Administrative assistant jobs in United States - Page 2

Opportunities with Optum in the Tri-State region (formerly CareMount Medical, ProHEALTH New York and Riverside Medical Group). Come make a difference in the lives of people who turn to us for care at one of our hundreds of locations across New York, New Jersey and Connecticut. Work with state-of-the-art technology and brilliant co-workers who share your passion for helping people feel their best. Join a dynamic health care organization and discover the meaning behind Caring. Connecting. Growing together. Oceanside Pediatrics, part of Optum, has an immediate opening for a friendly, patient focused and detailed oriented Associate Patient Care Coordinator to join our team. The Associate Patient Care Coordinator is responsible for the completion of set processes and protocols. Works cooperatively with all members of the care team to support the vision and mission of the organization, deliver excellent customer service and adhere to Lean processes. Supports the teams in meeting financial, clinical and service goals. Schedule: This is a 37.5-hour work week to be determined by the supervisor. Monday through Thursday from 8:00 am to 6:00 pm. Friday from 8:00 am to 5:00 pm Saturdays from 8:00 am to noon. The shift/schedule will be determined by supervisor upon hire. Location: 2 Lincoln Ave., Suite 301, Rockville Centre NY 11570 Primary Responsibilities: • Greet patients and conduct check-in process: Collect or verify demographic information, including key demographic fields, • Load or update insurance information as needed, • Answer telephone calls promptly and courteously for all specialties, • Confirms and schedules of appointments, • Verify eligibility and authorization and flag appointment accordingly, • Scan insurance card(s), • Collect co-payments and outstanding balances, • Post payments received in practice management system and provide system-generated receipts, • Schedule appointments using approved scheduling guidelines, • Ability to be cross trained for medical assistant, • Use call processing and other applicable functionality in the EHR to take messages and communicate with clinicians, • Monitor daily reminder call logs; conduct outreach to patients requiring appointments; contact patients who, "no show," for follow up appointments for chronic conditions or preventive care, • Monitor administrative tasks in the EHR and respond timely, • Scan and index documents into the EHR; ensure that necessary documents, lab results, etc. are available in advance of patient visits, • Assist coworkers as needed to ensure smooth office operation and delivery of excellent service through teamwork, • Demonstrate respect for patients and Optum staff by presenting a friendly, courteous manner always and maintaining patient confidentiality, • Ability to be cross trained between departments and to be proficient in the department assigned, • Ability to cover other offices if needed, • Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays, • Medical Plan options along with participation in a Health Spending Account or a Health Saving account, • Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage, • 401(k) Savings Plan, Employee Stock Purchase Plan, • Education Reimbursement, • Employee Discounts, • Employee Assistance Program, • Employee Referral Bonus Program, • Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.) Required Qualifications: • High School Diploma/GED (or higher), • 1+ years of customer service or healthcare related experience, • Basic level of computer proficiency in Microsoft Office, • Ability to cover other offices if needed, • 1+ years of experience working in medical office/Urgent Care position performing duties such as scheduling appointments, checking patients in/out, insurance verification, collecting co-pays and maintaining medical records, • Experience working with an electronic health record (EPIC), • Knowledge of medical terminology, • Ability to work independently and maintain good judgment and accountability, • Demonstrated ability to work well with health care providers, • Strong organizational and time management skills, • Ability to multi-task and prioritize tasks to meet all deadlines, • Ability to work well under pressure in a fast-paced environment, • Excellent verbal and written communication skills; ability to speak clearly and concisely, conveying information in a manner that others can understand, as well as ability to understand and interpret information from others Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $16.00 to $27.69 per hour based on full-time employment. We comply with all minimum wage laws as applicable. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment. #RPO #RED

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As we continue to expand and transform the primary care experience, we’re looking for a Team Lead (internally known as a Practice Coordinator) to join us on our journey to make it drastically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy! As a Practice Coordinator at One Medical, you will be the onsite lead and support your practice team members in delivering the highest quality and best experience to our patients. You will be responsible for championing best practices with our patients and team members to ensure the practice runs smoothly with a focus on operational excellence, active daily management, scheduling, inventory management, and facilities management. The Practice Coordinator is the subject matter expert on workflows and processes and serves as the practice team’s main point of contact for daily clinical operational oversight. You will motivate, support, and under direction of your Operations Manager, provide direction, and coach your teammates to ensure consistent high performance of the practice and support your team through change and growth. You are proficient in the art of customer-service, support roles, administrative work, and motivating a team or peers, especially through times of change. You are skilled in nuanced patient communication with an emphasis on consistent high quality patient-centered experiences, and foster open communication with team members. You are currently looking for your next opportunity to support and lead a team at an organization that is transforming healthcare. If this sounds like you, we would love to connect. What you’ll likely work on: • Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members, • Provide team support and leadership through training, coaching, and mentoring of team members and team recognition, • Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics, • Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts, • Support the financial health of the practice through office budget review and managing copay and revenue cycle, • Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed, • In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health, • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered, • At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare, • An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board, • Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education, • Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture, • Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams One Medical is committed to fair and equitable compensation practices The range for this role is $28.00 to $30.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit___ The range for this role is $28.00 to $30.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full-time role, working 40 hours per week, based in-person with our team and patients at offices in Englewood, New Jersey. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the ___ and ___ for additional information.

Melrose, NY, United States Department/Unit: Labor & Delivery - D6E Work Shift: Day (United States of America) Salary Range: $86,650.99 - $134,309.04 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily as outlined in the attached annual competency assessment. Where feasible, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job’s essential functions. EDUCATION: A Baccalaureate in nursing degree is required, a Master’s of Nursing Preferred. Must hold current New York State Registered Nurse registration or eligible for licensure in New York State. EXPERIENCE: Management experience preferred. COMMUNICATION SKILLS: Able to communicate effectively at all levels within the organization and with external customers and agencies. Creates a collegial and collaborative environment among all members of the healthcare team. Articulates clear expectations with staff and members of the patient care team. PROFESSIONAL SKILLS: Demonstrates responsibility and accountability for decisions. Utilizes problem-solving and decision making skills. Coaches and mentors staff. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Melrose, NY, United States Department/Unit: Neurosciences & Epilepsy Monitoring Unit (EMU) - D5N Work Shift: Day (United States of America) Salary Range: $86,650.99 - $134,309.04 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. Salary Range: $38.54 - $63.60 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Melrose, NY, United States Department/Unit: Labor & Delivery - D6E Work Shift: Night (United States of America) Salary Range: $86,650.99 - $134,309.04 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily as outlined in the attached annual competency assessment. Where feasible, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job’s essential functions. EDUCATION: A Baccalaureate in nursing degree is required, a Master’s of Nursing Preferred. Must hold current New York State Registered Nurse registration or eligible for licensure in New York State. EXPERIENCE: Management experience preferred. COMMUNICATION SKILLS: Able to communicate effectively at all levels within the organization and with external customers and agencies. Creates a collegial and collaborative environment among all members of the healthcare team. Articulates clear expectations with staff and members of the patient care team. PROFESSIONAL SKILLS: Demonstrates responsibility and accountability for decisions. Utilizes problem-solving and decision making skills. Coaches and mentors staff. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Join the esteemed providers and team at Latham Medical Group, a family medicine practice within Community Care Physicians, as a full-time Nurse Practitioner or Physician Assistant! What sets us apart? For our patients, it’s our service. We provide the full spectrum of family care, with enhanced services like diabetes education, behavioral health, hypertension program, and lifestyle optimization, in a convenient location. Our providers take great pride in their training, clinical ability, and dedication to patient care. For our providers, it’s multifaceted: • Pioneers in patient-centered care: Latham Medical Group has been a cornerstone of primary care in the Capital Region for decades. This practice was one of the first to transition to the patient centered medical home model, putting patients at the forefront of the practice’s decisions and leveraging technology like the patient portal, digital intake, and scheduling to streamline processes and communication. Enjoy a friendly, business-casual environment with mentorship and access to administrative and specialty support teams., • Clinical autonomy within collaborative care: You’ll work on a dedicated care team—paired with physicians and fellow advanced practice providers—to manage a specific panel of patients of the practice. This structure fosters strong patient relationships and continuity of care within a supportive, collaborative environment., • Centrally located, multi‑specialty environment: Latham Medical Group is located in CCP’s Wellness Way health park in Latham, NY, opened in 2024, offering a modern, thoughtfully designed environment for both providers and patients—just minutes from Albany and surrounding Capital Region communities., • Comprehensive Care Network with deep history: Latham Medical Group is part of Community Care Physicians, the area’s first multispecialty medical group founded over 40 years ago. LMG benefits from seamless collaboration and communication with 30+ specialties—many co-located on-site—supported by a shared electronic health record and decades of trusted patient care across the Capital Region., • Non-Clinical Work, Handled: Focus on practicing medicine while CCP’s local centralized management services organization takes care of administrative, billing, and operational functions—so you can spend more time doing what you do best., • Work life balance with predictable hours, no evenings or weekends for APPs, disconnect on vacations and holidays, workflows that support efficiency. Responsibilities • Practice medicine with physician supervision including conducting examinations and writing prescriptions., • Collaborate with physicians in managing acute and long-term medical needs of patients., • Assess patient status by obtaining health history., • Order/perform laboratory diagnostic and other screening tests., • Treat illnesses, give injections, suture wounds., • Monitor therapies and provide continuity of care., • Counsel patient/family on preventive health care., • Participate in peer reviews, chart reviews, staff education, clinical guideline development and other continuing education. If you’re passionate about delivering high-quality patient care in a dynamic, multi-specialty setting, please APPLY NOW. We look forward to hearing from advanced practice providers who want to grow with us! New to the Capital Region? Learn more about our beautiful area, great for families, where the urban setting meets the great outdoors. ___ Compensation: $115,000 - $145,000 Annually CCP salary ranges are designed to be competitive with room for professional and financial growth. Individual compensation is based on several factors unique to each candidate, such as work experience, qualifications, and skills. Some roles may also be eligible for overtime pay. CCP's compensation packages go far beyond just salary. The company offers a comprehensive total rewards package that includes medical, dental, vision and life insurances, paid holidays, paid time off, retirement plan, and much more in a business casual environment! We welcome candidates who will bring diverse intellectual, gender and ethnic perspectives to Community Care Physicians. Community Care Physicians is an Equal Opportunity Employer.

