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The Technical Assistant provides comprehensive administrative and operational support to the Administrative Manager, Project Supervisor, technical staff, and consultants within the business line. This role is responsible for managing complex scheduling needs, coordinating and documenting business development activities, and ensuring the smooth execution of internal and external engagements. The successful candidate will demonstrate exceptional attention to detail, the ability to manage multiple tasks across various platforms, and a proactive approach to anticipating team needs. This position requires a high level of organizational skill and the capacity to support a large, multidisciplinary team in a dynamic and fast-paced environment. This candidate will support all administrative aspects of report preparation, general office functions, and business development and sales activities. ESSENTIAL DUTIES AND RESPONSIBILITIES • Serve as primary office administrator and point of contact for internal coordination, • Manage complex scheduling across multiple calendars and platforms (e.g., Outlook, Teams, WebEx), • Prepare, edit, format, and style technical reports and project documentation with high attention to detail, • Coordinate travel logistics for team members, including conferences, business travel and client meetings, • Track and prepare expense reports and reconcile travel-related costs, • Maintain and organize business line supplies, file systems, and templates, • Support QA/QC processes for deliverables, including binder preparation, • Administer CRM software for proposal and project tracking, ensuring data accuracy and timely updates, • Assist with internal and external communications, including client correspondence, • Coordinate and support business development and sales activities such as:, • Trade show registrations, booth staffing, and follow-up, • Seminar planning and on-site support, • Marketing campaigns and proposal development, • Attendance and note-taking for BD meetings and calls, • Monitor upcoming events, deadlines, and opportunities, and proactively alert team members, • Serve as business line quality and safety coordinator, ensuring compliance with relevant regulations QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Proven ability to manage multiple tasks and priorities across digital platforms, • Strong organizational and time management skills, • Excellent written and verbal communication abilities, • Experience supporting large teams or departments, • Ability to interpret instructions and take initiative beyond assigned tasks, • Comfortable working independently and collaboratively, • Familiarity with CRM systems, Microsoft Office Suite, and virtual collaboration tools EDUCATION and/or EXPERIENCE B.S. degree in environmental science or comparable field. One year related experience and/or training; or equivalent combination of education and experience.

Job Description The Project Administrator supports the construction team by managing project documentation, coordinating communication, tracking procurement, and assisting with scheduling and field follow-up. This role plays a key part in ensuring new SpinXpress Laundry locations are built efficiently, accurately documented, and delivered in alignment with brand standards. This position is ideal for someone who is highly organized, proactive, and confident managing multiple priorities and timelines. Compensation & Benefits • Base salary: $45,000 annually, • Paid time off and paid holidays, • Medical, dental, and vision benefits available, • Growth opportunities with a rapidly expanding company Schedule • Full-time, Monday through Friday, • Travel as needed Why Join SpinXpress • Be part of a growing national construction division, • Make a direct impact on the successful opening of new SpinXpress Laundry locations, • Work in a supportive, process-driven environment where strong organizational skills are valued SpinXpress develops, builds, and supports SpinXpress Laundry locations across the US. As we expand our construction division to support multi-market growth, we are seeking a detail-oriented professional who brings organization, clarity, and effective communication to active construction projects. If you thrive on keeping moving parts aligned and ensuring projects stay on track, this role is a great fit. Compensation: $45,000 annually Responsibilities: What You’ll Do • Coordinate construction project workflows and maintain organized project records, • Support scheduling, procurement tracking, and delivery coordination, • Manage submittals, RFIs, and communication through Procore, Click Up, and Company Cam, • Ensure project documents are compliant, complete, and audit-ready, • Communicate directly with contractors, vendors, and internal teams, • Coordinate with municipalities to submit plans and tracking inspections, • Track project timelines and budget progress; escalate issues early, • Assist with closeout documentation and liaison with Landlord representation Qualifications: What You Bring • Experience in construction project coordination or project admin role, • Familiarity with Procore, ClickUp, CompanyCam, or similar platforms, • Strong organizational and follow-through skills, • Ability to manage multiple priorities and deadlines, • Knowledge of commercial construction phases and documentation standards, • Professional communication skills with subcontractors, owners, and internal stakeholders, • Ability to participate in occasional field visits and jobsite logistics support About Company Here at SpinXpress, our Mission is to deliver a fun environment and experience while at work, keeping our focus on providing an Excellent Customer Service Experience within our facilities and in our communities –Clean, Bright, and Safe – A Better Laundry, That’s The SpinXpress Way!

