Trabajos project assistant en Kearny, New JerseyCrear alertas

Job Title: Assistant Director Location: Jersey City Medical Center Department: Plant Operations Req#: 0000147561 Status: Full-Time Shift: Day Pay Range: $92,000.00 - $145,000.00 Annual Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. The Assistant Director, Plant Operations at Jersey City Medical Center will manage an incredible team of engineers, mechanics, and operations specialists to ensure the highest levels of physical environment readiness in support of exceptional patient care. We need a hands-on leader who understands the dynamics of facility management across all relevant specialties, such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance. Reporting to the Director, Plant Operations, you will assist in all aspects of large-scale plant operations initiatives and manage daily progress toward goals and key metrics. As the Assistant Director, Plant Operations, a typical day might include the following: • Establishing and administering a preventative maintenance program for the medical center and off-site facilities, • Participating in weekly “Environment of Care” rounding to identify improvement opportunities, • Supporting construction and renovation projects, ensuring all proper ICRA and ILSM standards are met, • Preparing for and participating in regulatory inspections, • Ensuring all required records, permits, licenses, certifications, and documentation are current and in compliance with regulatory standards, • Assists in preparing and monitoring department annual operating and capital budgets This role might be for you if: • You identify problems quickly, think critically to find root causes, and implement effective, data-informed solutions under pressure., • You have developed the ability to be flexible and responsive to the dynamic nature of facilities management, including new technologies, processes, and unexpected challenges., • You operate through a lens of continuous improvement and challenge others to constantly identify opportunities for positive change., • You thrive in a variable, project-based setting with tight timelines and high expectations., • You employ a “safety first” philosophy, and are fully committed to maintaining a quality-focused, patient-centered care environment. To be considered for this opportunity, you must have proven and progressive experience in the maintenance and operation of major building systems such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance. A bachelor’s degree in engineering, Mechanical, Electrical, Facilities or a related field is required. 2 to 3 years of related experience is preferred. A certificate of Healthcare Facilities Manager (CHFM) is desired. Working knowledge of regulatory compliance requirements and surveys for DNV, JCAHO DOH, DCA, Municipal Building, Fire Departments, and other regulatory agencies is required. Demonstrated experience in developing and managing preventative maintenance programs is strongly preferred. Previous plant operations experience within a healthcare / hospital setting is also strongly preferred. If this reflects your skills, experience, and passion – please apply now! Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health. • Paid Time Off (PTO), • Medical and Prescription Drug Insurance, • Dental and Vision Insurance, • Retirement Plans, • Short & Long Term Disability, • Life & Accidental Death Insurance, • Tuition Reimbursement, • Health Care/Dependent Care Flexible Spending Accounts, • Wellness Programs, • Voluntary Benefits (e.g., Pet Insurance) RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. Equal Opportunity Employer

Job Title: Manager Location: Jersey City Medical Center Department: Plant Operations Req#: 0000096260 Status: Full-Time Shift: Day Pay Range: $68,724.00 - $97,073.00 Annual Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. The Manager, Plant Operations at Jersey City Medical Center will manage an incredible team of engineers, mechanics, and operations specialists to ensure the highest levels of physical environment readiness in support of exceptional patient care. We need a hands-on leader who understands the dynamics of facility management across all relevant specialties, such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance. Reporting to the Assistant Director, Plant Operations you will assist in all aspects of large-scale plant operations initiatives and managing daily progress toward goals and key metrics. As the Manager, Plant Operations, a typical day might include the following: • Coordinating maintenance programs for the medical center and off-site facilities, • Participating in regular Environment of Care rounding to identify needed repairs or improvements, • Supporting construction or renovation efforts and ensuring proper ICRA and ILSM standards are followed, • Preparing for and participating in regulatory inspections, while keeping required records and documentation current and compliant, • Assisting in administering preventative maintenance programs and helping prioritize work schedules and repairs, • Reviewing expenditures for equipment repairs and supplies, and assisting in monitoring operating and capital budgets This role might be for you if: • You quickly identify problems, think critically, and contribute practical solutions in a fast-paced environment, • You adapt easily to changing priorities, new technologies, and unplanned maintenance or emergency situations, • You approach your work through a continuous improvement lens and encourage others to identify opportunities for better processes, • You are comfortable working within a project-based, deadline-driven setting, • You operate with a “safety first” mindset and are committed to supporting a safe, compliant, patient-centered environment To be considered for this opportunity, you should have experience supporting the maintenance and operation of major building systems such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance A bachelor’s degree in Mechanical, Electrical, Facilities Engineering, or a related field is preferred, along with 2+ years of related experience. Familiarity with regulatory compliance requirements for DNV, DOH, DCA, Municipal Building and Fire Departments is strongly desired. Experience coordinating preventative maintenance programs and working within a healthcare or hospital plant operations setting is highly preferred. Previous plant operations experience within a healthcare / hospital setting is also strongly preferred. If this reflects your skills, experience, and passion – please apply now!

Assistant Director, Leasing ABOUT US The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness. Job Summary The Assistant Director of Leasing will report to the Director of Leasing and Compliance and will supervise a Leasing Specialist. The primary responsibility of the Assistant Director of Leasing is to manage leasing and subsidy tasks for the WSFSSH portfolio, including the timely completion of lease renewals, processing of rental subsidies, legal rent registration, and leasing of new developments[SS1] [JM2] . In carrying out these duties, the Assistant Director of Leasing interacts extensively with both external stakeholders (lenders, syndicators, equity investors, government entities, etc.) and internal staff to ensure that WSFSSH meets its quality assurance requirements Please Note: This is a full-time position required to be in- house 5 days a week (35 hours) Monday Friday 9am-5pm. Job Duties & Responsibilities Responsibilities include but are not limited to: • Oversee rental subsidy application process, including preparation, submission, and monitoring for approval by city agencies, • Oversee monthly review of subsidy payments from city agencies and address discrepancies[JM2], • Manage the NYS annual legal rent registration process, including gathering data from tenant files, online data entry, and mailing submissions to tenants., • Coordinate the initial lease package preparation process with internal departments[JM3] and external parties, if applicable. [JM3], • Monitor city, state, and federal guidelines to ensure lease packages meet the requirements. [JM4] Revise lease packages in line with current guidelines and communicate changes to building management. [JM4], • Monitor lease renewal schedule and prepare lease renewal packages pursuant to local, state, and federal guidelines. [JM4], • Oversee the upload of leases, riders, and form letters into property management software and maintain merge fields, • Determine initial rents and subsequent rent increase based on regulatory agreements and annual tenant recertifications., • Participate in the lease-up of affordable housing developments by WSFSSH. Lease-up activities can include, but are not limited to: Housing Connect log tracking, lease package preparation, conducting lease signings, initial rent registrations to HCR, and other tasks as needed, • Track and monitor housing court cases in RealPage and follow up appropriately, • Preparing reports as required for various city, state, and federal agencies in a complete and timely manner, • Participate in the updating and creation of policies related to their department, including committees related to the updating and creation of policies, • Attend training sessions and conferences as required for the enhancement of job skills, • Comply fully with all WSFSSH confidentiality guidelines with discretion and integrity, • Attend supervision, team, and staff meetings, • [JM5] [JM5] Supervise a Leasing Specialist and meet with staff regularly, • LIHTC certification preferred, • Experience with property management software; RealPages OneSite is preferable, • Strong working knowledge in LIHTC, rent stabilization laws, NYC residential rental practices, Project-based Section 8, tenant-based Section 8, Mitchell Lama, City FHEPs, CoC SPC, and other relevant programs, • Minimum of 2 years of supervisory experience[JM5], • High School/GED required Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include; Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time. EEO Policy or Statement WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law. Monday - Friday 9am 5pm (35 hours) Compensation details: 75000-85000 Yearly Salary PI7cac54752bf4-31181-37880507