Job Description Optum NY, (formerly Optum Tri-State NJ) is seeking a Neurologistto join our team in Hempstead, NY. Optum is a clinician-led care organization that is changing the way clinicians work and live. As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone. At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. Here, you'll work alongside talented peers in a collaborative environment that is guided by diversity and inclusion while driving towards the Quadruple Aim. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while Caring. Connecting. Growing together. Locations: • Primary Location is Lake Success, • Additional location in Plainview, NY Position Highlights: • Collegial multispecialty group practice with a large referral base, • Focus on team-based care, • Excellent support staff and dedicated practice management systems, • Full complement of clinical and administrative support teams to assist with patient care, including a dedicated Medical Assistant for each provider Primary Responsibilities: • Provide evaluation, diagnosis, and treatment of neurological disorders of the central and peripheral nervous system, including strokes, dementia, seizures, and Parkinson's disease, • Work collaboratively with a multi-disciplinary team to create individualized treatment plans for patients, • Clinical care of Neurology patients What makes an Optum organization different? • Be part of a best-in-class employee experience that enables you to practice at the top of your license, • We believe that better care for clinicians equates to better care for patients, • We are influencing change collectively on a national scale while still maintaining the culture and community of our local care organizations, • Practice medicine autonomously in an ambulatory setting partnering with primary care, with a sustainable and thriving national health care organization Optum NY/NJ was formed in 2022 by bringing together Riverside Medical Group, CareMount Medical and ProHealth Care. The regional alignment combines resources and services across the care continuum - from preventative medicine to diagnostics to treatment and beyond across New York, New Jersey, and Southern Connecticut. As a Patient Centered Medical Home, Optum NY/NJ can provide patient-focused medical care to the entire family. You will find our team working in local clinics, surgery centers and urgent care centers, within care models focused on managing risk, higher quality outcomes and driving change through collaboration and innovation. Together, we're making health care work better for everyone. You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: • Unrestricted licensure in the state of New York or has New York application in process, • Board Certification or board eligibility in Neurology, • Active and unrestricted DEA License or ability to obtain prior to start The salary range for this role is $244,000 to $423,000 annually based on full-time employment. Salary Range is defined as total cash compensation at target. The actual range and pay mix of base and bonus is variable based upon experience and metric achievement. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives. OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment. PandoLogic. Keywords: Neurologist, Location: Hempstead, NY - 11551 , PL: 601241145

Job Description Sesame Workshop is looking to hire an Executive Assistant for our Marketing & Communications team. This active role directly supports the Senior Vice President of Marketing and the Senior Vice President of Communications & Public Affairs, along with supporting department-wide special projects and administrative needs, including managing schedules, travel, correspondence, contracts, and more. The Executive Assistant will also support various meetings and internal and external events and communications needs. This individual plays a significant role in representing leadership and the team internally and externally and must be skilled in managing multiple tasks and conflicting priorities with accuracy, attention to detail, and discretion when dealing with confidential information. This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing. Primary Responsibilities: • Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts, • Direct and handle urgent and/or sensitive correspondence with discretion, • Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs, • Manage general follow-up and generate reminders to effectively meet deadlines and commitments, • Project manage special department initiatives and a range of special projects, • Arrange occasional domestic and international business travel, • Prepare expense reimbursement and other required reports, • Prepare occasional briefing documents, presentations, and reports for meetings or events, • Contract external vendors, • Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs, • Procure premiums and assist with mailings, • Perform other administrative tasks, as assigned, • 5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred, • Ability to maintain confidentiality and handle sensitive correspondence, • High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management, • Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability, • Strong multi-tasker with excellent organizational skills and keen attention to detail, • Ability to work under pressure in a fast-paced environment and effectively take direction, • Collaborative team player, willing to pitch in wherever needed, • Self-starter capable of owning and proactively managing multiple projects at a time

Job Description BURKE+CO. THE GIST: Our client, a well-backed AI start up, seeks an impressive Executive Assistant to support their Chief of Staff. This role will expertly handle all of their day to day administrative needs, establish new processes, and act as an extension of the company. The ideal candidate has experience supporting leadership at a hypergrowth tech company and/or fast-moving startup. This is an amazing opportunity to join an exciting, cutting-edge company as they embark on their upwards trajectory! THE NITTY GRITTY: • Act as an extension of the Chief of Staff & company with professionalism & polish, • Expertly prioritize their time, oversee calendar management, organize meetings, and address scheduling conflicts, • Coordinate travel and prepare itineraries, • Manage email inbox and respond to internal & external communications with a sense of urgency & professionalism, • Assist with recruiting efforts, schedule interviews, and interact with candidates, • Plan company events, offsites, and meetings, • Keep track of projects, note important action items, and send corresponding follow-ups, • Prepare presentations and meeting materials, • Track and process expenses, • Assist with various tasks and projects, as needed THE ESSENTIALS: • 2+ years of experience as an Executive Assistant, • Experience working at a startup or hypergrowth tech company required, • Self-starter with the ability to thrive in a high-growth environment, • Strategic & process-oriented mindset, • Clear & concise communication style, • Superb organizational skills, • Adaptable nature and ability to shift priorities as needed THE CHERRY ON TOP: • Opportunity to join a well-funded startup as they scale to the next level, • Work alongside a bright & innovative team! LOCATION: New York City – Flatiron District (Onsite) COMPENSATION: $120k - 160k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!)

Job Description POSITION: Executive Assistant, Finance Department REPORTS TO: Vice President for Finance STATUS: Full-time, Exempt RANGE: $65,000 - $75,000 SUMMARY: Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller. This role ensures smooth operation of the Finance Department by managing administrative workflows, coordinating communication, handling mail and deposits, and assisting with financial documentation and reporting tasks. The position requires strong organizational and communication skills, attention to detail, and proficiency in Microsoft Excel and PowerPoint. The ideal candidate is comfortable working with financial information, drafting reports or presentations, and communicating directly with financial institutions and internal departments. Responsibilities include: • Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department., • Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs., • Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries., • Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications., • Process incoming and outgoing mail; ensure timely routing and tracking of key documents., • Receive, organize, and record checks and cash for deposit per internal controls and finance policies., • Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping., • Coordinate departmental meetings, including agendas, materials, and minutes., • Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information., • Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources., • Track and follow up on outstanding items and communications across the department., • Bachelor’s degree in business, finance, administration, or a related field., • Three or more years of administrative experience, preferably in a finance, business, or higher education setting., • Proficiency in Microsoft Office Suite, including Excel and PowerPoint., • Strong organizational, written, and verbal communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Detail-oriented and dependable, with the ability to manage multiple priorities., • Comfortable communicating with banks and external partners in a professional manner., • Demonstrated ability to use technology to streamline and improve office operations., • Experience working in a Finance, Accounting, or Budget office., • Familiarity with Ellucian Colleague, Workday, or similar ERP systems. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Job Description BURKE+CO. THE GIST: Our client, an innovative health tech start up, seeks a nimble Executive Assistant to support their executive team. This role will support the founders in a business & personal capacity, provide backup support to their fellow admins, and champion company culture. The ideal candidate has administrative experience in a fast-paced industry and will bring their resourceful nature & energy to the role. Bonus points for founder or CEO support experience! This is an amazing opportunity to join an exciting, cutting-edge start up with great company culture! THE NITTY GRITTY: • Act as an extension of the executive team & company with professionalism & polish, • Prioritize founder's time, oversee calendar management, organize meetings, and address scheduling conflicts, • Plan company & office events, offsites, and meetings, • Assist with light personal tasks (paying bills, booking appointments, etc.), • Coordinate travel and prepare itineraries, • Set up & manage corporate apartment, • Work collaboratively with other admins + office manager and back each other up, • Manage email inbox and respond to internal & external communications with a sense of urgency & professionalism, • Prepare presentations and meeting materials, • Track and process expenses & invoices, • Assist with various tasks and projects, as needed THE ESSENTIALS: • 3+ years of administrative support experience (Executive Assistant, Office Manager, Administrative Assistant, Personal Assistant), • Experience working in an administrative role in a fast-paced industry, • Founder or CEO support experience a plus!, • Self-starter with the ability to thrive in a high-growth environment, • Passion for company culture and employee experience, • Clear & concise communication style, • Superb organizational skills, • Adaptable nature and ability to shift priorities as needed, • Tech-savvy (Google, Microsoft Office, Slack) THE CHERRY ON TOP: • Opportunity to join an exciting startup as they scale to the next level!, • Work alongside a passionate + impressive leader & mentor LOCATION: New York City – Flatiron District (Onsite) COMPENSATION: $90k -120k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resume to Visit (Refer a friend + get a taste of our generous referral program!)

Job Description Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant. The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients. This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area. JOB RESPONSIBILITIES include, but are not limited to, the following: • Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources., • Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements., • Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism., • Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness., • Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics., • Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity., • Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes., • Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment., • Attend meetings and draft minutes as directed, • Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place., • Develop and manage internal processes to expedite workflow., • Maintain paper and electronic filing systems, including confidential and sensitive information., • Perform other administrative duties and special projects as needed.QUALIFICATIONS include, but are not limited to, the following:, • Bachelor’s degree in Arts, Business, or a related field is preferred., • Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management., • Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively., • Excellent written and verbal communication skills, with strong attention to detail and accuracy., • Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly., • Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. XjNtr9MkIs

Job DescriptionSalary: $16-18 / hour BOE Job Summary: We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence. Key Responsibilities: Administrative Support • Manage and coordinate the owners calendar, appointments, and meetings, • Screen and prioritize emails, calls, and messages, • Draft, proofread, and manage correspondence, reports, and documents, • Assist in scheduling staff meetings, trainings, and clinic events, • Help with inventory tracking and ordering of clinic supplies, • Liaise with vendors, contractors, and service providers Personal Tasks • Run errands, • Schedule personal appointments Qualifications: • Excellent organizational and time management skills, • Strong written and verbal communication, • Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software, • Social media and basic marketing knowledge is a plus Attributes: • Trustworthy and able to handle confidential information, • Flexible and adaptable to changing priorities, • Solution-oriented and resourceful, • Friendly, professional demeanor with excellent interpersonal skills

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and help manage and prioritize his time effectively and maintain key relationships. Interact with high-level government officials and industry executives, support team and be capable of cultivating productive working relationships across ESD. Experience navigating complicated internal systems and processes and exhibit resourcefulness and creativity. Ability to thrive in a fast-paced environment guided by a strong sense of mission, a must. WORK PERFORMED: • Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs., • Manage the flow of documents to the SVP for review, approval, or signature., • Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and providing administrative support for governance meetings., • Determine priority of matters of attention for the SVP; redirect matters to staff to handle, or handle matters personally, as appropriate., • Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up., • Compose and prepare letters relating to routine correspondence for the SVP’s signature., • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials., • Prepare, reconcile, and submit expense reports., • Answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years direct relevant experience supporting executives may be substituted. Relevant Experience: 4+ years’ experience supporting a senior executive or team. Knowledge required: Excellent written and verbal communication skills, including editing and proofreading skills, exceptional time-management and organizational skills and the ability to prioritize competing deadlines. Detail-oriented, with a view toward anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships and handling confidential information with discretion. Excellent computer skills, including the Microsoft Office Suite

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Flexible schedule Rubber & Silicone Products has been a manufacturer of various rubber and silicone products for over 60 years. We are looking for a dependable individual who is willing to learn various office duties. We are willing to train the right person. This is a full-time position, 40 hours per week, Monday - Friday from 7:45 am to 4:15 pm. JOB RESPONSIBITIES: Filing paperwork as necessary Entering customer order and shipping product to customers Sending purchase orders to different vendor Following up with vendors on status of order Updating customers on status of orders Answering phone along with talking to customers JOB QUALIFICATIONS: Strong organization skills Previous experience with Excel and Word Previous experience with FedEx and UPS