Job DescriptionSalary: $70K - $85K DOE About Curtin Maritime Curtin Maritime has built its reputation over 25 years on three core valuesefficiency, innovation, and integrity. As a leader in marine construction and transportation, the company delivers high-quality maritime solutions and works on unique projects in some of the most incredible places on earth. As we grow, the Director of Dredge Bidding will play a critical role in ensuring our bids are compliant, competitive, and strategically aligned with our expertise and long-term objectives. THIS ROLE: The Site Administrator is responsible for establishing, maintaining, and performing all duties required to provide operational and administrative support for all construction and dredging project job sites in accordance with Company Policies and Procedures. SCHEDULE: Monday thru Friday with occasional travel to project sites required. WHAT YOULL DO: • Assist Project Manager with operational tasks, • Mange day to day schedule and responsibilities of parts runner, • Provide direction, feedback, and assessment of parts runner, • Prepare and quality check project submittals, • Assist in routine project reporting requirements, • Establish the infrastructure of temporary project sites, • Arrange for dockage of equipment and vessels, • Set up management of temporary offices, laydown yards, and heavy lift facilities, • Source and procure consumables and day to day operating supplies for dredge, crew boat, attendant plant, and shoreside operations, • Maintain records of requisitions, purchase orders and repair orders, • Establish pool of local vendors for operating supplies, • Manage all project logistics including heaving trucking and LTL shipments, • Prepare and submit approved weekly payrolls for all hourly employees on job site, • Assist Crewing Coordinator with crew logistics and lodging, • May be assigned other duties as necessary WHO YOU ARE: Mental Aptitudes • Excellent Organizational Skills, • Ability to think big picture and consider long-term implications of ones actions, • Passion for looking for ways to improve individual and/or company performance, • Commitment to exceed expectations, • Aspiration to advance into Project Management roll, • Advanced level in Microsoft Office Applications (Word, Excel, and Outlook) Physical Aptitudes • Must meet fit for duty requirements upon job offer (pre-employment physical and drug test), • The employee must meet physical requirements including but not limited to, walking, stooping, kneeling, crouching, crawling, climbing up/down ladders and stairs, negotiating uneven and moving surfaces, • Must be comfortable entering tanks and other confined spaces, • Ability to lift up to 50 pounds unassisted., • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus., • Ability to work when exposed to odors, dust, dirt, mechanical hazards, high noise levels, and potentially hazardous equipment. Minimum Qualifications • B.S. Degree in Business, Construction Management, or other relevant program; or 5+ years equivalent experience., • Excellent communication skills, • Ability to prioritize duties and multi-task, • Strong computer skills WHAT WE OFFER: • Competitive Compensation, • Generous benefits package including Medical (Dental, Vision, STD & AD&D/Life Insurance at no cost for employees coverage) with additional option to elect incremental Life Insurance for employee and dependents and choice to elect Health and/or Dependent Flexible Spending Account Curtin Maritimeis an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionCompany Overview : Dozee Health AI is the pioneer in Contactless Remote Patient Monitoring (RPM), proven to drive transformation at scale. Headquartered in Bengaluru, India, Dozee has emerged as India’s no. 1 RPM Company. We are seeking visionary individuals to help us in this very exciting journey. As a part of our dynamic team, you’ll have the opportunity to collaborate with top healthcare providers in the country, applying AI-powered RPM solutions to tackle some of the most pressing challenges in healthcare - enhancing staff efficiency, improving patient outcomes, and pioneering the next generation of care models We are seeking a highly organized and detail-oriented Warehouse Administrator to join our team in the USA. This role is critical in ensuring smooth warehouse operations, accurate inventory control, and efficient shipment management. The ideal candidate will have experience in warehouse administration, ERP systems, and logistics coordination, with a proactive approach to problem-solving and process improvement.Responsibilities • Warehouse Management, • Oversee day-to-day warehouse operations, ensuring compliance with company policies, safety, and quality standards., • Maintain proper storage, labeling, and handling of devices and materials., • Coordinate space optimization and maintain a clean, organized warehouse environment. ERP Handling & Documentation, • Manage ERP entries including Goods Receipt Note (GRN), Inward/Outward entries, and shipment records., • Accurately update stock movements and maintain audit-ready documentation., • Generate reports for management on inventory, shipment status, and warehouse performance. Quality Control & Audits, • Perform Incoming Quality Checks (IQC) for shipments to ensure product accuracy and quality., • Conduct basic troubleshooting for returned devices and coordinate with technical teams when needed., • Participate in monthly and quarterly warehouse audits, ensuring compliance with internal and external standards. Shipment & Logistics, • Prepare and execute outbound shipments in line with customer and internal requirements., • Ensure timely coordination with logistics partners, freight forwarders, and shipping carriers., • Verify documentation for compliance with international and domestic shipping regulations. Inventory Management, • Monitor stock levels and proactively coordinate replenishments., • Implement cycle counts, reconciliation, and variance analysis to maintain accuracy., • Track and minimize losses, damages, and discrepancies. Process Improvement, • Identify areas for operational efficiency in warehouse workflows., • Assist in automating reporting and inventory tracking within ERP., • Support cross-functional collaboration with supply chain, procurement, and operations teams.Qualifications & Skills, • 0-2 years of relevant field experience is preferred, • Familiarity with IQC processes, GRN documentation, and shipment handling., • Strong organizational skills and attention to detail., • Excellent communication and coordination abilities.

