines, • Prior office or administrative experience is a plus Compensation • Competitive hourly pay based on experienceCompany DescriptionSun Hong Foods is one of the national leaders in selling, marketing and distributing fresh mushrooms/vegetables/fruits to restaurants, wholesalers, and supermarkets. We work closely with our growers from China, Korea, and the United States to provide the best quality mushrooms for our customers.Sun Hong Foods is one of the national leaders in selling, marketing and distributing fresh mushrooms/vegetables/fruits to restaurants, wholesalers, and supermarkets. We work closely with our growers from China, Korea, and the United States to provide the best quality mushrooms for our customers.

Job Description BCforward is currently seeking a highly motivated Administrative Assistant for an opportunity in Charlotte, NC Position Title: Cash Service Representative Location: Los Angeles, CA , Onsite Anticipated Start Date: 2nd of March Please note that this is the target date, which is subject to change. BCforward will send official notice ahead of a confirmed start date. Contract Duration: 06 month(s) contract with potential extension Pay Rate Range: $19.40/Hr on W2 Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.). Job Responsibilities Los Angeles, CA (Employee Parking available to contractors at no cost.) • Onsite interviews only, typically 1 round - No Video interviews, • Please inform candidates that this is a contractor role prior to resume submission., • MUST INCLUDE CURRENT LOCATION AND INTENDED ON LOCATION RESUME Schedule Expectations Full Time Monday - Friday 9:00am - 5:30pm Overtime, Weekends, and Holidays required Hours on Sunday start at 8:00 a.m. – 1 :00 p.m. (depending on volumes) Resource is required to be on the assignment for the required hours as specified in the job description. Attendance and punctuality are essential components of the position; therefore, unexcused absences and tardiness could result in dismissal. NO TIME OFF in the first 90 days. • Handle cash deposits and record transfers within cash vault environments., • Must be reliable and trustworthy., • Mostly a standing position with a great deal of activity and movement., • Must be flexible to transition between different tasks., • Must be able to lift 50 lbs. on a regular basis., • Previous cash handling experience is a Must., • Prefer Vault or bank teller experience. Benefits: BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’ s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Job Description Benefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesJob SummaryWe are seeking a Medical Assistant to join our team! As a Medical Assistant, you will be preparing for each patient visit by providing routine support alongside nurses and medical staff, and assisting with keeping track of tests and lab reporting to ensure everything arrives on time and the patient is kept informed on their condition and care. You will also be helping manage the inventory of medical supplies, setting up machines and testing equipment, and cleaning instruments and rooms as needed. The ideal candidate has strong customer service skills, an interest in learning more about a working medical environment, and has previous office experience. Responsibilities • Prepare for the patient visit, • Ability to obtain vital signs , skillfully administer injections to patients such as vaccines, flue shots and TB, • Ability to skillfully perform blood drawing, • Ability to assist in minor surgeries and procedures, • Skills to perform EKG, • Handle all administrative duties in a timely manner and answering phone calls and greeting patients, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies insurance verification, • Escort patients to exam rooms, • Ability to be flexible in working both back and front office to facilitate smooth work and patient flow, • Familiarity with Electronic Medical Records, • Clean instruments and equipment after use, • Answer phones and field questions about medical issues, identifying visit needs, • Assist nurses and doctors with basic medical care and procedures, • Track lab results and handle basic medical office dutiesQualifications, • Medical Assistant License, • Excellent customer service skills, • Strong attention to detail

Job Description 人事行政专员 / HR & Admin Assistant 工作地点： Location: 605 W Victoria St，Compton CA 90220 岗位职责 / Responsibilities * 协助办理员工入职、离职、人事档案、考勤等日常人事工作。 Assist with daily HR tasks including onboarding, offboarding, personnel files, and attendance records. * 负责日常办公室行政事务，如文件整理、数据录入、会议安排等。 Handle daily office administration such as document filing, data entry, and meeting arrangements. * 协助中美团队之间的信息沟通和对接，跟进相关事项的进度。 Support communication and coordination between China and US teams and follow up on related tasks. * 完成上级交办的其他人事与行政相关工作。 Perform other HR and administrative tasks assigned by the supervisor. 任职要求 / Requirements * 中英文沟通能力良好，可作为日常工作语言。 Good command of both Chinese and English for daily work communication. * 熟练使用电脑，能够操作 Word、Excel 等基础办公软件。 Proficient in basic computer skills and familiar with Word, Excel, and other office software. * 细心、负责、学习能力强，能适应节奏较快的工作环境。 Detail-oriented, responsible, quick learner, and able to work in a fast-paced environment. * 接受在美大学生（学生签证）或应届毕业生。 Open to university students in the US (with valid student visa) or recent graduates.

