Office & Admin jobs in United States - Page 2

we need to hire front desk person for our dental office . Someone who knows insurance and billing . Great communication skills preferably familiar with Dentrix ascend part time position

Virtual Administrative Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at ACJD AUTOS. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $17- $35 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management, Email management, Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment.

We are a multiservice center. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Responsibilities Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Assist customers with applications Document expenses and hand in reports Undertake occasional receptionist duties Skills Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Spanish and English fluent Qualifications - Bilingual proficiency in Spanish and English - Proficient in Microsoft Office suite - High school diploma or GED - Demonstrated administrative experience - Strong communication and organizational skills - Ability to manage time effectively - Previous experience in a bilingual secretary role or similar position Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

looking for a reliable and fast learning receptionist.

Job Overview: We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient. Key Responsibilities: Provide administrative support to project managers, supervisors, and other construction personnel. Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups. Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible. Assist with the preparation of project documentation, including bids, proposals, contracts, and reports. Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams. Order office and project-related supplies, managing inventory to ensure resources are available when needed. Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department. Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones. Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly. Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation. Monitor and maintain office equipment, arranging for repairs or replacements as needed. Support the team with special projects, as assigned, ensuring timely and accurate completion. Qualifications: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred. 2+ years of administrative experience, preferably in construction or a related field. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Excellent organizational, time management, and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and a high level of accuracy in work. Familiarity with construction documents and processes is a plus.

Looking for someone to help organize my Phone, appts, calendar, help with computer. I’m in The beauty and fashion industry. Really need help explaining how to use Shopify.

Medical Office Manager Three Village Allergy & Asthma, PLLC Three Village Infusions

Status: Full-Time, Exempt, Hybrid **Location:**Philadelphia, PA Application Deadline: November 29, 2024 For consideration, please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions. Summary of Principal Responsibilities: To work closely and collaboratively with regional management and central office leadership to ensure the accuracy and integrity of the AFSC’s financial results and associated reports. The Regional Controller actively participates in financial and operational: a) reporting, b) operational research and analysis, and c) grant submissions and post-award reporting and compliance; and d) developing and analyzing capital and operating budgets. Essential Functions/Responsibilities: The key responsibilities of the Regional Controller include the following: 1. Serve as Finance’s primary point of contact for regions and central office units, providing day-to-day financial oversight and support and responding to inquiries and requests. 2. Develop an understanding of regional operations and the impact of financial activities on programs. Assist regional and central office staff in their understanding and analysis of financial information. 3. Work directly with financial and operational report users to review and analyze reports against budgeted amounts to ensure financial and operational accountability. 4. Work with the regions and the central office units to provide financial and operational research and analysis services. Create, maintain and update standard report formats and generate ad hoc reports as necessary and appropriate. 5. Actively participate in the annual budget and budget revision processes. Collaborate with regional and central office staff to monitor financial results against budget and identifying, explaining and resolving variances. 6. Actively participate in the annual budget and budget revision processes. Collaborate with regional and central office staff to monitor financial results against budget and identifying, explaining and resolving variances. 7. Process general ledger entries for US regions and central office units; provide general ledger support to international regions. This includes (but is not limited to) expense allocations, cost distributions, transfers, adjustments, and revenue recognition. 8. This position is also responsible for supporting the Senior Finance Controller in conducting key activities such as Month- End and Quarter -End close, Fixed Assets, Account Reconciliation and Audits. 9. Reconcile regional balance sheet accounts. Identify problems and take appropriate action for resolution. 10. Maintain accurate and up to date currency exchange information. 11. Special projects as assigned by supervisor, including providing backup coverage for the regional controller when required. Mimimum Qualifications Education: Bachelor’s degree in accounting of financial management or equivalent in experience. Experience: At least five years of experience in a computer-based business environment with accounting, financial analysis, grants management and reporting responsibilities. Experience working with annual operating budgets of $6 million or greater involving high volumes of finance and accounting transactions with allocations across multiple programs or projects. Previous controller/assistant controller, and international non-profit experience a plus. Other Required Skils and Adbilities: 1. Demonstrated working knowledge of Microsoft Excel including pivot tables and advanced formulas and intermediate skills in word-processing required. Working knowledge using Microsoft Dynamics BC365 or equivalent experience with multi-user accounting software preferred. Experience with Microsoft Access or other database programs considered a plus. 2. Experienced with financial and operating data analysis, report design, and the presentation of quantitative information, including account reconciliation and budget to actual comparisons 3. Ability to effectively communicate quantitative information verbally and in writing to audiences with varying levels of financial sophistication. 4. Ability to work independently and virtually with minimal supervision, to multi- task and to work collaboratively and cooperatively, as a member of a Must be organized and able to set priorities to ensure timely completion of responsibilities. Able to work in a high-traffic area with frequent interruptions. Willing to work on various tasks as assigned. 5. Able to work a flexible schedule as Ability to work overtime in peak periods required. 6. Commitment to Quaker values and testimonies. Understanding of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual. 7. Understanding of and commitment to the principles, concerns, and considerations, of AFSC regarding issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities. Demonstrated ability to work and communicate with diverse staff. Compensation: Finance Salary Family – Financial Coordinator II - ( $60,000-$77,740 ), Exempt. Comprehensive medical and hospitalization plan; term life, accident and salary continuation insurances, defined benefit pension plan, plus fringe benefits; participation in unemployment and worker’s compensation and social security. The American Friends Service Committee is an Affirmative Action/Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, gender identity, sexual orientation or disability. AFSC maintains a deep commitment to a mandate of care for our staff and communities, and strongly recommends vaccination for COVID-19; as well as adherence to social distancing, masking, and office occupancy protocols. AFSC’s Central Office and some of its offices in the U.S. are unionized workplaces. This position is represented. The American Friends Service Committee is a smoke-free workplace.