Job DescriptionMain functions:Warehouse Administrator is responsible for managing and coordinating the administrative tasks within a warehouse environment. He/She ensures accurate inventory records, process shipments, handle documentation, and support the overall efficiency of warehouse operations.Duties and responsibilities: • Assist in maintaining accurate inventory records through regular stock checks and updates in the inventory management system., • Process incoming and outgoing shipments, ensuring proper documentation and adherence to company protocols., • Support the team in tracking product movement within the warehouse and ensuring optimal storage practices., • Help coordinate with vendors and logistics partners to facilitate timely deliveries., • Participate in identifying and implementing process improvements to enhance efficiency and accuracy.Requirements:, • 1+ years of experience in warehouse operations or related fields., • Basic understanding of inventory management principles and practices., • Strong attention to detail and organizational skills., • Proficient in Microsoft Office Suite, particularly Excel., • Good moral character., • Positive work history and ability to maintain solid attendance. Powered by JazzHR kMuVtFfAh3

Job Description Here at The Exploration Company, we are developing, producing, and operating Nyx, a modular and reusable space orbital vehicle that can eventually be refuelled in orbit and that can carry cargo - and potentially humans in the longer run. Supports: Two U.S. entities, nationwide remote workforce, and liaison with European parent company Summary The Office Manager manages daily operations of the Houston office and provides comprehensive support to remote employees across the U.S. This hands-on role ensures smooth facilities operations, coordinates events and logistics, and supports two separate U.S. entities while maintaining clear and compliant processes, documentation, and financial activities. The role also acts as an operational and administrative liaison with the European parent company. Key Responsibilities * Oversee all Houston office operations, including facilities, workspace readiness, supplies, maintenance, equipment, mail, deliveries, and vendor coordination. * Serve as primary contact for building management, security, and emergency procedures. * Support onboarding and offboarding for onsite and remote employees (equipment shipping, access, documentation, scheduling), in collaboration with US IT Administrator and People Team * Plan and execute onsite and virtual meetings, events, and employee engagement activities. * Maintain strict separation between the two U.S. entities across all operational processes, purchasing, vendor contracts, billing, communication, and reporting. * Manage purchasing, invoices, and budget tracking with entity-specific accuracy. * Provide administrative and operational support to People Operations, Finance, IT, and Leadership as needed. * Proactively identify and resolve operational, facility, or logistical issues. Qualifications Required * 3–5+ years of office management, operations, or facilities experience. * Strong organizational and multitasking skills with excellent communication. * Ability to support and maintain processes for multiple legal entities. * Proficiency with Microsoft 365 and common business tools. * Onsite daily presence in Houston and willingness to handle a broad range of tasks. Preferred (Not Required) * Experience with government contracting or NASA-related environments. * Familiarity with the commercial space or aerospace industry. Why you should join us! What makes us special here at The Exploration Company and why we think you will enjoy working here is: * We’re Agile - we make decisions fast whilst keeping our goals and systems in mind * We’re Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them * We have a lot of Fun - we refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity, are YOU up for the challenge? We'd love to hear from you if you wish to be a part of our journey. Please submit your CV now for immediate consideration and we will be in touch shortly. The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable.