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: BA/BS degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Experience You Will Need • 10+ years of experience in Construction Management, Business Management, or related roles within the construction industry., • Experience managing full project lifecycle — from project start-up, construction phase, punch-list, to close-out and warranty., • Strong experience supervising Assistant Project Managers, Superintendents, subcontractors, and vendors., • Proven background in contract administration, including contract review, change orders, project documentation, and compliance reporting., • Hands-on experience with project scheduling, including Two-Week Look-Ahead schedules and trade coordination., • Experience managing project budgets, ACR reports, anticipated costs, and vendor invoices/payment flow., • Experience coordinating permits and approvals with agencies such as DOB, DOT, MTA, DEC (or similar agencies)., • Detailed experience maintaining all project logs — RFIs, submittals, as-builts, inspection logs, payroll, safety logs, change orders, QC reports, etc., • Experience presenting timely and complete reports to senior management and clients (monthly/quarterly)., • Experience enforcing safety procedures, compliance requirements, internal controls, and quality standards., • Strong experience leading and participating in project meetings — Trade meetings, Safety meetings, DOB/DOT/MTA meetings, etc., • Ability to coordinate material deliveries, storage, distribution, and protection on job sites., • Bachelor’s degree in Construction Management, Engineering, Architecture, or Business Management (preferred but not mandatory — equivalent experience acceptable).

Job Description The Project Superintendent is responsible for all field construction activities on the assigned project. All assistant superintendents, project engineers, labor foremen, etc. report to the PS on the job site. The PS is responsible for onsite field administration, supervision, coordination, and technical management of all construction operations, including direct supervision of all field construction personnel. The PS will be involved with the planning of the work, scheduling, logistics, coordination and execution of the work, safety, quality control, punch list, security of the site, and inspections approvals. The PS is a seasoned professional within the construction industry, and is an experienced superintendent in many disciplines. The PS is usually involved with the preconstruction services of a project, working from the home office, and with the construction and project close-out phases working from the site. Responsibilities • Monitor assigned project for conformance with the construction schedule, expected quality levels, and adherence to the company’s Standard Operating Procedures, • Oversee, manage, and document all day-to-day job site activities including OSHA safety compliance, • Direct field personnel according to the project plan and Vernon supervisory principles, • Provide leadership, advice, and assistance to field staff regarding materials, sequencing, scheduling, personnel and methods of construction, • Serve as an advocate for Field Operations, • Work with clients and architects throughout the project, responsible for developing relationships that generate client satisfaction, • Recruit qualified talent; mentor, coach, and train them to perform and ensure effective matching of talent to project scope. This includes Project Superintendents, Assistant Superintendents, Project Engineers, Labor Foremen, • Communicate issues, events, performance, and progress daily to the Project Manager, • Report any problems promptly to the Project Manager to facilitate the most cost-effective solutions, • Establish effective working relationships with clients and Vernon team members, • Request advice and assistance from the General Superintendent on matters pertaining to materials, sequencing, scheduling and personnel, • Actively participate in the development of business by supporting the Business Development Department as requested Project Start-Up/Turnover Meeting: • Identify pre-mobilization activities in conjunction with the Project Executive, General Superintendent, and the Project Manager, • Develop start-up schedule with Project Manager and send it to the Project Executive and General Superintendent for review Construction; Responsible for implementing all Vernon policies and procedures including: • Field Staff Assignments and performance evaluations, • Weekly site visits to evaluate conditions including safety and general presentation, • Ensure that field personnel are performing to established standards, • Oversee the development of the baseline schedule and monitor all project schedules for compliance, • Provide leadership in the monthly update and narrative process, • Confirm that workmanship and materials conform to plans and specifications, • Review project schedules during weekly visit, highlighting potential challenges, • Provide leadership in responding creatively to challenges to bring projects in on schedule and under budget where feasible Scheduling: • Assist in formulating and implementing construction schedules in the field, • Establish and implement the Project Baseline Schedule based on the project contracts and subcontractor input, taking into account any elements that might impact the schedule, • Maintain the schedule and ensure that work performed is consistent with the contract and will meet or exceed client expectations, • Update Project Schedule monthly, • Provide progress report with the two-week look ahead of schedule to the Project Manager and the field staff Safety: • Ensure that all subcontractors participate in a safety pre-construction meeting prior to starting work on the project, • Ensure that all subcontractors have a full set of MSD sheets on the project, as well as their site specific safety plan and current insurance certificate, • Review the project daily to ensure that all activities are being performed in accordance with all OSHA and governing requirements and the project site specific safety plan, • Review safety reports and injury data to assess safety performance on assigned projects, • Communicate clear expectations for safety to project teams, • Perform safety inspections, • Adhere to all Vernon Safety program requirements Quality Management: • Ensure that all pertinent benchmarks for the project are established and inserted into the baseline schedule, • Ensure that all 1st delivery inspections and Benchmark inspections occur per the baseline schedule so as not to impact the progression of the subsequent work, • Ensure that the inspections are approved, documented, and communicated to the project team Subcontractor Coordination and Site Management throughout the Project: • Review the project daily to ensure that all activities are being performed in accordance with the contract documents, ensure that products delivered to the site are in conformance with approved product data submittals, • Ensure that all subcontractors are working off of approved sets of submittals, shop drawings and coordination drawings, • Ensure that all bulletins, sketches and other documents are printed and provided to field staff onsite, • Schedule coordination meetings weekly with subcontractors, • Manage site pre-construction including pre-construction survey, job site utilization and staging plans, • Mobilize the field office and maintains the job site to Vernon standards, • Organize documentation of the job site for easy access and review, • Manage subcontractor performance to quality and ethical standards, • Work with PM to identify and resolve personnel issues and construction process revisions, • Manage all phases of the construction process including documenting and reporting site activities and progress, manage and assist with Job Site Utilization Plan Meeting Management: • Attend project turnover, mobilization, and project coordination meetings, • Attend/chair safety pre-construction meetings, • Attend/chair weekly foreman and safety meetings, • Attend/chair monthly schedule review meetings, • Attend/chair weekly subcontractor coordination meetings, • Attend closeout meetings, • Attend owner meetings, • Attend/chair subcontractor meetings and any others necessary to monitor and manage the project Administrative Management: • Complete and implement construction office checklists including emergency phone lists, • Complete daily reports and maintains logs of key activities, files, and shop drawings, • Manage the quality and condition of all material deliveries, • Maintain required safety reporting and all other required files to Vernon standards, • Insure that as-built working drawings are maintained as well as the current drawing log and revision log, communicating this to the subcontractors Project Closeout: • Manage subcontractor closeout, transfer of utilities, owner training, work list and punch list, • Ensure timely completion of punch lists, • Participate in the one-year warranty walkthrough, ensures timely completion of all issues and that appropriate records are kept Client Relationships and Meeting Management: • Attend all scheduled meetings necessary to monitor and manage projects, • Attend owner meetings as necessary and Project Team (PM/PE) meetings at least twice monthly, • Maintain continuous client contact to gauge performance perceptions, • Communicate relevant information to project teams, • Foster and maintain effective working relationships with team members Qualifications • Bachelor’s degree in Engineering or Construction Management is a preferred but not required, • Experience relative to size/scope of projects, • Minimum of 10-15 years of general contracting experience or working at CM at Risk firm, • NYC DOB Licensed Superintendent, • The ability to constantly multi-task and handle competing priorities between Vernon business needs, organizational issues, and sound customer relations, • Business judgment to negotiate the critical balance between budget and construction processes, • Proactive, not reactive – ability to foresee, anticipate and resolve issues before they happen, • Excellent organizational skills to manage the many details necessary for successful construction, • Ability to guide subcontractors through proper management and coordination, • Judgment to know when to appropriately escalate issues up the chain of command, • A strong sense of urgency and initiative, and the ability to quickly study complex issues, • Excellent problem-solving skills and the ability to confidently and decisively take action, • Excellent diplomatic and communication skills, able to interact effectively with senior management, clients, and subcontractors/vendors, and the ability to handle and resolve conflict effectively in a firm but fair manner, • Applicable licenses, • Excellent team development skills and leadership abilities, • Strong ability to partner with the Project Manager and staff, • Committed to excellence, • Self-motivated and self-confident, • Capable of dealing with ambiguity and tight work oversight, • The ability to manage and embrace change. Respond and adapt to new processes, • Strong attention to detail, • Strong ability to partner with the Project Manager and staff, • Candidate must possess Vernon’s Core Values: Leadership & Teamwork, Innovation, Integrity, Quality, Relationships, Safety, • Experience working for New York State and New York City agencies (DASNY, OGS, SUCF, DDC, SCA, NYCHA, NYCHH, etc.)