Job DescriptionAmerican Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events, and fundraising activities in support of the Hebrew University of Jerusalem, Israel’s foremost center of higher education and research. Since its inception, Hebrew University’s scientists, scholars, and researchers have been committed to solving the most pressing global challenges of our time. Position objective: In this role, you will provide collaborative support for various accounting and operations initiatives, take ownership of assigned projects, and offer administrative support to the CFO/COO and the Accounting and Operations team. You will actively contribute to the development and implementation of processes that enhance organizational efficiency and align with AFHU’s mission to support the Hebrew University of Jerusalem, while delivering excellent service to both internal and external stakeholders. Position Reports to: CFO/COO Schedule: Full-time, Monday through Friday. The Accounting and Operations team is in the office on Tuesdays and Thursdays, with occasional additional in-office days as needed to accommodate team requirements and scheduled meetings. Responsibilities include but are not limited to: • Provide direct administrative support to the CFO/COO, including calendar management, expense reports, organizing travel, and formatting presentations for internal and external stakeholders., • Manage the accounting calendar, schedule meetings, and coordinate with lawyers, CPA firm, and external vendors/agencies, • Process invoices (Stampli) and expense reports (Concur), including collaboration with various teams across the organization, • Collaborate with the CFO/COO and Controller to prepare monthly schedules and reports for the Executive and Investment Committees, • Work with the CFO/COO to produce reports and presentations for Board of Directors, Budget & Finance Committee, and Annual Audit Committee meetings, • Prepare and process all outgoing wire/ACH payments, stock donation receipts, and capital calls, • Assist with annual audits, budget analysis, and statutory filings, • Manage annual charitable solicitation registrations, state tax-exempt renewals, and related filings, • Administer DocuSign for Accounting and Operations Department, • Maintain all digital records for the Accounting and Finance team, • Complete annual census surveys and annual reports in collaboration with the Controller, • Support the Controller with internal audits of revenue, expenses, and balance sheet accounts, • Assist with other special projectsSkills/Qualifications required:, • Two (2) years administrative/accounting experience, • A can-do attitude paired with a willingness to learn and a strong desire to be a team player, • Must be adaptable, able to handle multiple priorities, and open to evolving job responsibilities, • Strong written and verbal communication skills, • Highly organized with a meticulous attention to detail, • Proficient in Microsoft Office Suite, • Previous experience with the following applications is a plus:, • Familiarity with Blackbaud’s Raisers Edge NXT or similar CRM systems, • Abila MIP, • Concur, • Stampli EEO We are an equal opportunity employer. Please apply for the position using the following link: Powered by JazzHR wtZkUK2GsN

Job DescriptionThe Windfall is partnering with a Nutrition Start Up that is seeking to hire an Executive Assistant. As the Executive Assistant, you will be an indispensable partner to the Co-Founders, ensuring they—and the broader Executive Department—operate at peak efficiency. You will be the orchestrator behind the scenes: managing complex calendars, anticipating needs before they arise, and ensuring every detail is flawlessly executed. You pride yourself on precision, proactivity, and follow-through. You notice what others miss, close every loop, and thrive on bringing order to complexity. Scheduling and organization are not just tasks to you—they’re a craft you take pride in. In this role, you’ll shape the firm's corporate cadence, coordinate critical meetings and events, and act as a trusted extension of the Co-Founders in interactions with employees, board members, and external partners. This role is ideal for someone highly organized, solutions-oriented, and energized by making the people around them more effective. You’ll balance independent ownership with close collaboration, staying attuned to the fast-moving needs of a growing company. Because the role is dynamic, you must bring strong business judgment, exceptional communication skills, and the ability to interact seamlessly across functions. Flexibility, adaptability, and a consistent in-office presence (Monday-Thursdays, 4 days per week in office, WFH Fridays) are essential. Daily hours in office are 9:00am-5:00pm with the flexibility to work overtime as needed. ROLE & RESPONSIBILITIES (60%) Scheduling Excellence • Own and manage complex Co-Founders’ calendars with precision, balancing competing priorities and using sound judgment to make tradeoffs., • Act as the gatekeeper and steward of time—protecting focus, prioritizing urgent matters, and providing clarity and context for all scheduling decisions., • Coordinate and execute key company meetings and events including Board meetings, leadership sessions, all-hands, performance reviews, founder 1:1s, and internal celebrations., • Partner closely with other Executive Assistants to maintain alignment., • Maintain and continually refine the firm's corporate calendar, ensuring accuracy and anticipating cyclical planning needs., • Prepare meetings end-to-end: set up rooms, test AV, manage screensharing, greet visitors, coordinate meals, and oversee logistics.(20%) Executive Department Support, • Participate in meetings as a second set of eyes and ears—capturing notes, ensuring follow-ups are tracked, and driving accountability., • Support execution of priority Exec Dept. projects such as company-wide retreats, quarterly town halls, and culture-building events., • Develop polished materials including decks, templates, documents, and spreadsheets that are error-free and thoughtfully designed., • Process expenses, support monthly financial reviews, and ensure administrative workflows run smoothly., • Maintain accurate contacts databases and support ongoing stakeholder communications., • Provide administrative support as needed: routing agreements, managing signatures, preparing links, and maintaining well-organized files.(20%) Co-Founder Enablement, • Anticipate Co-Founders’ needs for meetings, events, and travel—building itineraries, gathering prep materials, coordinating meals, and ensuring readiness., • Build trusted relationships with internal team members, external partners, board members, and investors—representing the Co-Founders with professionalism and tact., • Support external engagements including press interviews and partner meetings, ensuring seamless preparation and execution., • Coordinate travel and logistics while keeping a close eye on efficiency and costs.Skills & Qualifications, • Experienced Executive Assistant with +10 years supporting C-Suite executives, board members, and investors, at a >200 person high-growth company, • Exceptional attention to detail: nothing slips past you. You take pride in flawless execution and view scheduling and coordination as high-value work that enables organizational success., • Ultra-organized & reliable: you thrive in complexity, juggle multiple priorities with ease, and always follow through., • Superior communicator: clear, tactful, and adaptable in both written and verbal communication. You can navigate nuance with diplomacy and confidence., • Proactive problem-solver: resourceful and always a few steps ahead, you anticipate challenges and offer solutions before they’re needed., • High integrity & discretion: you are trusted with sensitive information and consistently exercise sound judgment., • Calm under pressure: you excel in a fast-paced, dynamic environment without sacrificing accuracy or quality., • Team-oriented with strong EQ: you build relationships easily and enjoy supporting others’ success while enhancing the overall employee experience., • Tech-savvy: proficient in Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend, and other workflow tools., • Design & presentation skills: skilled at building professional decks and materials that align with brand standards., • In-office presence: able and willing to commute to the NYC office 4 days a week.REQUIREMENTS, • 8+ years prior EA experience out of finance, consultancy or tech supporting C-Suite, • Bachelor Degree #ZR

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description Personal Assistant to CEO 25-30 hours/week Key Responsibilities David Gold, CEO of Global Health Strategies, is seeking a highly organized individual to help manage his personal, family, and household responsibilities, with an additional component that supports aspects of his professional role. This position encompasses responsibilities in three main areas: • Household Management, • Family Support, • His youngest daughter’s educational, social, extracurricular, and health activities are well organized and up to date., • Household logistics such as supplies, a new apartment search, and an upcoming renovation are managed effectively., • Record-keeping, bills, and financial matters are handled in a timely and accurate manner., • Family trips, vacations, and activities are thoughtfully planned and coordinated. Some of the key activities of this position include: Household • Oversee upkeep, maintenance, and scheduling for home and rental properties, including opening and closing the family’s Fire Island residences., • Ensure family IT and video equipment is properly maintained and functional., • Assist in locating and securing a new apartment in New York City., • Work with contractors to manage renovation projects for a second apartment., • Support the hiring and coordination of a part-time chef., • Manage grocery shopping, household errands, and inventory tracking., • Oversee maintenance of family automobiles, including inspections, servicing, and fueling., • Organize and pay household bills, including utilities, insurance, and other recurring expenses., • Support annual tax filings by gathering and organizing documents and liaising with the family’s personal tax accountant., • Maintain and organize personal files, including electronic filing systems., • Plan and coordinate family vacations and travel in collaboration with a travel agent., • Organize school paperwork, schedules, and calendars for David Gold’s sixth-grade daughter., • Coordinate extracurricular activities in partnership with her parents., • Support planning and logistics for her Bat Mitzvah in January., • Organize social and holiday dinners for friends and extended family., • Schedule and manage medical, dental, orthodontic, and other health appointments for David Gold and his daughter., • Coordinate and plan social and educational activities for the youngest daughter., • Research, purchase, and coordinate gifts for birthdays, holidays, and special occasions., • Coordinate personal and professional responsibilities to ensure seamless scheduling., • Assist with occasional work-related tasks., • Proven experience as a personal or administrative assistant., • Excellent organizational skills, attention to detail, and ability to multitask effectively., • Experience managing household and family logistics., • Honest, trustworthy, reliable, punctual, and discreet; capable of handling confidential information with integrity., • Energetic yet even-tempered, adaptable to the needs of a large extended family, with a positive outlook and sense of humor., • Proficiency with technology and office software, including Microsoft Office Suite and Google Workspace (calendars, invites, Google Drive, Dropbox, etc.)., • Flexibility to adjust schedule during the week and, on rare occasions, on weekends with advance notice., • Demonstrated ability to exercise sound judgment and take initiative., • Strong skills in system creation and organizational management.

Job Description Position Summary Our client, a non-profit academy is a leading overseas center for independent studies and advanced research in the arts and humanities. A privately funded institution, the Academy relies on the generous support of individuals, foundations, and corporations to support innovative artists, writers, and scholars in generating new ideas together in a dynamic international community. The Executive Office and Board Relations Manager plays a critical role in supporting the office of the President/CEO and Board of Trustees by ensuring the smooth functioning of the Executive Office and overseeing board operations. This role combines high-level executive support, board meeting coordination, and office management. The ideal candidate will be detail-oriented, discreet, responsive, and proactive — capable of managing multiple priorities with professionalism and poise. Key Responsibilities Executive Support (45%) Manage the President’s calendar, including scheduling internal and external meetings across multiple time zones Coordinate all aspects of the President’s travel, including flights, accommodations, ground transportation, and meeting logistics; ensure itineraries are well-organized, contingency plans are in place, and travel runs smoothly Work closely with the Chief of Staff to ensure consistent, high-quality support of the Executive Office including preparation of briefing materials and adjusting scheduling, communications, and task management in response to evolving needs and priorities Support the President with administrative needs to enable more efficient use of his time Board Relations (45%) Organize logistics for all Board of Trustees and board committee meetings, both virtual and in-person Schedule committee meetings in coordination with trustees and senior staff Prepare, distribute, and archive agendas, minutes, and meeting materials Attend all board and committee meetings to take minutes and provide administrative support Maintain the board calendar and contact lists Office Management (10%) Manage New York office needs, including coordinating stationery, office, and kitchen supplies; coordinating with IT and equipment vendors; coordinating with the Academy’s landlord on building issues, including temperature, maintenance, repairs, building access, and security. Manage reception desk and area, including handling phone and front door calls; receiving and assisting visitors; directing deliveries and vendors; handling postage meter and incoming/outgoing mail and packages generally maintaining organization and printed materials in area. Assist with the onboarding/offboarding of employees (primarily systems access and laptop set up) Assist with Academy events as needed, including galas and other donor events. Qualifications Bachelor’s degree and at least 5 years of relevant experience as an Executive Assistant Demonstrated experience managing executive calendars and coordinating high-level meetings Exceptional writing, editing, and note-taking skills, with a demonstrated ability to synthesize complex discussions into clear, concise, and accurate written materials; trusted to produce high-quality communications that reflect institutional tone and priorities Outstanding interpersonal skills with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines Impeccable attention to detail and accuracy Discretion and sound judgment handling sensitive information Ability and willingness to work occasionally work evenings and weekends Proficiency with Microsoft Office Suite, Zoom, and other conferencing technologies Attributes for Success Professionalism and confidence in interfacing with trustees, senior leaders, and external partners Ability to represent the President’s office in a professional, gracious, flexible, and generous manner A calm, solutions-oriented approach to problem solving Responsiveness and reliability; able to address needs and follow up promptly, often on tight timelines Strong sense of ownership and follow-through Ability to work independently while also collaborating effectively across departments Commitment to the mission and values of AAR The compensation for this role is between $75,000 and $85,000. BENEFITS Health Coverage: Medical, dental, and vision insurance Life and Disability Insurance: Employer-paid life insurance, as well as long-term and short-term disability coverage Flexible Spending Accounts (FSA): Pre-tax options for healthcare and dependent care expenses Telemedicine Services: Convenient access to virtual care Retirement Plan: A 403(b) retirement plan with generous employer match Paid Time Off: Generous paid time off, including vacation, holidays, and sick leave Additional Voluntary Benefits: A variety of optional benefits to meet individual needs Attendance: We value a healthy work-life balance and currently offer a work schedule of four days in-office and one day of remote work.