Performs administrative duties for the Traffic & Logistics department in Receiving that require a broad knowledge of departmental policies and procedures.Primarily responsible for receiving and reconciliation along with report keeping and filing.Core Responsibilities Reconciles reports and spreadshe

Responsible for all areas of shipping and transportation which includes bulk, export, packaged, miscellaneous, rail, and waste.These shipments include direct customer shipments, shipments to warehouses, air and ocean export shipments, off-line miscellaneous shipments, rail shipments for both loaded

Job DescriptionMain functions: • The Logistics Administrator is responsible for the cost-effective organization of export-import shipments of raw materials, finished goods or other equipment in cooperation with the Materials/Shipping/Warehouse department and staff, • The Logistics Administrator is responsible for checking incoming freight invoices, submitting them for payment, and handling invoice complaints, • Proper use of the equipment used and ensuring its integrity, • Ensuring the integrity and completeness of the goods handled, • Accurate record keeping, • Compliance with the requirements of related laws, especially transportation, occupational safety, fire protection, and environmental protection, • The Logistics Administrator is responsible for maintaining statistical data and performance indicators related to transportationRequirements:, • Degree in field of logistics, • Basic computer skills (MS Excel, Word, Outlook), • Good communication, • Knowledge of shipping processes and terms, • Accurate, precise, demanding work, • Good organizational skills, • Analytical, logical thinking hpJvb7LYou

Job Description SUMMARY: The Marketing Manager provides department leadership in the planning and execution of marketing goals, plans, programs, and budgets to achieve company objectives. This role is responsible for maintaining market presence, managing and coordinating new business pursuits, upholding brand integrity, and supporting client managers and all department’s business development activities. This position reports to: President REQUIRED EDUCATION & KNOWLEDGE:  Bachelor’s degree in marketing, communications, or related field.  Ten years’ experience in a management position in professional services within a deadline driven environment.  Experience in an architecture, engineering, or professional services industry preferred.  Experience in the production of marketing materials and graphics.  Advanced knowledge in developing marketing strategies for local and global markets.  Proficiency in InDesign required.  Thorough knowledge of marketing databases and content management.  Fluency with Deltek management software a plus.  Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. DUTIES & RESPONSIBILITES:  Recruits, supervises, trains, mentors, and reviews marketing support staff.  Participates and updates the Marketing Plan, Communications Plan, Marketing Manual, and Marketing Budget.  Maintains workflows and process to drive efficiency  Monitors lead websites, as well as research target markets, target clients, potential projects, and competition.  Manages the planning and logistics for all interviews and presentations, working closely with the presentation team.  Attends pre-proposal conferences, professional meetings, or other marketing-related events, as appropriate.  Writes and manages new project information, staff resumes, and material for marketing purposes.  Manages awards submittals—tracks schedules and submissions.  Administrator for Johnston’s CRM System . Responsible for complete and accurate information including contacts, opportunities, projects, employee resumes, and reports.  Leads and coordinates photography of projects, in progress and completion, as needed.  Manages Public Relations calendar and supervises social media, speaking engagements, and press release content.  Manages Johnston’s website content and all updates.  Seeks out opportunities for speaking engagements and placement of articles for publication and works with in-house subject matter experts to write abstracts, white papers, call for entries and articles.  Manages internal communication branding and internal employee newsletter content.  Oversee all marketing-related onboarding tasks including business cards, headshots, Johnston resumes.  Maintain a commitment to high internal and external client service.  Works closely with business development, Directors, and project team members.