🏗️ Project Manager – Ground-Up Construction (NYC) 📍 Location: New York City, NY 💰 Salary: Competitive / DOE 🧱 Experience: 3+ years (Commercial / Core & Shell / Base Building) 🎓 Education: Bachelor’s in Construction Science or equivalent Position Overview We’re seeking an experienced Senior Project Manager to join our team and lead ground-up commercial construction projects across New York City. As a key leader within the General Contracting team, you will manage all phases of project delivery — from preconstruction through closeout — ensuring projects are completed safely, profitably, and to the highest standards of quality. This role requires a proactive leader who thrives in a fast-paced NYC construction environment, can manage multiple stakeholders, and takes ownership of project success from the ground up. Key Responsibilities • Lead all phases of assigned ground-up construction projects, ensuring adherence to scope, budget, and schedule., • Oversee and coordinate subcontractor procurement, contracts, and performance to maintain progress and quality., • Act as the primary point of contact with clients, architects, and consultants, maintaining excellent communication throughout., • Manage all project documentation, cost tracking, and change order processes in line with company standards., • Drive project scheduling, anticipating and resolving delays or conflicts proactively., • Conduct regular on-site visits to ensure safety compliance, quality control, and team coordination., • Review and approve subcontractor invoices, pay applications, and project budgets, ensuring strong financial control., • Lead project closeout, including punch list completion, handover documentation, and final client satisfaction reviews., • Mentor and support Assistant PMs, Project Engineers, and Superintendents to promote professional growth and consistent execution. Qualifications & Requirements • Minimum 3+ years of experience managing commercial ground-up construction projects with a General Contractor., • Bachelor’s degree in Construction Management, Civil Engineering, or a related discipline (or equivalent experience)., • Proven experience delivering NYC-based projects with strong understanding of DOB, permitting, and local regulations., • Proficiency with Procore, MS Project, and Microsoft Office Suite., • Strong leadership, communication, and client management skills., • Demonstrated ability to manage multiple large-scale projects concurrently., • NYC Local Law 196 SST Supervisor Card (62 Hours) required.

The Commercial Interiors Construction Superintendent oversees day-to-day field operations for tenant improvement and build-out projects, with a primary focus on retail, corporate office, and hospitality/restaurant environments. The role emphasizes onsite leadership—safety, quality, schedule execution, and trade coordination—rather than document control or commercial administration. Projects often involve occupied buildings, fast-track schedules, brand standards, and stringent health/sanitation or building rules. Key Responsibilities • Lead daily onsite operations and coordinate all subcontractor activities to maintain safety, quality, and schedule for retail, corporate office, and hospitality/restaurant interiors., • Conduct daily site walks; identify and resolve field issues; document progress with photos, noting brand-standard and finish quality compliance., • Enforce site safety plan; conduct daily/weekly safety inspections and toolbox talks; adapt plans for occupied spaces and public-facing retail areas., • Implement the project schedule in the field, with 1–3 week look-aheads tailored to tenant move-in dates, grand openings, and phased turnovers., • Review drawings and specifications; ensure installations align with contract documents, brand guidelines, health department requirements (for restaurants), and the latest bulletins/addenda., • Manage RFIs from the field: surface conflicts (e.g., MEP coordination in tight ceiling plenum typical of interiors, kitchen equipment rough-ins), escalate to PM/PE for formal submission, and implement responses., • Coordinate deliveries, laydown, and logistics with building/property management; plan off-hours work common in corporate/retail settings; maintain clean, safe egress for public/tenants., • Lead daily huddles and weekly trade coordination meetings; document action items and follow up with trades and vendors (e.g., millwork, signage, FF&E, kitchen equipment)., • Perform quality control checks with emphasis on high-visibility finishes, millwork alignment, lighting aiming, and equipment start-up; coordinate punch lists with design team and PM., • Support closeout: oversee completion of punch list, brand compliance checks, attic stock delivery, O&M training scheduling (including kitchen equipment), and as-built markups., • Track manpower, daily reports, deliveries, inspections, and equipment start-ups; provide concise field updates to the Project Manager., • Verify work in place to support subcontractor pay apps; flag field-driven changes (e.g., unforeseen conditions in existing cores, utility relocations) for PM pricing/processing., • Coordinate inspections and sign-offs (building, fire, health department for restaurants) and required special inspections., • Mentor field staff (Assistant Superintendent/Field Engineer) as assigned. Professional Qualifications & Experience • 3–7 years of field experience in commercial interiors/tenant improvement, specifically across retail, corporate office, and hospitality/restaurant projects., • Demonstrated ability to read drawings/specs and manage interiors means and methods, including MEP coordination, kitchen equipment rough-ins, and high-finish sequencing., • Familiarity with building codes, ADA, health department and food service requirements (for restaurants), and logistics in occupied commercial properties., • High school diploma or equivalent required; trade school or relevant technical coursework a plus. Key Skills & Knowledge • Strong field coordination, communication, and problem-solving skills tailored to fast-track, brand-driven interiors., • Proficient with construction daily reporting tools; basic proficiency in Microsoft Office (Outlook, Excel) and plan viewing/field logs in Procore., • Working knowledge of short-interval scheduling and look-ahead planning; Microsoft Project familiarity helpful., • Commitment to site safety, finish quality, brand standards, and professional subcontractor/client relations in occupied environments.