Job Description Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: · Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. · Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. · Assist in the preparation and organization of meetings and client reports. · Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. · Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze. · Collaborate with various teams members to facilitate cross-functional communication and deal flow. · Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. · Handle confidential and sensitive information with discretion. · Occasionally travel to various Manhattan locations as needed. Requirements Requirements: · 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. · Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. · Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze). · Strong organizational and time management skills. · Proven problem-solving skills and excellent verbal/written communication skills. · Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. · Proactive work attitude. · New York Real Estate License. Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm The salary range for this role is $90,000-$100,000 Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Job DescriptionJob Title: Executive Assistant (For Restructuring Group)Duration: 3/6 months Contract to PermLocation: NY, Onsite (330 Madison Ave 10017)Requirements: • Provide comprehensive support to team of 10 bankers including calendar management, booking travel and expense management, • Manage clerical, administrative and all business details, • Manage incoming calls and direct to appropriate parties, • Manage complex calendars across different time zones, • Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup, • Manage travel arrangements and prepare itineraries, • Process heavy volume of expense reports

Job Description Position: Executive Assistant/Coordinator (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Executive Assistant/Coordinator: This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team! Responsibilities for Executive Assistant/Coordinator: • Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports., • Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs., • Assist with preparing materials for presentations and conferences., • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications, • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, • Assist with calendaring and scheduling requests (domestic & international), • Organize and facilitate conference and video calls, • Prepare engagement letters and new matter memos for new clients and matters, • Assist with new-business conflicts process, • Bachelor's Degree preferred, • 3+ years of related experience in a law or professional services firm, • Proficiency with Microsoft Excel, Word, and PowerPoint, • Demonstrates effective interpersonal and communication skills, both verbally and in writing, • Ability to work independently JMaacf1SDa

Job Description SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region. Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth. SESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies". SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential. SUMMARY: Responsible for the accurate and timely recording of basic financial transactions, and for providing administrative assistance to the accounting department. This position is expected to support the initiatives and goals of the Accounting Manager, particularly as relates to the Billing function. This position is expected to operate under close supervision from a manager and will work as part of a team. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm. The Accounting Assistant I has a basic understanding of bookkeeping and accounting principles. Primary Responsibilities include but are not limited to the following. Other duties may be assigned. Communication: • Collaborates with all departments including Accounting, Administration and Engineering to ensure open, timely and accurate communication., • Answers all vendor, client and internal staff inquiries in a timely and friendly fashion., • Prepares and distributes correspondence with internal and external parties as directed. This may include, but is not limited to, the distribution of proposals to clients via proposal and e-signature software., • Adheres to company procedures., • Corrects errors and inconsistencies in financial entries, documents, and reports, as directed., • Records basic financial transactions into an automated accounting system which requires simple independent decisions. This will primarily include but is not limited to the creation of basic client invoice and the recording of client payments, and bank deposits., • Prepares, assembles, tabulates, verifies and files simple or routine invoices, requisitions and purchase orders., • Enters data and performs less difficult reconciliations and comparisons of data using pre-established worksheets, • Creates and maintains electronic and physical accounting files., • May participate in and contribute to project-based initiatives., • Generates and distributes reports for further review and analysis (weekly, monthly, etc.), • Assists with related bookkeeping functions as needed, • Backs up other team members as needed., • Updates job knowledge by participating in educational opportunities. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments * High School diploma or GED required and one year of related experience. Associates degree preferred. Or, an equivalent combination of education and experience in bookkeeping, accounting or finance. • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization., • Basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume., • Knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Work Environment Due to the collaborative nature of this role, it is important that this team member’s regular working schedule aligns with the company’s and fall within 8AM-5:30PM. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.Base salary $50,000–$70,000, + benefits, paid time off, tuition reimbursement, professional development opportunities, 401(k), and bonus potential

Job Description Executive Assistant to CEO Englewood Cliffs, NJ | Full-Time | 75k-100k Overview A fast-paced, growth-oriented company is seeking a reliable and highly organized Executive Assistant to support the CEO with day-to-day operations. The role involves managing schedules, communication, and key administrative functions while also assisting with light personal coordination as needed. Responsibilities * Manage the CEO's calendar, appointments, and travel arrangements. * Screen and prioritize emails, calls, and correspondence. * Prepare meeting materials, take notes, and follow up on action items. * Assist with administrative or project tasks. * Coordinate with internal teams, vendors, and external partners. * Occasionally assist with personal scheduling or errands to help maintain smooth daily operations. Qualifications * 3+ years of experience as an Executive Assistant supporting senior leadership. * Exceptional organization, communication, and multitasking skills. * Professional, trustworthy, and discreet. Email resumes to

Job Description Executive Assistant, Omaha Creative Agency Some people thrive in creative chaos. You’re the one who brings order to it. You stay two steps ahead, anticipate what’s needed, and keep things running smoothly no matter how fast they move. You’ve built your career supporting creative leaders, balancing shifting priorities, endless meetings, and tight deadlines with calm focus. Organization isn’t just a skill for you, it’s how you help great work happen. Omaha Creative Agency is looking for an Executive Assistant who thrives in that world. We’re in search of someone who understands the rhythm of agency life, who knows when to move fast and when to protect time and focus. This role supports the Head of the Creative Agency and plays a central part in keeping a high-performing team aligned, prepared, and moving forward. You take pride in being the steady hand behind the scenes: the trusted partner who helps translate vision into execution. If you love making the work (and the people doing it) better through structure, clarity, and follow-through, this is the role for you. About Us Omaha Productions, founded by Peyton Manning, is an entertainment company dedicated to creating content that uplifts and unifies. From television and digital media to podcasts and live events, we deliver stories that connect with audiences around the world. Within Omaha Productions, Omaha Creative Agency partners with brands to bring ideas to life — from commercials and digital content to live events and branded integrations. Combining creative strategy with full-service production, we transform brand goals into authentic stories that move culture and make an impact. What You'll Do • Manage a dynamic calendar and keep the executive’s time focused on top priorities, • Oversee inbox management and streamline communication across teams and partners, • Coordinate meetings, materials, and follow-ups to keep projects on track, • Attend select meetings and share clear notes, next steps, and context, • Handle travel, confidential correspondence, and administrative details, • Anticipate needs, solve problems proactively, and find ways to make processes smootherWhat You'll Bring, • Bachelor’s degree or equivalent experience, • 5+ years supporting senior leaders, ideally in a creative, media, or agency setting, • Expertise in Google Workspace and calendar/inbox management, • Strong communication skills and attention to detail, • Sound judgment and discretion with sensitive information, • Confidence to represent the executive in meetings and follow-ups, • A calm, proactive approach in a fast-moving environment Salary Range: $90,000 to $200,000 based on experience Benefits: We offer a comprehensive benefits package, including medical, dental, and vision insurance, short-term and long-term disability, life insurance, a 401(k) with company match, unlimited paid time off, and paid holidays. Omaha Productions is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Powered by JazzHR pLT0yFHde3

Job DescriptionAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We’re a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core ResponsibilitiesExecutive & Administrative Support * Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. * Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. * Coordinate meetings and presentations with both internal teams and external partners * Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management * Maintain and organize key contacts, from clients to media partners to personal relationships * Ensure follow-ups are completed and tracked across departments * Handle all communication with the utmost professionalism and discretion Sales & Client Coordination * Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients * Oversee barter accounts, managing deliverables and client communication * Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support * Assist with podcast recordings, ad placements, and content coordination * Learn and utilize internal systems to support sales and communication tracking * Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management * Identify opportunities to improve workflows, internal communications, and organization * Implement systems and processes to improve efficiency at the executive level * Take initiative and ownership of special projects from start to finish Personal Support * Provide trusted assistance with personal appointments, errands, and scheduling * Maintain discretion while managing both professional and personal priorities Miscelleaneous * Complete any other tasks/asks from the President What We’re Looking For * 3+ years of executive-level support, ideally in media, communications, or a fast-paced business * Calendar, inbox, and contact management skills * Strong written, verbal, and interpersonal communication abilities * Highly organized with superb attention to detail and follow-through * Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products * Self-starter mindset with a strong sense of ownership * Grace under pressure and the ability to juggle competing priorities * High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? * Work directly with the Founder of NYC’s top community media company * Partner with high-level executives and decision-makers across the organization * Gain insider experience in sales, media, events, marketing, and operations * Be part of a fast-paced, mission-driven team shaping the voice of New York * Room for growth, mentorship, and learning across the business

