Buscar empleo: 23 ofertas de trabajo de part time college student en Fresno, California (octubre 2026)

Program Specialist - Career Technical

hace 1 día

Fresno

Under general supervision, assists with the planning and implementation of an assigned occupational, technical or career program or public safety academy; provides routine to complex assistance to students and participants with registration/enrollment and admissions and processes; processes program billing, fee collection and reimbursement; performs and trains others on complex data entry and the usage of specialized, department specific software; orders program instructional materials and supplies; provides program marketing support; and performs related duties as assigned. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. • Provides input in selecting, training and providing day-to-day lead work guidance and direction to other program staff, tutors and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information and training on work procedures and technical, legal and regulatory requirements., • Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values., • Participates in the day-to-day operation and service delivery of career and technical training program activities; p rovides assistance and information to students, faculty and staff regarding program eligibility, required documentation, processing requirements and fees; explains applications, requirements and correct procedures for completion of forms, applications and processes and restrictions; reviews completed forms for accuracy and completeness; verifies student eligibility and updates and maintains program eligibility lists and wait lists; tracks program participation for funding or reimbursement purposes; sends correspondence and reports to students; responds to questions and complaints over the phone or at a public counter., • Supports instructors/faculty including ordering materials and supplies, stocking classrooms, providing technical support and ensuring that facilities are available; assists with the preparation and issuance of certificates of completion., • Assists with staff and faculty hiring processes including submitting requisitions and preparing employment paperwork; processes and tracks Instructional Service Agreements; assists with full- and part-time staff and faculty payroll processes including processing for approval and categorizing pay according to departmental/program billing accounts., • Serves as the functional specialist for program-specific electronic databases and programs; facilitates and trains new students, Counselors and staff in the use of systems and programs including department-specific third-party software; tracks and inputs statistical and student data into appropriate systems, often requiring independent decision making on coding that impacts federal, state and District integrated databases, student success measures and program funding; tracks ongoing program eligibility of students and notifies students regarding program status; prepares for review and submits statistical records and reports and may upload to third-party databases; assists in data collection for program audits., • Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel and medical records; creates and maintains electronic and physical filing systems; responds to subpoenas and public records requests following established guidelines., • Assists with conducting studies and analyses to identify program enhancements and/or new programs and services and to evaluate the effectiveness of current programs; utilizes third-party portals and databases to research and track student information; coordinates with other college departments regarding financial aid, tracking student work hours, payments and reimbursements; may interact with state and federal programs on behalf of the department/ program or a student., • Reviews, submits and tracks requests for payments and purchase orders in accordance with District policies and procedures; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports., • Coordinates logistics of program events, symposiums and conferences, including assisting with supporting event participants, vendors and sponsors; works with other campus departments and facilities; orders food, materials and supplies; troubleshoots onsite, proactively resolving issues., • Participates in in-reach and marketing services to students; prepares and produces promotional materials, invitations and publications; updates and maintains department or program website and social media accounts., • Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES • If certified, coordinates and/or proctors state and national certification testing ., • May assist with internships, clinical hours and/or job placement activities and placements of program completers., • May provide basic first aid and be required to call emergency responders., • Participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area., • Maintains and purchases inventory and supplies., • Performs related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of:, • Program/department services, goals, objectives, policies, procedures and practices., • Modern office practices, procedures and equipment including advanced knowledge of computers and applicable software programs., • General principles, practices and techniques used in customer service, public relations and community outreach., • Policies and procedures of a cohort college admissions and registration process., • District student recordkeeping practices and procedures for processing student information and interpreting input and output data., • District payroll and general accounting system operations, practices and procedures., • College and District organization, rules, policies and procedures applicable to departmental and division operations., • Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation., • District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting; basic grants administration., • Basic research methods and analysis techniques., • Applicable sections of the California Education Code, the Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records., • Safety policies and work practices applicable to the work being performed., • Basic principles and practices of employee work guidance and direction., • Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements., • Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. When Assigned to the Police Academy • Basic knowledge of Peace Officer Standards and Training (POST) and Standards for Corrections (STC) policies, procedures, rules and regulations necessary to determine student course eligibility, records management and District program compliance., • Basic knowledge of POST TMAS (Testing Management and Assessment System) testing program and related test security and scoring protocols. When Assigned to Health Services Programs • HIPAA regulations as they pertain to client information and medical records. Skills and Abilities to: • Assign and review the work of assigned staff., • Assist in the planning and implementation of programs and activities in assigned program or department., • Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures., • Set priorities and exercise sound judgment within areas of responsibility., • Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials., • Track and report statistical information utilizing complex spreadsheets and databases., • Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures., • Maintain confidentiality of District and student files and records., • Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices., • Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation., • Operate a computer and use standard business software., • Exercise tact and diplomacy in dealing with concerned people and sensitive, complex and confidential student issues and situations., • Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE An associate degree and one year of work experience in the assigned program area or in student services support; or an equivalent combination of training and experience

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