New Line Structures & Development LLC is a New York City-based construction management firm – a collaboration of accomplished, top-tier industry professionals successfully dedicated to meeting the rigorous demands, schedules, and challenges of the construction process. We offer a wide range of services including Pre-Construction Consultation, Construction Management, Owner’s Representative, General Contracting, Design/Build, Value Engineering, Estimating & Purchasing, Commissioning, Scheduling & Lean Construction, Quality Assurance, Risk Management, VDC/BIM Coordination, and Sustainable Building. We specialize in commercial and residential ground up and retail projects. We are looking for a motivated Entry-Level Construction Project Engineer to join our dynamic team. This position implements BIM and VDC technology to assist in the design and construction coordination process. Ideal candidate has 1-3 years’ experience, a degree from an Architecture, Construction or Engineering program, and possesses strong interpersonal skills, technical problem-solving abilities, leadership skills, and enjoys working within a fast-paced innovative environment. EDUCATION AND EXPERIENCE: • Bachelor’s degree in Civil Engineering, Architecture, Construction Engineering, Mechanical Engineering, • Previous experience working in the AEC industry 1 to 3 years ESSENTIAL SKILLS AND ABILITIES: • Ability to easily read and understand construction drawings, including architectural, structural, • Understanding of the main principles of architecture, engineering, and construction, • BIM knowledge and interest in working with Construction Technology, • Experience in Autodesk Revit, AutoCAD. Navisworks is also preferred, but not required, • Experience in Bluebeam, Adobe Photoshop, Illustrator, and InDesign preferred, • Highly organized with ability to efficiently manage and prioritize multiple tasks simultaneously, • Dependable with an aptitude for working collaboratively with teams on projects, • Flexible and able to work in a fast-paced environment, • Excellent written and oral communication skills, • Resilient, positive, and confident character RESPONSIBILITIES: • Review and audit 3D models from consultants and contractors in Revit, AutoCAD, Navisworks., • Manage BIM Construction Process and ensure BIM Execution Plan is being observed., • Establish a list of deliverables and enforce timely distribution of such., • Establish and maintain a coordination schedule and look-ahead to fit within the overall project schedule., • Conduct Clash Detection and visual walkthroughs using Navisworks Manage., • Create 3D models of architecture, structure, MEPF systems in Revit and/or AutoCAD., • Issue meeting agenda, minutes, and reports based on coordination., • Organize and run coordination meetings with project team members., • Perform early design review and constructability analysis to resolve issues in a timely manner., • Perform on-site walkthroughs to review installation and incorporate field feedback into the coordination workflow., • Manage the BIM project organization and distribution of files., • Integrate BIM and VDC technology in the field., • Work alongside Project Managers and Superintendents to ensure projects are coordinated correctly, efficiently, and on time based on the installation schedules. All your information will be kept confidential according to EEO guidelines. Salary range: $80K - 120K yearly

Position Summary: We are seeking an experienced Assistant Project Manager to support the delivery of complex land surveying projects for major NYC agencies, including NYCDDC, NYCDEP, NYCDOT, NYSDOT, and the Port Authority. This role combines technical oversight, client coordination, and administrative support to ensure projects are completed accurately, on time, and within budget. Key Responsibilities: • Project Coordination - Support the Project Manager in planning and executing survey projects; coordinate with field teams and track progress to meet deadlines., • Client & Agency Liaison - Act as a point of contact for clients and agencies; prepare presentations, reports, and resolve project-related inquiries., • Documentation & Reporting - Maintain project records, including site plans, surveys, permits, and contracts; review scopes and change orders for accuracy., • Quality Assurance - Ensure work meets company, client, and regulatory standards; conduct site visits as needed for quality checks., • Scheduling & Budgeting - Assist with schedule creation, monitor timelines, track expenses, and help manage budgets to avoid overruns., • Team Collaboration - Work closely with surveyors, engineers, and staff; mentor junior personnel and support team-wide coordination., • Regulatory Compliance - Ensure compliance with local, state, and federal regulations; stay up to date with changes in standards and best practices., • Issue Resolution - Proactively identify and resolve project issues; mediate conflicts between stakeholders and internal teams. Qualifications: • 5+ years in land surveying and project management, • Proficient in GPS, Total Stations, Civil 3D, Carlson, and MicroStation, • Strong leadership, communication, and interpersonal skills, • Bachelor’s degree in Surveying, Civil Engineering, or related field preferred, • PLS or PE license preferred Compensation: Salary Range: $100K – $110K, commensurate with experience. Benefits: • Competitive salary with growth opportunities, • Comprehensive health, dental, and vision insurance, • Short- and long-term disability, life insurance, and voluntary benefits, • Paid time off and company holidays, • 401(k) retirement plan About Muñoz Engineering & Land Surveying, DPC: • With over 40 years of experience, Muñoz is a multi-discipline engineering, land surveying, design, and construction inspection firm licensed in New York and New Jersey. We are certified with local public agencies and serve clients in both public and private sectors across a wide range of infrastructure and development projects.