Job Description Are you looking for a position with an industry that offers long-term growth potential? Experienced in commercial property management and looking to grow your career? This is the job for YOU!! Commercial property management company is looking for a Property Administrative Assistant to support their Santa Monica portfolio. Position will be overseeing day to day responsibilities including accounting/financial reporting for a beautiful Class A Office property. Company offers great growth opportunity, training, benefits, and positive work environment. Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work with all types of personalities, • Passion for customer service, • Intermediate MS Office skills, • BS or BA desired

Job Description SCOPE AND PURPOSE: Douglas Emmett is seeking a dynamic, customer service oriented Administrative Assistant. This position is an introduction to a career in commercial property management. Douglas Emmett offers ample growth opportunities and the anticipated career progression for this Administrative Assistant would be to Assistant Property Manager. RESPONSIBILITES: · Administrative support to the Property Manager by handling Office of the Building operations. · Greet visitors to the office and answer incoming calls to the management office. · Prepare tenant rent statements, code payments for deposit and contact tenants if payments not received timely. · Responsible for running monthly reports including leasing report, stacking plan, deal list, tenant contact list, emergency contact list and delinquency report for Property Managers review and approval. · Dispatch engineering to handle tenant service requests and confirm timely completion of work through online portal. · Order office and kitchen supplies. · Assist in coordinating tenant welcome gifts and tenant events. · Special projects as assigned by Property Manager. QUALIFICATIONS: · 2+ years of customer service or administrative experience. · Strong written and verbal communication skills. · Ability to exercise good judgment and professional demeanor when interacting with building management, tenants and vendors. · Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work. · Projects a professional image by meeting Douglas Emmett dress code standards. · Can perform the essential physical requirements of the position with or without reasonable accommodation. Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities. The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.Douglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.\r\n\r\nThe Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.

Job Description Are you looking for a position with an industry that offers long-term growth potential? Are you a recent grad with administrative experience looking to start your career? This is the job for YOU!! Commercial property management company is looking for an Administrative/Property Assistant to support their El Segundo portfolio. Position will work to support a beautiful Class A Office property in El Segundo. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, and if hired, opportunities for promotion to grow your career in the Property Management Industry!! Position offers exposure to an industry and company with GREAT growth potential. This position is temp to hire. Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work well with others, • Ability to prioritize, • BA or BS degree, • Intermediate MS Office skills, • 2+ year of office experience

Job DescriptionWe are seeking an Office Assistant to join our team in an AS9100 Certified Machine Shop. You will perform clerical and administrative functions in order to drive company success. This position requires a very detailed and organinzed person. All paperwork is done to AS9100 standards. Experience in the Manufacturing industry desired. The hours are 8:00 to 4:30, Monday to Friday. Responsibilities: Entering Purchase Orders from customers and creating job folders Creating Job Travelers and Inspection Reports that define the manufacturing process Requesting quotes and creating purchase orders for outside processing Tracking outside processing jobs Receiving parts from outside processors and verifying certifications match customer specifications Packaging and shipping jobs to vendors and customers Closing jobs and documenting any products for inventory Controlling blueprints, material and outside processing certifications in the databases Tracking on time delivery and quality for Micro-Tec and vendors Assisting the Quality Department with customer and vendor surveys Compiling job history for future quotes Answer inbound telephone calls Greet and assist onsite guests Must have legible writing Perform all other office tasks as needed Qualifications: Experience in a Manufacturing industry is beneficial and preferred Experience in office administration and computer data entry. Ability to prioritize and multitask in a busy office Excellent written and verbal communication skills Strong attention to detail. All paperwork has to meet AS9100 standards Strong organizational skills About Micro-Tec: Machine Shop producing aerospace, medical and communication products. AS9100 Certified

Job Description We are looking for an Administrative Assistant to provide daily administrative support to the CEO and office operations. We are seeking an organized and enthusiastic admin who will bring energy and dedication to the support function. The ideal candidate must have a solid understanding of general office operations, procedures, and computer applications. Responsibilities: • Maintain CEO’s calendar, including scheduling meetings and prioritizing the most sensitive matters., • Build and maintain relationships with clients, vendors, outside contacts and all levels of our company personnel., • Handle confidential and sensitive information and records with a high degree of discretion, diligence and good judgment., • Perform general and customary office tasks (i.e., answering phones, transferring calls, taking messages, greeting guests, filing, photocopying, scanning, faxing, etc.)., • Oversee client billing and collections., • Ensure consistent application of company policies and procedures., • Create and modify documents using Microsoft Word and Excel., • Produce and manage customary & ad hoc reports as required., • Maintain a secure hard copy and electronic filing systems., • Manage procurement of office supplies of stationery, equipment, furniture and fixtures., • Oversee the implementation of approved technology, software and/or hardware., • Update and manage all social media platforms., • Perform data entry and other duties as assigned. Desired Qualifications: • 2+ years of office management / administrative experience in a small office environment., • Previous experience in the Finance or Accounting industry a plus!, • Strong knowledge and experience using Microsoft Excel, Word and Outlook., • Excellent written, verbal and phone communication skills., • Aptitude for working independently or collaboratively., • Strong organizational skills and diligent attention to detail., • Able to multi-task while remaining composed and professional., • Must be able to keep office and client matters strictly confidential.Company DescriptionWe are a boutique CPA firm in Beverly Hills specializing in tax, business consulting and personal financial planning. Our clients range from individuals to sole proprietors, partnerships, small businesses and multi-national companies.We are a boutique CPA firm in Beverly Hills specializing in tax, business consulting and personal financial planning. Our clients range from individuals to sole proprietors, partnerships, small businesses and multi-national companies.