Manage and organize schedules, appointments, and meetings for team members. Purpose: To ensure efficient workflow and time management within the department. Coordinate travel arrangements, accommodations, and itineraries for business trips. Purpose: To facilitate smooth travel logistics for team members. Assist in preparing reports, presentations, and data analysis as needed. Purpose: To support decision-making processes and enhance communication within the team. Maintain and update physical and digital filing systems in compliance with company policies. Purpose: To ensure easy access to important documents and information for the team. Serve as the primary point of contact for internal and external communication. Purpose: To facilitate clear and effective communication within and outside the department.

QED Hospitality is looking for a qualified Administrative Assistant to join our Nashville team, based in the Thompson Hotel. This role is ideal for someone detail-oriented with a financial background, looking to join a fast-growing company. Key Responsibilities: Bi-weekly submission of payroll Balances financial reporting tip revenue from POS system to employee hours worked Ensures compliance with accounting controls and procedures Assists Accounting Department with End-of-Month reporting Invoice processing Serves as onsite contact for Accounting team Handles guest receipts requests/issues Organizational support for New Hires/Human Resources Maintains job postings and job descriptions Informs employees of benefits available to them and as needed assists as a liaison between employees and HR Office (based in New Orleans) Maintains employee files onsite and ensures flow of information between management team and HR Office as related to employee paperwork (new hire, termination, promotion, leave of absence, etc) Qualifications: Familiarity with Point of Sales reporting systems (Aloha preferred) Proficiency in Google Sheets/Microsoft Excel, Google Drive Excellent attention to detail and time management skills Relevant college degree preferred Some restaurant background preferred PHYSICAL, MENTAL AND ENVIRONMENTAL DEMANDS: Must be able to maneuver to all areas of the restaurant. Must be able to lift up to 50 lbs. Must have a manual dexterity and coordination to operate restaurant and office equipment and machines. Must be able to work at a fast pace and in stressful situations. Must be able to respond to visual and aural cues. About Marsh House: The Southern spirit and commitment to exceptional seafood shine at Marsh House. The menu focuses on providing responsibly sourced and sustainable seafood. Located on the ground floor of the Thompson Nashville, Marsh House features a raw bar, an extensive and eclectic wine list, and handcrafted cocktails all served with refined Southern hospitality.