Job Title: Assistant Superintendent | NYC Construction Client: Leading NYC Residential Developer Job Summary: As a Assistant Superintendent | NYC Construction , you will play a crucial role in overseeing on-site construction activities to ensure the projects are completed safely, on time, and within budget. You will be responsible for managing subcontractors, coordinating with project managers, and ensuring compliance with all relevant regulations and quality standards. Responsibilities: • Oversee daily on-site construction activities to ensure project progress according to plans and specifications., • Manage subcontractors, vendors, and suppliers to maintain efficient workflow., • Interpret blueprints, schematics, and construction drawings to guide construction teams effectively., • Utilize construction management software such as ProCore, or similar tools to track project schedules and communicate updates., • Enforce safety protocols and ensure compliance with OSHA regulations to maintain a secure work environment., • Collaborate with project managers to address any issues or delays promptly., • Monitor and manage project budgets, including tracking expenses and reporting variances., • Conduct regular site inspections to guarantee work quality meets company standards., • Proven experience as a Construction Superintendent or similar role in the construction industry, preferably rehabilitation of residential Affordable Housing., • Proficiency in blueprint reading, schematics interpretation, and construction management practices., • Familiarity with construction management software like ProCore or Bluebeam ., • Strong knowledge of construction site operations, including scheduling, budgeting, and quality control. • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday License/Certification: • OSHA 30 (Required), • SST Card (Required), • DOB Certification (Preferred) Ability to Commute: • Throughout NYC to job sites

AP ASSISTANT NEEDED FOR A CONSTRUCTION COMPANY! GREAT BENEFITS/PTO! This Jobot Job is hosted by: Caitlin Pohl Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $50,000 - $60,000 per year A bit about us: Our client, a well known construction organization is looking to bring on an AP Assistant to join their growing team! Why join us? Established, reputable construction company with a steady workload Supportive team and growth potential Competitive pay and benefits package Job Details Now Hiring: Accounts Payable Assistant – Construction Industry We’re working with a growing construction company that’s looking to bring on an Accounts Payable Assistant to support their accounting team. This is a great opportunity for someone who enjoys working with numbers, staying organized, and being part of a fast-paced, hands-on industry. What You’ll Do: Process and track vendor invoices and payments Match POs, receipts, and invoices for approval Keep vendor files up to date and resolve billing issues Help with weekly check runs and month-end close Communicate with project managers and vendors to keep everything running smoothly What They’re Looking For: 1–3 years of experience in accounts payable or accounting support (construction experience is a plus!) Strong attention to detail and accuracy Comfortable with Excel and accounting software (Sage, Viewpoint, QuickBooks, etc.) A team player who can juggle multiple priorities and deadlines Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

A well-established, family-owned, mechanical contractor with over 40 years of experience.Continuously engaged in mechanical construction and service.Specializing in power plants, hi-rise residential buildings, commercial buildings, office buildings, correctional facilities, tenant work, sewage treat

Production Assistant Equity Research. The Production Assistant will provide optimal full service administrative and project support to the Equity Research Editorial Team and Research Management Team.

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: • Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed, • Arrange domestic and international travel arrangements and itineraries, personal and professional, • Coordinate key meetings and projects and collaborate with the team and act as a conduit, • Handle special projects both professional and personal; experience with creative projects a PLUS, • Arrange special events, dinners, • Expense reporting, personal and professional, • Handle customer mailings lists, • Personal work; take as much off her plate as possible so she can focus on the growing business,, • Special ad hoc projects, personal and professional, • At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal, • Bachelor’s Degree, • Very detail oriented and organized with superior project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite; tech savvy, • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality, • Warm, engaging and agile

Assistant Project Manager — Luxury/High-End Residential (NYC) Location: New York City About the Company Boutique NYC General Contractor delivering architect-driven, high-end single family residential projects with white-glove client service and exacting standards. High end projects including townhouse gut renovations, brownstones, apartments, penthouse build-outs and more. Overview Partner with the PM/Superintendent to drive project delivery from pre-con through closeout. You’ll coordinate subs, documents, and procurement, keep schedules and budgets on track, and ensure details are executed to a museum-grade standard. Responsibilities • Manage RFIs, submittals, meeting minutes, logs, and document control (Procore/PlanGrid/Bluebeam)., • Assist with buyout and procurement: scopes, POs, tracking, and expediting long-lead items., • Support schedule development, look-aheads, and trades coordination., • Coordinate DOB inspections/permits and closeout documentation (punchlist, O&M manuals, warranties)., • Lead client/architect/owner-rep communications for action items and deliverables. Qualifications • 2–5+ years APM (or strong PE) experience on luxury/high-end residential in NYC., • Portfolio including townhouse gut renos, brownstones, apartments, penthouses., • Strong grasp of high-finish trades and field coordination details., • NYC processes/DOB compliance., • Procore/PlanGrid/Bluebeam; advanced Excel and drawings/specs literacy., • Organized, detail-driven, client-facing communicator. Benefits Competitive base + bonus, healthcare, 401(k), PTO, and clear growth path to Project Manager.

THIS HIGHLY PRESTIGIOUS, INTERNATIONAL, POWERHOUSE LAW FIRM IS ADDING TO STAFF AND IS SEEKING A RECRUITING ASSISTANT with good internships in a law firm. What makes this position special is that it involves all aspects of Human Resources. This is a very project-oriented position. THIS IS A GREAT OPPORTUNITY TO LEARN AND SHINE IN A HIGH-PROFILE LAW FIRM. • Assist with the administrative aspects of lateral associate hiring:, • Post jobs on the firm website, LinkedIn, and various other job boards, • Assist with onboarding and orientation for new hires., • Assist with law student recruiting efforts, including outreach and on-campus/EIW interview programs, and the callback interview and offer process:, • Represent the firm at student engagement programs - virtual, in-office, and on-campus;, • Support the 1L and 2L law student recruiting process from screening interviews/on-campus recruiting to facilitating the callback interview and offer process;, • Assist with the planning and execution of the firm-wide summer associate program:, • Support orientation planning and execution;, • Plan, calendar, and host summer associate social events;, • Coordinate and calendar lunches with attorneys and administrators IMMEDIATE HIRE. GREAT OPPORTUNITY TO GET TOTALLY INVOLVED . MUST HAVE INITIATIVE AND AMBITION. FULL BENEFITS

ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR - $85-110K Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: • Provide administrative assistant to the CTO and their Chief of Staff., • Coordinate senior leadership team’s calendars, including scheduling appointments, arranging meetings, and anticipating needs, • Assist with drafting presentation and briefing materials, • Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed, • Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like, • Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties, • Assist with planning and coordination of team events occasionally, • Provide back-up admin support to other team members as required., • Work on special projects as assigned. Qualifications Include: • Bachelor's degree or equivalent experience is strongly preferred, • Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment, • Exceptional organization, project management, and time management skills, • Outstanding interpersonal and communication skills, both verbal and written, • Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