Job Description Are you ready to be the cornerstone of our community, managing operations and fostering connections that transcend the basic introductions? If you're passionate about people and property, this is the role you've been waiting for! As one of the nation’s largest multi-family and student housing community developers, The Dinerstein Companies has completed over 75,000 multi-family apartments and 44,000 student housing beds in 26 states. TDC is an integrated company specializing in the development, construction, and property management of the nation’s finest apartment communities, with over sixty years in business. Whether it’s luxury mid-rise, high-rise residences or the most innovative off-campus student housing, TDC has the experience, expertise, and reputation for developing premier apartment communities. We are an experienced company. Not a management company. We wake up daily with a renewed mission towards genuine hospitality and authentic care. We seek to build and encourage relationships that create lasting memories. People will know why we love our work by how they feel after each encounter with our team and our communities. The extra degree of customer service makes all the difference. TDC looks for dynamic individuals eager to be the face of our company, brand, and property in our markets. Team members should embody the Core Values of The Dinerstein Companies. As the Assistant Manager, you will play a critical role in our community. You will have the mojo and constantly work to improve our community’s operations. You will wear many hats and understand the general workings of an apartment community from the ground up. You will deliver top-notch service to all our clients and residents. You will be expected to work accurately, effectively, and efficiently. As our Assistant Community Manager, you will be expected to: • Process renter’s applications for approval., • Address matters involving residents and their needs., • Contribute to the community's success by maintaining all aspects of bookkeeping and general administrative responsibility in the office., • Handle all AR., • Help ensure that invoices are processed (manager specific)., • Maintain and review individual resident lease file documents for accuracy., • Ensure vendor documents meet compliance requirements., • Reconcile property accounts monthly., • Process move-ins and move-outs., • Leasing activity - phone calls, emails, touring, and leasing apartments., • 2 years of experience as an Assistant Manager or Bookkeeping role in multifamily housing., • Prior experience with affordable/income-restricted and high-end communities is a plus., • Knowledge of generally accepted accounting principles., • High school diploma or GED certificate., • Must meet company background investigation, credit screening, and drug screening., • Comprehensive health coverage: Medical, dental, and vision insurance provided., • Robust retirement planning: 401(k) plan available with employer matching., • Financial security: Life and disability insurance for added protection., • Flexible financial options: Health savings and flexible spending accounts are offered. Apply Today! Are you ready to be the driving force behind our community, where connections flourish, neighbors become friends, and the sense of home is palpable? Take the first step in joining us by submitting your resume to: We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law

Job Description Job Title: Medical Assistant - Dental Front Office Job Description This position offers the opportunity to gain hands-on experience in both the front and back office of a dental lab. The role is suitable for entry-level candidates who are driven, sharp, and eager to learn. The position provides excellent training and the chance to acquire valuable skills for a career in healthcare. Responsibilities • Verify insurance documentation and process referrals., • Ensure accurate and timely documentation., • Assist in both front and back office operations., • Experience as a Lab Technician., • Proficiency in Athena EMR., • Ability to work with adult patients., • Bilingual in Spanish - fluent in reading, writing, and speaking., • Administrative skills. The role involves working in a fast-paced, high-volume environment, with many Spanish-speaking patients. Candidates must be flexible to work at either the Van Nuys or Plaza locations. Job Type & Location This is a Contract to Hire position based out of Los Angeles, CA. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Los Angeles,CA. Application Deadline This position is anticipated to close on Feb 13, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.

Job Description Job Title: Part-Time Office Assistant (Temp-to-Hire) Schedule: Monday–Friday, 1:00 PM – 5:00 PM Employment Type: Temp-to-Hire Flexibility: Availability to work occasional weekends as needed Job Duties • Perform basic data entry with a high level of accuracy, including inputting invoice numbers and PO numbers into the company database, • Use basic Excel formulas (simple calculations, totals, formatting) to support administrative tasks, • Answer and route incoming phone calls in a professional and courteous manner, • Receive, sort, and distribute incoming and outgoing mail, • Support light inventory management, including tracking supplies and assisting with restocking, • Assist with facilities support, such as coordinating supply needs and maintaining an organized office environment, • Previous experience in an office assistant, administrative, or clerical role preferred, • Basic computer skills, including data entry and Microsoft Excel (basic formulas), • Spanish preferred (verbal communication helpful), • Strong attention to detail and organizational skills, • Ability to multitask and work independently in a fast-paced environment, • Reliable, punctual, and professional, • Flexibility to work occasional weekends

