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Job Description Job Title: Administrative Assistant Position Summary: The Administrative Assistant will provide vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. This role is responsible for assisting with day-to-day administrative, financial, and operational tasks to ensure the smooth functioning of the practice. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality. While this is designed as a full-time role, internship opportunities will also be considered for qualified candidates seeking experience in healthcare administration. Key Responsibilities: • Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team., • Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking., • Enter invoices into QuickBooks and assist with accounts payable functions., • Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials., • Create and maintain spreadsheets, reports, and project documentation as needed., • Support HR functions such as interview scheduling, candidate communication, and onboarding preparation., • Perform general office tasks including filing, scanning, data entry, and document organization., • Act as a point of contact for staff inquiries and assist with internal communication., • Associate’s degree or equivalent administrative experience required (current students in relevant programs will be considered for internship opportunities)., • Prior experience in an administrative assistant or office support role (healthcare setting a plus)., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet and organizational skills., • Experience with QuickBooks or similar accounting software preferred., • Excellent written and verbal communication skills., • Ability to manage multiple projects and deadlines in a fast-paced environment., • Office-based position with collaboration across multiple departments and practice locations., • Role requires flexibility, adaptability, and the ability to support various business functions. Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Schedule: • 8-hour shift, • Monday to Friday Ability to Commute: • Englewood Cliffs, NJ 07632

Job Description Job Title: Senior HR Office Administrator Location: New Rochelle, NY Job Type: Full time Work schedule: Normal business hours Monday-Friday Pay Rate: $28 per hour Job Description: We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems. Key Responsibilities • Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness., • Maintain and implement office policies and procedures; document and log all key functions., • Manage procurement, office supplies, equipment, and inventory., • Administer accounts payable (AP) and accounts receivable (AR) for Base One programs., • Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration., • Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation., • Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements., • Act as the primary liaison for internal and external communications., • Support Senior Directors with administrative tasks and calendar coordination., • Supervise and train administrative staff as needed., • Associate’s degree in Business Administration, Human Resources, Information Technology, or related field., • Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive., • Hands-on experience with QuickBooks for AP/AR., • Familiarity with IT desktop support systems and general troubleshooting., • Strong multitasking, time management, and organizational abilities., • Excellent verbal and written communication skills., • Ability to work independently and collaboratively in a fast-paced environment., • High attention to detail with strong problem-solving skills.

Job Description Gerber Ciano Kelly Brady LLP is seeking an experienced Billing Specialist for immediate full-time employment. Candidate should have a minimum of three (3) years experience, although exceptional candidates with less experience will be considered. The Billing Specialist position is to undertake billing operations in the firm’s accounting department. The role will consist of distributing and editing prebills, finalizing invoices and submitting them to the client; ensuring bills are processed appropriately. This position requires a high level of motivation, flexibility, initiative and ability to follow through on ongoing projects. The ideal candidate should have the ability to exercise good judgment in a variety of situations, with strong and professional communication skills. They should be friendly and outgoing and be able to work both independently and as a team player. The candidate will work with team members and attorneys in all locations on matters across the firm’s footprint. Overall Responsibilities: • Review and edit all client invoices for appropriate documentation and approval according to client guidelines, • Perform specific billing and e-billing tasks and projects, • Issue and post bills, • Communicate with attorneys and legal team members on matters related to billing and e-billing, • Add new matters and timekeepers to e-billing sites, • Submit budgets to e-billing sites, • Communicate any updates re: billing contacts/rates/etc. to Accounting, • Minimum 2-3 years of legal billing experience, • Proficiency in Aderant, BillBlast preferred, • Familiarity with accounting software and understanding of basic functions, • Knowledge of and/or the ability to learn and function within client billing platforms, • Excellent computer skills, including Microsoft Word, Excel, Outlook, • Strong data entry and record keeping skills, • Excellent interpersonal, communication and client service skills, • Attention to detail and problem-solving skills, • Excellent time management skills and ability to prioritize and multitask Our Mission Statement says that we cultivate a working environment that provides a humane, sustainable approach to earning a living and living in our world — for ourselves and for our clients. Further, we are committed to reducing our costs, and our footprint on the planet, by integrating virtually and avoiding the traditional “brick and mortar” costs associated with operating a law firm. We achieve this by ensuring that our team comes from diverse socio-economic, cultural, geographic, and educational backgrounds. We believe diversity is required to bring a variety of perspectives and approaches to our clients’ needs. Although we have the sophisticated clients and robust resources typical of a large law firm, we strive to maintain a relaxed, informal atmosphere that fosters professional development, personal satisfaction and growth. Salary is commensurate with experience and skill set. Position offers benefits, including health, life, dental, vision, short-term and long-term disability, as well as 401k, flexible work, and paid time off. For New York City Applicants: Salary range: $20.00 – $30.00/hr., plus may be eligible for an annual discretionary bonus. The anticipated salary range is for candidates who will work in New York City. The salary offered to a successful candidate will depend upon the individual’s skills, experience, qualifications, and other job-related factors permitted by law. Gerber Ciano Kelly Brady, LLP, is a multi-state employer and this salary range may not reflect positions that work only in other states.