Manage and organize schedules, appointments, and meetings for team members. Purpose: To ensure efficient workflow and time management within the department. Coordinate travel arrangements, accommodations, and itineraries for business trips. Purpose: To facilitate smooth travel logistics for team members. Assist in preparing reports, presentations, and data analysis as needed. Purpose: To support decision-making processes and enhance communication within the team. Maintain and update physical and digital filing systems in compliance with company policies. Purpose: To ensure easy access to important documents and information for the team. Serve as the primary point of contact for internal and external communication. Purpose: To facilitate clear and effective communication within and outside the department.

Title: Collections Specialist + Accounts Receivable FLSA Classification: Full-Time, Non-Exempt Location: Norwalk, CT DESCRIPTION Servpro of Fairfield County (Norwalk, CT) area is seeking an individual to fill the role of the Collections Specialist + Accounts Receivable Associate. In this role, the successful candidate will monitor and analyzing customer accounts to develop strategies to mitigate risk for past due bills owed to SERVPRO of Stamford for a multi-franchise residential and commercial mitigation business. As the Collection Specialist & Accounts Receivable Associate, you will be responsible for creating invoices, ensuring that all customer accounts are kept current by contacting customers to collect overdue payments and negotiating payment plans. You would also work closely with other departments to ensure that policies and procedures are followed. Excellent communication and negotiation skills are a must, as well as a strong understanding of credit and risk management. The Collections Specialist & Accounts Receivable Candidate will be highly organized, energetic, and will take the initiative to provide day to day collections support in a high volume and fast paced office environment while maintaining a smooth operational reporting workflow. Essential Duties & Responsibilities Accounts Receivable Responsibilities - Generate Servpro invoices in QuickBooks Online that match estimates. - Prepare bank deposits. - Track billed and revised invoice totals daily on an ongoing basis. - Make daily deposits and process credit card, ACH and debit card payments. - Post credit card charges to the correct general ledger accounts monthly. - Send daily updated reports of all payments received. - Research and resolve payment discrepancies. - Posting customer payments by recording checks, and credit card transactions - Updating outstanding receivables totaling unpaid invoices. - Maintaining records of invoices, debits, and credits. - Filing and other duties as assigned. Collections & Customer Support - Experience in developing and implementing collections strategies and prioritize collection tasks effectively. - Proven track record of meeting or exceeding collections targets. - Ability to manage and monitor customer accounts to identify overdue payments. - Perform collection calls to customers daily from 0-30, 31-60, 61-89, 90+ aging accounts. - Create and maintain collection tracker spreadsheets in Excel. - Regularly follow up with customers to obtain expected payment status on past due payments via phone, email, or by mail and prepare monthly reports. - Keeping organized, accurate and detailed documentation, dates of all correspondence with customers, payment arrangements and follow up dates. - Prepare clear emails and written correspondence to customers, staff, and management. - Enter collection details and customer communications into our Servpro Workcenter 2.0 software system and into Billment internal notes. - Experience working with legal to submit small claims to resolve collections disputes. - When required - handle all third-party collection processes - including Liens and documentation of such records. - Ensure that all collection policies and procedures are followed and keep a calendar of key dates for accounts between 61 & 90 days for liens. - Updating outstanding receivable totals and unpaid invoices. - Weekly reporting on collection efforts based on the monthly aging report to Owner and Controller. - Ability to work independently and make decisions autonomously. - Excellent communication and negotiation skills. Other - Other ad-hoc duties assigned and requested by management. REQUIREMENTS, DESIRED KNOWLEDGE, AND SKILLS: - Proficiency with Online QuickBooks Software (5+ years). - Proficiency with relevant computer software: Microsoft Office Suite, SharePoint, and OneDrive (5+ years). - Intermediate experience with Excel Spreadsheets (5+ years). - 5 to 8+ years of high-volume collections experience. - 5 to 8+ years of accounts payable & receivable knowledge & experience. - 5 to 8+ years accounts receivable, bookkeeping, and general accounting experience - Knowledge of regulatory standards and compliance requirements - Excellent time management skills to prioritize and complete a wide variety of collection tasks throughout the day. - Attention to detail and problem-solving skills. - Excellent written and verbal communication skills - Strong organizational and planning skills. - Previous experience in insurance claims processing industry, restoration, cleaning, or construction industry. - Capable of working in a fast-paced, and team-oriented environment. EDUCATION - Associate degree or Higher in business, finance or administration, preferred COMPENSATION & BENEFITS We offer competitive pay as well as comprehensive benefits. If you feel that you meet the above criteria and are intrigued by the opportunity to work for a dynamic, fast-paced company, please contact us. Benefits: - 401(k) with company match - Health insurance - PTO/Sick, Vacation Paid Time Off - Holidays - Professional development assistance - Schedule: 8-hour day / 40 hours per week shift, required Monday to Friday, flexible to work overtime when required. Overtime Requirement: We are a 24/7 Emergency Services business. You will occasionally be expected to work nights and weekends to assist our customers in their time of need during storms, cold weather, and other natural or man-made emergency situations. WORKING CONDITIONS Environment: This position will be in-office environment; not eligible for hybrid or remote. Ability to commute: Norwalk, CT 06851: - Reliably commute or planning to relocate before starting work (Required) Physical Demands: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light work that includes moving objects up to 20 pounds may be required. Please Note: We are a pet friendly office, there are occasionally dogs in our office! ABOUT SERVPRO History SERVPRO of Stamford, serving the Fairfield County (Norwalk, CT) area understands the stress and worry that comes with a fire or water damage and the disruption it causes to your life, home, or business. Our goal is to help minimize the interruption to your life and quickly make it "Like it never even happened.” SERVPRO of Stamford, serving the Fairfield County (Norwalk, CT) area specializes in the cleanup and restoration of residential and commercial property after a fire, smoke or water damage. SERVPRO of Stamford, serving the Fairfield County (Norwalk, CT) area can also mitigate mold and mildew from your home or business. Importance of Community Many leaders in our business were born, raised, and have raised families of their own in Fairfield County. Our neighbors are very important to us. With over 35 years we have helped thousands of people and businesses to recover from disaster as quickly as possible. Training We pride ourselves in being the best in the industry, and the best in the community. That’s why our staff is highly trained in property damage restoration. From initial and ongoing training at SERVPRO’s Franchise Facility for regular IICRC-industry certification, our technicians are equipped with the knowledge and tools to restore your property.

