Payroll Accountant
8 days ago
Las Vegas
Job Description Please note, with your applications please submit a current resume and a COVER LETTER describing how your skills and experience align with the requirements of the role. The Neon Museum is a nationally accredited non-profit 501(c)3 organization dedicated to collecting, preserving, studying and exhibiting iconic Las Vegas signs for educational, historic, arts and cultural enrichment. On our 2+ acre campus, the Museum offers an outdoor exhibition space known as the Neon Boneyard; the North Gallery, home to the 360degree light and sound experience “Brilliant! Jackpot”; and an awe-inspiring visitors’ center inside the historic lobby of the former La Concha Motel. Public and K-12 education, community outreach and engagement, research, and arts preservation represent a selection of our many ongoing projects. Welcoming 200,000-plus visitors annually, the Museum has received numerous national accolades and extensive recognition as a Las Vegas treasure. We aim to provide a collaborative work environment that allows everyone to thrive, acknowledging that every team member in the organization plays an essential part in providing our guests with an exceptional experience. Summary of Position Duties and Responsibilities Responsible for overseeing and administering all payroll operations for the Museum, ensuring employees are paid accurately, on time, and in compliance with all federal, state and local regulations. This role manages end-to-end payroll processing, maintains payroll records and reporting, supports tax withholdings and filings, and partners closely across all departments and with Human Resources to ensure accurate employee data, benefits and deductions processing, and overall payroll integrity. Also serves as a key point of contact for payroll related inquiries, supports audits and year-end processes, and helps strengthen payroll practices to support a positive employee experience. Responsible for an array of bookkeeping duties and provides support to the Director of Finance. The role includes responsibility and accountability in accurate posting of all accounts receivable/payable in QuickBooks. Assists with preparing monthly reports for the Museum’s Finance Committee and provides additional clerical duties as assigned Essential Duties and Responsibilities • Ensure compliance with all applicable federal, state, and local payroll, wage and hour., • Maintain strict confidentiality and security of payroll and employee information and ensure appropriate data access controls., • Manage end-to-end bi-weekly payroll processing for the Museum, ensuring accurate and timely pay for all employees (hourly, salaried, part-time, and seasonal as applicable)., • Review and submit for approval payroll-related changes including new hires, terminations, pay rate changes, job changes, and leave impacts., • Administer payroll deductions and withholdings, including benefits, retirement contributions, garnishments, and other authorized deductions., • Coordinate with department leaders and Human Resources to ensure accurate timekeeping, scheduling inputs, and employee data integrity., • Process off-cycle payrolls and adjustments as needed (final payments, retro pay, reimbursements, etc.)., • Reconcile payroll registers, payroll liability accounts, and general ledger entries; partner with Finance on payroll journal entries and month-end close., • Oversee payroll tax filings and payments, including quarterly and year-end processing through ADP (W-2 preparation and distribution)., • Serve as the primary point of contact for Museum staff regarding payroll questions, discrepancies, and resolution of issues in a timely and professional manner., • Manage payroll system configuration and ongoing maintenance, including updates, testing, and process improvements., • Establish and maintain payroll procedures and internal controls to support accuracy, confidentiality, and risk mitigation., • Support internal and external audits related to payroll, tax reporting, and financial controls by providing accurate records and documentation., • Prepare payroll-related reports and summaries to support budgeting, grant reporting, leadership requests, and operational planning., • Checks figures, postings and documents for correct journal entry, mathematical accuracy and proper codes., • Assists in budget preparation and review., • Compiles statistical, financial, accounting or auditing reports and tables on assigned topics, including the operating budget, cash receipts, expenditures, accounts payable and receivable and profits and losses., • Ability to process journal entries throughout the month in preparation for the month end closeout., • Knowledge of payroll processing, payroll tax, and wage and hour compliance (federal, state, and local)., • High attention to detail with excellent accuracy in data entry, calculations, and audits/reconciliations., • Advanced ADP payroll processing experience is essential., • Requires knowledge and understanding of generally accepted accounting practices and procedures., • Requires ability to manage and protect confidential information., • Requires basic proficiency in math and finance., • Requires proficiency in QuickBooks and Microsoft Office Suite, and an ability to adapt to new software as required., • 3-5 years of payroll processing experience with a strong understanding of compliant payroll practices., • Bachelor’s degree in accounting, Finance, or equivalent experience., • Payroll certification (CPP, FPC, or similar) preferred., • Requires computer proficiency (Microsoft Office Suite, email, CRM systems), • Requires the temperament to work in fast-paced work environment under frequently changing conditions., • Requires excellent oral and written communications skills., • Must be able to read, write, and communicate effectively in English to perform essential job duties., • Requires ability to work effectively both independently and as part of a team environment., • Ability to work indoors in a climate-controlled environment and in close proximity to other people, sitting / standing for long periods of time., • Ability to occasionally lift 15 pounds., • Full Time Benefits • Subsidized employee health insurance, including dental and vision coverage., • Employer-contributed 403(b) retirement plan., • Fifteen days paid vacation annually (full time only), increasing with tenure., • Additional 10 days observed paid holidays per annum., • Paid sick leave., • Museum store discount and other discount programs., • Counseling and advice benefits. The Neon Museum illuminates the cultural essence of Las Vegas by sharing iconic signage, diverse collections, and stories that define its vibrant past, present, and future. Our Values Our work ethic is underpinned by our four values: • Create a sense of belonging for everyone., • Promote scholarship through our work and collaboration., • Offer fun engagement for everyone that reflects the spirit of Las Vegas. The Neon Museum is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC. As required by the Americans with Disabilities Act reasonable accommodations will be made for qualified individuals with disabilities to help perform the duties and tasks of this position. Diversity, Equity, and Inclusion The Neon Museum is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Embracing the diversity of our community, and our workforce, is an important part of our values as an organization, as is striving to ensure equity and inclusion in all our practices. Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Scheduled hours may change based on business needs. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Cleaning
Driver & Delivery
Kitchen Porter
Chef & Cook
Waiters
Construction & Trades
Security
Fast Food
Salon & Beauty
Office & Admin
Retail
Sales & Marketing
Warehouse
Customer Service
Host & Hostess
Barista
Entertainment
Accounting & Finance
Animal Care
Art, Media, Design
Bar Staff
Child Care
Education
Engineering
Events & Promotion
Fashion
Healthcare
Information Technology
Legal
Management
Manufacturing
Online Jobs
Science
Sports & Wellness
Writing & Editing
Other