Job Description ABOUT OUR CLIENT: MP's client is a leading provider of retirement plan and fiduciary outsourcing solutions nationwide. As one of America's oldest independent fiduciaries, they deliver retirement plans that run with less risk, greater efficiencies and improved outcomes. With an 80-year legacy of fiduciary expertise and oversight unmatched in the industry today, they partner with firms at the advisor, sponsor and enterprise level to bring maximum flexibility to every opportunity, offering a comprehensive array of retirement plan solutions, plan consulting, TPA services and fiduciary support. WHO YOU ARE: One that works with a high level of confidentiality and the ability to work as part of a team, while independently managing accounts with minimally required supervision. Excellent communication skills and full understanding of the importance of customer service is a must. WHAT YOU WILL DO: Administrator provides support and works directly with an assigned Team to support Account Managers in retirement plan compliance work. This position requires excellent analytical abilities, attention to detail, accuracy and problem-solving ability. KEY ACCOUNTABILITIES: • Request, track and monitor year-end data from clients, • Review year-end data submitted & addressing issues with the information with client, • Request missing year-end data (substantial client interaction involved), • Import census and contribution information into compliance testing system, • Run eligibility transactions into compliance testing system, interacting with clients to resolve issues, • Download various investment information from vendor websites, • Upload financial information into compliance testing system, • Allocate plan contributions; gain/loss; transfers and loan repayments, • Reconcile contributions by employer with contributions deposited at vendor, • Prepare Form 5500SF independently, • Preparing Form 8955-SSA, • Invite client / 3(16) Administrator to electronically sign 5500, • Prepare vesting uploads for various vendors and uploads to their site, • Bachelor's degree OR 2 years of Retirement and/or Benefits experience, • Minimum 2 years in administration or similar role in retirement administration, • Experience working in Excel and other Microsoft applications/software, • Excellent math skills, • Experience with Relius, • Experience with Salesforce, • $55k - $60k annually, • Medical, Dental, Vision, and more!, • Remote

Job Description Job Title: Scheduling Engineer Location: Mount Vernon, NY (or field-assigned project location within the 5 NYC Boroughs) Job Overview: WDF Inc. is seeking an experienced Scheduling Engineer to oversee and manage complex project schedules for large public infrastructure and building projects, including jail facilities. Reporting directly to the Scheduling Manager, the Senior Scheduler will play a pivotal role in tracking, updating, and developing comprehensive schedules to ensure project timelines are met. This is a leadership position requiring a deep understanding of scheduling methodologies, proficiency in Primavera P6, and the ability to collaborate with multidisciplinary teams on large-scale construction projects. Key Responsibilities: • Develop and Manage Schedules: Lead the creation and maintenance of project schedules throughout all phases of construction, from pre-construction through to project close-out., • Track Schedule Performance: Continuously monitor and update project schedules to reflect progress, performance metrics, and any changes in scope or delays., • Collaborate with Teams: Work closely with project management, construction teams, subcontractors, and other stakeholders to ensure timely completion of project milestones., • Time Impact Analyses: Lead the development of Time Impact Analyses (TIAs) for ongoing and completed work, assessing delays and recommending mitigation strategies., • Scenario Planning and Fragnets: Develop fragnets and alternate schedule scenarios to assess potential project impacts and ensure proactive problem-solving., • Lead Schedule Reviews: Conduct regular schedule review meetings with internal teams, clients, and subcontractors, ensuring all parties are aligned on the schedule status and future expectations., • Pull Planning Sessions: Facilitate Pull Planning Sessions with field teams, subcontractors, and consultants to drive collaborative schedule creation and milestone adherence., • Report Creation: Prepare detailed budget analysis reports, cost/revenue projections, and schedule progress reports to present to senior management and clients., • Financial and Resource Loading: Assist in integrating earned value analysis (EVM), cost/resource loading, and scheduling into the project management process., • Project Documentation: Collect and input data into project schedules from change orders, procurement logs, submittals, RFIs, and other essential documentation., • Mentorship: Provide guidance and leadership to junior schedulers and project engineers on scheduling processes, tools, and best practices. Qualifications: • Bachelors Degree in Engineering, Architecture, or Construction Management from an accredited institution., • Minimum of 5 years of experience in project scheduling, with a focus on large-scale public infrastructure, commercial buildings, or other major construction projects., • Proficiency in Primavera P6 is essential., • Strong proficiency in Microsoft Office, particularly Excel, for schedule tracking and reporting., • Experience in developing and managing complex project schedules on public-sector projects, including infrastructure and facilities like jails, courthouses, and similar facilities., • Excellent verbal and written communication skills, with the ability to lead schedule review meetings and collaborate with various stakeholders., • Experience with scheduling software tools, including cost/resource loading, earned value management (EVM), and scenario planning., • Ability to manage multiple projects concurrently, prioritize tasks, and provide leadership to junior team members., • Familiarity with public projects, including governmental requirements, regulations, and contract management., • Strong team-building skills and the ability to handle competing priorities in a fast-paced environment. Compensation: • Salary range: $135,000 to $200,000, depending on experience., • Comprehensive benefits package, including health insurance, retirement plans, and professional development opportunities. How to Apply: Interested candidates should submit their resume and project list to . Please include "Scheduler Application - WDF Inc." in the subject line.