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  • Administrative Assistant
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    Administrative Assistant
    10 hours ago
    $20–$30 hourly
    Full-time
    Westfield

    Front Desk / Clinic Operations Coordinator Westfield, NJ | Full-Time | $20–$30/hr (Based on Experience) About AcuVision AcuVision Clinic is a specialty holistic eye care practice serving patients nationwide since 2000. We treat complex and degenerative vision conditions using an integrative model combining Acupuncture, Traditional Chinese Medicine, Functional Medicine, and Naturopathic therapies. Our patients often travel significant distances for care. Precision, professionalism, and reliability matter. Who This Role Is For We are looking for a steady, organized, and dependable professional to manage front desk operations and support daily clinic flow. This is not a passive receptionist role. It is an operations-driven position that keeps a high-performing clinic running smoothly. You should be: • Highly organized and detail-oriented, • Calm under pressure and able to multi-task, • Reliable and punctual, • Clear and professional in communication, • Comfortable handling volume without becoming overwhelmed, • Coachable and receptive to feedback Experience in hospitality, high-volume service, medical offices, or structured environments is strongly preferred. If you thrive in environments where standards are high and systems matter, this may be a great fit. Responsibilities • Greet and check in patients professionally, • Manage scheduling and appointment flow, • Answer phones and respond to emails, • Process payments and maintain accurate records, • Coordinate daily clinic logistics, • Track inventory and restock supplies, • Maintain a clean and organized clinical environment Qualifications • Strong organizational skills, • Comfort with computers and scheduling systems, • Excellent verbal and written communication, • Ability to stay focused and composed during busy clinic hours, • Professional presence and accountability Healthcare experience is preferred but not required. Operational maturity is required. What We Offer • Stable, professional work environment, • Competitive pay, • Growth opportunities within a specialty healthcare practice, • Meaningful work supporting patients with serious vision conditions To Apply: Email your resume and brief cover letter Subject line: Front Desk / Clinic Operations – Competence + Reliability In your cover letter, include: • A specific example of handling a high-volume or stressful situation, • Why this role fits your strengths

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  • Bookkeeper
    Bookkeeper
    25 days ago
    $19–$25 hourly
    Part-time
    Williamsburg, Brooklyn

    Part-Time Bookkeeper Location: On-site Schedule: Part-time (approx. 16–20 hours per week) Reports to: Owner / Managing Partner Overview We are seeking a detail-oriented and reliable Part-Time Bookkeeper to support day-to-day financial operations. This role is ideal for someone who is organized, proactive, and comfortable working with small businesses in a fast-paced environment. Key Responsibilities: • Maintain accurate financial records, including accounts payable and receivable, • Process and reconcile invoices, credit card transactions, and bank statements, • Manage weekly and monthly reconciliations, • Prepare basic financial reports (P&L, balance sheets, cash flow summaries), • Track expenses, vendor payments, and outstanding balances, • Assist with payroll coordination and payroll-related reporting, • Support sales tax filings and compliance (as applicable), • Organize and maintain financial documentation for accountants and auditors, • Communicate with vendors and internal team regarding billing questions, • Assist with budgeting and cash-flow tracking Qualifications: • Proven experience as a bookkeeper or in a similar accounting role, • Proficiency with bookkeeping software (QuickBooks preferred), • Strong attention to detail and accuracy, • Ability to work independently and meet deadlines, • Excellent organizational and communication skills, • Experience in hospitality, retail, or food & beverage is a plus Compensation • Hourly rate: $19 - $25/hr, commensurate with experience Why Join Us • Flexible schedule, • Collaborative and supportive work environment, • Opportunity to work closely with ownership, • Room to grow into expanded responsibilities over time

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