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Job Description Executive Assistant | Hudson Tunnel Project About the Company & Project Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects. We are currently seeking a dedicated and accomplished Executive Assistant for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation and environmental sustainability. The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history. As the Executive Assistant, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies. Key Responsibilities: • Provide comprehensive administrative support to the project executives, including managing their calendars, scheduling meetings, and arranging travel logistics., • Act as the main point of contact for all communication, both internally and externally, for the project executives., • Prepare and review documents, presentations, and reports for the executives, ensuring accuracy and professionalism., • Coordinate and organize project meetings, including preparing agendas, taking minutes, and following up on action items., • Manage and maintain project documentation, ensuring it is up-to-date and easily accessible for the project team., • Assist with budget management, including tracking expenses and processing invoices., • Bachelor's degree in Business Administration, Communications, or a related field., • Experience as an Executive Assistant, preferably in a construction or engineering environment., • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively., • Strong communication skills, both written and verbal, with the ability to interact with individuals at all levels., • Proficiency in Microsoft Office suite and experience with project management software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Strong attention to detail and accuracy. This is an excellent opportunity for an Executive Assistant looking to work on the most challenging, high-profile and innovative projects. If you're an ambitious professional who thrives in a client-facing role and enjoys delivering solutions that drive project success, we encourage you to apply. Platinum Global Talent Solutions is committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status. Why this is a Great Opportunity • Full-time position with competitive compensation, • Opportunity to work in a client-facing role delivering significant and impactful capital projects., • Collaborative and supportive work environment with the opportunity for growth in your career, • Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability Insurance, 401(k).

Job Description Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO., • Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently., • Analyze data from various sources to prepare insightful reports and presentations for the CEO., • Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality., • Handle confidential information with discretion and professionalism., • Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently., • Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly., • Handle routine inquiries and requests, and escalate matters to the CEO when necessary., • Assist with the development and execution of strategic initiatives, providing administrative support to key projects., • Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively., • Bachelor’s degree or equivalent experience., • Proven experience as an Executive Assistant or in a similar administrative role., • Exceptional organizational skills and the ability to prioritize multiple tasks effectively., • Strong problem-solving abilities with the capacity to think critically and adapt to changing needs., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software., • Excellent communication skills, both verbal and written., • Bilingual (English and Russian)., • Strong analytical skills with the ability to interpret data and provide actionable insights., • Self-starter with a creative mindset, able to work independently and as part of a team., • High level of professionalism, confidentiality, and attention to detail., • Ability to work in a fast-paced environment and manage shifting priorities., • Experience working directly with senior leadership or C-suite executives., • Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals., • Opportunity to work in a fast-paced, innovative environment., • Competitive salary., • Health Insurance, • 401k, • Whole Life Insurance

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance, • Opportunity for advancement, • Paid time off, • Parental leave, • Training & development Administrative Support: Manage and maintain the CEO's schedule, appointments, and meetings. Answer and direct phone calls, manage correspondence, and prepare documents. Organize and maintain reporting logs and CRM entries. Provide general administrative support to staff. Sales and Marketing Coordination: Assist in marketing material creation, data analysis, and event planning. Supervise call answering services, ensuring efficient lead qualification. Work with marketing agencies to maximize ROI on marketing spend, including Google Ads and other lead generation efforts. Project Management: Lead and assist in projects, including onboarding new vendors and subcontractors. Develop and maintain workflows in the project management system. Track project progress and ensure timely completion of tasks. Executive Assistance: Act as a point of contact between the CEO and internal/external stakeholders. Conduct research, prepare reports and presentations, and handle confidential information. Oversee regulatory filings and ensure compliance when needed. Assist with company acquisitions and other strategic initiatives. Financial Oversight: Work with accounting and bookkeeping personnel. Ensure maximum ROI on marketing spend. Utilize QuickBooks Online and other software for financial tracking and reporting. Additional Responsibilities: Onboard new vendors and subcontractors, including building out workflows and tracking progress. Supervise call answering services. Learn the company's products and services to effectively supervise call answering and other tasks. Assist with call qualification to ensure only the most qualified calls are scheduled. Work with marketing agencies to ensure they are maximizing resources for lead generation, including Google Ads. Identify opportunities for improvement and bring them to the CEO's attention. Qualifications Bachelor's degree required. 5-10 years of administrative/management/consulting experience preferred. Excellent experience with software, negotiating, and management skills. Excellent multitasking and analytical skills. Heightened level of initiative with a proven track record of building and taking extreme ownership of initiatives with proven results they can speak to. Strong organizational skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace and project management software. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Positive attitude and willingness to learn and grow with the company. Familiarity with sales, marketing, and construction/restoration industries is a plus. Experience with QuickBooks Online is a plus. Great attention to detail. Flexible work from home options available.