Title: Executive Assistant Location: New York, NY Type: Direct Hire Compensation: $90,000–$95,000 base Schedule: Hybrid, 2–3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities • Manage calendars, coordinate meetings, interviews, and travel logistics., • Oversee project timelines, ensuring all deliverables and milestones are met., • Prepare, edit, and format client-facing materials, including reports and presentations., • Serve as the liaison between clients, consultants, and internal team members., • Handle billing, expense reports, and related administrative processes., • Maintain accurate data and documentation within internal systems., • Support consultants with business development efforts, proposals, and client correspondence. Qualifications • Minimum of three years of experience in project coordination, executive support, or a client-service administrative role., • Bachelor’s degree, • Strong communication and interpersonal skills with the ability to interact effectively at all levels., • Exceptional organizational skills and a proven ability to manage multiple priorities., • High attention to detail and accuracy in all deliverables., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Senior Project Manager – Electrical Construction (New York, NY) Location: New York City, New York Compensation: Competitive base salary ($120,000–$160,000 range) + performance-based bonus Position Summary We’re seeking a seasoned Electrical Project Manager to oversee complex, multi-million-dollar commercial projects within the design-build environment. This role combines leadership, technical expertise, and business acumen - managing all aspects of project delivery, from estimating and scheduling to execution, client relationships, and financial performance. Key Responsibilities • Lead high-value electrical construction projects from concept to completion, ensuring alignment with contractual, financial, and safety objectives., • Develop strategic project plans and drive performance to meet deadlines, budgets, and quality standards., • Analyze progress data and proactively implement corrective actions to stay on schedule., • Build strong client relationships through clear communication and consistent updates on project status and milestones., • Collaborate with senior leadership to develop execution strategies and risk management plans., • Manage project financials - including cost tracking, forecasting, change orders, and revenue projections., • Oversee internal coordination meetings to ensure effective collaboration across design, procurement, and field operations., • Delegate responsibilities to project engineers and assistant managers, providing mentorship and performance feedback., • Promote a culture of accountability, safety, and continuous improvement across the project team., • Stay ahead of emerging trends in electrical construction and integrate innovative practices into project delivery., • Develop long-term partnerships with clients and subcontractors to foster repeat business opportunities. Qualifications • Bachelor’s degree in Electrical Engineering, Construction Management, or a related field., • 15+ years of experience managing large-scale electrical or MEP projects, ideally within commercial, institutional, or mission-critical sectors., • Strong technical understanding of electrical distribution systems, lighting, and controls., • Proven success in managing project budgets, schedules, and teams for multi-million-dollar builds., • Experience with design-build and pre-fabrication workflows., • Excellent leadership, communication, and negotiation skills., • Ability to identify and resolve complex construction challenges creatively and effectively., • Track record of mentoring junior project staff and promoting team development. What We Offer • Competitive compensation and performance-based incentives., • 401(k) plan with generous company match and immediate vesting., • Comprehensive health, dental, and vision insurance (employee coverage fully paid)., • Paid vacation, holidays, and personal leave., • Life insurance, disability coverage, and flexible spending accounts., • Professional development funding, licensing support, and training opportunities., • A collaborative, inclusive environment built on respect, accountability, and innovation. Who You Are You’re a hands-on leader who thrives on delivering complex electrical projects with precision and purpose. You understand how to plan months ahead, manage the financial and technical sides of construction, and lead your team with integrity. You’re driven by results — not just for your projects, but for your people. Join a team that powers innovation. If you’re ready to lead major electrical projects and take your career to the next level, we want to hear from you.

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: • Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects., • Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed., • Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs., • Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information., • Work closely with Executive team, as well as all Company Department heads., • Lead and participate on various projects along with other members of the team., • Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills • Entry-level position with opportunity for upward mobility, • Experience in sports and/or entertainment strongly desired, • Bachelor's Degree preferred, • Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously, • Self-starter with a robust work ethic, • Maintains discretion and confidentiality, • Excellent written and verbal communication skills, • Strong time management and prioritization skills, • Must have strong interpersonal skills and professional phone etiquette, • Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

THE CLIENT Our team is partnering with a prominent growth equity investment firm known for its global reach and impressive track record of supporting innovative companies across a wide range of industries. With a collaborative culture and a strong commitment to excellence, the firm continues to expand its footprint and invest in top-tier talent across its offices. Their administrative team is highly respected, cohesive, and deeply embedded in the firm's success. THE ROLE This is an Executive Assistant / Project Manager role supports a small group of senior leaders within a high-impact internal team. The position requires a polished, proactive professional who can manage complex logistics while contributing to broader team initiatives. The ideal candidate will be comfortable balancing traditional EA responsibilities with light project coordination and stakeholder engagement. Key responsibilities include: • Managing complex, high-volume calendars across multiple time zones, • Coordinating meetings with internal and external stakeholders, including board-level scheduling and materials, • Serving as a liaison with senior leaders, industry peers, and company partners, • Organizing quarterly virtual roundtables with portfolio companies (20–30 participants), • Handling domestic and international travel logistics, including transportation, lodging, and dining, • Screening and managing phone communications on behalf of executives, • Preparing and submitting expense reports, and reconciling monthly statements, • Maintaining CRM data entry and generating reports for internal presentations, • Tracking executive time allocation and project contributions, • Managing and updating executive contacts, • Providing backup support to other executive assistants, • Participating in ad hoc projects and firmwide initiatives THE CANDIDATE The ideal candidate is polished, proactive, and highly organized. This role is best suited for someone who thrives in a high-performing environment and can seamlessly support multiple senior leaders. Discretion, professionalism, and a collaborative spirit are essential. Qualifications: • 5–8 years of experience as an Executive Assistant, • Background in private equity, investment firms, or similar high-caliber environments, • Comfortable navigating ambiguity and working closely with senior stakeholders, • Strong technical skills, including proficiency with Microsoft Office and CRM platforms, • Bachelor’s degree preferred COMPENSATION & BENEFITS • Base Salary: Up to $120K, • Schedule: Hybrid (Monday–Thursday in-office, Friday remote), • Core Hours: 9:00 AM – 6:00 PM, with flexibility as needed, • Benefits: Comprehensive package including overtime eligibility, discretionary bonus, and daily lunch Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Our client, a private equity firm, is seeking a Facilities/Corporate Services Assistant to start Monday, November 24th. They are looking for someone with a can-do attitude, who has strong hospitality and a no task too big or too small attitude. The ideal candidate will have 2-4 years of hospitality exposure and 1+ years of corporate experience. The hours are 7:30am-3:30pm, with flexibility for overtime. This role is onsite five days per week in their office in Manhattan. Hourly rate up to 43hr. Responsibilities: • Greeting guests, • Adding guests to building security, • Setting up conference rooms with refreshments, • Providing back up support to reception, • Setting up catering and various meals. Cleaning up following events., • Washing dishes and light clean up, • Tidying up after meetings, • Stocking inventory including snacks, supplies, and the printer, • Help manage corporate seamless account Experience: • Strong communication, interpersonal, and organizational skills, • High level of professionalism, discretion, and "all hands on deck" mentality, • Energetic, proactive, and thrives in a fast-paced environment, • Proficient in Microsoft Office Suite, • 1+ years of professional experience in hospitality Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

