Office & Admin jobs in United States

*Due to the high amount of inquiries we receive, only applicants that send messages expressing genuine interest in working for this company will be contacted first. Jobs duties include answering phone calls, taking and making appointments, booking hotel reservations & flights, running errands for staff members & assisting instructors with educational sessions & curriculum. Qualified applicants must be soft spoken and well spoken. Must have an upbeat, friendly, bubbly and welcoming personality. We are seeking individuals who’s main priority is to aide and assist staff members with their daily tasks to the fullest. Great job resumes are good but great attitudes and personalities are what we prioritize over anything else.

We are seeking a highly organized and proactive Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and a solid understanding of office management practices. This role is essential for ensuring the smooth operation of our daily activities and will involve collaborating with team members to enhance productivity.

Small Internal/Addiction medicine practice seeking a quick and knowledgeable Medical Receptionist/ Medical Assistant. This job title includes administrative tasks including but not limited to: Answering phone calls Checking patients in/out Scheduling appointments Verifying insurances Knowledge in doing prior authorizations for prescriptions is a plus EKG Venipuncture Computer skills is a must. (Office, Excel, Word) Experience in a medical office setting is a must. Spanish speaking is preferred not required. Experience with Practice Fusion or any EMR is preferred but not necessary ( willing to train) This office includes a physician who specializes in different areas of medicine, so our office is high volume and the qualified individual must be able to provide a high level of customer service at all times. If interested , please send your resume. Job Type: Full- time Compensation to be discussed. Job Type: Full-time Pay: $17.00 - $22.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Medical Specialty: Addiction Medicine Internal Medicine Primary Care Schedule: Monday to Friday Work Location: In person

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

We are seeking a highly organized and proactive Personal Assistant to support daily operations and enhance productivity. The ideal candidate will possess strong clerical skills and be adept at managing various tasks, ensuring that the executive's schedule runs smoothly. This role requires a detail-oriented individual who can handle multiple responsibilities while maintaining professionalism and confidentiality. Duties Manage and organize the executive's calendar, scheduling appointments and meetings efficiently. Perform data entry tasks, ensuring accuracy and timeliness in documentation. Transcribe meeting notes and important documents as required. Assist with project coordination, tracking progress and deadlines to ensure timely completion of tasks. Handle clerical duties such as filing, organizing documents, and maintaining office supplies. Utilize Google Suite and Outlook Calendar for effective communication and scheduling. Support financial management tasks using QuickBooks, including invoicing and expense tracking. Communicate effectively with team members and external contacts to facilitate smooth operations. Skills Strong organizational skills with the ability to prioritize tasks effectively. Proficiency in data entry with attention to detail. Experience in calendar management, ensuring optimal scheduling of appointments. Familiarity with transcription processes for accurate documentation of meetings. Knowledge of clerical procedures and office management practices. Proficient in Google Suite applications (Docs, Sheets, Drive) and Outlook Calendar for efficient workflow management. Basic understanding of QuickBooks for financial tracking is a plus. Excellent communication skills, both written and verbal, to interact with various stakeholders. This position is ideal for someone looking to contribute positively in a dynamic environment while developing their skills further in personal assistance and project coordination. Job Types: Full-time, Part-time Pay: $20.00 - $30.00 per hour Expected hours: 35 – 45 per week Benefits: Employee assistance program Paid time off Professional development assistance Referral program Retirement plan Schedule: 4 hour shift 8 hour shift Monday to Friday Work Location: In person

I need warehouse manager

Ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurances and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice and ensure an excellent patient experience. Checks-in patients, verify health insurance and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office texts messages, and emails appropriately. Follow-up on missed appointments Make routine follow up appointments as required. Help resolve patient inquires about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday - Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits Include: Paid time off, sick days, over-time pay, and vacation pay. Job Type: Full-time Salary: $25- $32

- Answering phone calls - Taking and delivering messages - Ensuring the office runs smoothly - Organization Skills - Keeping inventory of varies products - Overseeing tasks - Friendly and service oriented personality

Claremont McKenna Collage Job Title: Remote Admissions Representative (Overnight, Part-Time) About the Role: Join our team as a part-time Remote Admissions Representative for a California-based college. This fully remote position offers flexibility, allowing you to pick your own schedule within designated hours. The role involves assisting prospective students with signing up for college programs. Key Details: • Schedule: Flexible within 10-hour shifts. • Weekdays: 4 p.m. – 2 a.m. (PT) • Weekends: 7 p.m. – 3 a.m. (PT) • Pay: • Weekdays: $30/hour • Weekends: $35/hour • Responsibilities: • Communicate with prospective students and guide them through the enrollment process. • Provide accurate information about college programs and services. • Requirements: • While logged in, phone usage is prohibited to ensure productivity (non-compliance may result in non-payment). This role is ideal for individuals seeking flexibility and an opportunity to make an impact in education while working remotely.

