Office & Admin jobs in Fort Lauderdale, Florida - Page 8Create job alerts

Job Description About Us: With over 45 years of experience, our wholesale company in South Florida is a trusted leader in the industry. We are currently seeking a friendly, reliable individual with office experience, strong computer skills, and exceptional grammar to join our team. Job Requirements: • Professional phone presence with a solid understanding of phone etiquette., • Strong attention to detail and excellent organizational skills., • Clear and friendly written and verbal communication abilities., • Experience in interacting with customers and vendors., • Ability to assist executives with research, routing calls, and managing correspondence., • Assisting managers with product research, customer service, quoting, purchasing, marketing, and appointment scheduling., • Learning from experienced personnel to quote customers, manage purchases, and contribute effectively to business operations., • Training will be provided for all necessary tasks., • Sales and QuickBooks experience is a plus.

Job Description FIND NEW ROADS Looking for a passionate individual to join our team at a fast-paced automotive shop. Seeking a creative and driven secretary to join our team. Must be dependable, energetic, and up for a challenge. Great pay and benefits with some experience. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionSunshine Auto Center was founded in 1973 for the primary purpose of reconditioning and selling pre-owned cars. In 1979 Sunshine Auto Center expanded the mechanical and body shop departments to ensure the highest quality of automotive collision and repair. We're accepted by the American Automobile Association, AAA, as an approved automotive collision and repair facility and we offer the best of the best when it comes to customer service. According to SureCritic, we have received over 200+ positive reviews with 5-star ratings by our previous customers. We offer economic pricing and we keep our customers updated on when it's time for there vehicles to be serviced again in which would include oil changes, brakes, or tires. We also offer free vehicle inspections and we work with all insurance companies to provide our customers with the best quality on collision repairs.Sunshine Auto Center was founded in 1973 for the primary purpose of reconditioning and selling pre-owned cars. In 1979 Sunshine Auto Center expanded the mechanical and body shop departments to ensure the highest quality of automotive collision and repair. We're accepted by the American Automobile Association, AAA, as an approved automotive collision and repair facility and we offer the best of the best when it comes to customer service. According to SureCritic, we have received over 200+ positive reviews with 5-star ratings by our previous customers. We offer economic pricing and we keep our customers updated on when it's time for there vehicles to be serviced again in which would include oil changes, brakes, or tires. We also offer free vehicle inspections and we work with all insurance companies to provide our customers with the best quality on collision repairs.

Job DescriptionJob Description: Concierge Medicine Physician Location: Miami, Florida Position Type: Full-Time Salary: Competitive, based on experience Overview: We are seeking an experienced Concierge Medicine Physician to join our thriving practice in Miami, FL. The ideal candidate will provide personalized, high-quality care to a select patient panel, ensuring comprehensive and proactive healthcare. Key Responsibilities: * Deliver exceptional primary and preventive care tailored to individual patient needs. * Build long-term relationships with patients, offering personalized health plans and wellness strategies. * Provide same-day or next-day appointments and 24/7 access to care. * Coordinate with specialists and healthcare providers to ensure seamless patient care. * Utilize advanced diagnostic tools and technology to monitor patient health. Qualifications: * MD or DO degree from an accredited institution. * Board certification in Internal Medicine or Family Medicine. * Active Florida medical license * Minimum 3 years of experience in concierge medicine or a similar personalized care model. * Excellent communication and interpersonal skills. Looking forward to discussing this opportunity with you soon! Contact Information: Manish Parashar Recruiter, The Provider Finder 843-984-0745

Job Description Job detailsSalary$18 an hourJob TypeFull-time Full Job DescriptionWe are currently hiring an Administrative Assistant who will be responsible for a variety of clerical and administrative tasks. Fulltime Monday- Friday 8am-5pm $18 /HRApply in person 8040 Peters RD Suite-H100, Plantation, FL 33324Call (954)766-4182 or Text (786)813-1418 Essential functions and responsibilities: • Handling office tasks, such as filing, and reordering supplies., • Screening phone calls and routing callers to the appropriate party., • Using computers to generate reports., • Greet and assist visitors., • Maintain polite and professional communication via phone, e-mail, and mail., • Anticipate the needs of others in order to ensure their seamless and positive experience.Qualifications:, • High School degree., • Demonstrated aptitude for problem-solving; ability to determine solutions for customers (consultative sales approach), • Must be results-orientated and able to work both independently and within a team environment., • Must possess excellent verbal and written communication., • Should accept criticism and desire to learn and improve, • Strong computer skills. Microsoft Office/Excel