Job Description JOB PURPOSE: The Executive Administrative Assistant will be responsible for effectively supporting the executi director and contributing to the overall success of the organization. This multifaceted role demands a diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit They will be expected to anticipate the needs of the executive director, handle sensitive information with discretion, and represent the organization professionally in all interactions. In addition to providing administrative support, the Executive Administrative Assistant will play a key role in special projects, coordinating efforts across departments, conducting research, and preparing reports. The successf candidate will be a self-starter with a strong work ethic and a commitment to excellence. RESPONSIBILITIES: The Executive Administrative Assistant will provide high-level administrative support to the executive team and manage a wide range of complex and confidential projects. This role requires exception organizational skills, attention to detail, and the ability to work independently and proactively. ● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong relationships, and coordinating their involvement in key activities. This includes preparing comprehensive reports, organizing and facilitating engaging board meetings, retreats, and targeted training sessions to enhance their effectivenes ● Calendar and Schedule Management: Efficiently manage the calendars of the executive te ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings, and complex travel arrangements, taking into account priorities, deadlines, and potential conflict ● Document Preparation and Editing: Produce high-quality correspondence, reports, presentations, and other documents that are clear, concise, and error-free. Meticulously edit and proofread materials to ensure they meet the highest standards of professionalism and accuracy. ● Meeting Coordination and Support: Coordinate and provide comprehensive support for meetings, including preparing agendas, distributing materials, taking accurate minutes, and diligently tracking action items to ensure follow-through and timely completion. ● Research and Briefing: Conduct thorough research on a variety of topics to gather releva information and insights. Prepare comprehensive briefing materials that enable the executi team to make informed decisions and effectively address key issue ● Special Project Management: Oversee and manage special projects from inception to completion. This includes meticulous planning, coordinating with internal and external stakeholders, effectively managing resources, and closely monitoring progress to ensu successful outcomes. ● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia when handling sensitive information and documents, ensuring that privacy and security are consistently upheld. ● General Administrative Support: Provide essential administrative support to ensure the smooth operation of the office. This includes professionally answering phones, efficiently managing correspondence, maintaining organized files, and performing other administrative tasks needed. ● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as assigned, demonstrating a willingness to contribute to the overall success of the team and organization. QUALIFICATIONS: ● Three to five years experience effectively supporting an executive direc ● A bachelor's degree or higher in business administration, management, or a related fiel ● Certification in project management, event planning, or executive assistance is a plu REQUIRED SKILLS/ EXPERIENCE: ● Strong organizational and time management skills: The ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines is essential for success in this role. ● Excellent communication and interpersonal skills: The ability to communicate effectively wi individuals at all levels of the organization, both verbally and in writing, is crucial. ● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill essential for managing schedules, preparing reports, and handling other administrative tasks using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and Powerpoint presentations. ● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly and effectively is important for anticipating and addressing potential challenge ● Discretion and confidentiality: The ability to handle sensitive information with discretion a maintain confidentiality is paramoun ● Experience in project management or event planning: Prior experience in managing projects or events can be a significant advantage, demonstrating the ability to handle complex tasks a coordinate with multiple stakeholders. Ultimately, the Executive Administrative Assistant will possess a combination of strong educational qualifications, relevant skills and experience, and a passion for supporting the executive director achieving their goals. REPORTS TO: ● Executive Director PRE-EMPLOYMENT REQUIREMENTS: ● Three (3) reference checks are required. ● Obtain mandated reporter training certificate (every two years) and complete other requir Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training. ● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may apply). ● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health and safety trainings. ● Ability to pass a Comprehensive Background Clearance through the following: ○ Department of Health and Mental Hygiene (DOHMH) ○ Indentogo ○ Department of Education Fingerprinting Screening ○ NYS Central Registry ○ Sex Offender Registry Clearan ○ SEL check

Job DescriptionSalary: $60,000.00- $75,000.00 ABOUT US Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 30 million meals and reinvested more than $142 million into local economies. Our work falls into three core areas: • Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where theyre needed most., • Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like., • Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all. SUMMARY The Executive Assistant will partner with the Chief Program Officer to provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, travel, and ad hoc projects. In our agile environment, your role extends beyond core duties it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives. RESPONSIBILITIES: • Prepare the Chief Program Officer for internal and external meetings and events with various stakeholders: help with scheduling, meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials., • Manage the Chief Program Officers calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs., • Support the Chief Program Officers email inbox, coordinate scheduling and calendar management, and manage the content and flow of information., • Draft emails, letters, reports, and other correspondence on behalf of the Chief Program Officer., • Advise the Chief Program Officer of time-sensitive and priority issues, ensuring proper follow-up., • Provide executive-level administrative support to the Chief Program Officer., • Perform and support special projects/programming., • Support community outreach activities (ie. Coordination and participation in tabling events, volunteer days, site visits), • Track and report the progress of ongoing Rethink tasks and initiatives to meet deadlines and deliverables., • Assist in project planning, • Provide project updates and milestone reports to the CPO., • Other duties as assigned. QUALIFICATIONS: • Bachelors degree or equivalent experience., • Excellent analytical, communication (written and verbal), and project management skills., • Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills., • Proficiency with office productivity tools and an aptitude for learning new software and systems, • Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence., • Highly organized, strong follow-through, and excels at thinking proactively., • Ability to work collaboratively within an organization., • Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact., • Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills., • Takes a solutions-based, collaborative approach to drive change in work and navigate challenges., • Quick learner, eager to continually strengthen their understanding of Rethinks work., • Proficient in Google Workspace;, • Experience with ideal to know Tableau, Adobe Photoshop, Canva, CRM, Squarepace, and other social media platforms is a plus, • Must embrace the mission and core values of Rethink Food. WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of - Inventiveness:At our core, we are relentlessly curious about solving problems. As our name suggests, were a team of creative thinkers, but were also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change. Vulnerability:Guided by an always be better mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame we just want to be sure were always doing the right thing. Thoughtfulness:Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We dont pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive. Kindness: At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way we are all about just being kind COMPENSATION The annual salary range for this position is $60k - $75k, depending on experience and education. We also offer a complete benefits package including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan, and a progressive parental leave plan. HOW TO APPLY While a degree, certification, and work experience are a plus, we recognize that other life and work experiences may also prepare you for this role. Additionally, research has shown that women and people from underrepresented groups may not apply for jobs if they do not meet 100% of the job qualifications. Please know that no candidate has 100% of the listed job qualifications. Therefore, we encourage you to apply for this position if you believe you can complete the responsibilities. Applications will be reviewed on a rolling basis. However, we have an immediate need to fill the position. Please submit your application online. Rethink Food is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Job DescriptionBenefits: • 401(k) matching, • Health insurance Location: South Plainfield, New Jersey Job Type: Full-Time Compensation: $20-25 Hourly Schedule: Monday-Friday; 40 hours weekly Overview: We are seeking a dependable and highly organized Personal Assistant to support daily administrative, personal, and professional tasks. The ideal candidate will possess strong communication skills, excellent time management, and reliable transportation. Key Responsibilities: • Manage calendar, appointments, and scheduling, • Assist with errands and personal tasks, • Coordinate communications and follow-ups (phone calls, emails, messages), • Organize and maintain files and records, • Support in event planning or travel arrangements, • Help prioritize tasks and keep projects on trackQualifications:, • Exceptional organizational and multitasking abilities, • Excellent verbal and written communication skills, • Professional and proactive demeanor, • Ability to work independently and manage time effectively, • Reliable transportation and valid drivers license required, • Proficiency with smartphones, email, and basic office softwarePreferred Experience:, • Prior experience in an assistant, administrative, or coordination role, • Familiarity with calendar and task management tools, • Prior experience in a healthcare setting, preferred but not mandatory

Job Description We are partnering with a top private equity firm to hire an experienced Executive Assistant to support its Investment team. This role offers exposure to a high-profile, investor-facing function and requires someone who can operate with precision, urgency, and impeccable professionalism. The ideal candidate is a forward-thinking problem solver who thrives in a fast-paced investment environment and understands the demands of supporting senior stakeholders. Role Overview The Executive Assistant will serve as a strategic partner to the Investment team, driving efficiency across daily operations, investor communications, and event coordination. This role requires strong multitasking skills, superior judgment, and the ability to manage shifting priorities with calm and confidence. Primary Responsibilities * Provide high-level administrative support to members of the Investment team * Manage demanding calendars, coordinate internal and external meetings, and ensure seamless communication flow * Prepare investor materials, meeting briefs, and follow-up summaries; assist with maintaining CRM records * Support planning and execution of investor events including roadshows, AGMs, conference meetings, and fundraising initiatives * Build trusted relationships with investors, portfolio company executives, and internal stakeholders * Coordinate complex travel arrangements and process expense reports efficiently * Anticipate team needs and manage sensitive information with the utmost discretion Qualifications * 5+ years of executive support experience in private equity, investment banking, asset management, or investor relations * Strong understanding of the investor mindset and the pace of a deal-driven environment * Excellent organizational, time management, and project coordination skills * Confident communicator with strong writing and interpersonal skills * Proven ability to remain composed under pressure and navigate competing priorities * Advanced proficiency in Microsoft Office; experience with CRM tools (Salesforce or similar) preferred * Highly proactive, resourceful, and team-oriented Compensation & Benefits * Base salary: $130,000 – $150,000 * Discretionary annual bonus * Comprehensive health, dental, and vision coverage * Opportunity to partner with a high-performing, strategically important team * Long-term career potential within a prestigious global private equity platform

Job Description The Executive Assistant provides high-level confidential administrative support to the executive office. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is in Mid-Town Manhattan. Responsibilities: Roles and Responsibilities include a broad variety of administrative tasks, working closely with the executive team to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: • Complete a broad variety of administrative tasks for the Executive, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinates and ensures the Executive's schedule is followed and respected while pro-actively prioritizing conflicting needs., • Communicate directly, and on behalf of the Executive, with executives and clients., • Work closely with the Executive to keep him well informed of upcoming commitments and responsibilities and following up appropriately., • Represent the Executive by welcoming visitors, reviewing correspondence, and arranging corporate functions., • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees., • Expert written and verbal communications skills., • Professional appearance and demeanor., • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment., • Accessible during off hours as required. Job Type: Full-time

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. Responsibilities • Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office, • Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings, • Greeting and escorting guests at Agency Headquarters, • Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses, • Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office, • Managing incoming and outgoing communications, including email, phone calls, and mail, • Assisting with travel coordination and voucher processing for the office, • Maintaining records and databases, including tracking projects and deadlines, • Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office, • Process internal ethics clearances for speakers' participation at events or widely attended gatheringsQualifications, • 3 years' experience providing administrative support in a federal environment., • Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously., • Excellent verbal and written communication and grammatical skills., • Candidate must be able to perform with minimal supervision in a high pace environment.Preferred Qualifications, • A Bachelor of Arts in Business Administration., • Bilingual English/Spanish or English/Portuguese.Work Environment Requirements, • This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work.", • The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window., • The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.). If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job DescriptionSalary: $100,000-$125,000 Executive Assistant New York, NY (HYBRID) Marquee Brands is seeking an experienced Executive Assistant to join the team in the NYC office. The Executive Assistant will serve as a strategic administrative partner to the CEO and three other senior executives, ensuring the smooth operation of daily activities through expert calendar management, communication coordination, travel planning, and administrative support. This individual must be a master multitasker, capable of maintaining discretion, anticipating needs, and operating with a high degree of professionalism. Marquee Brands Marquee owns and manages a portfolio of established global brands across consumer products and channels from luxury goods to sports and active apparel. Marquees team of professionals is focused on a commitment to drive organic growth through natural brand extensions, impactful marketing and direct consumer engagement. Our promise is to ensure our brands continue their storied success through relevant product, expanded retail distribution, and international growth all while continuing to be true to their founding message and origin. Heres what you will do here • Provide direct administrative support to the CEO and three senior executives, including managing calendars, scheduling meetings, and handling correspondence., • Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation., • Event & office logistics and meeting coordination. Ensure meetings, conferences, and office spaces are organized, clean, and guest-ready., • Foster continuous improvement in admin processes. Identify and improve systems, tools, and workflows that impact executive and office support., • Improve cross-functional coordination. Ensure seamless collaboration between executives, departments, internal and external stakeholders., • Maintain general office files, purchase supplies, and place miscellaneous orders for the executive team and office as needed., • Oversee the Office Manager and support the office, when applicable., • Support on ad hoc strategic projects, initiatives, and confidential matters as directed by the executives. Youre going to need this to carry out this job • Bachelors degree in business, administration, or a related field, • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives., • Excellent organizational, time-management, and multitasking skills., • Strong written and verbal communication abilities., • High level of discretion, integrity, and professionalism., • Proficiency in Microsoft Office Suite and Navan, • Ability to thrive in a fast-paced, dynamic environment with shifting priorities., • Comfortable handling confidential information Marquee Brands Benefits and Perks • You'll enjoy coming to work because we have a refreshing company culture that is open, entrepreneurial and fun., • Competitive salary, and bonus structure, • Healthcare Benefits including dental and vision, • Flexiblespendingaccount(FSA)orhealthsavingsaccount(HSA), • Lifeinsurance, • Pet Insurance, • Generous Vacation and Leave Policies, • Action Days - two (2) fullypaidMarquee In Action" dayseach calendar year to dedicate your time to a charity or cause of your choice., • 12 Paid Holidays: In addition to 15 Paid vacation Days. Salary $100,000-$125,000 plus bonus Thisjobdescriptionmay not be inclusive of all assigned duties, responsibilities, or aspects of thejobdescribed, and may be amended at any time at the sole discretion of the Employer. We're anequal opportunity employer. All applicants will be considered foremploymentwithout attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Description: Growing company is seeking a Personal Assistant to provide day-to-day support in managing business and administrative needs. Must be highly organized, tech-savvy, and able to work independently while keeping tasks and priorities on track. Looking for someone that would be available as needed. Responsibilities: • Manage and coordinate calendar, scheduling, and appointments, • Organize and monitor emails; draft/respond as needed, • Handle bookkeeping and basic accounting tasks in QuickBooks, • Prepare and maintain reports, spreadsheets, and trackers in Excel, • Support daily admin operations and personal tasks, • Assist with travel planning, online research, and vendor/client coordination, • Follow up on deadlines and keep projects moving Qualifications: • Proficiency in QuickBooks and Excel, • Strong organizational and multitasking abilities, • Excellent communication skills, • Ability to manage sensitive information with discretion, • Self-starter

