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Boys & Girls Clubs of Central Florida

Manager of Finance

28 days ago

Orlando

Job Description Join Boys & Girls Clubs of Central Florida in empowering the next generation of leaders—helping youth unlock their potential through transformative programs at our 39 Clubs across five counties. We’re seeking a key leader in our Finance Department to drive operational excellence and ensure strong stewardship of our resources from our Support Office in downtown Orlando, with a flexible schedule of three days in-office and two days working from home each week. TITLE: Manager of Finance PERFORMANCE PROFILE SOURCE: Management Professional DEPARTMENT: Finance REPORTS TO: CFO FLSA STATUS: Exempt WORKER CATEGORY: Full-Time EMPLOYMENT FUNCTION: Management POSITION SUMMARY: The Manager of Finance plays a critical leadership role in advancing the mission of the Boys & Girls Clubs of Central Florida by leading the department's day-to-day financial operations, accountability, and compliance measures. This position oversees all core financial operations, including budgeting, grant management, financial reporting, and payroll processing. The Manager of Finance coordinates audit and tax filing activities, leads the preparation of grant budgets, monitors adherence to financial targets, ensures accurate recordkeeping and compliance with funding, federal, and state guidelines, and delivers timely, accurate reports to senior management and regulatory agencies. Coordinating audit activities, supporting foundation and corporate grant requests, and overseeing grant compliance and reporting requirements. By maintaining strong financial controls and supporting accurate, transparent reporting, the Manager of Finance enables the organization to maximize resources and deliver high-quality programs that empower children and teens to reach their full potential. ESSENTIAL JOB RESPONSIBILITIES: Financial Management & Reporting • Performs the daily processing and recording of all financial transactions (payables and/or receivables) in the general ledger., • Compiles regular financial reports (budget variance reports, general ledger updates, etc.) to support management-level decision-making regarding the Club's and other operational areas' fiscal health., • Delivers timely and accurate financial reports for internal and external use., • Ensures the maintenance of accurate and timely financial records by entering, processing, and reconciling transactions in accordance with established procedures and formats., • Manages day-to-day accounting activities, processing all financial transactions and reports through administrative systems, consistent with Club and operational policies and procedures., • Responsible for the month-end close process for assigned areas., • Prepare tax filings and coordinate annual audit activities with external auditors., • Identifies and analyzes financial trends that reflect efficiency and effectiveness., • Develop Standard Operating Procedures, Guidance Documents, business processes, and accounting policies to maintain and strengthen internal controls., • Monitors day-to-day accounting processes to identify opportunities for quality improvement., • Manages A/P, A/R, payroll, and general ledger systems with attention to detail and accuracy. Audit & Compliance • Works closely with outside auditors to implement recommended controls or procedures to improve the Agency’s financial record-keeping., • Maintains compliance with all regulatory requirements (local, state, federal)., • Serves as the key point of contact for external auditors; manages the preparation and support of all external audits., • Proactively refines and implements internal controls to ensure financial integrity., • Ensures that all financial procedures, practices, and records fully comply with applicable regulations, laws, and best practices. Grant Management & Budgeting • Leads the preparation of budgets for grants and projects., • Oversees grants compliance requirements, ensuring timely reporting and adherence to requirements., • Produces reports to monitor adherence to budget targets., • Prepares regular financial documents for senior management and government/regulatory agencies., • Provides support for foundation and corporate grant requests with oversight and tracking funds for reporting requirements., • Directs the preparation of information requested or required for compliance; reviews and approves all reporting information., • Develops accurate, forward-looking financial models that support long-range planning and strategic priorities. Payroll & Benefits Administration • Responsible for payroll processing, implementing and maintaining ADP Workforce Now Time and Attendance, and maintaining records according to Federal and State guidelines., • Partners with HR to verify 401(k) eligibility census reports, reviews, and reconciles quarterly entries and annual censuses by third-party administrators., • Maintains overall record-keeping standards for payroll and contracts., • Ensures accurate census reconciliation both internally and to the third-party administrator. Strategic Planning and Partnerships • Plays a key role in any implementation of new financial systems., • Works closely with HR, Directors, and the Grants department for accurate accounting, compliance, and reporting., • Develops collaborative partnerships with department and Club Leadership, consultants, Human Resources, auditors, vendors, and service providers to establish and maintain professional links., • Guides cross-functional planning and serves as a thought partner in strategic