The Specialists Ltd.
Accounts Payable/ Receivable Clerk
1 month ago
Ridgewood, Queens
Company Description
The Specialists Ltd. is a leading supplier of fabrication, graphics, and props for film & television, live theater & events, advertising & experiential marketing, art & architecture, and more. With over 40 years of experience, our team of talented artists, craftsmen, engineers, graphic designers, and programmers work together at our 60,000 square foot facility in Queens, New York. Our seamless integration of tradition and innovation means that we can deliver high-quality products at lightning speed for a fraction of the cost. Role Description
This is a full-time on-site role for a Bookkeeper/Administrative Assistant at The Specialists Ltd. located in New York, NY. The Bookkeeper/Administrative Assistant will be responsible for day-to-day tasks such as handling accounts payable/receivable, collections, as well as offering support to other accounting functions. Responsibilities
Proficient in QuickBooks Desktop & QuickBooks Online (QBO), BILL.com & Microsoft Office
Verify and set up new vendors in accounting system.
Verify the accuracy of payables and supporting documents, resolve any discrepancies, process vendor invoices.
Maintain and monitor records of payables and make recommendations for prioritizing payments.
Strong phone etiquette and communication skills to effectively interact with clients and customers.
Coordinate with other departments on past-due accounts and submit invoices/ statements to customers.
Administer collections methods and maintain cyclical communication with client accounting teams to assure effective cash in-flow process.
Verify and record customer payments, deposits, and transactions.
Maintain and distribute W-9’s, 1099’s, Vendor Setup Forms, Credit Applications
Organize and maintain accurate records of receipts and other source documents to support credit card purchases.
Perform cash and credit card reconciliations in the accounting system.
Create monthly statements and reports for AP & AR- collections.
Verify the accuracy of customer accounts and billing records.
Recognize opportunities for process improvement across accounts payable & collections process.
Practice routine standards of corporate accounting principles and procedures efficiently with prudence.
Provide support with routine audits if/when required.
Provide administrative support as needed.
Ad hoc duties as required.
Knowledge of bookkeeping and accounting principles
Attention to detail and ability to multitask in a fast-paced environment
Associate's degree in Accounting, Business Administration, or a related field preferred
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