Raleigh
Job DescriptionDescription:Primary Purpose of Role The AP/AR Clerk supports the organization’s financial operations by managing incoming and outgoing payments, maintaining accurate financial records, and ensuring timely billing, collections, and vendor payments. This role helps maintain cash flow accuracy, supports reporting, and ensures financial transactions are processed efficiently and correctly. Role Logistics Accounts Payable (AP) • Process vendor invoices, expense reports, and payment requests accurately and timely., • Verify invoice details, coding, approvals, and supporting documentation., • Prepare and execute payments (ACH, checks, credit cards, wire transfers)., • Maintain vendor records, W-9 documentation, and payment terms., • Reconcile vendor statements and resolve discrepancies., • Generate and send invoices to clients/customers., • Record incoming payments and apply them accurately to accounts., • Monitor outstanding balances and follow up on past-due invoices., • Communicate with customers regarding billing questions or payment status., • Reconcile AP and AR transactions with the general ledger., • Assist with monthly close activities and account reconciliations., • Maintain organized financial records and audit-ready documentation., • Prepare routine financial reports (AP aging, AR aging, cash summaries)., • Support budgeting and forecasting with transaction data., • Assist finance leadership with audits and documentation requests., • Ensure accurate data entry within accounting systems (e.g., QuickBooks, NetSuite, Sage)., • Help improve workflows and documentation processes., • Support automation initiatives and system implementations., • Coordinate with vendors, customers, operations, and leadership regarding payment matters., • Respond to internal requests for invoice/payment status., • Support contract tracking related to billing and vendor payments., • Associate degree in Accounting, Finance, Business, or related field preferred., • 1–3 years of AP/AR or accounting support experience., • Familiarity with accounting software (QuickBooks, NetSuite, Xero, Sage, etc.)., • Strong Excel skills (data entry, basic formulas, reconciliations)., • Understanding of basic accounting principles., • High attention to detail and accuracy., • Strong organizational and time-management skills., • Ability to manage deadlines and multiple priorities., • Good communication skills for vendor and customer interactions., • Problem-solving mindset with a proactive approach.