Job DescriptionDescriptionDescription: As a Personal Assistant at TMZ Events, you will play a crucial role in supporting our executives and ensuring that daily operations run smoothly. Your organizational skills and attention to detail will be essential in managing schedules, coordinating events, and facilitating communication within the team. Key Responsibilities Responsibilities: • Manage and organize executive schedules, including appointments, meetings, and travel arrangements., • Assist in preparing materials and presentations for meetings and events., • Maintain communication with clients, vendors, and team members to ensure seamless operations., • Handle correspondence, emails, and phone calls on behalf of executives., • Coordinate logistics for events, including venue bookings, catering, and transportation., • Conduct research and compile information to support decision-making and project management., • High school diploma or equivalent; an associate's or bachelor’s degree is preferred., • Proven experience as a Personal Assistant or in a similar administrative role., • Exceptional organizational and multitasking skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Competitive salary with opportunities for growth and advancement., • Weekends off to promote work-life balance., • Opportunities for professional development and training., • Collaborative and supportive work environment with a passionate team.

Job Description Job Title: Executive Assistant Location: New York, NY | Full-time | In-office hybrid preferred About Jacmel Partners Founded in 2015, Jacmel Partners is a leading minority owned alternative investment management firm investing across Middle-Market Private Equity and major infrastructure projects. As we enter an exciting phase of growth and active fundraising, we are seeking a high-performing Executive Assistant to support our senior leadership team. Position Overview Jacmel Partners is looking for a proactive and detail-oriented Executive Assistant to serve as a strategic partner to our team. This role is critical in ensuring the smooth execution of investor meetings, internal operations, and external communications during our fundraising period and beyond. This position will report directly into the CEO, C-Suite and VP staff at Jacmel Partners. Key Responsibilities • Calendar & Meeting Management: Manage complex, dynamic calendars across multiple time zones. Coordinate internal and external meetings with LPs, advisors, portfolio companies, and service providers., • Investor Relations Support: Assist with fundraising logistics including LP scheduling, CRM updates, data room coordination, and follow-ups., • Travel Coordination: Book and manage detailed travel itineraries for roadshows, conferences, and investor meetings for multiple executive team members., • Office & Project Support: Serve as a hub for team operations—manage supplies, organize events, and support ad hoc project execution., • Confidentiality & Discretion: Handle sensitive materials and information with the utmost professionalism.Ideal Candidate Profile, • 3–7 years of experience supporting C-suite or senior executives, ideally in private equity, investment banking, or high-growth environments, • Minimum 3 year’s experience booking and coordinating travel and reservations for team members with heavy travel needs, • Impeccable attention to detail, with the ability to anticipate needs of executive team members, • Highly organized and resourceful, with exceptional attention to detail, • Strong verbal and written communication skills, • Ability to multitask and thrive in fast-paced, high-stakes settings, • Proficient in Microsoft Office Suite, Google Workspace, and CRM tools (e.g., Affinity, Salesforce), • Mission-aligned and excited by the impact focus of Jacmel’s work Powered by JazzHR MjKASzcZoF

