Director of Facilities Management and Capital Projects
hace 1 día
Austin
Job Title: Director of Facilities Management and Capital Projects Agency: Texas Division of Emergency Management (TDEM) Department: Office of the Chief Operating Officer Salary: $16,537.50 monthly (fixed, non‑negotiable) Location: Austin, Texas (on‑site, not subject to telecommuting) Job Type: Staff Job Status: At‑will, discretion of agency head General Description The Texas Division of Emergency Management (TDEM) is an emergency response entity and the Director of Facilities Management and Capital Projects is responsible for facility‑based capital projects. The role performs highly advanced managerial work, providing direction and guidance in strategic operations, capital project planning and implementation, project management, and the development and implementation of a comprehensive facility management program for TDEM. The position involves establishing strategic plans, developing policies, reviewing guidelines and procedures, coordinating program activities, and reviewing and approving budgets. It also includes overseeing TDEM Facilities and the construction of large‑scale projects, planning, assigning, and supervising work of others, and working under minimal supervision with extensive latitude for initiative and independent judgment. Essential Job Duties and Responsibilities Provide agency project management and coordination for facility‑based capital projects, including consultant selection, contract support, quality assurance, plan and cost review, schedule and budget management, and oversight of contracts, pay requests, and change orders. Conduct activities in coordination and collaboration with TDEM executive leadership and TAMUS Facilities, Planning, and Construction group. Oversees Regional Emergency Operation Center (REOC) contracts and construction across the State. Responsible for directing consultants and monitoring projects, including regular status updates from initial concept through project completion. Review and negotiate architectural and engineering plans, drawings, specifications, designs, and related reports and studies. Oversee and coordinate the development and preparation of plans, specifications, and cost estimates for facility‑based capital projects. Prepare cost/benefit analysis. Facilitate Owner‑Architect‑Contractor (OAC) meetings, coordinate effectively with design teams, and cultivate strong, professional owner relationships to support alignment, timely decision‑making, and successful project execution. Work with architects, engineers, and contractors to ensure building plans meet code requirements. Ensure adherence to quality standards and regulatory requirements, proactively identifying and resolving issues to maintain compliance, operational integrity, and continuous improvement. Develop, implement, manage, and maintain a facility management program for all TDEM facilities. Review and enforce facilities and construction guidelines, procedures, safety standards, and applicable regulations, ensuring compliance throughout planning, construction, and maintenance activities. Oversee maintenance and operations of TDEM facilities. Conduct a variety of grant‑related duties; research and identify grant funding opportunities; prepare grant applications for TDEM and oversee all grant‑related processes once funding is received. Perform a variety of budgetary and financial functions; monitor expenditures; prepare and recommend budgetary adjustments as necessary. Own and execute cost forecasting, margin protection, contingency management, and change order strategy to ensure financial performance, risk mitigation, and contract compliance. Compose, prepare, review and approve documents including technical reports and letters, memoranda, specifications, proposals, contracts, studies, and other correspondence. Provide oversight of facilities leasing contracts. Direct facilities leasing and construction initiatives, including build‑outs, renovations, and capital projects, ensuring projects are delivered on scope, on schedule, and within approved budgets. Represent the agency at business meetings, hearings, trials, legislative sessions, conferences, seminars, and on boards, panels, and committees. Plan, develop, implement, coordinate, monitor, and evaluate policies and procedures. Plan, assign, and supervise the work of others. Face‑to‑face and person‑to‑person interactions are required. Requires a regular course of attendance during the authorized work schedule and extended hours when needed. Ability to travel up to 40%. Perform related work as assigned. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Qualifications Education: Master’s degree or an equivalent combination of training and experience.Experience: Ten (10) years of progressively responsible management positions, three (3) years of supervisory experience. Preferred experience in facilities management, project management, construction, infrastructure, program management, public administration, or business administration. Preference for degree or experience in project management, construction management, civil engineering or construction engineering technology, or related disciplines. Additional work experience may substitute for the education requirement on a year‑for‑year basis. Thirty (30) semester hours is equivalent to one (1) year of experience. A completed advanced degree may substitute in lieu of work experience. Knowledge, Skills and Abilities Knowledge of facility‑based project management, including construction processes, techniques, and materials; of management and supervisory methods and principles, performance and productivity standards, fiscal and budget management; of facilities management principles, building systems, and infrastructure; of space planning, workplace strategy, and occupancy planning; of applicable building codes, safety regulations, and compliance requirements; of procurement processes and contract administration. Demonstrated interpersonal skills, poise, tact, diplomacy, and the ability to establish and maintain effective working/professional relationships. Highly efficient in ensuring projects run smoothly according to established policies and vision. Strong project management skills, including scope development, budgeting, scheduling, and risk mitigation. Ability to manage multiple capital and facilities projects concurrently. Ability to interpret architectural and engineering drawings, specifications, and technical documents. Responsible handling of sensitive and confidential information and adherence to applicable laws and policies. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to scrutinize data, discern variations, identify trends, and solve problems. Provide clear direction to subordinates; promote teamwork and motivate others. Creative reasoning, effective decision‑making, writing and reviewing contracts and leases, organization, flexibility, prioritization, collaboration, and budget and schedule management. Registration, Certification or Licensure Must complete the following training courses: IS‑100, IS‑200, IS‑700, IS‑800, and the Professional Development Series within the first twelve (12) months of employment. Resumes are not accepted in lieu of an application. All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer Equal Opportunity/Veterans/Disability Employer. TDEM maintains the all‑hazards emergency management program for the State of Texas through specializing in Preparedness, Response, Recovery, and Mitigation activities. TDEM advises and works closely with cities, counties, and state agencies to plan and implement their own emergency management programs so that Texas communities are more resilient for future emergencies and disasters. #J-18808-Ljbffr