Company Overview: Join a dynamic private therapy practice specializing in multiple disciplines, including physical, occupational, and speech therapy as well as personal training, massage therapy, social work and nutritional counseling, providing services both in-office in Stamford, CT, and in homes throughout Connecticut and New York. We pride ourselves on delivering personalized care and ensuring seamless coordination between patients, clinicians, and administrative staff. Position Summary: We are seeking an experienced and motivated Therapy Office Manager to oversee the daily operations of our practice. This role requires a skilled professional with a background in healthcare administration who thrives in a fast-paced environment. The ideal candidate will be responsible for managing patient intake and scheduling, coordinating therapy services, supervising clinical staff, and maintaining organized and compliant patient records. Key Responsibilities: Service Coordination: Manage the scheduling of therapy sessions for patients across disciplines and locations, ensuring efficiency, coverage and patient satisfaction. Coordinate home visit schedules with clinicians and families. Serve as the central point of contact for clinicians, patients, and referring providers. Administrative Management: Handle patient intake, including verifying insurance details, obtaining referrals, and ensuring proper documentation. Maintain accurate and up-to-date patient records, including medical doctor orders, therapy plans, and insurance authorizations. Oversee email correspondence and answer phones, emails and texts with professionalism and efficiency. Staff Management: Support and manage clinical staff by addressing scheduling conflicts, ensuring compliance with documentation requirements, and providing general operational guidance. Foster a collaborative and supportive work environment. Operational Oversight: Monitor daily office functions, including supply management, equipment maintenance, and adherence to policies and procedures. Ensure smooth workflows and address operational issues as they arise. Communication and Collaboration: Maintain open and professional communication with patients, families, staff, and referral sources. Act as a liaison between the clinical and administrative teams to ensure continuity of care. Qualifications: Bachelor’s degree in Healthcare Administration, Business Administration, or a related field (preferred). 3-5 years of experience in healthcare and administrative roles, preferably in a therapy or outpatient setting. Excellent communication, organizational, and time-management skills. Strong ability to multitask, prioritize, and adapt to changing needs in a fast-paced environment. Proficiency in electronic medical record (EMR) systems, scheduling software, Google platform and Microsoft Office Suite. Detail-oriented with a commitment to maintaining compliance and confidentiality standards. A desire to help others and a collaborative, solution-oriented mindset. Why Join Our Team? Opportunity to work in a growing, patient-focused practice. Collaborative and supportive team environment. Competitive compensation and benefits package. A meaningful role where your contributions directly impact the lives of patients and families. Room for growth. How to Apply: Interested candidates should submit an application online at HQHTherapy.com. Applications will be reviewed on a rolling basis. We look forward to hearing from you!

filing documents computer & I T experience using google drive reviewing bills to be paid answering and sending emails time keeping of field employees

Up start Lab. Competitive Pay 9-5 Monday to Friday in the Clearwater area.

Job Title: Home Care Administrative Assistant Job Summary: Provide clerical support, manage schedules, and assist clients and staff. Flexible hours available. Key Responsibilities: Answer calls, update records, organize documents and files. and assist with payroll. Help with caregiver scheduling and client inquiries. Qualifications: High school diploma, admin experience preferred. Proficient in Microsoft Office; organized and professional. Work Environment: Office-based

TPG Contracting Corp. is a leading general contractor in the New York Metropolitan area, specializing in construction and related services. We are seeking a skilled Administrative Assistant with at least 3 years of experience to join our dynamic team. Key Responsibilities: Provide administrative support to ensure efficient daily operations. Manage correspondence, scheduling, and documentation. Assist with project coordination and team communication. Maintain organized records and oversee filing systems. Qualifications: Minimum of 3 years of administrative experience (construction industry experience preferred). Strong organizational and multitasking skills. Proficiency in MS Office Suite and other relevant software. Excellent written and verbal communication skills. Join us at TPG Contracting and contribute to impactful construction projects in the New York Metropolitan area!

Looking for support in a sales office managing pricing, sample requests, phone and Email support. Personal assistant and organizational skills needed.

Summary You have the opportunity to be surrounded by and learn from and grow with the top 20% of real estate professionals in North America. Come grow with us as a Showing Assistant and Buyer Specialist. We have a proven path and will provide you with the models, systems, tools, coaching, training and accountability that ensure success. Show up with the will and commitment to succeed will create a limitless growth path for your career, in addition to opportunities for revenue share, health benefits, growth, vesting and investing. Responsibilities Graduate from PLACE New Agent Launch Work with sales agent to guide their clients to homes Provide detailed, written feedback to confirm or refine clients’ search criteria Write and negotiate offers on behalf of the clients Lead generate a minimum of 10 hours a week Participate in weekly script practice per team standards Participate in team activities per team standards Commit to weekly 1:1 coaching session, weekly trainings and Partner Call Track tasks and activities in PLACE Technology Qualifications You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills. People oriented Positive, happy attitude Ability to spend a large amount of time driving in their car Ability to analyze clients’ needs and wants and match them to homes Learning based Ambitious with proven ability to succeed High school graduate Real estate license needed to join the team, not to apply. About-our-team At Opulent Living, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Our clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.