Job Description NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEON, SUPERINTENDENT CONFIDENTIAL SPECIAL ASSISTANT OF OPERATIONS (Pending availability of funds and Superintendent’s approval) The Superintendent invites qualified and interested individuals to apply for the position of Confidential Special Assistant of Operations supporting the work of the School Leadership Team. DEFINITION: The Confidential Special Assistant of Operations will serve as a liaison between the Central Office, Principals, and their School Leadership Team as well as other Department Leaders to ensure that students receive outstanding non-instructional support and services in their school. RESPONSIBILITIES: The Confidential Special Assistant of Operations will support the work of the School Leadership Team by: * Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team. * Serves as a primary point of contact for parents, students, and staff regarding district issues. * Responding to inquiries, resolving school-based issues, and providing summaries of information as requested by the School Leadership Team. * Spending a minimum of 75% of work time in schools supporting School Leadership Teams with financial, managerial and operational needs. * Troubleshoots operational issues by identifying solutions and implementing corrective actions as needed. * Supports school leaders to maintain accurate data and up-to-date records, including student information, attendance, and disciplinary data for the schools in assigned School Leadership Team. * Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures. * Supports the implementation of district-based policies, procedures, and protocols. * Leads or participates in special projects and initiatives as directed by leaders. * Facilitates the acquisition of resources for schools related to district initiatives, and ensuring alignment with budgetary goals. * Assisting in planning and managing the implementation of the district’s summer school programs for the summer season. * Resolves all assigned SLT and/or Department level issues. * Supports school leaders in ensuring proper staffing for schools, including monitoring staff attendance, substitute deployment, and filling vacancies. * Assists in planning and implementing staff development and transferring skills to principals, teachers, and other district staff. * Provides technical assistance to staff. * Communicates information between schools and school leadership teams. * Facilitates obtaining resources from Central Office. * Working with school administrators to establish specific and targeted student performance goals and metrics. * Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school. * Perform other duties and tasks assigned by Assistant Superintendent. KNOWLEDGE AND ABILITIES: The ideal candidate will demonstrate the following: * Knowledge of the principles, practices, and theories of education and school operations. * Knowledge of principles, practices and coordination methods as they apply to education program and school management. * Ability to establish and maintain effective working relationships with administrative and school site personnel. * Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations. * Personal accountability for serving all students and ensuring their success. * Exceptional communication and interpersonal skills. * Strong goal orientation and a focus on results, thriving in achievement-oriented and fast-paced environments. * Outstanding critical thinking skills, with the ability to analyze data, identify trends, and develop innovative solutions. * Excellent project management and execution skills, with the ability to balance strategic goals with detailed action steps. * Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) and Google Workspaces. MINIMUM QUALIFICATIONS: * Master’s degree from an accredited college or university * Five (5) years of teaching experience plus three (3) years of administrative experience preferred or equivalent other relevant experience. * Principal Standard Certificate or Certificate of Eligibility preferred. REPORTS TO: Assistant Superintendent SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION: Salary: Commensurate with background and experience Employment Period: Twelve (12) Months Union Affiliation: Unaffiliated HOW TO APPLY Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

Job Description Salman Capital is a well-established, multi-entity real estate investment and property management firm headquartered in Jersey City, NJ. We operate in a professional yet friendly, family-like environment. Our passion lies in real estate, delivering exceptional service, and building long-lasting relationships with tenants and clients. We are seeking a full-time Assistant Property Manager with a focus on Marketing & Leasing. This role is ideal for a creative, detail-oriented professional who brings both strategic vision and hands-on execution. You’ll work at the intersection of urban strategy, marketing, leasing, and real estate operations. This is a great opportunity for someone who thrives in a fast-paced environment and has prior experience in real estate, marketing, communications, or office administration. Key Responsibilities Primary Focus: Marketing & Leasing Marketing Strategy & Content Creation • Develop and execute strategies to market available office and residential spaces., • Create and manage online listings, social media content, flyers, signage, and other marketing collateral., • Plan, schedule, and track social media engagement and analytics., • Generate leads and analyze marketing performance data., • Design, implement, and manage marketing operations tools (e.g., Trello, SmartSheets, HubSpot, Mailchimp)., • Coordinate (on-site and off-site).and conduct property showings (on-site)., • Generate Leads and inquiries, • Respond to leasing inquiries through phone, email, and digital platforms., • Prepare lease agreements using company templates., • Manage the tenant move-in process, ensuring smooth transitions and positive experiences., • Assist in daily property operations, including rent collection, tenant relations, and maintenance coordination., • Support lease renewals and ensure compliance with company policies and local regulations., • Maintain accurate tenant records and lease data., • Develop marketing collateral and content to support leasing and sales efforts., • Manage campaigns across digital channels and platforms., • Cold calls to potential Tenants, • 2–3 years of experience in marketing, communications, or business development, ideally in a mission-driven or professional services environment., • 1–2 years of experience in real estate, property management, leasing, or administrative roles., • Excellent writing and editing skills—able to create persuasive content for various audiences., • Strong visual communication skills with proficiency in tools like Adobe Creative Suite, Canva, Figma, InDesign, or Wix., • Experience managing marketing campaigns from end-to-end (e.g., nurture journeys, ABM)., • Familiarity with digital marketing platforms and CRM tools., • Strong understanding of the rental process from marketing to move-in., • Excellent customer service and communication skills., • Highly organized, detail-oriented, and self-motivated., • Comfortable working independently while collaborating with a team., • Competitive salary, based on experience, • Full-time position with professional growth opportunities, • Friendly, team-oriented office environment in Jersey City Company DescriptionSalman Capital is a well-established, multi-entity real estate investment and property management firm headquartered in Jersey City, NJ. We operate in a professional yet friendly, family-like environment. Our passion lies in real estate, delivering exceptional service, and building long-lasting relationships with tenants and clients.Salman Capital is a well-established, multi-entity real estate investment and property management firm headquartered in Jersey City, NJ. We operate in a professional yet friendly, family-like environment. Our passion lies in real estate, delivering exceptional service, and building long-lasting relationships with tenants and clients.