The Technical Assistant provides comprehensive administrative and operational support to the Administrative Manager, Project Supervisor, technical staff, and consultants within the business line. This role is responsible for managing complex scheduling needs, coordinating and documenting business development activities, and ensuring the smooth execution of internal and external engagements. The successful candidate will demonstrate exceptional attention to detail, the ability to manage multiple tasks across various platforms, and a proactive approach to anticipating team needs. This position requires a high level of organizational skill and the capacity to support a large, multidisciplinary team in a dynamic and fast-paced environment. This candidate will support all administrative aspects of report preparation, general office functions, and business development and sales activities. ESSENTIAL DUTIES AND RESPONSIBILITIES • Serve as primary office administrator and point of contact for internal coordination, • Manage complex scheduling across multiple calendars and platforms (e.g., Outlook, Teams, WebEx), • Prepare, edit, format, and style technical reports and project documentation with high attention to detail, • Coordinate travel logistics for team members, including conferences, business travel and client meetings, • Track and prepare expense reports and reconcile travel-related costs, • Maintain and organize business line supplies, file systems, and templates, • Support QA/QC processes for deliverables, including binder preparation, • Administer CRM software for proposal and project tracking, ensuring data accuracy and timely updates, • Assist with internal and external communications, including client correspondence, • Coordinate and support business development and sales activities such as:, • Trade show registrations, booth staffing, and follow-up, • Seminar planning and on-site support, • Marketing campaigns and proposal development, • Attendance and note-taking for BD meetings and calls, • Monitor upcoming events, deadlines, and opportunities, and proactively alert team members, • Serve as business line quality and safety coordinator, ensuring compliance with relevant regulations QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Proven ability to manage multiple tasks and priorities across digital platforms, • Strong organizational and time management skills, • Excellent written and verbal communication abilities, • Experience supporting large teams or departments, • Ability to interpret instructions and take initiative beyond assigned tasks, • Comfortable working independently and collaboratively, • Familiarity with CRM systems, Microsoft Office Suite, and virtual collaboration tools EDUCATION and/or EXPERIENCE B.S. degree in environmental science or comparable field. One year related experience and/or training; or equivalent combination of education and experience.

The Logistics Administrator is responsible for the cost-effective organization of export-import shipments of raw materials, finished goods or other equipment in cooperation with the Materials/Shipping/Warehouse department and staff. The Logistics Administrator is responsible for checking incoming fr

Job Description We are seeking a detail-oriented Shipping & Receiving Administrator with experience in shipping, receiving, and logistics. Key Responsibilities: · Manage daily shipping and receiving operations efficiently · Coordinate with carriers such as FedEx, UPS, and freight services · Maintain accurate inventory control and support warehouse operations · Prepare and review bills of lading, packing lists, and shipping compliance documentation · Ensure timely and accurate documentation for all incoming and outgoing shipments Qualifications: · High school diploma or equivalent required · 2+ years of experience in shipping, receiving, logistics, or warehouse administration · Experience with FedEx, UPS, or freight shipping platforms · Familiarity with inventory control systems · Basic knowledge of shipping documentation and compliance requirements · Strong organizational skills and attention to detail

Job Description SUMMARY The Office Administrator performs a variety of tasks to support and coordinate the activities of the President and management team. Essential duties and responsibilities include, but are not limited to, those described below. Other duties may be assigned. REQUIRED COMPETENCIES (Essential duties and responsibilities) 1. Answer phone calls., 2. Compiling expense reports., 3. Maintaining filing systems., 4. Make travel arrangements., 5. Planning and scheduling meetings., 6. General administrative work., 7. Handling and redistributing correspondences., 8. Event planning., 9. Handle requests and queries appropriately., 10. Keeping confidential information., 11. Performing bookkeeping tasks / Accounts Receivable., 12. Prepare meeting agendas., 13. Provide clerical support to other departments, as required., 14. Receiving visitors., 15. Managing and recording the supply needs., 16. Order office & general supplies. OTHER DUTIES As may be assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be a self-starter and able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE A High School education, or equivalent. 3 years of experience in a related business. Excellent communications skills in English, verbal and written, is required. Demonstrate the ability to investigate and resolve problems as needed. Knowledge of most Microsoft Office applications. ADDITIONAL TRAINING REQUIRED (or to be provided, if necessary) As needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit (approx. 95%) and occasionally stand or walk (5%). The employee is not required to lift and/or move materials. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Approximately 100% of work time is performed in a non-smoking, climate-controlled office environment. The noise level in the work environment is usually quiet. Company DescriptionPlastics packaging and logistics services provider since 1986.Plastics packaging and logistics services provider since 1986.