At Jersey Hired, we’re all about connecting people, New Jersey people, to be exact. We’re the Garden State’s go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire — all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it’s a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We’re a tight-knit, mission-driven crew who believe in putting community first — and we’re growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management • Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.), • Manage correspondence (emails, mail, phone calls) and maintain organized digital filing, • Liaise with vendors, suppliers, and service providers., • Ensure compliance with health and safety regulations and company policies. Administrative Support • Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents., • Maintain records, databases, and company documents such as contracts and invoices., • Prepare reports, letters, and internal communications. Finance and Record-Keeping • Process invoices, expense claims, and petty cash., • Assist with budget tracking and procurement processes., • Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills • High school diploma or equivalent (essential)., • Proven experience in an administrative, clerical, or office support role., • Experience managing office operations, supplies, and vendor relationships., • Familiarity with bookkeeping or basic financial processes is often beneficial., • Competent in Google Workspace Suite (Docs, Sheets etc.), • Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience — including those who may need accommodations for disabilities, religious observances, or other reasons. If you’re applying for a position through us and need an accommodation at any point in the process, we’ll work with you — and with our client — to make sure your needs are understood and supported. If you’re hired by one of our clients, they’ll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don’t automatically continue once you’re employed, but we’ll help ensure your needs are communicated clearly to your new employer. If you’d like to discuss or request an accommodation, you can call us at (848) 292-9955, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We’re committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions — whether made by Jersey Hired or by our clients — are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger — more creative, more adaptable, and more human. We’re proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn’t require visa sponsorship now or in the future. Client Employment Restrictions: If you’re currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You’re not required to disclose sealed or expunged records during the hiring process. A past conviction won’t automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Actively seeking a Legal Executive Assistant for a HYBRID and Full-Time Position within a Top Global Law Firm. The right candidate will have experience working in Professional Services or Law Firm for 5-7+ Years, with experience supporting senior leadership or Partners of a Firm. HOURS: Monday – Friday, 8:30 AM - 5 PM or 9 AM – 5:30 PM EST SCHEDULE | LOCATION: HYBRID | Manhattan PAY: $80 - $108K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays IDEAL CANDIDATE REQUIREMENTS • H.S. Diploma or GED REQUIRED; Bachelor’s Degree PREFERRED, • 5-7+ Years of Experience in an Executive Assistant Capacity, • Experience in a Law Firm or Professional Services Firm REQUIRED, • Strong MS Office Suite Experience, • Experience working with Legal Software PREFERRED ROLE RESPONSIBILITIES • Provides support and management of the attorney’s projects ensuring deadlines are met, • Consults with lawyers and administrative teams to ensure project milestones are adhered to, • Serves as a liaison between attorneys, clients, and other internal departments, • Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes., • Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney., • Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories., • Oversees meeting planning and coordinates with internal and external parties to ensure logistical and other critical details are in place., • Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available., • Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a liaison between the attorney and the Billing Department regarding questions/issues arising throughout the billing process., • Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Role: Executive Assistant for the Financial Lines team Location: New York (hybrid) Why Join Howden US? At Howden, we’re not just building a business—we’re reshaping what it means to be a global insurance broker. With over 22,000 employees across 56 countries and bold ambitions to triple in size by 2030, we’re launching our U.S. retail platform with the same entrepreneurial spirit that’s driven our success worldwide. Now, it’s your turn to help shape the future. Why Howden? You’ll Own It With 6,000 employee shareholders owning 34% of the company, our unique ownership model means you’re not just joining a team—you’re building a business you truly own. You’ll Be Empowered We’re a destination for talent where people are trusted to look after their clients and grow together. You’ll have the freedom to lead, backed by global scale and local expertise. You’ll Be Part of Something Bigger Our integrated platform spans broking, reinsurance, and MGA capabilities—giving you access to everything you need to deliver for clients and build something remarkable. What Your Day Will Look Like As an Executive or Administrative Assistant at Howden US, you’ll provide high-level administrative and project support to senior executives, ensuring seamless operations and enabling leadership to focus on strategic priorities. Expect to: • Manage complex calendars, coordinate meetings, and arrange domestic/international travel., • Prepare board papers, presentations, and executive communications., • Liaise with internal teams and external partners to facilitate projects and initiatives., • Maintain accurate records in CRM and agency management systems (e.g., EPIC, AMS360)., • Monitor market trends and regulatory changes to proactively support executive decision-making., • Participate in leadership meetings, presentations, and strategy sessions., • Support cross-functional initiatives including process improvement, training, and thought leadership., • Handle confidential information with discretion and professionalism. Skills and Experience That Will Lead to Success • 3+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or Office Manager (insurance or consultancy sector experience preferred)., • Strong organizational, communication, and relationship management skills, • Proficiency in CRM and agency management systems, • Ability to manage competing priorities and produce accurate documentation under tight deadlines, • Collaborative mindset—comfortable working with executives, internal teams, and external partners, • Entrepreneurial spirit and a passion for supporting leadership Compensation and Benefits Howden offers a competitive base salary, and employees are eligible to receive a discretionary bonus. Howden also offers a variety of benefits and programs, subject to eligibility, including: • Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts, • 401(k) retirement plan, • Flexible Paid Time Off and paid parental leave, • Life and Disability insurance What Do We Offer in Return? A Career That You Define. Our business succeeds by allowing our people to make a mark in the areas they care about most—whether that’s personal development, volunteering, or creating new insurance products that address society’s greatest challenges. We support our people in every aspect of their lives, recognizing that fulfillment at home and work go hand in hand. Our Sustainability Promise We’re on a life-long journey to become an ever-more sustainable group. It’s a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can.

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is in-office 4 days a week, work at home Fridays unless something big is going on. About the Job: • Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings, • Arrange domestic and international travel arrangements and itineraries, • Handle C-Suite and office expenses, • Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology, • Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech, • Help prepare for road shows and conferences, • Arrange special events, team events, outings and dinners internal and external, • Order office supplies snacks, • Special ad hoc projects, • 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance, • Bachelor’s Degree, • Very detail oriented and organized with good project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills, • Team oriented and responsible; warm engaging with a “client focused” personality

Household Manager/Personal Assistant to Family A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed – flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: • 2+ years of PA/House Management experience – must have experience working around and with children and enjoy this!, • NYC savvy, • You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling., • Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc., • You care about tech and data security., • You are a Zoom, Google Meet, conference set-up guru., • Strong communication skills, • Experience using Asana or another project management software or tools to create timelines or plan much bigger projects, • You can keep up with very high functioning, fast workers., • You probably buy your Christmas presents in August., • Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Downtown New York City Office of a well-known boutique law firm is looking for an Assistant Managing Clerk to be a key member of the firm's Litigation Department and works closely with the Managing Clerk and the firm's Attorneys and Legal Assistants. The Assistant Managing Clerk provides guidance and instruction to the firm's legal staff concerning the management of legal papers, service of process and filing in both state and federal courts. The successful candidate will have knowledge of the various court systems and their electronic filing programs. Responsibilities • Liaise with court personnel related to the service, filing and retrieval of papers., • Arrange and manage service of process with outside vendors., • Distribute court documents and status updates to attorneys and legal assistants., • Preparation of documents for electronic filing in state and federal courts in compliance with each individual Court's specifications, including hyperlinking and bookmarking. Filing documents in the state and federal courts' electronic filing systems., • Enter litigation documents and create calendar deadline reminders in Case Management Docketing System (CourtAlert Case Management)., • Provide guidance to attorneys and legal assistants on local, state, and federal filing procedures, including attorneys' admissions and pro hac vice applications., • Bachelor's degree preferred, • Minimum of three years of experience in a law firm either working in docketing, the Managing Attorney's Office or the Managing Clerk's Office, • Knowledge of CourtAlert's Case Management Docketing System; PACER E-Law and Lexis Court Link Dockets., • Knowledge of FRCP and CPLR and related local rules. Proficient in searching and retrieving information and documents from court-based electronic programs - PACER, NYSCEF, etc. Strong oral and written communication and organizational skills., • Ability to work with minimum supervision and see assignments to completion., • Ability to work and collaborate with members of the department and legal staff., • Knowledge of Microsoft Word and Adobe Acrobat required with Excel knowledge, • Flexible schedule with a minimum of three-four days a week in the office. Desired Skills and Experience • Minimum, 3 years of experience as either a Docketing Professional or Assistant Managing Clerk at a law firm, • Must have experience with the litigation and trial process from start to finish Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