Job Description Position Summary We are seeking a skilled and personable Medical Assistant to join our healthcare team. The ideal candidate will be proficient in both clinical and administrative responsibilities, knowledgeable in various insurance plans and government programs, and able to deliver high-quality patient care with professionalism and a positive attitude. Key ResponsibilitiesClinical Duties * Accurately perform and document vital signs, patient histories, and intake assessments. * Conduct venipuncture, specimen collection, and assist with diagnostic procedures and lab processing. * Support providers during exams and treatments as needed. * Ensure compliance with VFC (Vaccines for Children) and CHDP (Child Health and Disability Prevention) program standards. * Assist in maintaining and updating clinical logs, immunization records, and required reporting. * Follow infection control, safety protocols, and quality assurance procedures. Administrative Duties * Process and register patients at the front desk, including verifying insurance, updating patient information, and managing appointments. * Handle patient check-in and check-out, collect copayments, and coordinate referrals or authorizations when required. * Demonstrate strong knowledge of IPAs, HMOs, PPOs, Medi-Cal, Medicare, and other insurance plans. * Ensure accurate use of ICD-10 and CPT codes for billing and documentation. * Support HEDIS-related documentation and assist with Initial Health Assessments (IHAs) and follow-up requirements. Qualifications & Requirements * Certified or trained Medical Assistant (back office and/or front office). * Strong knowledge of various IPAs, insurance plans, and government-funded programs. * Must be certified and/or fully knowledgeable in VFC and CHDP requirements. * Familiarity with HEDIS measures, Preventive Care guidelines, and related reporting. * Proficient in ICD-10 and CPT coding. * Experience in venipuncture, labs, and patient intake processes. * Excellent communication skills and a pleasing, patient-friendly personality.Ability to multitask and work effectively in a fast-paced clinical environment. * Bilingual skills, preferably Spanish Preferred Skills * Experience with Office Ally EMR/EHR systems. * Minimum of 2 years Medical Assistant work experience in a private or community clinic, FQHC, or multispecialty practice. * Strong understanding of quality metrics and compliance standards.