Job Description Sales Support Jungheinrich Lift Truck Corporation Houston, TX 77043 Full-time Job details. Full-Time Full job description. Jungheinrich is a family-owned company based out of Hamburg, Germany with more than 18,000 employees in 40 countries. Jungheinrich ranks permanently among the world's leading intralogistics service and solution provider. Together with our partner MLA (Mitsubishi Logisnext Americas Inc.) we are successfully expanding our activities in the North American market. We are seeking a highly motivated and qualified individual to join our team as an Electrical Design Engineer. Key responsibilities. • Responsible for providing sales-related support to the Jungheinrich North American Sales Organization to be successful on the North American market by completing administrative tasks related to operational activities, providing support for escalated customer-service issues and implementing new policies to make sales processes more efficient., • Coordinate cooperation with cross-functional teams to introduce new products or services, deal with logistics issues, and use their project management skills to reach all organizational goals., • Interact with other departments to form a cohesive concept for release and improve sales processes. Lead all aspects related to the location's SAP system., • Support North American Sales Organization, MLA Sales functions and Key Account Management Team by providing operational and strategic support in all sales related to US headquarters, German factories and other Jungheinrich locations around the world. Candidate profile. • Bachelor's degree in Business Administration, Economics or closely related field and 3 years of experience as Proven Sales Administrator or After Sales Specialist. The 3 years of experience with a Bachelor's degree must have included experience with coordination of after-sales operations for an international manufacturing company, SAP, management of customer service projects across different international office branches., • Opportunities for professional development in a global industrial environment., • A collaborative workplace culture focused on continuous improvement and innovation., • Potential for future career progression within the organization. Schedule: Monday to Friday Work Location: Houston, TX 77043 Job Posted by ApplicantPro

Job DescriptionDescription: Position Overview We are seeking a highly organized and detail-oriented Office Administrator who will manage our front desk activities and provide support to Accounts Payable (AP) in partnership with our finance team. This individual will be the backbone of our office environment, managing office supply orders, assisting with new hire onboarding, greeting and directing visitors and deliveries. Key Responsibilities Office Administration • Manage day-to-day office operations, including supplies, inventory, scheduling, correspondence, and vendor coordination., • Serve as the primary front desk contact, greeting visitors and handling incoming phone calls and general inquiries in a professional and welcoming manner., • Coordinate new hire onboarding logistics in partnership with Human Resources and Recruiting teams, including workspace preparation and welcome materials., • Schedule meetings, conference rooms, events, and travel arrangements as required., • Maintain internal directories, contact lists, and organizational charts., • Support employee engagement activities, meetings, and company events., • Provide administrative support to various departments and leadership as needed., • Maintain accounting records related to accounts payable functions. Accounts Payable (AP) Support and Back up • Review, code, and process vendor invoices and employee expense reports, including auto-paid invoices., • Assist with processing non-automated invoices and payment runs., • Reconcile AP accounts and resolve discrepancies with vendors., • Maintain accurate and organized accounts payable records. Requirements: Qualifications • Associate’s degree in business administration, Accounting, or related field (Bachelor’s preferred)., • 2+ years of office administration and/or accounting experience (AR/AP experience strongly preferred)., • Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software such as QuickBooks, NetSuite, or Sage is a plus., • Strong organizational skills with attention to detail and accuracy., • Excellent communication and interpersonal abilities., • Ability to manage multiple tasks, prioritize effectively, and meet deadlines. What We Offer • Competitive salary and benefits package, including 401(k)., • Collaborative and supportive work environment., • Opportunities for professional growth and development., • The ability to make a meaningful impact on both the financial health and operational efficiency of the company.

Job DescriptionSalary: $50k to $60k DOE We are seeking a highly organized, dependable, and detail-oriented Administrative Events Specialist to join our team. This role is administratively focused, with responsibility for coordinating and supporting a wide range of internal and external events on behalf of the President and CEO. The ideal candidate is a strong administrator, someone who thrives on organization, follow-through, documentation, and process, while also bringing creativity and composure to event execution. This position plays a critical role in ensuring seamless planning, coordination, execution, and post-event evaluation, while also providing ongoing administrative support across executive and cross-functional initiatives. Key Responsibilities Administrative & Operational Support • Provide comprehensive administrative support to the Executive Assistant, including document management, scheduling, meeting coordination, and report preparation, • Maintain accurate records, files, timelines, budgets, and event documentation, • Track approvals, deadlines, and workflows to ensure timely completion of tasks, • Manage vendor contracts, invoices, and expense reconciliation related to events, • Maintain organized inventories for event supplies, materials, and dcor, • Support administrative projects and initiatives, • Handle sensitive information with professionalism and discretion Event Coordination & Logistics • Plan, organize, and execute multiple internal and external events, sometimes concurrently, with a strong emphasis on logistics and execution, • Develop event timelines, budgets, layouts, and run-of-show documents, • Coordinate vendors, venues, catering, dcor, and equipment, • Oversee event setup, execution, and breakdown, remaining calm and solutions-focused under pressure, • Capture event highlights for internal communications and social media, • Conduct post-event evaluations and provide summaries, documentation, and recommendations Communication & Collaboration • Serve as a professional point of contact for vendors, employees, and stakeholders, • Communicate clearly and effectively before, during, and after events, • Collaborate with leadership, marketing, and operations teams to ensure alignment and successful outcomes Qualifications & Requirements • Three (3) or more years of experience in an administrative, event coordination, marketing assistant, or similar support role, • Strong administrative skillset with exceptional organization, documentation, and follow-through, • Proven ability to manage multiple priorities and deadlines simultaneously, • Excellent written and verbal communication skills, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), • Experience with Canva or similar design tools is a plus, • Strong attention to detail and ability to maintain confidentiality, • Bilingual in English/Spanish required, • Weekend availability required for events, • Event or corporate environment experience strongly preferred, • Passion for delivering high-quality service and professional experience