We are seeking a highly organized, professional, and detail-oriented Executive Assistant II to provide essential administrative and compliance support to the leadership within the Contract Services Unit of a major transportation and rail transit system. The successful candidate will be responsible for managing complex documentation workflows, ensuring regulatory compliance for contracts, and coordinating critical information between project managers, external consultants, and internal departments. This role requires exceptional proficiency in data management applications and a proactive approach to maintaining administrative efficiency. Key Responsibilities Executive and Contract Services Support • Contract and Document Management: Review contract packages for completeness, proactively research and obtain missing information, and prepare administrative correspondence such as award letters and other related documents., • Administrative Coordination: Coordinate with Agreement Project Managers and Task Leads to ensure all contract-related workflow items are completed accurately and on time, meeting all contractual obligations and unit standards., • Communication and Follow-up: Serve as a key point of contact, following up via email and phone with internal staff and external consultant firms to ensure the timely submission of required paperwork and documentation., • Filing and Records Maintenance: Maintain organized electronic file folders in SharePoint, Access, and Excel, and manage the electronic filing of all appropriate paperwork., • Audit and Tracking: Perform routine audits of contract documentation and develop new tracking spreadsheets as needed to ensure clear visibility and enhance administrative efficiency. Compliance and Documentation Management • Compliance Review: Review vendor documentation, including insurance certificates (COI) and data on MWBE (Minority/Women-owned Business Enterprise) participation, to ensure full regulatory compliance., • Audit Preparation: Organize and prepare comprehensive electronic file folders for internal and external audits, including organizing a large volume of supporting emails and documents., • Drafting Documents: Draft preliminary contract documents for review and final approval by the Manager of Contract Services or a duly authorized representative. Information System Management and Reporting • Platform Utilization: Run reports and update records within various proprietary platforms (e.g., B2G system, Contracts Database)., • Insurance Processing: Submit insurance requests through the Risk Hub, review COIs, and coordinate with internal Risk Analysis staff and external vendors to swiftly resolve any open issues., • Financial Data Retrieval: Retrieve and review critical information from systems like AVM/SAP for audit support and general reporting purposes., • Reporting: Generate and present accurate monthly and/or quarterly reports from various applications, including the Contracts Database, with the ability to interpret and communicate key data points to management. Qualifications • Experience: A minimum of four (4) years of relevant professional experience supporting executive or managerial staff, ideally within a contract administration, compliance, or project management environment., • Technical Expertise: Expertise with desktop applications, especially the Microsoft 365 Office Suite (SharePoint, Access, Teams, Word, Excel, Outlook), and Adobe., • Organization: Exceptional organizational skills with proven experience managing complex documentation and high-volume workloads., • Independence and Quality Control: Must be able to work independently, manage and prioritize multiple assignments effectively, and rigorously quality control own work for accuracy., • Professionalism: Demonstrated ability to work well under pressure and maintain a highly professional demeanor at all times.

Job Description For over 25 years, Haddad Plumbing & Heating Inc. has been delivering exceptional plumbing and HVAC services across New Jersey, NYC, and Westchester County. Specializing in mid- and high-rise buildings, we pride ourselves on our proven track record and strong relationships with our clients. If you're a motivated and organized professional with a passion for managing projects, this is your opportunity to be part of our continued success. Why You’ll Love Working Here Direct access to leadership and a collaborative work environment A focus on professional development with opportunities for career growth A family-owned culture that values trust, integrity, and excellence Stability and legacy over 25 years of success with more to come What You’ll Do • Coordinate daily construction activities with field staff, Assistant Project Manager, Construction Manager, Estimators, Consultants, subcontractors, and relevant departments, • Supervise and support the Assistant Project Manager to ensure high performance, • Execute work according to shop drawings, specifications, construction schedules, and method statements, • Assist the technical team with any issues as directed by senior management, • Monitor and report work progress against construction programs and provide site reports, • Control and coordinate subcontractor activities, ensuring timely completion and identifying potential issues, • Maintain site management information systems, tracking daily activities and circumstances impacting the project, • Provide regular updates to senior management, focusing on program, quality, variations, client issues, and other key factors, • Review and ensure accuracy of drawings and ensure that only current revisions are used on site What You Bring Mechanical Engineering degree from a recognized university Proficient in AutoCAD and knowledgeable in plumbing and HVAC design codes Familiarity with OSHA regulations Strong presentation, written, and verbal communication skills Ability to prioritize tasks, work under pressure, and meet tight deadlines Proactive and initiative-driven Strong interpersonal and organizational skills Attention to detail with the ability to manage sensitive and confidential information Self-motivated, punctual, and reliable Effective both independently and as part of a team Skilled in building relationships at all levels Ready to Take Your Project Management Career to the Next Level? Apply now and join a team where your expertise will be valued, your ideas will be heard, and your career will thrive! Powered by JazzHR k1jK4gbs0w

