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  • Executive Assistant / Office Manager / Event Coordinator
    Executive Assistant / Office Manager / Event Coordinator
    21 days ago
    $60000–$80000 yearly
    Full-time
    Manhattan, New York

    About the Role We’re looking for a highly organized, proactive, and resourceful Executive Assistant / Office Manager / Event Coordinator to support our leadership team and keep our NYC office running smoothly. This is a hands-on, in-person role for someone who thrives in a fast-moving environment and enjoys wearing multiple hats. You’ll manage executive scheduling and logistics, oversee the day-to-day office experience, and help plan and execute company events, team gatherings, and external activations. The ideal candidate is exceptionally organized, anticipates needs before they arise, communicates clearly, and is comfortable taking ownership of everything from a complicated calendar to a last-minute event request. Responsibilities Executive Support • Manage calendars, meetings, scheduling, and day-to-day priorities for executives., • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and reservations., • Organize meetings and ensure executives have the information and materials they need in advance., • Handle expense reports, receipts, reimbursements, and other administrative tasks., • Assist with email, correspondence, document preparation, and follow-ups as needed., • Track deadlines, commitments, and action items., • Coordinate with internal teams, external partners, vendors, and guests., • Handle sensitive and confidential information with discretion., • Anticipate executive needs and proactively resolve scheduling or logistical issues., • Personal/miscellaneous task assistance to the founders. Office Management • Own the day-to-day operations of the NYC office., • Maintain a welcoming, organized, and well-stocked workspace., • Manage office supplies, snacks, equipment, deliveries, mail, and vendor relationships., • Coordinate repairs, maintenance, cleaning, building access, and other facilities needs., • Serve as the primary point of contact for building management and office vendors., • Help onboard new employees, including workspace setup, equipment coordination, and office orientation., • Coordinate team lunches, celebrations, meetings, and other employee experiences., • Identify and implement ways to improve office operations and team experience. Events & Experiences • Plan and execute company events, launch events, dinners, team outings, retreats, conferences, and community activations., • Research and source venues, restaurants, caterers, entertainment, transportation, and other vendors., • Manage event budgets, quotes, contracts, timelines, guest lists, RSVPs, and logistics., • Coordinate with marketing, leadership, partners, and external vendors on event execution., • Manage on-site setup, check-in, vendor coordination, troubleshooting, and breakdown., • Help develop creative event concepts and memorable guest experiences., • Coordinate travel and logistics for off-sites and company retreats., • Be available for occasional evening or weekend events when required. Qualifications • 1–3 years of working experience, and experience in executive assistance, office management, events, hospitality, operations, or a similar role preferred., • Exceptional organizational and time-management skills., • Strong attention to detail and ability to manage multiple priorities simultaneously., • Comfortable operating independently with limited oversight., • Excellent written and verbal communication skills., • Strong judgment and discretion when handling confidential information., • Ability to remain calm, flexible, and solutions-oriented when plans change., • Comfortable working directly with executives and senior external partners., • Experience managing vendors, travel, events, or office operations strongly preferred., • Proficiency with Google Workspace, Slack, calendar management, spreadsheets, and other common workplace tools., • Familiarity with New York City venues, restaurants, vendors, and logistics is a plus., • Hospitality mindset and willingness to jump in wherever needed. What Success Looks Like • Executive calendars, travel, and logistics operate smoothly with minimal intervention., • Office needs are identified and addressed before they become problems., • Employees and visitors consistently have a polished, welcoming office experience., • Events are well-organized, on-budget, and executed seamlessly., • Leadership can confidently hand off logistical and operational projects knowing they will be completed., • You become the person the team relies on to make things happen. Who You Are You’re someone who notices when the conference room is missing something, remembers that an executive has a flight immediately after a meeting, catches a scheduling conflict before anyone else does, and can turn a loose idea for an event into a fully executed experience. You’re comfortable doing both high-level coordination and unglamorous operational work. No task is too small when it needs to get done, and you take pride in making complicated things feel effortless for everyone else. Fresh graduates are welcomed to apply! This role is based in New York City and requires in-person attendance five days per week.