Job Description The Office Administrator supports the daily operations of the office by ensuring a well-organized, efficient, and fully functional workplace. This role oversees office supplies, facilities coordination, mail services, and travel logistics, while also providing general administrative support across departments. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Office Operations & Facilities Management * Manage the ordering, receiving, and distribution of office and breakroom supplies, including tracking inventory levels across departments. * Maintain clean, organized, and fully stocked common areas, including conference rooms, kitchens, and breakrooms. * Coordinate and oversee janitorial and housekeeping services; ensure cleanliness standards are consistently met. * Monitor and replenish water, janitorial, and general-use supplies in office, warehouse, and production areas. * Perform basic troubleshooting of office equipment (printers, conference room technology, connectivity issues) when IT support is unavailable. * Maintain office equipment inventory and service records; coordinate repairs and preventative maintenance as needed. Front Desk & Administrative Support * Oversee front desk operations, including greeting visitors, managing inquiries, and ensuring a professional first impression. * Handle incoming and outgoing mail and packages, including sorting, distribution, and shipment processing. * Manage company mailbox and ensure timely distribution of correspondence. * Assist with invoicing, bill payments, purchase orders, and vendor coordination. Travel & Logistics Coordination * Arrange business travel, including flights, accommodations, transportation, and guest housing. * Coordinate visitor logistics such as airport pickups and on-site arrangements. Employee Engagement & Support * Plan and coordinate employee engagement activities, including monthly celebrations and office events. * Support a positive workplace culture by maintaining a comfortable and welcoming office environment. Qualifications: Education: * High school diploma or equivalent required * Associate’s degree or higher preferred Experience: * 2+ years of experience in office administration, facilities coordination, or a similar role * Experience managing multiple administrative functions in a fast-paced environment preferred Skills & Competencies: * Strong organizational and multitasking abilities * Excellent communication and interpersonal skills * Proactive problem-solving mindset with attention to detail * Basic troubleshooting skills for office equipment and technology * Proficiency in Microsoft Office or similar tools Powered by JazzHR gQE2w4HtoK

Are you a detail-oriented individual with a passion for research and a good understanding of national and local geography? This freelance opportunity allows you to work at your own pace and from the comfort of your own home.A Day in the Life of an Online Data Analyst: .In this role, you

The Senior Data Analyst leads the end-to-end data lifecycle—from designing complex queries to presenting predictive insights to executives.They are responsible for identifying trends that drive revenue, optimizing operational efficiency, and mentoring junior team members.PRINCIPAL DUTIES & RESPONS

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Duties include working closely with the logistics team, optimizing supply chain processes, and working closely with stakeholders to meet operational and shipping goals. Proficiency in Planning and organizational skills for managing logistics workflows and operations. Ability to analyze and solve log

Pay Range: $125,000 - $150,000.Your primary purpose is to develop the CEVA business relationship with specified strategic Technology customers based in North America and align all business and financial commitments and company resources to customer success.Key areas of focus include but not limited

Temporary Front Desk Receptionist.Harris County Precinct 4 is seeking a temporary Front Desk Receptionist for the Preston Office Location.The Front Desk Receptionist will join the Administrative Team and serve as the first point of contact for visitors, clients, and staff, providing excellent custom

Are you a talented multitasker who loves interacting with people? We're looking for a positive and professional part-time receptionist to be the face of our local business.You'll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings,

The Driver Dispatch Manager is responsible for training, evaluating, and supporting drivers in full compliance with local, state, and federal regulations.This role requires close coordination with drivers, customers, internal staff, and management to address issues, maintain strong professional rela

You'll play a key role in helping freight move efficiently across the country while building valuable experience in one of the fastest-growing fields in logistics. No prior logistics experience required. Career growth opportunities in the logistics industry.