Job Description We're searching for an Administrative Assistant who will doing the differents task in the Payroll Department, highly organized, handle pressure well, and excel in a fast paced and highly dynamic environment. Must be fully bilingual English- Spanish. This job is located in Davie, FL. This is Full time position Monday - Friday 8am-5pm $20/hr Call now (954)326-2174 to schedule your interview or walk-in 8040 Peters Road, Suite H-100, Plantation, FL 33324. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Maintains and is responsible for order reports updated (released, invoiced and shipped orders)., • Maintains Pilot Report updated., • Maintains the record of orders in Access Applications., • Enters orders in our Manufacturing system and sends to the Customer or Sales Rep., • Makes revisions of documents as needed throughout the production process., • Prepares the Invoice and Packing list once the order is ready., • Maintains customers’ price list updated., • Make sure about the bill rate and hours that the employees have QUALIFICATIONS: • Fully Bilingual English /Spanish, • Prior experience in Administrative positions, • Experience with Excel and great computer skills, • Excellent communication and interpersonal skills, • Experience doing Payroll

Job Description Enjoy what you do while contributing to a company that makes a difference in people’s lives. IVF Florida is backed by one of the premier fertility centers in the United States. We continually seek experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do building families offers stimulation, challenge, and personal reward. We have an immediate opening for a full-time Laboratory Administrative Assistant - Embryology to join our team in Margate, FL. The schedule is working Tuesday-Saturday 7:00am-4:00pm. How You'll Contribute: We always do whatever it takes, even if it isn't specifically our "job." In general, the Laboratory Administrative Assistant - Embryology is responsible for: • Shipping, receiving and disposition of samples, • Ordering and receiving of lab supplies, • Performing administrative duties as necessary, • Assists laboratory personnel in performing lab services in accordance with Federal, State, and local laws and guidelines to ensure laboratory maintains proper accreditation, • Maintains a customer service oriented environment, • Makes suggestions on how to reduce lab supplies cost, • Maintains supply inventory by checking stock to determine inventory level, • Identifies improvement opportunities and participates in resolving problems that are identified, • Attends meetings, • Communicates in an open, assertive manner at all times, • Bachelors degree in Biology required, • Strong attention to detail, • Ability to communicate accurately and concisely, • Excellent oral and written communication, • Demonstrate motivation and flexibility What We Offer: We are proud to provide a comprehensive and competitive benefits package tailored to support the needs of our team members across all employment types: To learn more about our company and culture, visit here. How To Get Started: To have your resume reviewed by someone on our Talent Acquisition team, click on the “Apply” button. Or if you happen to know of someone who might be interested in this position, please feel free to share the job description by clicking on an option under “Share This Job” at the top of the screen.

Job DescriptionJOB SUMMARY: The Office Administrator is responsible for providing administrative support across the organization, facilitating the efficient operation of the office through a range of tasks that support the management team. Tasks will involve managing office systems, including IT and office equipment; maintaining office services, including supplies and vendor relationships; and providing general administrative support. Supervisory Responsibilities: None. Essential Job Functions: • Performs general administrative duties such as answering phone calls, scheduling meetings, greeting visitors, maintaining office supplies, sorting, and distributing mail., • Manages office services by ensuring office operations and procedures are organized and efficient., • Organizes office operations, including the purchasing of stationery and equipment, managing filing systems, and overseeing IT infrastructure., • Coordinates with IT department on all office equipment and setup., • Manages relationships with vendors and service providers to ensure smooth operations., • Manages contract and price negotiations with office vendors and service providers., • Implements office policies and procedures and ensure they are adhered to., • Manages executives' schedules, appointments, and travel arrangements., • Coordinates office staff activities to ensure maximum efficiency., • Handles customer inquiries and complaints, redirecting or managing these as necessary., • Designs and implements filing systems and ensure these systems are maintained and current., • Prepares operational reports and schedules to ensure efficiency., • Performs administrative tasks such as data entry, filing, and record-keeping., • Stays updated with product knowledge to provide accurate information to customers., • Operates with the highest level of conduct, integrity, and confidentiality., • Adheres to company policies and procedures.Skills & Abilities:, • Self-motivated with a results-driven approach., • Excellent verbal and written communication skills., • Ability to manage budgets, expenses, and negotiate with vendors and suppliers., • Proficient in Microsoft Office suite or similar programs., • Ability to build relationships and interact positively with employees, management staff and customers, • Ability to identify issues, address them and provide effective solutions., • Skills and ability to handle multiple tasks at once., • Ability to maintain compliant with local, state, and federal regulations., • Ability to adapt to changes and handle them with professionalism., • Strong analytical and problem-solving skills., • Ability to maintain confidentiality of conversations, data records, files, and other vital information., • Ability to work independently and in a team to meet deadlines., • Careful planning, multitasking, excellent time management and customer service skills are critical., • Excellent attention to detail and accuracy in recordkeeping.Education & Certifications:, • High school diploma or equivalent required., • Bachelors degree in Business Administration or related field preferred. Experience:, • Minimum three years of experience as an Office Administrator, Office Manager or similar role required. Physical Requirements:, • Prolonged periods sitting at a desk and working on a computer.

