Office Administrator
16 days ago
Shreveport
ESSENTIAL DUTIES & RESPONSIBILITIES: • Serve as primary front desk contact: greet guests and answer main phone line., • Distribute time-sensitive communications to appropriate service teams., • Scan, index, and sort mail; process checks for Accounting; scan carrier mail into ImageRight., • Retrieve carrier documents and Motor Vehicle Reports from websites as needed., • Serve as backup for the Certificates Mailbox., • Arrange catering for internal meetings., • Maintain organized paper and electronic filing systems., • Provide exceptional customer service and assist colleagues and clients as needed., • Submit building maintenance requests., • Provide backup support to Business Insurance (BI) Processor., • Coordinate technology requests for client meetings., • Reserve conference rooms and schedule meetings, appointments, and travel itineraries., • Prepare internal and external corporate documents for team members and industry partners., • Uphold strict confidentiality standards., • Coordinate office activities to ensure efficiency and compliance with company policies., • Plan and coordinate offsite corporate events, such as golf tournaments and staff appreciation events., • Perform additional duties as assigned, including:, • FedEx mail pickup and delivery., • Printing, folding, stuffing, and mailing bulk certificates of insurance., • Printing, cutting, and stuffing Auto ID cards., • Other clerical tasks as required. REQUIREMENTS: • Highly organized and able to work independently., • Detail-oriented and efficient., • Flexible with a positive attitude., • Able to manage multiple projects and priorities in a fast-paced environment., • Excellent verbal and written communication skills., • Proficient in Word, Excel, and PowerPoint.