Job Description Administrative Assistant Reports To: SVP of Property Management Job Type: Full-Time | On-Site Position Summary: The Administrative Assistant is the first point of contact for visitors, clients, and vendors and is responsible for creating a welcoming and professional office environment. This role ensures the smooth functioning of daily office operations while supporting a dynamic team across administrative and operational tasks. The Administrative Assistant supports day-to-day property operations and the centralized management of project-wide contracts and administrative processes. This role ensures efficient workflows by coordinating contract execution, maintaining document control, managing vendor and insurance compliance, and supporting budgeting and capital planning. In partnership with the SVP of Property Management, the position also assists with lease administration and financial reporting processes to ensure consistent and effective operations at the property. About the Company Jerico Development and The Victory Group of Companies is a prominent, closely held, multi-generational family office enterprise with core operations in real estate development and property management, based in the South Bay/Harbor Region of Los Angeles. The company dates back over 100 years, having been founded as Crail Brothers Inc., Ltd. Over the past century, the company has built a diversified operating platform spanning heavy-haul crane and trucking operations, oil and gas exploration and production, restaurant development and operations, and real estate investment, development, and long-term property management. Jerico Development, the firm’s development and property management arm, has conceived, entitled, financed, and delivered commercial real estate projects across a broad range of asset classes and market cycles. The firm’s experience includes industrial and warehouse development, oilfield construction, master-planned subdivision entitlement and bulk land sales, ground-up development and value-add redevelopment of office properties, and institutional projects such as public schools and research and development parks. The Victory Group of Companies maintains an owned and operated portfolio of office, industrial, residential, and mixed-use properties, with operations in California and Colorado. The company is the driving force behind the West Harbor development in San Pedro, California — the former site of the historic Ports O’ Call — encompassing one mile of direct waterfront access and a curated mix of world-class dining, retail, and entertainment. West Harbor is a one-of-a-kind, transformative waterfront destination designed to redefine Los Angeles’s connection to its historic harbor. Joining the team at this pivotal moment offers a rare opportunity to help deliver a landmark project that will leave a lasting impact on the city, the community, and the waterfront for generations to come. The company’s leadership team brings a long-term ownership mindset and a hands-on asset management approach, comprised of smart, quick-thinking, proactive professionals who embrace complex challenges and solve problems others would avoid. The family generously rewards excellence, accountability, and long-term commitment. Front Desk, Reception & Guest Services • Serve as the first point of contact for visitors, tenants, vendors, and partners., • Manage the reception area, maintain a welcoming environment, and provide general information., • Answer phones, route inquiries, and support walk-in requests., • Assist visitor and vendor check in and access. Administrative & Operational Support • Support daily operational tasks at the property., • Maintain property files, lease documents, and vendor records (digital and physical)., • Prepare correspondence, notices, and tenant/resident communications., • Serve as the first point of contact for tenant/resident inquiries and maintenance requests., • Assist with annual budgeting, capital planning, and reporting., • Maintain customer service standards and support site-level coordination., • Perform accounts receivable and payable functions for the portfolio. Contract & Document Management • Track and manage execution of vendor, consultant, and service contracts., • Maintain a centralized contract database, including renewals, expirations, and key obligations., • Prepare agreements, route for approval, coordinate signatures, and archive executed documents., • Maintain insurance compliance, including COIs and liability verification for tenants and vendors., • Assist with property-level reporting, expense logs, and operating summaries., • Coordinate with operations, ownership, and vendors to ensure alignment and timely performance., • Track turnover progress, delivery timelines, and portfolio vacancy reporting., • Support lease abstraction, tracking of landlord/tenant obligations, move-in coordination, and lease file management., • Ensure timely and accurate tenant communication related to operations, maintenance, and compliance., • Assist in routing agreements for approval and managing digital/physical document control. Financial & Lease Administration Support • Track rent payments, deposits, delinquencies, and lease renewals in coordination with accounting., • Assist with invoice processing, coding, and submission for approval., • Support accounts payable and accounts receivable functions as directed., • Assist with monthly reporting, CAM reconciliations, expense logs, and supporting documentation., • Support lease file management, lease abstraction, and tracking of landlord and tenant obligations. Property Administration & Operational Support • Support the Property team with daily operational tasks specific to West Harbor., • Maintain property files, tenant documents, vendor records, and operational logs., • Assist with insurance compliance and COI tracking for vendors and tenants., • Prepare notices, correspondence, and tenant communications., • Maintain inventory of office supplies, site keys, access cards, and vendor materials., • Assist with lease file management, move-in coordination, and operational readiness for new tenants. Vendor Coordination • Support coordination with onsite maintenance, janitorial, landscaping, security, and other service providers., • Track vendor performance, gather proposals, and assist with service-level monitoring., • Maintain contract copies, renewals, expiration dates, and compliance documents. Tenant Relations & Communications · Coordinate tenant requests related to maintenance, operations, marketing, and events. · Assist with move-in and move-out coordination and operational readiness. · Distribute property updates, notices, newsletters, and operational communications. · Track tenant documentation, insurance, and compliance requirements. Marketing & Events Support • Assist marketing director with marketing programming., • Coordinate communication with tenants regarding marketing initiatives, promotions, and events., • Assist in capturing onsite content (photos, videos) for social media and digital platforms., • Help maintain the property’s social media posting schedule and content pipeline., • Support production of marketing materials, signage, and tenant collateral., • Assist with sponsorship deliverables, market days, tenant events, campaigns, and community initiatives., • Maintain event calendars, promotional schedules, and activation timelines. Qualifications & Experience • 3+ years of experience in an administrative, office management, property management, or operations support role, preferably within real estate, hospitality, construction, or a related environment., • Experience serving as a front desk or primary point of contact, with a strong customer-service mindset and professional presence., • Demonstrated ability to manage multiple priorities, coordinate schedules, and support day-to-day operations in a fast-paced environment., • Familiarity with contract administration, document management, and maintaining organized digital and physical filing systems., • Basic financial and accounting support experience, including invoice processing, expense tracking, and coordination with accounting teams., • Exposure to lease administration, tenant coordination, or vendor management is a plus., • Strong written and verbal communication skills, with the ability to interact effectively with tenants, vendors, visitors, and internal teams., • High attention to detail, follow-through, and organizational skills., • Proficiency with standard office software (Microsoft Office, Google Workspace) and comfort learning property management or accounting systems., • Reliable, proactive, and solutions-oriented, with a positive attitude and willingness to support a collaborative team., • Experience supporting mixed-use, retail, restaurant, or destination-oriented properties, • Familiarity with vendor insurance compliance and COI tracking., • Experience supporting marketing initiatives, events, or tenant programming., • Experience working in a family office, entrepreneurial, or fast-growing organization. Company DescriptionCrail Capital and the Victory Group of Companies is a prominent, closely held, multi-generational family office enterprise with core operations in real estate development and property management, based in the South Bay/Harbor Region of Los Angeles. The company dates back over 100 years, having been founded as Crail Brothers Inc., Ltd. Over the past century, the company has built a diversified operating platform spanning heavy-haul crane and trucking operations, oil and gas exploration and production, restaurant development and operations, and real estate investment, development, and long-term property management. Jerico Development, the firm’s development and property management arm, has conceived, entitled, financed, and delivered commercial real estate projects across a broad range of asset classes and market cycles. The firm’s experience includes industrial and warehouse development, oilfield construction, master-planned subdivision entitlement and bulk land sales, ground-up development and value-add redevelopment of office properties, and institutional projects such as public schools and research and development parks. The Victory Group of Companies maintains an owned and operated portfolio of office, industrial, residential, and mixed-use properties, with operations in California and Colorado. The company is the driving force behind the West Harbor development in San Pedro, California — the former site of the historic Ports O’ Call — encompassing one mile of direct waterfront access and a curated mix of world-class dining, retail, and entertainment. West Harbor is a one-of-a-kind, transformative waterfront destination designed to redefine Los Angeles’s connection to its historic harbor. Joining the team at this pivotal moment offers a rare opportunity to help deliver a landmark project that will leave a lasting impact on the city, the community, and the waterfront for generations to come. The company’s leadership team brings a long-term ownership mindset and a hands-on asset management approach, comprised of smart, quick-thinking, proactive professionals who embrace complex challenges and solve problems others would avoid. The family generously rewards excellence, accountability, and long-term commitmentCrail Capital and the Victory Group of Companies is a prominent, closely held, multi-generational family office enterprise with core operations in real estate development and property management, based in the South Bay/Harbor Region of Los Angeles. The company dates back over 100 years, having been founded as Crail Brothers Inc., Ltd. Over the past century, the company has built a diversified operating platform spanning heavy-haul crane and trucking operations, oil and gas exploration and production, restaurant development and operations, and real estate investment, development, and long-term property management.\r\nJerico Development, the firm’s development and property management arm, has conceived, entitled, financed, and delivered commercial real estate projects across a broad range of asset classes and market cycles. The firm’s experience includes industrial and warehouse development, oilfield construction, master-planned subdivision entitlement and bulk land sales, ground-up development and value-add redevelopment of office properties, and institutional projects such as public schools and research and development parks.\r\nThe Victory Group of Companies maintains an owned and operated portfolio of office, industrial, residential, and mixed-use properties, with operations in California and Colorado.\r\nThe company is the driving force behind the West Harbor development in San Pedro, California — the former site of the historic Ports O’ Call — encompassing one mile of direct waterfront access and a curated mix of world-class dining, retail, and entertainment. West Harbor is a one-of-a-kind, transformative waterfront destination designed to redefine Los Angeles’s connection to its historic harbor. Joining the team at this pivotal moment offers a rare opportunity to help deliver a landmark project that will leave a lasting impact on the city, the community, and the waterfront for generations to come.\r\nThe company’s leadership team brings a long-term ownership mindset and a hands-on asset management approach, comprised of smart, quick-thinking, proactive professionals who embrace complex challenges and solve problems others would avoid. The family generously rewards excellence, accountability, and long-term commitment