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description Our property is seeking a night auditor to join our growing group of hospitality professionals. The ideal candidate will have strong attention to financial details, a genuine love of interacting with people, and a superior commitment to customer satisfaction. Previous hotel experience is not required, but guest service experience is highly preferred. If you are looking to start a career in the hospitality industry and want a position that can grow with your skills and natural talents, apply now. Responsibilities: • Complete additional bookkeeping, administrative, and accounting procedures as requested, • Make sure every hotel guest has a pleasant stay, • Delegate housekeeping, security, and service requests, respond to guest inquiries and resolve guest complaints, process reservations and check-ins, and other front desk agent duties as required, • Compile and distribute daily, weekly, and monthly reports to general manager, department heads, and hotel management, • Audit and reconcile all financial records such as cash drawer activity, credit card transactions, room charges, final bill preparation, and occupancy percentagesQualifications:, • Front desk clerk duties, guest services, night auditor or previous hospitality experience is preferred but not required, • Proficiency with computers is required; experience with reservation and accounting software is desired, • High school diploma or equivalent required; some college preferred, • Requires a flexible schedule that allows for overnight shift hours, • Excellent customer service and communication skills are requiredAbout Company Dolce by Wyndham is a boutique upscale full-service hotel. It has 100 rooms, manual room keys, kosher catering, and a special designated Shabbos elevator that stops automatically on every floor. This new hotel has a rooftop pool, valet parking, and a rooftop Kosher restaurant & bar The Dolce by Wyndham is located at 5510 S. State Road 7, Hollywood, FL.

Job Description We're seeking for an Administrative Assistant in Weston, FL. Highly organized, handle pressure well, and excel in a fast paced and highly dynamic environment. Must be fully bilingual English- Spanish. This is Full time position Monday - Friday 8am-5pm $20/hr Call now (954)397-0778 to schedule your interview or walk-in 8040 Peters Road, Suite H-100, Plantation, FL 33324. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Maintains and is responsible for order reports updated (released, invoiced and shipped orders)., • Provides administrative support to ensure efficient operation of office., • Answers phone calls, schedules meetings and supports visitors., • Carries out administrative duties such as filing, typing, copying, binding, scanning etc., • Completes operational requirements by scheduling and assigning administrative projects and expediting work results., • Performing all tasks well before the pay run to ensure that staff members are compensated and notified on time., • Addressing queries about payroll-related issues., • Working to resolve discrepancies in payments as a matter of urgency., • Fully Bilingual English /Spanish, • Prior experience in Administrative positions, • Experience with Excel and great computer skills, • Excellent communication and interpersonal skills, • Payroll or HR experience highly preferable

Job Description WE ARE HEALTHCARE SYSTEMS OF AMERICA. Our mission is to elevate healthcare standards, improve patient outcomes, and create value for communities across the United States. Healthcare Systems of America (HSA) is more than a healthcare provider-we're a community built on excellence, innovation, and compassion. If you're looking for a career that makes a difference, empowers you to grow, and gives you the opportunity to impact lives, HSA is where you belong. Healthcare Systems of America operates 8 community hospitals across 3 states. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER • Career Growth & Development - We are an essential, stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members can benefit from., • Supportive & Inclusive Culture - We foster an environment where every team member is valued, heard, and empowered to succeed., • Meaningful Work - Every day, you'll contribute to patient care, cutting-edge medical solutions, and life-changing treatment and technologies. POSITION SUMMARY We are seeking a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. PRIMARY RESPONSIBILITIES • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies., • Providing real-time scheduling support by booking appointments and preventing conflicts., • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations., • Screening phone calls and routing callers to the appropriate party., • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research., • Greet and assist visitors., • Maintain polite and professional communication via phone, e-mail, and mail., • Anticipate the needs of others in order to ensure their seamless and positive experience. EXPERIENCE/EDUCATION REQUIREMENTS • Associate's Degree in a related field., • At least 2 years of administrative experience, preferably in a hospital setting. SKILLS/REQUIREMENTS • Excellent computer skills, especially typing., • Attention to detail., • Multilingual preferred., • Desire to be proactive and create a positive experience for others.