I am looking for a friendly, energetic person to be my Assistant. Job duties include phone's, emails, fax and client interaction. No experience is needed as I am willing to train the right person. Customer service and a good presentation is very important. I am open to P/T or F/T Thanks

Job description Job Summary We are seeking a Bilingual Recruiter to join our dynamic team. The ideal candidate must speak English and Spanish fluently and will play a crucial role in the talent acquisition process by sourcing, interviewing, and selecting candidates who align with our organizational goals. This position requires a proactive approach to recruitment and an ability to build strong relationships with both candidates and hiring managers. Duties - Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies. - Utilize various sourcing methods - Conduct thorough interviews to assess candidates' qualifications, skills, and cultural fit. - Manage the applicant tracking system - Maintain accurate records of candidate interactions and progress throughout the recruitment process. - Provide feedback to candidates throughout the hiring process to ensure a positive experience. - Assist in developing job descriptions and posting them on relevant platforms. Qualifications - Proven experience in recruiting or talent acquisition is preferred. - Strong interviewing skills with the ability to evaluate candidates effectively. - Proficiency in using job sites to post and source candidates - Strong communication and interpersonal skills to build relationships with candidates and team members. - Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail. - A passion for talent management and helping individuals find their ideal roles within the organization. Candidates MUST speak English and Spanish fluently. Join us in shaping the future of our workforce by bringing in exceptional talent that drives our success! Job Type: Full-time Pay: $20.00 per hour Expected hours: 35 per week Benefits: Dental insurance Health insurance Vision insurance Schedule: Day shift Ability to Relocate: Jersey City, NJ: Relocate before starting work (Required) Work Location: In person