Job Description Building Electronic Controls (BEC) is hiring a Construction Administrative Assistant to support the Operations Department in the construction process. You’ll be responsible for our headquarters administrative needs, assisting our Design Department, and responsible for gathering all project-related documents for a comprehensive closeout package. Key Responsibilities: • Main point of contact for Operator Line and assisting visitors, • Respond to emails and manage correspondence with customers and internal team, • Handle administrative tasks such as data entry, restocking supplies, and updating office equipment, • Download updated data sheets for product data submittals and CSFM listings, • Compile Product Data Submittals, • Upload drawings to Fieldwire, • Scan drawings, • Print drawings utilizing plotter, • As-built coordination, scanning, and UPS shipments, • Meticulous in compiling and handling organized and accurate project files, • Able to maintain clear communication with project managers, customers, and internal team members throughout the design and closeout processes, • Able to manage time efficiently, follow up on outstanding items, and meet deadlines, • Able to identify and resolve issues that arise during task and project execution, • 3 years of administrative experience, • Proficient working knowledge of construction processes, • Excellent written and verbal communication skills, • Strong skills in Microsoft Office (Outlook, Excel, Teams) and other relevant software (Bluebeam, Fieldwire, Computer Ease)Company DescriptionBuilding Electronic Controls, Inc. is a leading Union Low-Voltage and Life Safety Systems Integrator. We specialize in providing solutions for Fire Alarm, Smoke Control, Fire Fighter Surveillance, ERRCS, and Area of Rescue in the Southern California and Central California areas. We specialize in providing commercial solutions for various industries, including Airports, Amusement, Corrections, Education, Entertainment, Healthcare, Hospitality, Motion Picture Industry, Retail, and Transportation.Building Electronic Controls, Inc. is a leading Union Low-Voltage and Life Safety Systems Integrator. We specialize in providing solutions for Fire Alarm, Smoke Control, Fire Fighter Surveillance, ERRCS, and Area of Rescue in the Southern California and Central California areas. We specialize in providing commercial solutions for various industries, including Airports, Amusement, Corrections, Education, Entertainment, Healthcare, Hospitality, Motion Picture Industry, Retail, and Transportation.

Job Description Good American is the first fully inclusive fashion brand that celebrates all dimensions of female power. Offering quality, style, and substance in every size — 00-32, we are committed to challenging industry norms by empowering all women to feel sexy and confident no matter their size or shape. The brand was launched in October 2016, by Emma Grede and Khloé Kardashian, to empower all women to celebrate their bodies with confidence by offering high-quality designs in all sizes. What started as the largest denim launch in history, has evolved into an iconic and inclusive fashion line of denim, ready-to-wear, swim, and accessories. The Merchandising Sample Assistant plays a key support role within the Merchandising team—responsible for administrative functions, sample management, data entry, reporting, cross-functional communication, and ensuring smooth execution of the product lifecycle from concept to launch. This person must be detail-driven, proactive, and comfortable working in a fast-moving environment.Responsibilities: • Merchandising Support, • Assist Merchants with day-to-day workflow, line maintenance, and seasonal product set-up, • Update and maintain line sheets, buy books, and assortment tools across categories, • Support in SKU creation, pricing, and product attributes management within the PLM/ERP systems, • Prepare and update seasonal merchandising decks for internal line reviews, • Support in competitive shopping and market trend research to inform future assortments, • Organize and prepare samples for internal meetings, fittings, creative reviews, ecom & campaign photo shoots and go-to-market milestones, • Track proto, SMS, PPS, and TOP sample status with Product Development and Production, • Maintain the sample closet, ensuring all product is properly labeled, organized, and accounted for, • Review product pages pre-launch for accuracy (pricing, naming, colorways, styling notes, bullets), • Sample Coordination Duties, • Own the full lifecycle of samples from development through photoshoot handoffs, • Manage sample requests from PR, Social, E-commerce, Wholesale, Creative, and Influencer teams, • Track all outbound and inbound samples using internal tracking systems, • Monitor sample availability and proactively communicate shortages or timing risks to cross-functional teams, • Ensure samples are prepped, steamed, tagged, and photo-ready prior to shoots, • Manage courier shipments, deliveries, and pickups for samples, • Conduct weekly sample inventory audits and maintain an accurate sample library, • Support E-commerce and Creative teams during photoshoots as needed, • Partner with Production to troubleshoot late or missing samples, • Cross-Functional Communication, • Collaborate closely with Design, Product Development, Production, Planning, Marketing, and E-commerce, • Assist with preparation for milestone meetings including Line Review, Final Edit, and Handoffs, • Distribute updated assortment documents to all relevant teams, • Support Merchants with follow-ups, recaps, and timeline tracking, • Maintain strong communication with warehouse teams regarding sample shipments/returns, • Reporting & Analysis, • Assist Merchants with weekly selling recaps and data pulls, • Track category performance, best sellers, and inventory risks, • Support the development of hindsight decks and merchandising strategy documents, • Maintain reporting tools within Excel/Sheets with accuracy and attention to detailQualifications:, • 1–2 years of merchandising, product development, or sample coordination experience in fashion/apparel, • Strong Excel/Google Sheets skills (VLOOKUP, Pivot Tables preferred), • Highly organized with strong attention to detail, • Ability to multitask and pivot quickly in a fast-paced environment

