Executive Assistant
16 days ago
Houston
C About the Role We’re DwellPro — a fast-growing home service company known for quality work, strong client relationships, and consistent service. We’re looking for a high-performance Executive Assistant who is tech-savvy, highly organized, responsive, and proactive to help run the day-to-day operations and directly support the business owner. This is a key role. You will be the right hand of the owner, helping to take things off his plate so he can focus on the highest-level priority: growing the company. If you’re someone who thrives on urgency, precision, communication, and ownership — you will love this role. Key Responsibilities Business Operations Support: • Manage and maintain the owner’s business and personal calendar using Google Calendar, • Communicate back to clients quickly via phone, email, and text in a friendly, professional tone, • Handle bookkeeping and data entry in QuickBooks (must be proficient), • Create/send invoices and estimates using company-specific software, • Maintain accurate records and organized digital files, • Follow up on quotes, appointments, payments, and referrals, • Send summary reports to clients after service visits, • Assist with sales: follow-through, upselling, and client onboarding, • Improve and streamline internal workflows, • Always operate with urgency, responsiveness, and professionalism Executive / Personal Assistant Support: • Book travel, appointments, and personal reservations for the owner, • Pay personal bills and track owner’s personal to-dos, • Manage owner’s personal calendar, • Take ownership of tasks that don’t require the owner’s direct time, • Anticipate needs and delegate solutions accordingly Required Skills & Qualities You should demonstrate the following: • Communicates clearly and professionally, • Responds very quickly to all texts, emails, and client needs, • Operates with a strong sense of urgency at all times, • Able to work early mornings, evenings, or weekends when needed, • Willing to work 50–60+ hours/week during company growth, • Highly organized, methodical, and detail-oriented, • Strong verbal and written communication (Spanish a plus), • Self-starter who doesn’t need handholding, • Handles pressure well and stays focused in a fast-paced environment, • Thick-skinned — can handle direct feedback and high-maintenance personalities, • Persistent with follow-ups, timelines, and accountability, • Proactive, not just reactive — takes initiative, • Works with complete integrity and confidentiality, • Proficient in QuickBooks, Google Workspace (Docs, Drive, Calendar), and spreadsheets, • Tech-savvy — learns new tools quickly, • Confident with light sales activity and client conversion, • Bilingual (Spanish/English) is a plus Bonus Experience (Not Required, But Helpful) • Worked in a handyman, trades, or property management business, • Prior experience supporting a small business owner or entrepreneur, • Startup experience or fast-paced remote environments What We’re Looking For • Bachelor’s degree or 5+ years of executive assistant experience, • High IQ, proven by GPA or a short IQ test, • At least 3 years of full-time work experience, • Strong moral compass and personal accountability, • Growth mindset — hungry to learn and improve What We’re NOT Looking For Please do not apply if you are: • Lazy – this is a high-output role, • Thin-skinned – we value honest, direct communication, • Full of excuses – we expect ownership, not blame, • Tardy – punctuality is a form of respect, • A complainer – if you see a problem, bring a solution, • Disorganized – details matter here, • Unprofessional – you must represent DwellPro and the owner, • A poor communicator – speed and clarity are essential, • Lacking initiative – this role requires you to lead, not wait How to Apply Please email to Brady Bussey your resume along with a scan of a handwritten letter (no more than 2 pages) explaining why you’re the right fit for this position. Use the subject line: DP 2025 Then, after sending your email, text your last name followed by the word DONE (in all caps) to my cell 713 516 2576.