Job DescriptionAmerican Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT’s mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT’s repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces. In 2006, by an act of Congress, ABT was designated “America’s National Ballet Company®.” Reporting to the Executive Director, the Executive Assistant is responsible for overseeing the Executive Director’s calendar while coordinating projects and initiatives as assigned. This position acts as a representative of the Executive Director and presents a professional image by interacting knowledgeably and courteously with internal and external stakeholders.Job Responsibilities • Provide day-to-day administrative support to the Executive Director, including schedule and correspondence management, including government and companywide communications, • Calendar management includes organization and prioritization of complex demands and requirements, • Prepare briefings and meeting related documents and supporting materials/ presentations, • Develop and maintain administrative procedures and processes, • Prepare and manage budgets, process expense accounts, • Arrange complex travel plans and maintain detailed itineraries, • Plan and execute a variety of internal and external events (e.g. town halls, government, • events), • Liaise with stakeholders including Board members, VIP’s, Government officials and partners, leaders in the Arts & Business communities and Senior Management team Cross-Departmental Projects, • Conduct research and prepare and maintain confidential, specialized documentation; manage special projects as directed by the Executive Director, • Schedule and plan meetings for various working groups; maintain and distribute minutes; track and manage action items, • Coordinate, prepare, proof-read and submit annual government grant applications and reports as well as for individual programs and ensuring proper compliance of requirements of grant recognition, • Maintain schedule, governance compliance and record-keeping for two (2) boards and six (6) committees, • Draft, edit and circulate meeting agendas and materials, • Planning and execution of in-person and hybrid events and meetings, • Management of Board operations including committee updates, policies, and online portal, • Coordination of annual filings for governance · Management of Annual General Meeting including tracking workback plans, running regular AGM committee meetings, and communication with internal and external stakeholdersEssential Skills and Qualifications, • 5-7 years’ experience supporting members, or a member of an executive management team strongly preferred, • Degree in Business Administration or Management or related field, • Proficiency in Microsoft Office Applications (Word, Excel, Outlook), SharePoint an asset, • Highly organized and detail oriented and capable of juggling multiple tasks with changing priorities and the ability to identify critical issues and anticipate project needs, • Exceptional written and verbal communication skills. Experience with proper business writing, formatting and minute taking/writing, • Strong interpersonal skills, ability to interact effectively with Board members, high-end major donors and government officials, • Solid problem-solving skills with a solutions-based mindset, • Exercise sound judgment with a high level of discretion and maintain absolute confidentiality to sensitive matters, • Experience with project management tools such as Asana considered an asset, • Work self-sufficiently, make decisions to direct and action appropriate follow up, • Knowledge of the art form, company and the arts community would be considered an asset to exercise independent judgement, • Ability to work within an integrated and team-oriented environment, • Previous experience in the performing arts or a not-for-profit is preferable but not requiredBenefits, • 10 days’ vacation, 2 personal days, 1 floating holiday; 20 sick days, • ABT also takes a “Hiatus Week” in August, and we close between Christmas and New Year; we also observe the standard annual Company Holidays including Juneteenth., • 403(b) with no company match; eligible to participate after 6 months., • Group health insurance where company pays 100% of the single premium rate for all plans; $1,500 annually if you chose not to participate in the plan (Medical, Dental, Vision), • Short-Term Disability Insurance, etc. provided by the company.American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Job Description ByHeart is an infant nutrition company built from the ground up to deliver real innovation on behalf of babies and parents. Our mission is simple: make the best formula in the world. That's why we studied the latest breast milk science, worked directly with suppliers we know and trust, set uncompromising quality standards, developed our own small batch blending process, built our own manufacturing facilities, and conducted a groundbreaking clinical trial. Our goal is to create a future where all parents feel amazing about feeding their baby—no matter how they do it. When we launched our Whole Nutrition Infant Formula in 2023, we were the first new US infant formula manufacturer in 15 years. Since then, we've been leading the way in a lot of ways. We're… • The first and only US-made* infant formula made with organic, grass-fed whole milk, not skim., • The first and only U.S. infant formula company to add the two most abundant proteins found in breast milk—alpha-lac and lactoferrin—to our ingredients list., • The first infant formula company to receive Clean Label Project's Purity Award (and we test for 700 contaminants vs the required 400)., • We ran one of the largest clinical trials in the US in 25 years., • Our clinically proven benefits include:, • Less spit up**, • Softer poops**, • Easier digestion **Vs a leading infant formula As the only new entrant to establish three US manufacturing facilities (in Pennsylvania, Iowa, and Oregon), ByHeart has the capacity to meaningfully capture share of the US $6B infant formula market. With >$470M in funding, we're shifting the industry forward—and this is just the beginning. Help us build a future where all parents can feel amazing about feeding, by joining our growing team of >360 people that stretches across the country. We're proud to offer competitive, family-first benefits, including but not limited to: • Health insurance for the whole family: medical, dental, & vision insurance covered 100%, with 90% coverage for your family., • Flexible paid time off: plus 12+ company holidays, and your kid's birthday off!, • 16-weeks of fully-paid parental leave and new parent support: free 1-year supply of formula, cozy feeding suites, and paid pumping time., • Up to 6% 401(k) Match to help you plan for your future. ByHeart In the News • Entrepreneur: The Illusion of the Shelf – The Driving Force Behind Infant Formula Shortages, and What Needs to Change, • Forbes: A Startup Wanted To Make A Better Baby Formula. It Took Five Long Years., • Forbes: Entrepreneurs Breaking Barriers: Learn From Founders Who Took On The Impossible, • Business Insider: ByHeart Announces Published Data in a Scholarly Journal on Benefits of The Novel High Quality Protein Blend in Their Groundbreaking Next-Generation Easy to Digest Infant Formula, • Axios: Infant formula maker ByHeart raises $95 million, • Babylist 2025 Best formula for breastfed Babies, • Parents 2025 Closest to Breastmilk: The 7 Best Baby Formulas, • What to Expect: The 11 Best Baby Formulas of 2025, Vetted by Pediatricians and 300+ Moms, • New Modern Mom: The Clean Formula Moms Are Loving Role Description As Executive Assistant, you will be an indispensable partner to the Co-Founders, ensuring they—and the broader Executive Department—operate at peak efficiency. You will be the orchestrator behind the scenes: managing complex calendars, anticipating needs before they arise, and ensuring every detail is flawlessly executed. You pride yourself on precision, proactivity, and follow-through. You notice what others miss, close every loop, and thrive on bringing order to complexity. Scheduling and organization are not just tasks to you—they're a craft you take pride in. In this role, you'll shape ByHeart's corporate cadence, coordinate critical meetings and events, and act as a trusted extension of the Co-Founders in interactions with employees, board members, and external partners. This role is ideal for someone highly organized, solutions-oriented, and energized by making the people around them more effective. You'll balance independent ownership with close collaboration, staying attuned to the fast-moving needs of a growing company. Because the role is dynamic, you must bring strong business judgment, exceptional communication skills, and the ability to interact seamlessly across functions. Flexibility, adaptability, and a consistent in-office presence (4 days per week) are essential. Title: Executive Assistant to the Co-Founders Reports To: ByHeart Co-Founders, Mia Funt (President) & Ron Belldegrun (CEO) Location: New York, NY (In-office 4 days per week) Role Responsibilities (60%) SCHEDULING: • Own and manage complex Co-Founders' calendars with precision, balancing competing priorities and using sound judgment to make tradeoffs., • Act as the gatekeeper and steward of time—protecting focus, prioritizing urgent matters, and providing clarity and context for all scheduling decisions., • Coordinate and execute key company meetings and events including Board meetings, leadership sessions, all-hands, performance reviews, founder 1:1s, and internal celebrations., • Partner closely with other Executive Assistants to maintain alignment., • Maintain and continually refine the ByHeart corporate calendar, ensuring accuracy and anticipating cyclical planning needs., • Participate in meetings as a second set of eyes and ears—capturing notes, ensuring follow-ups are tracked, and driving accountability., • Support execution of priority Exec Dept. projects such as company-wide retreats, quarterly town halls, and culture-building events., • Develop polished materials including decks, templates, documents, and spreadsheets that are error-free and thoughtfully designed., • Process expenses, support monthly financial reviews, and ensure administrative workflows run smoothly., • Maintain accurate contacts databases and support ongoing stakeholder communications., • Anticipate Co-Founders' needs for meetings, events, and travel—building itineraries, gathering prep materials, coordinating meals, and ensuring readiness., • Build trusted relationships with internal team members, external partners, board members, and investors—representing the Co-Founders with professionalism and tact., • Support external engagements including press interviews and partner meetings, ensuring seamless preparation and execution., • Experienced Executive Assistant with +10 years supporting C-Suite executives, board members, and investors, at a >200 person high-growth company, • Exceptional attention to detail: nothing slips past you. You take pride in flawless execution and view scheduling and coordination as high-value work that enables organizational success., • Ultra-organized & reliable: you thrive in complexity, juggle multiple priorities with ease, and always follow through., • Superior communicator: clear, tactful, and adaptable in both written and verbal communication. You can navigate nuance with diplomacy and confidence., • Proactive problem-solver: resourceful and always a few steps ahead, you anticipate challenges and offer solutions before they're needed., • High integrity & discretion: you are trusted with sensitive information and consistently exercise sound judgment., • Calm under pressure: you excel in a fast-paced, dynamic environment without sacrificing accuracy or quality., • Team-oriented with strong EQ: you build relationships easily and enjoy supporting others' success while enhancing the overall employee experience., • Tech-savvy: proficient in Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend, and other workflow tools., • Design & presentation skills: skilled at building professional decks and materials that align with brand standards. We're excited about your interest in joining ByHeart! Our Talent Acquisition team reviews applications in the order they are received and will reach out directly to schedule interviews. We kindly ask that you refrain from contacting hiring managers or current employees directly. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job DescriptionSalary: $75,000-$95,000 Executive Assistant The Executive Assistant (EA) acts as a trusted partner to the Co-Managing Partner. This role goes beyond traditional administrative duties by anticipating needs, managing complex schedules and communications, driving follow-through on key initiatives, and serving as a liaison between the executive and internal and external stakeholders. The ideal candidate is detail-oriented, proactive, discreet, and thrives in a fast-paced, dynamic environment. Responsibilities Manage the Co-Managing Partners calendar, ensuring time is aligned with strategic priorities. Manage the Co-Managing Partners inbox, triaging communications and ensuring timely responses and follow-ups. Prepare agendas, materials, and follow-ups for key executive and partner meetings. Track and synthesize information from meetings and communications to provide actionable insights. Review organizational inboxes to identify trends, flag issues, and surface opportunities. Be attentive to and proactive about the Co-Managing Partners preferences related to preparation, communication style, optimized scheduling, and travel. Drive accountability and follow-through across the Co-Managing Partners direct reports. Build strong relationships across the executive team to ensure leaders are equipped to deliver on goals. Coordinate the Co-Managing Parners professional event and travel logistics. Serve as a trusted thought partner to the Co-Managing Partner. Qualifications: Bachelors degree in Business, Communications, or a similar field. 2-3 years of relevant experience, ideally in a small business or professional services environment required. Proven experience supporting C-level executives. Exceptional project management, communication, and organizational skills, with the ability to manage multiple initiatives simultaneously. High emotional intelligence, discretion, and a solution-oriented mindset, with a demonstrated ability to influence and drive results across all levels of the organization. Always Choose Exceptional | Lead with Integrity | Embody Respect and Care Deeply | Embrace Change and Innovation Note:Candidates must be authorized to work in the US or Canada; we cannot provide sponsorship at this time.