About the Role: The Assistant Project Manager will work with an existing project team, involved in current construction projects. The Assistant Project Manager will assist a Project Manager and continue their development under the direction of CSI. Successful candidates must have a minimum of three years of experience as a Project Engineer and display company core values as found in the CSI Orientation Packet. Company Overview Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We’re proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better. Essential Functions • Understand and follow CSI policies and procedures, • Manage document control and drawings, • Prepare submittals and shop drawings, and review quoted items and commodities, • Compose CSI RFIs, manage RFI logs, and review RFIs for cost impact, • Manage POs, vendor tracking, and releases, • Assist with electrical take-offs and project estimating of large jobs, • Work with the pre-fab department on an as-needed basis, • Provide field foremen with information, material tracking, and other administrative functions, • Summarize and track time and material paperwork, • Take ownership and accountability for assigned tasks, • Manage and track subcontracts, • Assist Project Manager(s) with reports and job schedule review, • High School Diploma or the equivalent, • AA/BS in Construction Management, Business, or Engineering (or soon to graduate) (*), • Estimating experience: Accubid preferred, • Proficiency in MS Office Suite, BlueBeam, and understanding of AutoCAD and Revit, • Proactive attitude, showing initiative and the ability to work independently, • Ability to read and understand Architectural, Structural, Mechanical, Electrical, and Plumbing drawings, • Ability to take ownership and accountability, • Excellent reasoning ability, • Strong organizational and communication skills, both written and verbal, • Ability to work under pressure and adapt to changing job requirements, • Dependability and punctuality for all CSI activities, • Ability to work in a team environment and display leadership skills, • Frequently works outdoors on uneven surfaces., • May be required to sit or stand for long periods of time., • Works in a climate controlled environment 50% of the time., • May work in varying weather conditions: hot, cold, and wet conditions., • Frequently works in areas with large industrial equipment subject to high noise levels., • Salary $74,000-$125,000/ year, • Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications., • Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success., • Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience., • Annual Paid Time Off starting at 15 days plus 9 paid Holidays., • Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential., • Company-paid life, and accidental death & dismemberment., • Employee Assistance Plan (EAP)., • Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents. MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees. MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer. MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Appcast: #applow LinkedIn Workplace: #LI-Onsite

Job Description Job Summary The Administrative Assistant II provides analytical and administrative support by evaluating programs, budgets, systems, procedures, and organizational operations. This role focuses on identifying issues, conducting research, and developing recommendations to improve efficiency, effectiveness, and service delivery. The position supports management decision-making and may assist with implementing operational improvements and administrative initiatives. Key Responsibilities * Analyze, evaluate, and prepare recommendations related to departmental budgets or major budget segments * Review and assess organizational structures, systems, and work procedures; recommend improvements * Analyze facilities planning needs, including siting, leasing, equipping, and staffing considerations * Conduct studies on administrative, programmatic, and operational issues with cross-functional impact * Prepare written reports, recommendations, procedural manuals, and operating instructions * Support implementation of approved changes resulting from studies and evaluations * Perform specialized administrative and management-related duties, as assigned Minimum Qualifications * One of the following experience options: * Two years of experience in a staff or advisory capacity analyzing and recommending solutions related to organization, systems, procedures, programs, budgets, or personnel * One year of experience performing comparable analytical or administrative work at an intermediate administrative support level Additional Requirements * Ability to meet documentation and verification requirements for qualifying experience * Valid drivers license or ability to use alternative transportation for job-related duties Physical Requirements * Light physical effort, including occasional lifting up to 10 pounds, bending, stooping, squatting, and periods of walking or standing This position is well suited for detail-oriented administrative professionals with strong analytical, research, and problem-solving skills who can support management through data-driven recommendations and effective administrative support.