    Immediate start!
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  • Commercial Office Cleaner
    Commercial Office Cleaner
    1 month ago
    Full-time
    Kings Point

    Location: Great Neck, New York Schedule: Weekday Evenings Kinsmere Services is looking for dependable, hardworking commercial cleaners to join our growing Long Island cleaning team. We provide professional cleaning services to offices, medical facilities, retail locations, apartment buildings, and other commercial properties throughout Nassau and Suffolk counties. We are seeking individuals who take pride in their work, pay close attention to detail, and can be trusted to complete each cleaning assignment properly and on time. Previous commercial cleaning experience is preferred, but we are willing to train reliable candidates with a strong work ethic. This is a good opportunity for someone looking for consistent part-time evening work, additional income, or the opportunity to grow into a crew leader or full-time position as the company expands. Responsibilities Responsibilities may vary depending on the property and may include: • Vacuuming carpets and rugs, • Sweeping and mopping floors, • Emptying garbage and recycling containers, • Replacing garbage liners, • Cleaning and disinfecting bathrooms, • Cleaning sinks, toilets, mirrors, and fixtures, • Restocking toilet paper, paper towels, soap, and other supplies, • Cleaning breakrooms and kitchen areas, • Wiping desks, counters, tables, doors, and common surfaces, • Dusting furniture, ledges, windowsills, and office equipment, • Cleaning glass doors and interior windows, • Disinfecting high-touch areas such as handles, switches, and railings, • Maintaining clean entrances, hallways, and common areas, • Following building-specific cleaning checklists, • Properly using cleaning chemicals, equipment, and supplies, • Reporting damages, maintenance problems, or supply shortages, • Taking completion photos when required, • Securing and locking the property after completing the shift, • Communicating with supervisors regarding any issues at the location Qualifications The ideal candidate will be: • Reliable and punctual, • Hardworking and trustworthy, • Detail-oriented, • Able to follow written and verbal instructions, • Comfortable working independently or as part of a team, • Able to manage time efficiently, • Professional when interacting with clients, building staff, and coworkers, • Available for evening or weekend shifts, • Able to travel to cleaning locations throughout Long Island, • Able to pass a background check when required by the client, • Authorized to work in the United States Commercial cleaning, janitorial, housekeeping, porter, hotel, restaurant, or building-maintenance experience is helpful but not required. Physical Requirements Candidates should be able to: • Stand and walk for extended periods, • Bend, kneel, reach, and lift, • Carry cleaning supplies and equipment, • Safely operate vacuums, mops, and other cleaning equipment, • Perform repetitive cleaning tasks throughout the shift Transportation Reliable transportation is strongly preferred because employees may be assigned to different properties throughout Long Island. Applicants should clearly state whether they have access to a personal vehicle and which areas of Long Island they are able to work in. Most available assignments are located in Nassau County and western Suffolk County, including areas such as: • Great Neck, • Manhasset, • Port Washington, • Roslyn, • Mineola, • Garden City, • New Hyde Park, • Hicksville, • Westbury, • Plainview, • Syosset, • Melville, • Huntington, • Farmingdale, • Other nearby Long Island communities Schedule Most commercial cleaning shifts take place after businesses close. Available schedules may include: • Monday through Friday evening shifts, • Weekend shifts, • Two to five shifts per week, • Approximately 10–30 hours per week, • Additional hours as new accounts are added Specific hours will depend on the assigned property. Applicants should include their complete weekly availability when applying. Compensation and Benefits • Competitive hourly pay, • Paid training, • Consistent part-time scheduling, • Opportunities for additional hours, • Performance-based pay increases, • Attendance and reliability bonuses may be available, • Opportunities to advance into crew leader or supervisor positions, • Opportunities for full-time employment as the company grows What We Look For Our clients depend on us to keep their properties clean, safe, and professional. Because of this, reliability is extremely important. Successful employees consistently: • Arrive on time, • Follow the full cleaning checklist, • Pay attention to less-visible areas, • Communicate when problems arise, • Treat client property with care, • Use supplies responsibly, • Complete work without needing constant supervision, • Maintain a professional appearance and attitude, • Notify management as early as possible when an emergency affects their schedule

    Immediate start!
    No experience
    Easy apply