Job DescriptionCompany Description About Veolia North America Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America. Job Description Position Purpose: The incumbent will be accountable for assigning daily field work assignments, supervising and inspecting maintenance, repair and installation work performed by field technicians. Dimensions: Indirect reports – 16 field employees Primary Duties/Responsibilities: • Support field work with field employees., • Coordinate and schedule a variety of maintenance, installation and repair projects for the water and sewer systems in the Jersey City water system., • Allocate and assign work crews to specific jobs based on job requirements and staffing ability., • Supervise and inspect maintenance, repair and installation work to be completed in the Jersey City water system., • Perform documented safety inspections of system maintenance crews and inspectors during course of daily field inspections., • Respond to field complaints or problems received from customers (residential, commercial and client) by conducting physical site inspections., • Investigate site for planned projects to determine necessary safety precautions, special tools and equipment, in addition to other special project requirements., • Participate in developing and implementing the department’s operational scheduling and standard operating procedures., • In addition to main responsibilities, it provides backup to other supervisors as directed by the Manager or Assistant Manager., • Assists in compliance with contract deliverables., • Communicates appropriate information as needed to the appropriate parties., • Must be able to respond to emergency calls and work extended hours as needed (the incumbent must be a member of the emergency callout rotation team). May be required to adjust work schedule to supervise operations during off hours., • Commitment to health, safety and protection of the environment: The incumbent supports United Water’s commitment to safety by complying with the programs regarding health, safety and protection of the environment. The incumbent demonstrates safe work practices, takes part in safety meetings, and advises the superintendent of any non-conforming conditions., • Perform other projects / tasks/ duties in the Veolia Municipal Water division as assigned. In addition, the following is a list of additional accountabilities for the incumbent:, • Complies with all organization safety procedures., • Sets the tone for safety and housekeeping., • Provided daily quality control and assurance checks., • Lead by example., • Accountable for personnel issues., • Performance, • Corrective Action, • DevelopmentQualifications Education/Experience/Background: • High school diploma or equivalent., • 5-7 years experience working in public water supply transmission and distribution systems preferred., • 2 – 3 years experience in construction field experience., • Strong knowledge in methods, practices, procedures, materials and equipment associated with the construction, maintenance and repair of water distribution systems., • Ability to effectively supervise skilled and unskilled employees., • Ability to accurately read and interpret engineering plans and drawings., • Ability to communicate effectively both orally and in writing., • Ability to handle multiple deadlines and multiple projects., • Proficiency with Google applications, Docs, Sheets, Email., • NJ DEP W-1 operators license or ability to obtain within 12 months., • Valid Driver’s License. Additional Information Pay Range: $80000 to $85000 Per Year. Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. Sick leave – 56 hours; Observed Holidays – 11 days; Vacation – Flexible Time Off Eligible for up to 5% Annual Performance Bonus We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Job DescriptionBenefits: • 401(k), • Health insurance About Us Lightning Mechanical has been serving New Jersey and the greater Tri-State area since 2005. We specialize in commercial, industrial, and multi-tenant HVAC services, including repair, maintenance, installation, and in-house sheet metal fabrication. Our team is factory-trained on Daikin VRV and Applied systems, along with many other VRF manufacturers, giving us an edge in delivering dependable service and quality workmanship HVAC Contractor New Jersey_ Rep. As a growing contractor with a reputation for excellence, were looking to bring on the next generation of project management talent. Position Summary We are seeking a motivated Junior HVAC Project Manager to support the execution of commercial and industrial mechanical projects. This is an excellent opportunity for someone with 13 years of experience (or strong internship/assistant PM experience) who is eager to grow into a senior-level role. Youll work closely with senior project managers and company leadership, gaining hands-on exposure to scheduling, budgeting, procurement, and client relations. Responsibilities • Assist in managing HVAC projects from kickoff to closeout under the guidance of senior staff., • Track project schedules, budgets, and progress updates., • Support the preparation of submittals, RFIs, change orders, and project documentation., • Coordinate material and equipment deliveries., • Communicate with subcontractors, vendors, and internal teams to ensure timely execution., • Attend project meetings, document action items, and follow up with stakeholders., • Monitor site safety compliance and quality standards., • Gradually take ownership of smaller projects as skills and experience grow. Qualifications • 13 years of experience in HVAC, mechanical contracting, or construction project management., • Familiarity with HVAC systems, terminology, and construction practices., • Strong organizational, communication, and problem-solving skills., • Proficiency with Microsoft Office; exposure to project management software is a plus., • Bachelors degree in Mechanical Engineering, Construction Management, or related field (preferred but not required)., • Driven, detail-oriented, and eager to develop into a senior project manager. Compensation & Benefits • Competitive salary: $55,000 $70,000 per year., • Health, dental, and vision insurance options., • 401(k) retirement plan., • Paid time off and holidays., • Mentorship and career growth opportunities with a clear path to senior-level project management.