Job Description The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system. As a leading national voice on voting rights, constitutional law, redistricting, campaign finance, criminal justice reform, and the fight for racial justice, we are at the center of great national fight for the future of American democracy. The Brennan Center is a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C. Position Overview: We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. Mr. Waldman has led the Center since 2005. He is an author of numerous books and came to the Center after serving as Director of Speechwriting and a senior White House aide to President Bill Clinton. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization. The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector. Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week. Responsibilities: • Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media, • Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams, • Manage the President’s calendar, schedule internal and external meetings, • Make travel arrangements for frequent trips, • Assist with fundraising, including donor relations and events, and participate in fundraising team meetings, • Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings, • Organize mailings, maintain contact lists, and other inter-department initiatives, • Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances, • Prepare and proofread correspondence on behalf of the President, • Manage President's expense reports and lobbying disclosures, • Facilitate invoices, contracts, and other documents requiring President's approval, • Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization, • Keep informed about major projects; stay abreast of current priorities as they relate to the organization’s goals and strategy Qualifications: • Minimum 5-7 years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.), • A bachelor’s degree, • Experience in managing fast-changing schedules, • Very well-organized and detail-oriented with a commitment to excellence, • Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances, • Strong project management experience, • Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders, • Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues, • Strong written and oral communication skills., • Research-savvy; internet and resource proficient, • Proficiency in MS Office applications required. Salesforce knowledge a plus., • A willingness to work overtime hours to meet important deadlines or complete urgent projects We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. Whether you are new to the nonprofit law and policy sector, returning to work after a gap in employment, looking to make a career transition, or seeking to advance your professional path, we welcome your application. If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. Therefore, please consider submitting your application. In your cover letter, please share your interest in the position and what you hope to contribute to the role. Application Instructions : To apply, visit >>LINK HERE<<. Please upload the following documents: (1) a cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all the previously listed materials will not be considered. Please, no phone calls or faxes; it is strongly preferred that you apply on our website. If you have difficulty with the online system, you may send your application by e-mail to: with “Executive Assistant to the President” in the subject line, after registering in the online system. Compensation and Benefits: The Brennan Center is a fantastic workplace! We offer competitive salaries and a comprehensive benefits package that is regularly assessed based on workplace trends and employee feedback. The salary range assigned to this position is $115,000-$139,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s qualifications and internal equity considerations. Additionally, we offer a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks. Note: The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. As such, we have adopted a policy requiring all employees working in the New York and Washington, DC offices to be vaccinated against COVID-19, or to meet the legal guidelines for an exemption. The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law. To this end, we welcome all qualified applicants to apply. Powered by JazzHR ffexqMS3OY

Job DescriptionSalary: Job Title: Executive Assistant Location: KSS Headquarters, New York, NY Position Type: Permanent, Full-Time About KSS: KSS is a leading company dedicated to providing innovative solutions and exceptional service to our clients. We are seeking a highly organized and proactive Executive Assistant to support our executives and ensure the smooth operation of our executive team. Job Summary: The Executive Assistant will provide comprehensive administrative support to the executives at KSS. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Key Responsibilities: • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements., • Prepare and edit correspondence, reports, presentations, and other documents., • Handle confidential information with discretion and professionalism., • Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items., • Serve as a liaison between executives and internal/external stakeholders., • Assist with special projects and initiatives as needed., • Manage office supplies and ensure the executive office is well-organized and equipped., • Perform light human resources duties, such as onboarding new employees and maintaining employee records., • Perform business development and outreach activities to support company growth., • Bachelor's degree in Business Administration, Communications, or a related field preferred., • Proven experience as an Executive Assistant or in a similar administrative role., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to work independently and as part of a team., • High level of discretion and confidentiality., • Strong problem-solving skills and attention to detail., • Mid-Tier Position: We are looking for a mid-tier Executive Assistant with relevant experience, not entry-level or inexperienced candidates., • Hybrid Position: The candidate should be local to Northern New Jersey as the position requires a combination of remote and in-office work., • Competitive salary and benefits package., • Corporate-owned device., • Medical, dental, and vision options., • Year-end bonus based on a combination of individual and company performance., • 2 days off for birthday, • All mandatory local holidays observed., • Vacation, sick, and personal days., • Maternity/Paternity leave., • Training and certifications paid for by the company., • Opportunities for professional development and growth., • Collaborative and dynamic work environment.

Job DescriptionSalary: $85K to $110K About the Organization We are active in venture capital, opportunistic real estate and family office activities. Check out . Executive Assistant We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the Founders of Arc,Joseph Korff and Irene Susmano. We're looking for a seasoned professional who can provide high-level administrative, professional and personal support primarily for the princiapl Founder, Joseph Korff, ensuring seamless day-to-day management of both professional and personal affairs. The ideal candidate is a strategic thinker with exceptional attention to detail, problem-solving abilities, and the ability to thrive in a fast-paced, high-expectation environment. The successful candidate will play a key administrative role on the Arc team, leading schedule coordination, arranging travel, managing business contacts, meeting logistics, drafting and managing correspondence, and special projects. The EA will handle confidential and sensitive information with the utmost discretion. We maintain an active venture capital portfolio, investing in companies all around the globe. In addition we have several real estate investments throughout the US. The Executive Assistant represents Arc's leadership both internally and externally and must have good judgment and significant initiative across a broad spectrum of activities and situations. Our founders travel frequently, therefore the Executive Assistant will need to be an independent and experienced assistant with strong organizational and interpersonal skills. Principal Responsibilities Scheduling: Manage the Founders active calendar of professional and personal appointments and tasks. They will perform complex scheduling across international time zones. Travel & Meeting Coordination: Arrange Founder travel, meeting spaces, agenda, written materials, and assemble documents as needed. Ensure that the Founders are fully briefed and prepared for meetings, events, and trips by providing or obtaining background information as necessary. Project Management: Track and provide frequent communication regarding tasks to be completed by the Founders and other members of the team. Email Correspondence: Manage an extremely active inbox in collaboration with the principal Founder, synthesize content, draft or answer correspondence when appropriate, and ensure timely follow up. Write letters and emails as needed and regularly contact colleagues within and outside of Arc as required. Review communications and documents for accuracy, completeness, format, and grammar. Administration: Complete administrative responsibilities as needed. Lifestyle Management: Coordinate and assist with personal projects, philanthropic initiatives, and social engagements. Qualifications The successful applicant will have the following minimum qualifications: Bachelors degree or equivalent experience 4+ years of relevant experience Excellent attention to detail, strong organizational skills and pro-active problem solving Ability to work tactfully and effectively with a diverse group Excellent written and oral communication Ability to prioritize, multi-task, follow-through and report back, and manage time effectively Ability to work independently and as part of a team Ability to handle sensitive matters with discretion High degree of proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint, Teams). Ability to keep calm under pressure Ability to quickly and accurately analyze problems and identify appropriate solutions Excellent interpersonal communication skills, including tact, poise, professionalism, diplomacy, and a good sense of humor Flexibility and a can do approach to dynamic circumstances Experience working with international colleagues is a plus Compensation Range: $85,000 to $110,000 annually, commensurate with knowledge, skills and experience. We are an equal opportunity employer Our team members reflect that we are an equal opportunity organization and always have been. The below is brought to you by our regulatory sponsors. We are, in fact, serious about it. Arc is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Arc provides reasonable accommodation to employees and applicants for employment who have disabilities. You may request a reasonable accommodation, in writing, by reaching out to our Human Resources department at: The Arc Companies, Human Resources, 655 Third Avenue, 28th Floor, New York, NY 10017.

Job DescriptionThe Opportunity Monstro is hiring an Executive Assistant to work directly with the COO as a trusted extension of leadership. This is a high-visibility, foundational role that combines executive support, recruiting coordination, and hands-on operational execution across the company. You'll play a critical role in keeping Monstro's leadership aligned, prepared, and executing—driving clarity, prioritization, and follow-through across multiple workstreams. This isn't a traditional administrative role; it's for someone who thrives on organization, communication, and pace—anticipating needs, simplifying complexity, and ensuring the right things get done quickly and accurately. This position is ideal for a proactive, systems-minded operator who wants to grow within a fast-moving startup environment and eventually step into Chief of Staff or operational leadership. About Monstro Monstro, headquartered in New York City, is an AI-native fintech/banktech platform transforming how people and institutions manage money. Our mission is to democratize access to high-quality financial insight—giving every individual and institution the intelligence, tools, and automation to make better decisions across wealth, tax, legal, and investment. For financial institutions, Monstro serves as the intelligence layer—a unified platform that unlocks real-time insights, automation, and revenue opportunities across their entire client base. For consumers, we deliver personalized, always-on financial guidance and the ability to take action—all within a seamless, next-generation mobile experience. This B2B2C model drives deeper engagement, higher retention, and scalable growth for institutions, while empowering everyday users to make smarter, more confident financial decisions. Our team brings together leaders from fintech, wealth management, and AI-driven technology companies—combining decades of experience building and scaling platforms that have transformed industries. Responsibilities * Recruiting & People Operations Support • Partner closely with the COO and leadership team to coordinate candidate interviews, prepare schedules, and maintain recruiting pipelines. Ensure clarity and communication across all active searches, providing a seamless candidate experience. • Assist with onboarding logistics and people operations tasks as the team grows. Operational Rhythm & Documentation • Manage Monstro's weekly Tuesday-to-Tuesday operating cadence and company reporting rhythm. Keep Notion, internal trackers, and documentation current and well-organized. • Support prep for leadership meetings, company syncs, and team updates. Executive Support & Coordination • Manage calendars, meetings, travel, and daily priorities for the COO and other senior leaders. Prepare agendas, meeting notes, and actionable follow-ups to ensure alignment and progress. • Handle confidential information with professionalism, judgment, and discretion. Project Management & Follow-Through • Track cross-functional action items and ensure deliverables are completed on time. Follow up on key decisions to maintain accountability and momentum. • Support execution across special projects and company initiatives. Culture & Internal Communication • Help plan company events, offsites, and team activities. Foster strong communication loops and a transparent, connected company culture. Qualifications * 3–6 years of experience supporting executives or operations leaders in high-growth or dynamic environments. * Proven ability to manage multiple workstreams and tight deadlines with clarity and accuracy. * Strong written and verbal communication skills with professional polish. * Highly organized, structured, and comfortable creating systems from scratch. * Proficiency with Notion, Slack, GSuite, and modern workflow tools. • High discretion and ability to handle sensitive information with confidentiality. Passion for startups, curiosity for how things work, and a desire to grow into broader operational or leadership roles. Why Monstro? * High-Impact Role: Operate at the center of leadership, ensuring alignment and flawless execution. * Growth Opportunity: A launch pad for future Chief of Staff or Operations leadership roles. * Culture of Velocity: Work within a team defined by speed, clarity, and accountability. • Mission-Driven: Join a company reimagining how people access and act on financial intelligence. Compensation: $120K–$140K base + top-tier equity Apply Today If you're proactive, organized, and thrive in a fast-paced, high-ownership environment, we'd love to meet you. Join Monstro and help build the systems and structure that keep the company moving forward with clarity and momentum.