Job Description Bilingual Administrative Assistant-English/Spanish About Us: Thank you for your interest in Lincoln Health Supply! We are one of the fastest-growing diabetic supply companies in the country. Our aggressive approach has fueled fast-paced growth across multiple departments, and we're looking for a new team member to help us continue our success. If you are a quick thinker with a positive attitude, we’d love for you to apply. Job Responsibilities: * Answer and direct phone calls professionally. * Write and distribute emails, correspondence, memos, letters, faxes, and forms. * Retrieve medical records from providers across the country. * Update CRM with records received throughout the day. * Assist in maintaining and updating office policies and procedures. * Keep contact lists up-to-date. Skills & Qualifications: * Proven experience as an administrative assistant or office admin assistant. * Knowledge of office management systems and procedures. * Working knowledge of office equipment (printers, fax machines, etc.). * Proficiency in MS Office (Excel and Word in particular). * Excellent time management skills with the ability to prioritize tasks. * Strong attention to detail and problem-solving skills. * Excellent written and verbal communication skills. * Strong organizational skills with the ability to multitask. * High school degree required; additional qualifications as an Administrative Assistant or Secretary are a plus. Benefits: * Health insurance * Dental insurance * 401K Schedule: * 8-hour shift, Monday to Friday * No weekend shifts Education: * High school or equivalent (Preferred) Experience: * Microsoft Office: 3 years (Preferred) * Customer Service: 1 year (Preferred) Work Location: In-person We look forward to hearing from you! Click Apply Today!

Job DescriptionBenefits: • Flexible schedule, • Opportunity for advancement, • Location: Miami & Fort Lauderdale, Florida, • Part-time, and full-time available (30-40 hours per week), • Multiple candidates neededShifts Available: Morning, Evening and Overnight About us: Emprime Solutions LLC is a provider of concierge services, specializing in luxury residential apartments across Florida, New Jersey, and Pennsylvania. We pride ourselves on delivering exceptional service and creating memorable experiences for our clients and residents. As we continue to expand, we remain committed to upholding our stellar reputation for professionalism and quality. Our dedicated employees are the cornerstone of our success, and we deeply value their hard work and commitment, as they are the face of our company. We are seeking multiple enthusiastic and responsible front desk concierges to join our team! As a concierge, you will be the first point of contact for our guests, providing exceptional customer service while maintaining a professional and welcoming environment. We are seeking individuals who are well groomed, punctual, possess a positive attitude, and excel in communication, ensuring a welcoming experience for all. Experience is preffered. Key Responsibilities: • Greet guests and visitors in a friendly, professional manner., • Provide information about the facility and services., • Answer phone calls and respond to inquiries., • Assist with guest check-ins and check-outs., • Maintain the security of the premises by monitoring access points., • Perform administrative tasks as needed, including managing reservations and scheduling appointments., • Ensure cleanliness and organization of the front desk area., • Assist with food and packages delivery., • Communicate with management effectively., • Handle guest requests, complaints, or concerns promptly and effectively. Qualifications: • Prior experience in customer service, hospitality, or a front desk role is preferred., • Excellent communication and interpersonal skills., • Ability to work flexible hours., • Must be detail-oriented, organized, and able to multitask., • Friendly, approachable, and professional demeanor., • Strong problem-solving abilities and abilities to stay calm under pressure., • Clean and well-polished appearance, with a professional business attire standard. This includes a black blazer, black shirt and tie along with black slacks and black dress shoes. Schedule: • We are looking for candidates who can work 30-40 hours per week. Shifts available in the morning, evening and overnight.Location:, • Positions available in Miami and Fort Lauderdale. If you're a motivated individual who thrives in a fast-paced environment and enjoys interacting with people, we'd love to hear from you! To Apply: Please submit your resume for review