Job Description At Haddad Plumbing & Heating Inc., we’ve been shaping skylines and careers for over 25 years, delivering top-tier plumbing and HVAC services to mid- and high-rise buildings across New Jersey, NYC, and Westchester County. We believe that strong teams build strong buildings, and we’re looking for a driven Assistant Project Manager to help bring our projects to life. This is your opportunity to join a tight-knit, respected team where your voice matters and your growth is a priority. Why You’ll Love Working Here • Direct access to leadership and mentorship from experienced leaders, • A collaborative team where field and office work hand-in-hand, • Career development in a company that promotes from within, • Family-owned culture with a focus on excellence and trust, • A 25-year legacy of stability and success What You’ll Do • Accurately verify incoming and outgoing material, • Track and update inventory, ensuring accurate records in Sage, • Create purchase orders, track and monitor their status, • Create and present report on inventory levels, discrepancies, and other relevant data, • Assist with various data management tasks as needed What You Bring • High School Diploma or equivalent, • Proficiency in Excel and MS Word, • Basic knowledge of computer software, • Exceptional attention to detail, • Strong verbal and written English skills, • Fast and accurate typing skills Ready to Take Ownership of Projects That Make a Difference? Apply now and join a company where your skills are respected, your ideas are heard, and your career can grow. Powered by JazzHR yWWFz4DyXh

Job Description At Haddad Plumbing & Heating Inc., we’ve been shaping skylines and careers for over 25 years, delivering top-tier plumbing and HVAC services to mid- and high-rise buildings across New Jersey, NYC, and Westchester County. We believe that strong teams build strong buildings, and we’re looking for a driven Assistant Project Manager to help bring our projects to life. This is your opportunity to join a tight-knit, respected team where your voice matters and your growth is a priority. Why You’ll Love Working Here • Direct access to leadership and mentorship from experienced Project Managers, • A collaborative team where field and office work hand-in-hand, • Career development in a company that promotes from within, • Family-owned culture with a focus on excellence and trust, • A 25-year legacy of stability and success What You’ll Do • Coordinate daily project activities with field staff, Project Managers, Estimators, Subcontractors, and Consultants, • Assist Project Managers to ensure high-performance project execution, • Review and manage work in line with shop drawings, specs, and construction schedules, • Support technical teams with issue resolution and direction from senior leadership, • Monitor and report progress using the project reporting plan and site management systems, • Track subcontractor performance and identify potential delays or issues, • Maintain clear documentation of daily activities, changes, and challenges, • Ensure accuracy of construction drawings and remove outdated versions from circulation, • Provide consistent updates to senior management on quality, progress, variations, and client feedback What You Bring • Strong understanding of plumbing and HVAC systems and design codes, • Proficiency in construction documentation, • Required to have OSHA 30 certification, • Excellent communication, presentation, and reporting skills, • Highly organized and able to prioritize under pressure, • Proactive, adaptable, and collaborative in team settings, • Trusted with sensitive information and capable of managing it responsibly Ready to Take Ownership of Projects That Make a Difference? Apply now and join a company where your skills are respected, your ideas are heard, and your career can grow. Powered by JazzHR eCx3Y2WGsj