At Haddad Plumbing & Heating Inc.HVAC services to mid- and high-rise buildings across New Jersey, NYC, and Westchester County.We believe that strong teams build strong buildings, and we’re looking for a driven Assistant Project Manager to help bring our projects to life.This is your opportunity to

Continuously engaged in mechanical construction and service. Hiring for an Assistant Project Manager with prior experience in new mechanical construction. Bachelor's degree in construction management, Mechanical Engineering, or a related field is not required, but preferred in lieu of trade experien

The individual is responsible for maintaining communication with the Board of Trustees/Directors and homeowners and works closely with the Assistant Property Manager on all manners of property financials and project management. Accountable for all business, financial, and management aspects of the a

Assistant Director, Project Management (OMNY). The Assistant Director of P roject Management is responsible for managing OMNY services related project and task delivery within the OMNY Service business unit in the MTA Construction and Development (C&D) Delivery Department. The Assistant Director of

Extensive construction knowledge of methods for site work, utilities and concrete work.

JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. The Assistant Project Manager (APM) assists the Project Lead with the daily technical and administrative aspects of construction projects. Bachelor's degree in engineering, Construct

Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers.

A federal judicial organization is seeking an Assistant Deputy Chief U.The role demands overseeing staff, managing operational activities, and ensuring compliance with federal regulations.Candidates should be current Supervisory Probation Officers or ADCUSPOs with strong communication and project ma

Provide strategic project leadership and ensure alignment across multiple concurrent projects within a matrixed, complex, and regulated environment. Oversee the execution of complex technology projects by managing project resources, budgets, and timelines while mitigating risks and addressing roadbl

Project Support Provides project/program support to a supervisor, department, or organizational unit in the preparation of project relevant materials that includes but is not limited to: assisting with project and event planning and implementation; managing the logistics of and coordinating content

Key Responsibilities: This role is focused on product data accuracy, cross-functional communication, and vendor follow-up to ensure development milestones are met. The Assistant Product Developer works to streamline and organize workflow while supporting product development team. Tasks: • Contributing to the creation and maintenance of product documentation and reports., • Preparing fabrics to source with vendors and maintaining internal fabric library., • Prioritize sample requests and problem solve to avoid delays and maintain meeting deadlines. REQUIREMENTS: • Minimum 2 years’ experience in Product development / Project management., • Highly organized and able to work in a fast-paced environment., • Able to effectively manage competing priorities with tight deadlines, • Excellent communication and follow-up skills, • Driven and solution-oriented with new and challenging projects, • Well versed in Excel is a Plus

Assistant Merchandiser – Digital Reporting to: Digital Merchandising Manager Brand/Product Focus: G-III Digital Division (DKNY, Karl Lagerfeld, Levi's, Champion) Location (On-Site): New York City, Midtown Manhattan – Fashion District Success Profile: The Assistant Merchandiser – Digital supports the G-III Digital Team in driving eCommerce acceleration across major wholesale partners, with a strong focus on Amazon. This role collaborates cross-functionally to execute online retail strategies, optimize digital merchandising, and enhance product performance to drive sales growth. The ideal candidate is analytical, detail-oriented, and passionate about digital retail innovation. Key Accountabilities: Digital Merchandising & Sales Execution • Collaborate with sales teams to implement product assortment plans and execute retail strategies across eCommerce accounts, with a particular emphasis on Amazon., • Manage and update product listings, including imagery, product information, and pricing accuracy., • Assist in planning and executing online promotional campaigns, including coordinating product updates, discounts, and special offers., • Partner with internal teams to optimize product presentation and improve conversion rates., • Regularly track and analyze digital performance metrics, including traffic, conversion, and sales data., • Work closely with merchandising, marketing, creative, and operations teams to ensure alignment across digital initiatives., • Maintain and adhere to project management calendars and key deadlines., • Bachelor’s Degree in Business, Merchandising, Marketing, or related field preferred., • 1–3 years of retail experience in eCommerce and/or merchandising., • Strong Excel proficiency required (v-lookup, pivot tables, data analysis)., • Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Experience in the fashion or apparel industry., • Familiarity with product management on major eCommerce platforms, including Amazon., • Experience working cross-functionally within merchandising or digital sales environments., • Strong interpersonal skills with an assertive and solutions-oriented approach., • Proficiency in Microsoft Word and PowerPoint; ability to create impactful presentations., • Demonstrated analytical and strategic planning skills. Compensation: The pay range for this position is $55,000 – $65,000 annually. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. G-III Apparel Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees About G-III Apparel Group, Ltd. | ___About G-III Apparel Group, Ltd. | G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution, and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands—including some of the most sought-after names in global fashion—our success is driven by our team’s entrepreneurial spirit and deep relationships across the industry. G-III’s owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports, and more. G-III also holds fashion licenses under the Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville, and additional brands. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris, and Donna Karan brands.

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

As a result, the Assistant Project Manager contributes to the successful completion of electrical projects while gaining valuable experience in project management. This role involves supporting the senior project manager or project management team in overseeing the project lifecycle, managing resour

We are seeking a Project Assistant to join our team! As a Project Assistant on the team, you will be working closely with members of the team and the project manager to assist in any way necessary to ensure the success of the project. Assist the project manager with organization scheduling and budge

Established in 1905, Consigli has grown over the last 100 years from a local fourth generation family business into one of the largest construction managers and general contractors in the Northeast and Mid-Atlantic regions. A bachelor's degree in engineering, Construction Management or Architecture

Collaborate with project managers to ensure project goals and deadlines are met. A successful Assistant Project Manager should have:. If you are ready to take the next step in your career and thrive in a rewarding role, apply today for the Assistant Project Manager position in the property industry.

About the job Assistant Project Manager. Collaborate with architects, general contractors, and project management firms to ensure seamless project execution. Prepare and present detailed project reports, including strategic recommendations to leadership.