decision-making., • Spearheads change management and process improvement initiatives within the finance department., • Understands revenue and cost drivers and defines appropriate reports for tracking., • Maintains outstanding relationships and strategic alliances with vendors and business partners. Team Management/Supervision • Supervises two direct reports, an Accountant and a Food Program Coordinator, using positive reinforcement/disciplinary action, coaching, and training to establish high-performing team members., • Advises the CFO on hiring, training, performance, retention, and termination of his/her direct reports., • Implements operational best practices to reduce administrative overhead while meeting functional obligations., • Mentors and develops team members to ensure continuous growth and improved performance. QUALIFICATION REQUIREMENTS: (Knowledge, Education, Experience & Skills) Education: • Bachelor's degree in finance, accounting, business, or related field from an accredited college or university. Experience: • Five years of accounting experience, with at least two years in a Finance Manager, Director, or Controller level., • Experience in nonprofit finance or mission-driven organizations preferred., • Experience with grant management and compliance oversight., • Experience with ADP Workforce Now for Payroll, • Strong analytical skills, with attention to detail., • Excellent verbal and written communication skills., • Excellent collaboration and coaching abilities., • Demonstrated knowledge of computerized accounting/payroll software, particularly ADP, Blackbaud, Sage, and Salesforce., • Proficiency in Microsoft Office Suite, especially Excel., • Detail-oriented, proactive, and comfortable working both independently and collaboratively., • Experience navigating organizational change with clarity and confidence., • Ability to make data-driven financial decisions aligned with organizational goals., • Valid driver's license, good driving record, and consistent access to a vehicle with appropriate insurance coverage. KEY ROLE COMPETENCIES: Financial Acumen • Applies understanding of financial indicators to ensure accurate reporting, compliance, and informed decision-making., • Demonstrates a thorough understanding of wage and hour, state, and federal labor laws, effectively translating legal requirements into practical financial and payroll policies and procedures to ensure compliance and operational integrity., • Takes ownership of financial operations, delivering on commitments and maintaining high standards for accuracy and compliance., • Identifies and implements efficient processes to improve financial workflows and controls., • Builds partnerships and works closely with HR, Grants, Operations, and external partners to achieve shared objectives., • Navigates complex grant requirements, audits, and evolving regulations with strong problem-solving skills., • Effectively balances multiple priorities in a dynamic environment. ADDITIONAL ACCOUNTABILITIES Supervisory Responsibilities • Supervise, hire, train, manage, and mentor staff. ENVIRONMENTAL AND WORKING CONDITIONS: • The position requires working in both indoor and outdoor environments of an office or club setting, which may involve exposure to varying weather conditions., • Ability to read and interpret documents such as safety rules, operating instructions, and policy manuals., • Required to operate a motor vehicle., • Work in environments frequented by children and families, requiring adherence to safety and conduct standards that ensure a child-friendly and family-oriented atmosphere., • This role will have a standard and predictable full-time work schedule. However, all management staff must be adaptable to a dynamic work schedule, including evenings to support club activities and events. PHYSICAL AND MENTAL REQUIREMENTS: • Physically capable of performing programming activities and club duties on-site, including lifting up to 30 pounds, standing, sitting, or walking for extended periods, bending, and reaching., • Operates a computer and other office productivity equipment such as a copy machine, phone, printer, and tablet frequently. Requires the ability to work on a computer for extended periods (8+ hours), including performing tasks that involve repetitive motion, visual focus, and fine motor skills, • Visual and auditory acuity to monitor the environment and ensure safety standards are maintained., • Mental resilience and the ability to stay focused and effective in a busy, sometimes noisy environment., • Capacity to handle multiple tasks simultaneously and prioritize effectively., • Strong interpersonal skills to interact positively with children, family members, and other staff., • Exposure to outdoor weather conditions (occasionally). Pre-Employment and Ongoing Compliance Requirements: • Candidates must successfully pass a pre-employment drug screening., • Continued employment is contingent upon passing randomized drug screenings as part of our commitment to maintaining a drug-free work environment., • Continued employment is also contingent on the Florida State Department of Children and Families' employment designation of "eligible for employment" as a state-licensed youth-serving organization. Disclaimer: The information presented in this job description is intended to illustrate the nature and level of work expected of employees in this classification. It is not a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Job responsibilities and requirements are subject to change based on the direction of the organization & CEO.

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