Job DescriptionDescriptionWelcome to This Is Voice, the marketing company that knows how to make your brand heard! We’re passionate about helping businesses reach their full potential by leveraging the power of voice in their marketing strategies. Job Title: Entry Level Events Assistant Location New Jersey,City Pay: $21.00- $25.00 per hour Full time Job Description: We are seeking a motivated and enthusiastic Entry Level Events Assistant to join our dynamic team. This role is perfect for individuals looking to kickstart their careers in events management within a fast-paced and exciting environment. As an Entry Level Events Assistant, you will have the opportunity to work closely with a variety of professionals in planning and executing a diverse range of events, including corporate meetings, social gatherings, and large-scale conferences. Key Responsibilities • Assist in the coordination and execution of various events and functions, • Support event planning processes including budgeting, logistics, and vendor management, • Communicate with clients to understand their event needs and preferences, • Help maintain event project timelines to ensure deadlines are met, • Assist in the setup and breakdown of events, including equipment and materials, • Provide on-site support during events, addressing any issues that arise, • Gather feedback post-event to evaluate success and identify improvement opportunities Skills, Knowledge and Expertise • Strong organizational and multitasking skills, • Excellent written and verbal communication abilities, • Ability to work well both independently and as part of a team, • A keen eye for detail and a creative mindset, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), • A positive attitude and willingness to learn, • Previous experience in event planning or customer service is a plus but not required Benefits • Competitive salary commensurate with experience., • Comprehensive healthcare benefits package., • Retirement savings plan with company match., • Paid vacation and holidays., • Opportunities for career growth and professional development.

Job Description Armand Corporation, an award-winning M/WBE Construction Management firm with over 34 years of industry experience, is seeking a full-time Project Management Specialist with expertise in all aspects of the design process for general construction projects across NYC. The ideal candidate will have at least 5 years of experience in Construction Project Management. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degree, before time of interview. Information provided is handled with discretion and will be used purely for benefit of employment with various government agency clients and associated background checks. This position will be full-time, Hybrid. Candidates are expected to live in or near the New Jersey/New York metropolitan area. As a Project Manager, you will be responsible for overseeing tenant project submissions (TAA) and conducting design audits to ensure compliance with relevant building codes and Port Authority technical standards. You will work under the supervision of the Design Standards Unit Manager and the Assistant Manager. Key Responsibilities: • Review and analyze construction documents for tenant projects (TAA)., • Download electronic TAA submissions and ensure completeness in adherence to building codes and standards., • Coordinate review comments from various technical disciplines and prepare memoranda for communication to line departments., • Assign technical disciplines for code reviews and liaise with PA facilities to facilitate TAA and design audit projects., • Maintain effective communication with both PA Tenants & Facilities and in-house application reviewers. Minimum Qualifications: • Bachelor’s degree in Architecture or Engineering., • At least five (5) years of diverse experience in building codes and systems., • Solid understanding of architectural/engineering disciplines pertaining to building design and construction of transportation and related facilities., • Outstanding communication skills, both oral and written., • Ability to act as a liaison between PA Tenants & Facilities and application reviewers to ensure efficient workflow., • Proficiency in Microsoft Suite and willingness to learn additional software (e.g., Share Point, e-Builder/Trimble)., • Registered Architect or Professional Engineer's license in New York and/or New Jersey is preferred but not mandatory. Powered by JazzHR zsF1tNHSVG

The Construction Assistant reports directly to the Project Manager. A Construction Assistant will help with a myriad of tasks to assist project managers to successfully complete projects and assignments.

Administrative Assistant / Fully Remote] - Anywhere in U.Competitive pay / Medical, dental and vision / 401k / PTO - As a Data Entry Assistant you'll: Perform accurate and timely data entry tasks, transferring project-related data into designated databases; Collaborate closely with the project team

A well-established, family-owned, mechanical contractor with over 40 years of experience.Continuously engaged in mechanical construction and service.Specializing in power plants, hi-rise residential buildings, commercial buildings, office buildings, correctional facilities, tenant work, sewage treat

The salary for this position is between $60,000 and $80,000 depending on experience.Tutor Perini Corporation is seeking an Administrative Assistant to join our project site at Newark International Airport.The world relies on infrastructure to ensure public safety, maintain a quality of life and sup

The Assistant Project Manager will support the delivery of the Hudson Tunnel Project, working closely with NJ TRANSIT, the Gateway Development Commission, and project partners. Previous project management experience on similar or related projects. Minimum 5 years of experience in project management