Bilingual Receptionist/Contract Specialist.Our Houston office is looking to hire an experienced Bilingual Receptionist / Contract Specialist with a desire to develop a career within the legal industry.The ideal candidate is an individual who works well in a fast-paced environment.This position requi

Transportation Support Coordinator (Remote).The Transportation Support Coordinator works from home assisting drivers, dispatchers, brokers, and operations to keep freight moving without delays.You organize schedules, communicate updates, verify documents, and help prevent common dispatch issues.This

We are a very busy office and are looking for our next great team member.We are an established, growth-oriented agency with a team of highly motivated individuals.Our team works hard to reach our goals together as a team and have fun while we are doing it! We want to work alongside those who are equ

We are seeking a highly professional and detail-oriented receptionist to serve as the first point of contact for our global investment banking department in Houston.This role is critical in maintaining a polished, efficient, and welcoming environment for clients, visitors, and employees.The ideal ca

Receptionist - State Farm Agent Team Member.As a Receptionist - State Farm Agent Team Member with Jay Moyer - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency.Your attention to detail, customer service skills, a

Receptionist - State Farm Agent Team Member.Successful State Farm Agent is seeking a qualified professional to join their winning team.We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience.If you are a motivated

We are seeking a highly organized and detail-oriented Office Administrator who will manage our front desk activities and provide support to Accounts Payable (AP) in partnership with our finance team. Coordinate new hire onboarding logistics in partnership with Human Resources and Recruiting teams, i

Action Physical Therapy is a well-established and respected sports medicine outpatient orthopedic clinic specializing in physical, occupational, and hand therapy.We have multiple clinics in the greater Houston area in Bellaire, Memorial, and Missouri City.Our number one priority is the patient.We st

Front Desk Receptionist - Westheimer.NeueHealth is a value-driven healthcare company grounded in the belief that all health consumers are entitled to high-quality, coordinated care.By uniquely aligning the interests of health consumers, providers, and payors, we help to make healthcare accessible an

Shane Rogers - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candidate is highly organized, detail-oriented, and comm

Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm insurance and financial service products.Establish customer r

Ryan Ballard - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candidate is highly organized, detail-oriented, and comm

Our Houston office is looking to hire an experienced Bilingual Receptionist with a desire to develop a career within the legal industry.The ideal candidate is an individual who works well in a fast-paced environment.This position requires a true professional who is dedicated and passionate about ser

Bilingual Legal Receptionist - Houston Galleria Area.A prestigious plaintiff personal injury law firm located in the Galleria is seeking a Bilingual Receptionist (Spanish) to join their firm.This firm offers an outstanding work culture, great benefits, and paid parking.Candidates must have previous

Full Time Front Desk/Receptionist (Bilingual).Fast-paced, multi-specialty medical office seeking a Full time Front Desk/Receptionist (Bilingual) for immediate hire.Location: Houston, TX 77065 Monday - Friday, 8:30 AM to 4:30 PM.Duties include but are not limited to answering phone calls, checking in

We are seeking a receptionist who is a quick learner to answer phones and support our teachers.This position requires a candidate who is able to move around the school and has flexible availability.We are seeking a candidate who is available ASAP.Must be fingerprinted and pass a background check.

Willowbrook - Champions - Houston, TX 77069.Position Type: Full Time Job Shift: Day Education Level: High School Diploma/GED Travel Percentage: None Category: Other Positions.US Heart and Vascular is in need of a full time Receptionist to join our team at Willowbrook Cardiovascular Associates in Hou

Medical Receptionist / Surgical Coordinator.West University Place, Texas, United States.United Vein & Vascular Centers is a life-changing healthcare innovator that is rapidly expanding access to state-of-the-art, minimally invasive vein and vascular care as we grow our footprint across the country.T

State Farm Independent Contractor Agent Position.Are you a vibrant individual who thrives on providing exceptional customer experiences? Do you relish the opportunity to engage with the public and make a positive impact? If your answer is a resounding "yes," then embarking on a career journey with a