Office Administrator
hace 3 días
Carrollton
Job Description National Technologies (NTI), a Network Connex Company, is a premier turnkey installer of fiber optic and data center infrastructure. Working on our team puts you on the leading edge of innovation in the digital communications space. If being a part of a tight-knit organization that operates in some of the most advanced technology environments around the world sounds like a dream job, NTI might be the right fit for you! With the perks of a large organization, NTI remains true to its roots as a home-grown company with an open door culture that welcomes new ideas and encourages professional growth. We set you on the right path with careful onboarding and thorough training programs that prepare you for success in your role and beyond. Job Summary: Responsible for assisting multiple departments including Operations, Marketing, Human Resources, Finance, and Executive level. The successful candidate will be approachable, creative, flexible, informative, and a critical thinker. The Office Administrator will perform high-level, complex administrative duties for various departments and will be exposed to many aspects of the business. Job Duties and Responsibilities: • Provide support for the in-office management team up to executive level at our Texas office location(s) (VP, Directors, PM's etc)., • Provide professional representation for the front office, exercising good judgment and discretion pertaining to confidential issues and materials in responding to mail, telephone, electronic, and in-person inquiries., • Assist with coordination of travel accommodations and provide logistical support for various projects., • Assist with scheduling efforts including attendance monitoring and timekeeping processes and procedures., • Assist with receiving, tracking, and monitoring of payments for the Telecommunications Division., • Manage office records, files and/or other documents, including careful handling of sensitive material., • Enforce procedures for retention, protection, retrieval, transfer and disposal of records., • Provide support and input on policies and procedures that improve communication, productivity and consistency for the team., • Assist with planning and executing events for multiple offices, including identifying and coordinating catering, creating agendas and itineraries, identifying and booking appropriate off-site space when necessary, etc., • Maintain office supplies, kitchen, conference rooms, and arrange for building maintenance., • Coordinate Administrative Assistants and ensure continuous workflow of office related functions., • Printer and plotter maintenance requests/supply orders., • Answering phones and routing voicemails, as needed. Job Knowledge, Skills, and Abilities: • An ability to thrive in a fast-paced and dynamic environment., • Excellent oral and written communications skills, including the ability to interact and communicate professionally and effectively with the public, customers, and coworkers at all levels of the organization., • Ability to multi-task and prioritize work by considering its risk, importance, and impact., • High sense of urgency, drive, and willingness to do what it takes to get the job done., • The ability to demonstrate discretion in handling confidential information., • Ability to work both independently and highly collaboratively as part of a team., • Highly organized with strong attention to detail and accuracy., • Strong computer software background including Microsoft Office programs. Education and Experience: • Five (5) years of professional experience in an administrative or executive assistant role., • Prior database management experience and experience with industry-specific software is a plus., • A degree in communications, business, English, or marketing is preferred., • Direct executive support experience is a plus., • Prior work with sales and marketing groups is a plus., • Experience with Salesforce or other Customer Relationship Management systems is a plus. Physical Requirements: • Ability to stand or sit for prolonged periods of time, • Ability to occasionally stoop, bend, kneel, crouch, reach, and twist, • Ability to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs, • Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, • Ability to verbally communicate to exchange information. NTI is committed to creating a workplace environment where every employee can strive for excellence. To achieve our workplace vision, we provide the following benefits: • Health/Dental/Vision/Prescription Plan: Health, dental, and prescription insurance are available on the 1st of the month following your start date., • Basic Life Insurance and Short-Term Disability Insurance are fully funded by the company., • 401(k) Plan with Employer Matching immediate vesting., • 10 Paid Holidays per year. The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned.. NTI provides a comprehensive benefits package including health, dental, vision, life, and disability insurance and retirement savings options. For Union employees, pay rates and benefit levels are determined by union classifications which are set by the union. National Technologies (NTI) believes all persons are entitled to equal employment opportunities and does not discriminate against employees or job applicants because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status. Upon acceptance of an offer, all candidates will be required to pass a background check and drug screening.