Job DescriptionSamba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. Samba TV is seeking an organized and adaptable self-starter to provide scheduling, administrative, and office support to improve Samba's day to day operations as an Executive Assistant to our executive team. Based in New York, you will be tasked with facilitating processes, and anticipating the needs of our executives that you will support. We are looking for someone who can take the initiative to solve those problems. You will need to be organized and intuitive to handle the scheduling, trip planning, and documentation needed to successfully support multiple executives. The candidate will be seen as an indispensable part to the day to day success of the leader of our organization. Samba TV, recognized by Inc. Magazine as one of the fastest growing companies in the US and one of the "most interesting ad-tech upstarts of the year" by Business Insider. Samba TV is uniquely positioned at the forefront of the TV revolution. The way people discover, watch, and engage with television has fundamentally changed, and we're connecting the dots to help better understand audience trends and viewership habits for marketers.WHAT YOU'LL DO • Manage a heavy scheduling load across multiple time zones ensuring that the proper stakeholders are included while proactively establishing priorities and resolving scheduling conflicts which will help maximize our leadership's time., • Make all arrangements for international and domestic travel and events, and anticipate when externalities or shifting priorities require changes., • Book lunches and dinners for top executives to ensure seamless travel from start to finish., • Lite event planning as needed for our executives that have speaker events and site visits., • Be willing to travel to offices domestically and internationally to help our executives execute on productive business trips., • Assist in preparation or note-taking for meetings that require input of our executives, and Facilitate processes including signatures and approvals., • Maintain secure, digital/physical filing of documentation in collaboration with the Legal, Finance or IT team and keep information confidential and secure., • Work with the Chief of Staff and other Executive Assistants to ensure meeting agendas are in place for all of the executive’s meetings, including executive sessions and for the board., • Prepare timely, polished materials when needed, including gathering and editing presentations, and content from across the organization., • Help leadership with international Visas and any travel arrangements for cities like New York, Los Angeles, Chicago, London, Hamburg, Warsaw, Amsterdam, Porto, Mumbai, Tokyo, Taipei, or Sydney.WHO YOU ARE, • A minimum of 3-5 years of professional experience., • Prior experience with executive support, communications, or project management preferred., • Experience working at a high-growth startup, or in an established corporate environment., • Highly proficient with PowerPoint, Word, and Excel, and the Google suite of applications., • The ability to travel, domestically and internationally, as needed without hesitation or administrative hurdles, • Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care., • An organized individual who can anticipate new situations and isn’t afraid to ask for help., • A self-starter who finds roles with flexible parameters energizing and has the ability to thrive in that environment., • A curious, fun, strong, and positive mindset!, • Extensive experience working with AI platforms #li-br1Samba TV expects to offer a base salary between $100,000 - $120,000 USD per year for roles to be performed in New York or California; actual base salary offered will depend on various factors including but not limited to location, experience, and performance. Base salary is just one component of Samba TV’s total compensation package for employees. Other rewards may include an annual bonus opportunity, short-term incentives, and long-term incentives. In addition, Samba provides health insurance, wellness offerings, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO), and other employee benefits.Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy. For residents of the EU , Samba Inc. is the data controller.

Job DescriptionPosition Summary The Executive Assistant plans and coordinates a wide variety of administrative and operational tasks to support the Finance & Administration Department. Department: Finance & Operations Reports To: Chief Financial Officer Location: 305 7th Avenue, New York, NY 10001 Hours: 35 Hours/Week, Exempt Salary Range: $66,181 – $73,535 Major Duties and Responsibilities • Schedule and coordinate meetings for the CFO and Controller., • Generate letters and correspondence for the department., • Respond to and follow up on finance-related inquiries from other program areas and stakeholders., • Maintain daily cash receipt records for all agency checks; distribute and scan copies to relevant staff., • Manage banking relationships and ensure proper documentation and reporting for all bank accounts., • Administer individual bank accounts for residents in care., • Assist in gathering documentation for agency audits as requested by the CFO and Controller., • Maintain finance manuals, policy documents, and other financial records., • Distribute all finance-related mail., • Oversee general office duties and maintain office equipment., • Take minutes for all Finance & Operations meetings., • Manage and control Finance petty cash., • Conduct agency petty cash audits., • Assist with agency switchboard and mailings., • Coordinate Finance & Operations team lunch reception coverage on Wednesdays (12:30 PM – 1:30 PM), including staff from AP, Revenue, Contract, and Finance., • Provide support to Executive Office functions as needed.Qualifications, • Detail-oriented and professional with excellent communication skills., • Minimum of 5 years of experience as an Executive or Administrative Assistant supporting senior executives., • Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy., • Strong verbal and written communication skills for effective internal and external interactions., • Flexible and able to adapt to changing priorities; works well under pressure., • Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Advanced Excel experience with ability to create/modify charts, and tables of data., • High School diploma required., • Notary preferred.

Job Description Summary The employee will assist in several different facets of Dr. Shridharani’s day to day undertakings and tasks. The employee with be taking care of scheduling appointments and meetings, returning emails, booking flights/hotels, and accompanying Dr. Shridharani on various lectures and travel engagements. The employee will oversee LUXURGERY’s social media. Furthermore, the employee will be versatile and may be asked to be involved with non-medical care of patients within the office. Finally, the employee will perform personal assistant tasks that will often require working off site and performing various errands. The employee functions under the direction, instruction and supervision of Sachin M. Shridharani, MD. Responsibilities as a Executive Assistant • Organizing and facilitating logistics for travel, meetings, entertainment, cultural, and sporting events., • Making reservations., • Shopping and other local errands., • Transcription of books, magazine materials, and dictations., • Online bill payments, correspondence and emailing., • Employee will perform any other duties/activities needed for the practice as determined by Dr. Shridharani., • Coordinates Dr. Shridharani’s travel and lecture schedule, and facilitates logistics related to marketing, physician out-reach, office maintenance, and administrative tasks such as post-office, bank, etc., • Has computer skills required for scheduling patients, maintaining electronic patient and business related charts, practice website, social media, receiving payment by credit card, cash, or check and online marketing efforts., • Practices honesty, dependability and confidentiality regarding all matters., • Works cooperatively with the other staff and providing care in that setting., • Accurately reports and records information., • Participates in office meeting as needed., • Performs miscellaneous job-related duties as assigned., • Provide translation assistance for patients and website documentation., • Transcribes dictations., • Answers incoming calls., • Greets and directs patients upon arrival to all Sachin M. Shridharani’s offices – present and in future., • Has computer skills required for scheduling patients, maintaining electronic patient and business related charts, practice website, social media, receiving payment by credit card, cash, or check and online marketing efforts., • Enters patient demographic and insurance data as directed., • Posts payments by patients and insurance companies as required by specific offices., • Practices honesty, dependability and confidentiality regarding all patient matters., • Works cooperatively with the other staff and providing care in that setting., • Accurately reports and records patient information., • Participates in office meeting as needed., • Facilitates during surgery and procedures with equipment and supplies ordering and prepping room and patient., • Performs miscellaneous job-related duties as assigned., • Provide translation assistance for patients and website documentation. Must be 18 years or older and able to read and write consistent with job requirements. Has at least one year of front office experience. Shows evidence of fulfilling health requirements of the state of practice. Has a professional appearance and telephone skills. This is a non-exempt position.

Job Description Executive Assistant | Hudson Tunnel Project About the Company & Project Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects. We are currently seeking a dedicated and accomplished Executive Assistant for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation and environmental sustainability. The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history. As the Executive Assistant, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies. Key Responsibilities: • Provide comprehensive administrative support to the project executives, including managing their calendars, scheduling meetings, and arranging travel logistics., • Act as the main point of contact for all communication, both internally and externally, for the project executives., • Prepare and review documents, presentations, and reports for the executives, ensuring accuracy and professionalism., • Coordinate and organize project meetings, including preparing agendas, taking minutes, and following up on action items., • Manage and maintain project documentation, ensuring it is up-to-date and easily accessible for the project team., • Assist with budget management, including tracking expenses and processing invoices., • Bachelor's degree in Business Administration, Communications, or a related field., • Experience as an Executive Assistant, preferably in a construction or engineering environment., • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively., • Strong communication skills, both written and verbal, with the ability to interact with individuals at all levels., • Proficiency in Microsoft Office suite and experience with project management software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Strong attention to detail and accuracy. This is an excellent opportunity for an Executive Assistant looking to work on the most challenging, high-profile and innovative projects. If you're an ambitious professional who thrives in a client-facing role and enjoys delivering solutions that drive project success, we encourage you to apply. Platinum Global Talent Solutions is committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status. Why this is a Great Opportunity • Full-time position with competitive compensation, • Opportunity to work in a client-facing role delivering significant and impactful capital projects., • Collaborative and supportive work environment with the opportunity for growth in your career, • Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability Insurance, 401(k).

Job Description Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO., • Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently., • Analyze data from various sources to prepare insightful reports and presentations for the CEO., • Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality., • Handle confidential information with discretion and professionalism., • Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently., • Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly., • Handle routine inquiries and requests, and escalate matters to the CEO when necessary., • Assist with the development and execution of strategic initiatives, providing administrative support to key projects., • Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively., • Bachelor’s degree or equivalent experience., • Proven experience as an Executive Assistant or in a similar administrative role., • Exceptional organizational skills and the ability to prioritize multiple tasks effectively., • Strong problem-solving abilities with the capacity to think critically and adapt to changing needs., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software., • Excellent communication skills, both verbal and written., • Bilingual (English and Russian)., • Strong analytical skills with the ability to interpret data and provide actionable insights., • Self-starter with a creative mindset, able to work independently and as part of a team., • High level of professionalism, confidentiality, and attention to detail., • Ability to work in a fast-paced environment and manage shifting priorities., • Experience working directly with senior leadership or C-suite executives., • Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals., • Opportunity to work in a fast-paced, innovative environment., • Competitive salary., • Health Insurance, • 401k, • Whole Life Insurance