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization What you'll need: • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment, • An active phlebotomy certification to practice in CA, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • Strong written and verbal communication skills, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care The range for this role is $22.75 to $24.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hrs/week) with 8 hr shifts generally taking place between Monday - Friday from 7:30am-5:30pm at the office in Beverly Hills, CA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

Job DescriptionJob Title: Administrative Employment Type: Full time or Part time Job Summary: We are seeking a highly organized, resourceful, and discreet Administrative Assistant to support a private property owner in managing multiple properties and assist in a 55+ community.. The ideal candidate will be proactive, tech-savvy, and able to handle a variety of tasks with minimal supervision, ensuring smooth operations and peace of mind for the property owner and company. Full time or part time. Key Responsibilities: Property Management Support • Coordinate with tenants, contractors, and service providers for maintenance, repairs, and renovations., • Schedule regular inspections and ensure all properties are clean, secure, and well-maintained., • Handle utility bills, property taxes, insurance, vendor invoices and warranty companies with repairs., • Assist with property rentals (short-term or long-term), if applicable. Preparation of rental agreements, renters insurance, credit checks, and MLS listings., • Maintain filing systems for rental agreements, receipts, warranties, insurance, credit checks and legal documents.Administrative Tasks, • Respond to emails and phone calls on behalf of the property owner when requested. However, making sure the owner has approved any emails before they are sent out. Also, emails need to be followed up and respond to anything that needs attention., • Read, review and edit all of the owners emails and inquiries from potential renters. Making a list of inquiries and letting owner know as soon as possible., • Maintain budgets and track property-related expenses and income., • Research vendors, products, or travel destinations as requested., • Provide regular updates and reports to the property owner., • Proven experience as a Assistant, Executive Assistant, or Property Coordinator., • Strong organizational and time management skills., • Excellent communication and interpersonal abilities., • A self-starter who can anticipate and be self-directed, while still keeping owner abreast of new ideas, alternatives and solutions., • Tech-savvy with proficiency in Microsoft Office, Google Workspace, Google Drive, OneDrive or task management apps., • Typing at least 60 wpm., • Discretion and confidentiality are essential. Must sign confidentiality agreement., • Valid drivers license and reliable transportation., • Hours are Tuesday, Wednesday, Thursday, Friday and Saturday, daytime hours., • Experience in property management or real estate., • Familiarity with smart home systems and maintenance protocols., • Flexibility to travel or work occasional evenings/weekends.

Job DescriptionBenefits: • Dental insurance Qualifications • Detail oriented. Did I mention detail oriented?, • Previous experience as an Administrative Assistant or in a similar position is a plus, • Must be Macintosh and iPhone literate. no exceptions., • Highly organized with excellent time management skills and the ability to prioritize projects, • Experience using Asana Project management software is a plus, • Real Estate management experience is a plus, • Successful candidate will be able to think and make decisions (within parameters) Please type "detail oriented" in the subject line or the application will not be reviewed.

Job Description The Dual Department Administrative Assistant at Lemontree Healthcare provides essential administrative and clerical support to the Environmental Services (EVS) and Food & Nutrition Services (FNS) departments. This position is responsible for maintaining efficient office operations, supporting staff schedules, managing inventory, processing documents, and assisting with various departmental tasks. The Admin Assistant ensures the smooth functioning of the departments by handling routine administrative duties and assisting the EVS and FNS team in achieving departmental goals. Key Responsibilities: Administrative Support: • Provide general administrative support to the Directors and department staff, including answering phone calls, responding to emails, and greeting visitors., • Prepare and organize departmental reports, correspondence, and meeting agendas., • Assist in the preparation of presentations, spreadsheets, and documents as needed., • Assist in scheduling and coordinating meetings, trainings, and staff shifts for both (EVS and FNS) departments., • Manage EVS and FNS staff schedules, ensuring proper coverage and minimizing scheduling conflicts., • Monitor inventory levels of cleaning supplies, chemicals, equipment, and personal protective equipment (PPE)., • Assist with ordering and restocking supplies, ensuring that both departments have the necessary materials for daily operations., • Assist in tracking departmental expenses and budget allocations., • Process invoices, purchase orders, and other financial documents in accordance with hospital procedures., • Help maintain documentation related to compliance with infection control standards, safety regulations, and protocols., • Ensure that required certifications, permits, and licenses for both departments are current and up to date., • Serve as a point of contact for internal communication between the department and other hospital departments., • Relay information from the team to management and vice versa., • Provide administrative assistance to both departments, including helping with new employee onboarding, training schedules, and orientation materials., • Assist in tracking employee performance evaluations, certifications, and ongoing training requirements., • Education:, • Associate’s degree in business administration, healthcare administration, or equivalent experience is preferred., • Experience:, • At least 2 year of administrative experience, preferably in a healthcare or facilities management environment., • Prior experience supporting environmental services, food services (catering), facilities management, or similar departments is a plus., • Skills & Abilities:, • Strong organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software., • Excellent communication skills, both written and verbal., • Ability to maintain confidentiality and handle sensitive information., • Detail-oriented with strong problem-solving and critical thinking abilities., • Ability to work independently and collaborate as part of a team., • Certifications:, • Full-time position, with working hours that may include evenings or weekends as needed., • Office environment, with occasional exposure to healthcare-related areas., • The position may require occasional lifting of office supplies or equipment (up to 25 lbs)., • Dental insurance, • Vision insurance, • Health Insurance, • 401k, • Paid time-off, • Paid holidays