Job Description GUNTHER VOLKSWAGEN IS IN NEED OF AN EXPERIENCED TITLE CLERK * Family Owned Business * Competitive Pay and Benefits * 401(k) with Company Match * Paid Vacation *** Stable Work Environment We offer our employees a team environment with competitive pay and benefits. Apply today or refer a qualified friend. Dealership title or similar experience is required. Responsibilities Process and accurately record incoming titles daily according to established procedures: • Verify all documents are signed & completed properly, • Maintain a high level of customer confidentiality, • Process paperwork on a timely basis, • Prepare & submit all legal transfer documents to the state department of motor vehicles (DMV), • Prepare & submit all legal paperwork to obtain out-of-state titles, • Prepare tax & title documents, • Perform other duties as assigned or requested to assure optimum service levels, • Ability to work well in a process-driven environment., • Professional appearance and outstanding work ethic., • Great attitude with a high-energy personality., • Superior customer service skills., • Automotive Dealership Title Processing experience preferred, • Excellent communication and customer service skills, • FL Notary Public preferred, • FL Title experience preferred, • Strong computer & phone skills (Internet, MS Outlook, Excel & Word)

Job Description Pinewood.AI is establishing a new North American base in Fort Lauderdale and we’re looking for a highly organised, proactive Business Operations Administrator to help make it happen. This is an exciting opportunity to play a key role in building and running our new office, supporting the leadership team, and ensuring everything operates smoothly as we expand across North America. You’ll report to our General Counsel & Chief of Staff, taking ownership of setting up and managing the office, overseeing facilities, coordinating suppliers, and providing hands-on support to the C-suite. You’ll be a trusted partner who enjoys creating structure, managing operations, and making sure the details behind a growing business are handled efficiently. If you’ve previously been an Office Manager, Business Manager or Executive Assistant this could be a great next step for you! Key Responsibilities: • Lead the setup and day-to-day management of Pinewood.AI’s new Fort Lauderdale office, including facilities, suppliers, and vendors., • Oversee all building operations, liaising with landlords, contractors, and service providers to ensure a professional and efficient workspace., • Provide executive-level support to senior leaders, including diary management, travel booking, and expense coordination., • Manage budgets, purchase orders, and supplier contracts for the U.S. operation., • Develop and maintain office policies, health and safety standards, and administrative systems., • Coordinate onboarding and ongoing support for local employees., • Organise meetings, company events, and business travel logistics., • Act as the main point of contact for visitors, clients, and staff., • Collaborate with the UK head office to align on processes, systems, and company culture., • Proven experience in office management, operations, or business administration., • Strong organisational skills with the ability to manage multiple priorities., • Confident handling facilities, suppliers, and building management tasks., • Excellent communication and interpersonal skills with a professional, proactive approach., • Comfortable supporting senior leaders and managing sensitive information., • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams or Zoom., • Self-motivated, adaptable, and comfortable working independently in a fast-moving environment., • Eligible to work in the U.S. Desirable Experience: • Experience setting up or managing a new office or location., • Previous exposure to international or UK-based teams., • Background in technology, software, or automotive industries., • A very competitive salary, • Generous car allowance, • Excellent bonus scheme, • Flexible mix of home and office working, • 4 weeks PTO, • 401k, • Excellent health insurance benefits, • Regular 1-2-1s and career development opportunities Why Join Us? This is a unique opportunity to be part of Pinewood.AI’s North American growth from the ground up. You’ll play a pivotal role in building our new Fort Lauderdale office and helping shape how we operate in North America. If you enjoy variety, taking ownership, and working closely with senior leaders in a growing global company, this role offers real impact and progression. About Us: Our story began more than 20 years ago, but right from the start, it has been rooted in the specific needs of the automotive industry. As automotive professionals as well as technologists, we wanted to build practical technology solutions that were designed around how automotive businesses work, recognising what makes them different. Pinewood.AI is an unparalleled Automotive Intelligence Platform that enables automotive retail customers and OEMs to drive growth and profitability throughout every aspect of their business. Pinewood’s cloud-based secure end-to-end ecosystem unlocks the value of every customer. Our vision is to be the full-service technology partner that helps automotive retailers and OEMs run more efficiently and increase revenue by making better commercial and business decisions more easily.

Job Description Overview The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Responsibilities • Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department., • Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office., • Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments., • Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations., • Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. Qualifications Education • None required.