Accounting Clerk
10 days ago
Santa Monica
Job Description JOB DESCRIPTION PROPERTIES: Shore Hotel (Shared Services) TITLE: Accounting Clerk (A/P and Income Journal) DEPARTMENT: Finance STATUS: Non-Exempt, Full Time, Regular (Pay Rate: $28.00 per hour) SUPERVISED BY: Director of Finance SUPERVISES: Not Applicable ESSENTIAL DUTIES: Reporting to the Director of Finance, the Accounting Specialist supports all hotels’ daily financial operations and contributes to the overall accuracy and efficiency of the accounting function. Responsibilities include processing accounts payable, reviewing and posting income journals and assisting with a range of accounting and administrative responsibilities as assigned. A key role in ensuring the integrity, timeliness and compliance of financial records while supporting departmental and organizational financial objectives. The ideal candidate is analytical, detail-oriented, and dependable with the ability to manage multiple priorities and meet deadlines in a fast-paced hospitality environment, while demonstrating strong organizational skills, sound judgment and the ability to work collaboratively with internal departments to maintain efficient financial operations and reporting standards. • Process full-cycle accounts payable, including invoice verification, coding, approvals and timely payment processing., • Review, reconcile and post daily income journals., • Verify accuracy of financial data from PMS, POS and other hotel systems., • Reconcile vendor statements and resolve discrepancies., • Maintain organized financial records and documentation for audits., • Assist with month-end and year-end closing tasks and account reconciliations., • Monitor expense coding and ensure compliance with company accounting policies., • Prepare ad-hoc reports and complete special projects as assigned., • Flexibility and availability to cover work shift emergencies when needed., • Exhibits dependability by consistently arriving on time, adhering to scheduled work hours, and fulfilling full shift responsibilities without disruption., • Respond promptly to phone and emergency calls as needed., • Demonstrates effective communication by clearly conveying information, actively listening, and fostering open and respectful dialogue with all team members and managers., • Maintain all recordkeeping processes and systems while maintaining confidentiality at all times., • Maintain all work areas clean and organized., • Report all unsafe conditions immediately., • Attend all mandatory meetings., • Perform other duties/tasks as assigned. ESSENTIAL JOB QUALIFICATIONS & COMPETENCIES: Proven success in the following job competencies: • Honesty; has honest, direct, and factual communication and actions with internal and external customers., • Collaboration; proactive in building supporting, nurturing, and service-oriented relationships with employees; works collaboratively to resolve problems and enhance productivity; Remains open to others' ideas and tries new things., • Integrity & Loyalty; conducts self with high level of ethics and makes decisions with honest intentions that are in the best interest of the company and employees. Keeps commitments; inspires the trust of others; Works with a high level of integrity and ethically; Upholds organizational values., • Humble; conducts self and treats all employees with respect; without arrogance, degradation, or coercion; treats all employees with equal regardless of position/status., • Innovation; constantly searches for best practices in technology, services, and procedures. Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas., • Analytical: Highly detail-oriented, proficient with managing, editing, analyzing large volumes of complex numerical data., • Flexible; considers others point of view to find the best solution for customer and company; proven ability to be flexible and adapt to change; adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays., • Problem Solving: Uses a professional, neutral/unbiased, and highly diplomatic inter-personal approach., • Interpersonal: Customer focused and effective relationship-building skills; ability to effectively interact with all employee levels; frontline, Managers, Directors, Executives;, • Diversity: Strong commitment to diversity and equality in a company culture., • Communication: Strong communication (verbal and written) and presentation skills., • Multi-Tasking: Ability to operate under pressure in a fast-paced environment; able to deliver effective results, meet tight deadlines and targets. EXPERIENCE: • 2+ years of accounting or bookkeeping experience (Hospitality experience is preferred)., • Knowledge of accounts payable processes and general accounting principles, • Strong attention to detail, analytical skills, accuracy, organizational and time-management skills, problem-solving abilities, leadership and excellent communication skills., • Advanced proficiency in Excel, Word and PowerPoint. Outlook and Opera PMS experience is preferred., • Ability to manage multiple priorities and the ability to meet deadlines., • Strong communication, interpersonal skills and problem-solving skills with the ability to work effectively and professionally across departments., • Demonstrated integrity, reliability and accountability in handling confidential financial information. EDUCATION: • BA/BS Degree in Accounting/Finance, Business/Management is highly preferred. WORKING CONDITIONS & PHYSICAL WORK DEMANDS: • Able to sit and work at a computer keyboard for extended periods of time, • Able to stoop, kneel, bend at the waist and reach on a daily basis, • Able to lift and move up to 25 pounds occasionally, • Regular and on-time attendance is critical, • Hours occasionally exceed 40 hours per week, • Flexibility in working other work shifts as needed/necessary, • Ability to stand during shifts, • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OTHER: • Other duties as assigned. Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job. The Company is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law. COMPANY BENEFITS: • Medical, Dental and Vision Insurance to all eligible employees, • Company-paid life insurance of $25,000 to all eligible employees, • Matching 401K Retirement Savings Plan (up to 5% of the employee's contribution), • Seven paid holidays, • Sick pay when eligible, • Company-paid parking, • Employee Assistance Program (EAP), • Employee Recognition Programs, • Employee Referral Incentive Program, • Transportation allowance, • Dry cleaning services (up to 10 pieces of work clothes per week)