Learn the ins & out of the company as far as what we do. Great work ethic in Secretary work Professional Bilingual At least 3 years experience in Office Administration Secretary work

HR Assistant - New York City Office [Full Time Hybrid] Excellent opportunity to join a fast-growing and prestigious IT Services company with a Fortune 100 client base. In this fast-paced environment, you will coordinate field technician activities nationwide for a wide variety of technical tasks including but not limited to PC Installation, Network Management and System Upgrades. You do not have to be technical to succeed in this job! Successful candidates will have strong Microsoft Office skills, the ability to multitask and stay organized in a fast-paced environment along with strong written and verbal communication skills. And a great attitude! Compensation range $40K - $42K annually based on experience Full Medical Benefits Paid Vacation and Holidays

Role Overview: We’re looking for a proactive, organized, and outgoing individual to join our team as a Lead Setter & Administrative Assistant. This role is perfect for someone who loves connecting with people, thrives on setting up successful appointments, and enjoys keeping things running smoothly behind the scenes. What You’ll Do: - Lead Setting: Connect with potential clients, set up meetings, and schedule consultations for our Rhino Shield experts. - Customer Relationship Management: Keep our clients in the loop and happy. You’ll be following up on leads, updating schedules, and ensuring they have all the info they need. - Admin Support: Help with day-to-day admin tasks like data entry, updating records, and responding to inquiries. - Flexibility on the Move: Work from home but be ready to step out and meet clients or attend occasional team meetings in the field when needed. What We’re Looking For: - Great with people – You’re friendly, professional, and can handle a variety of client interactions. - Organized & Detail-Oriented – You keep schedules, records, and systems on point. - Tech-Savvy – Comfortable with CRM software, scheduling tools, and all things digital. - Reliable – You’re consistent, dependable, and can work independently from home. Perks of Joining Rhino Shield New York: - Flexible hybrid schedule. - Competitive part-time pay. - Opportunity to grow with an expanding business. - A fun, supportive team that values work-life balance!

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

We are looking for a Front Desk Receptionist who preferred to be speaking Spanish to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Omnitrance Solutions Inc. is a forward-thinking company dedicated to providing innovative and efficient solutions to support business operations, project management, and customer service. We are looking for a dedicated, organized, and detail-oriented Virtual Assistant to join our growing team. Job Description The Virtual Assistant will provide administrative and operational support to help manage day-to-day tasks and improve productivity across various departments. This role requires excellent communication skills, a proactive approach, and the ability to work independently in a remote setting. The Virtual Assistant will handle a wide range of responsibilities, including customer support, data entry, scheduling, and document management. Key Responsibilities Administrative Support: Manage emails, organize files, and handle confidential information with discretion. Scheduling: Coordinate meetings, appointments, and travel arrangements as needed. Customer Support: Assist with customer inquiries, troubleshoot issues, and provide resolutions in a professional and timely manner. Data Entry and Database Management: Accurately input, update, and maintain company data across various systems. Project Assistance: Support project managers with organizing documents, tracking project milestones, and preparing reports. Research: Conduct research on various topics, such as competitors, market trends, and business tools, and provide summarized insights. Documentation and Reporting: Prepare presentations, reports, and other documentation to support business operations. Other Duties: Complete ad hoc tasks as required to support the management team and streamline business processes. Qualifications Experience: Minimum of 1-2 years of experience as a virtual assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong written and verbal communication skills. Excellent time management and organizational skills. Ability to multitask and prioritize workload. Tech-Savvy: Comfortable with virtual tools such as Zoom, Slack, Trello, and CRM systems. Education: High school diploma or equivalent; an associate’s or bachelor’s degree in a related field is a plus. Benefits Competitive hourly pay Flexible working hours Work-from-home setup Opportunities for professional development and training