We are seeking a Secretary Administrative Assistant to join our team! The is a restoration/construction company. You will perform clerical and administrative functions in order to drive company success. $25.00 Per hour to start. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments Heavy email correspondence Answer inbound telephone calls Implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail ​Strong organizational skills Bilingual a plus

Full time/part time Barista

Overview We are seeking a highly organized and motivated Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring efficient office management, supporting team activities, and maintaining a productive work environment. This role requires strong leadership skills, attention to detail, and the ability to manage multiple tasks simultaneously. Priority Responsibilities - Manage daily office operations, ensuring a smooth workflow and efficient processes. - Manage local stock, including shipping of tooling or spare parts. - Utilize phone systems effectively to handle incoming calls and communicate with customers and team members, often by creating helpdesk tickets for customers when needed. - Manage parts and tooling tickets (preparing estimates for spare parts and delivery to customer using ticketing system helpdesk or CRM) - Manage shipping notifications and prepare invoices using QuickBooks to close out orders. - Support service team by managing service tickets, tracking KPS is daily meetings, dividing service tickets, preparing estimates for service or installation visits, scheduling visits directly with customers, obtaining purchase orders from customers before a visit, and/or obtaining reference numbers from global headquarters. - Schedule the daily service meetings, assist SM with input for agenda, track agenda, note important information and track follow up of actions where necessary. - Coordinate with project management or global service coordination to arrange engineers for installation visits. - Oversee team management, including scheduling, task delegation, and performance monitoring. - Maintain calendar management for executives and staff, scheduling appointments and meetings as necessary. - Serve as the front desk point of contact, greeting visitors and managing inquiries with professionalism. - Serve as a linking pin to third party accounting firm for all relevant matters and as a support to global finance team. - Manage credit control, ensure overdue invoices are limited to minimum by chasing customers to release payments within due dates. - Provide HR Support when requested (including involvement in hiring, firing, employment changes, retirement plan administration, and health benefit changes and renewals). - Wrap up service visits by reviewing hour sheets and expenses reports to invoice customers, including the need to follow up to ensure timesheets are entered in time and correctly by Service Engineers. - Act as contact/spokesperson for all location matters. (collection of mail, arranging lease renewals with current tenants, monthly rental billing, troubleshooting facility issues should they arise). - Complete weekly deposits of customers payments to local banking institution. - Transfer service team commitments from CRM tasks to service planning spreadsheet for the service manager to be aware of what needs to be planned, providing support to schedule visits with customers or by obtaining reference numbers when necessary. - Wrap up service visits by saving visit reports correctly, providing customer with a copy, and ensuring expenses and hours are submitted promptly. - Maintain work instructions related to all tasks, whether local tasks or linked to the international teams. - Perform clerical duties such as filing documents, managing correspondence, and maintaining office supplies. - Coordinate event planning for company meetings, team-building activities, and other organizational events. Core Competencies - Proven experience in office management or a related field. - Strong team management skills with the ability to motivate and lead a diverse group of individuals. - Excellent schedule management capabilities to prioritize tasks effectively. - Proficiency in event planning with attention to detail for successful execution. - Familiarity with calendar management tools and techniques. - Experience in front desk operations with outstanding phone etiquette. - Knowledge of phone systems to facilitate effective communication within the office. - Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment. We invite qualified candidates who are eager to contribute positively to our team culture while managing essential office functions.

This is a part time position Provide administrative services for property owners. Accept rent electronically and verify deposit, send monthly bills to occupants. Receive and pay bills for banks, utilities, insurance, etc. File documents. Write letters as needed and follow up. All appliances must be self starters and can work independently.

Music on the Inside, (MOTI) supports people impacted by incarceration with music classes in prison and reentry mentorships. The founder and ED needs a skilled person, dedicated to our mission, to help with correspondence, record keeping and outreach.

** Key Responsibilities:** - Manage client invoicing process with accuracy and precision - Track and process office expenses - Maintain financial records and spreadsheets - Interact professionally with clients and internal team members - Learn and adapt to Department of Buildings documentation and processes - Prepare and organize professional documentation ** Essential Skills:** - Technical Requirements: - Microsoft Office Suite (Word, Excel) - Willingness to learn new software and systems - Basic computer literacy - Digital document management skills Professional Qualities: - Professional demeanor - Strong interpersonal skills - Adaptability - Problem-solving mindset - Detail-oriented - Commitment to confidentiality Ideal Candidate Attributes: - High school diploma or equivalent - Eager to learn new professional skills - Comfortable with structured training - Positive, proactive attitude - Basic math and organizational skills - Valid driver's license

Virtual Administrative Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at ACJD AUTOS. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $17- $35 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management, Email management, Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment.

Answering calls, scheduling appointment, Checking eligibility and pre-auth (will train)