Assist director with meet and greet of incoming audience for Nov. 16, 2024 4pm Christian Variety show ( 2 hours ) event at Ripley Grier Studios 520 8th ave. 16th floor, NY, NY 10018. ID required for security guard entrance. Collect low entrance fee under 20. Make small change, if needed. Assist with seating, restroom directions. Assist actors with directing them to the photographer for their headshot upon entry into the performance room on that day. This is a one day, Two hour paid position. Mature adult ,responsible,caring, professional. personable person, good with counting small change who dresses in business attire and has an energetic presence is desired.

We are seeking an organized and motivated Administrative Assistant to join our team. This part-time role will involve supporting our office operations and reporting directly to the owner and warehouse manager. Key Responsibilities: - Maintain organized and accurate filing systems - Record and track customer payments - Manage inventory levels efficiently - Respond to customer inquiries professionally - Assist the sales team with various administrative tasks and reports - Update and maintain QuickBooks records - Send reminder emails for overdue invoices Qualifications: - Strong written and verbal communication skills - Proficiency in MS Office, particularly Excel and Word - Excellent organizational skills and ability to multitask - Basic knowledge of QuickBooks - Spanish language skills are a plus - Currently enrolled in college preferred - Previous experience is a plus but not required Note: This part-time position requires availability for one or two days a week.

cashier stock/inventory control maintain stores upkeeps

Job Title: Executive Assistant (Full-Time, Remote) Company: Clarity Media Group Location: Remote About Us: Clarity Media Group is a New York-based boutique communications training firm dedicated to empowering individuals and global organizations through effective communication strategies and tailored coaching services. We are seeking a proactive and detail-oriented Executive Assistant to support our team and contribute to our mission. Position Overview: As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executives’ daily activities. You will manage the calendars and travel arrangements for 1-2 executives, including our Founder & CEO. This position requires a highly organized individual with exceptional interpersonal and written communication skills. A successful candidate has the ability to be both customer and executive-focused, adaptable to varied internal and external needs, and driven to enhance the holistic service experience through effective communication, problem-solving, and attention to detail. Key Responsibilities: - Manage complex calendars, scheduling meetings, and coordinating appointments for executives, and proactively resolve scheduling conflicts as they arise. - Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, itineraries, catering, vendors, etc.. - Ensure the executive’s time aligns with their priorities through a comprehensive understanding of the business, key stakeholders, and required collaboration. - Serve as a liaison between executives and internal/external contacts - Maintain confidentiality and professionalism in all interactions. - Assist with special projects and administrative tasks as needed. - Maintain existing standard operating procedures and checklists, recommending process enhancements as necessary. - Foster consistent and efficient interactions with colleagues across the company, demonstrating poise and tact under pressure while handling matters with sound judgment and respect. Qualifications: - Ability to work Eastern Time Zone, with experience managing calendars and scheduling across multiple time zones - proven experience in both B2B and B2C environments a plus, demonstrating a strong commitment to delivering outstanding service. - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills and the ability to manage projects with varying levels of priority, effectively. - Excellent written and verbal communication skills. - High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, Word, and OneDrive. - Experience and/or willingness to work within the Zoom video conferencing platform, Slack, Airtable, and other IT programs as required. - Strong interpersonal skills and the ability to build relationships with diverse individuals. - Ability to work independently in a remote environment while maintaining an acute attention to detail and high productivity. - Maintain a strict level of confidentiality and exhibit sound judgment in handling sensitive information. Why Join Us? At Clarity Media Group, you will be part of a dynamic team committed to excellence. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the communications field. You will also have exposure to our impressive client roster and intellectually stimulating projects. Application Process: If you are a motivated professional looking to join a passionate team, we invite you to apply.