Job DescriptionDescriptionDescription: As a Marketing Assistant at TMZ Events, you will play a vital role in supporting our marketing initiatives and enhancing our brand presence. This position requires a creative mindset and strong organizational skills to assist in executing marketing campaigns and managing promotional activities. Key Responsibilities Responsibilities: • Assist in the development and implementation of marketing strategies and campaigns., • Conduct market research to identify trends, target audiences, and competitive landscape., • Create and curate engaging content for various marketing channels, including social media, email, and website., • Support the planning and execution of events, promotions, and outreach activities., • Collaborate with internal teams to ensure brand consistency and alignment with overall marketing goals., • Monitor and analyze campaign performance metrics, providing insights and recommendations for improvement., • Bachelor’s degree in Marketing, Communications, or a related field preferred., • Previous experience in marketing or a related role is a plus but not required., • Strong written and verbal communication skills., • Proficient in social media platforms and marketing tools., • Creative thinking and a passion for storytelling., • Excellent organizational skills with the ability to manage multiple projects and deadlines., • Competitive salary with opportunities for performance-based growth., • Weekends off to recharge and pursue personal interests., • Opportunities for professional development and training., • Dynamic and collaborative work environment with a supportive team., • Employee discounts on event tickets and merchandise.

Job DescriptionDescription Job Title:Entry Level Marketing Specialist Location: Jersey City, NJ Reports To: Marketing Manager Job Type: Full-Time Are you ready to kickstart your career in marketing? We are seeking an enthusiastic and driven Entry Level Marketing Specialist to join our dynamic marketing team. This is an exciting opportunity for recent graduates or individuals looking to transition into the marketing industry. In this role, you will be involved in a variety of marketing projects, gaining hands-on experience in both digital and traditional marketing strategies. Are you a motivated and dynamic individual looking to kick-start your career in marketing? We are seeking an Entry Level Marketing Assistant to join our vibrant team. This entry-level position offers a fantastic opportunity for recent graduates or those looking to transition into the marketing field. As a Marketing Assistant, you will be involved in a variety of projects that support our marketing efforts and help drive business growth. Key Responsibilities • Assist in the development and execution of marketing campaigns, • Conduct market research to identify trends and opportunities, • Help create and manage content for social media platforms, • Coordinate with cross-functional teams to ensure project deadlines are met, • Analyze campaign performance metrics and generate reports, • Bachelor's degree in Marketing, Business, Communications, or related field, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite and marketing software, • Familiarity with social media platforms and digital marketing tools, • Strong analytical abilities and attention to detail, • Growth opportunities within the company., • Comprehensive training and onboarding., • Paid time off and holidays., • A positive and supportive work environment.

Job DescriptionDescription: Position: Proposal Coordinator/Marketing Assistant Reports to: Proposal Manager KSE is a mid-size construction management and engineering firm ranking in the ENR Top 100 for CM and ENR Top 500 for design services. With seven offices across four states (NY, NJ, PA and CT), the firm has been providing transportation and public infrastructure construction services for more than three and half decades. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KSE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Technical Responsibilities: • Preparing and analyzing of RFP documents, • Create designs and use graphics for A/E/C marketing documents, • Make effective proposal presentation, • Work with Project Managers to strategize and execute requests for proposals and qualifications., • Work with the team on interview preparation process., • Be responsive to requests, promptly coordinate assignments and understand the market types/projects., • Review, research, and strategize components and experienced with SF 254, SF 255, SF 330, and other forms., • Coordinate proposal schedules and action plans as part of the proposals process., • Develop proposal structure and creative content to meet requirements, • Utilize proposal management tools., • Ensure proposals follow all RFP criteria and requirements., • Coordinate graphics and images to help illustrate the proposal message., • BA or BS degree in technical writing, English, marketing, communications, or similar field is preferred, • Experience with Adobe CC (InDesign, Photoshop, and Acrobat) preferred General Qualities: • Has excellent Microsoft Word and Excel. Ability to navigate through company internet-based systems., • Good time management skills and ability to multi-task, • Proficient in MS Word, Excel, and PowerPoint, • Knowledge and experienced in graphic designing software’s KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.

The Assistant Project Manager will receive:. Multifamily Construction Assistant Project Manager. The Assistant Project Manager will:.

Assistant Project Manager - Multifamily Construction. Work closely with Project Managers and Superintendents to ensure milestones, budgets, and safety standards are met. A chance to learn directly from leadership and grow into a Project Manager or Senior PM role.

STV currently seeking dynamic individuals for K-12 and Higher Education opportunities in New Jersey for Construction Manager(s), Project Manager(s) and Assistant Project Manager(s). STV is looking for an Assistant Manager-Education for our PM/CM group in New Jersey. Works with Senior Managers to sch

EPC Services Company, a leading power/utility engineering consultant and construction firm, has an immediate opening for a full-time assistant project manager. Additional duties include construction overview, material receiving documentation, quality control documentation, safety documentation, proc

Oversee the execution of complex technology projects by managing project resources, budgets, and timelines while mitigating risks and addressing roadblocks. Provide strategic project leadership and ensure alignment across multiple concurrent projects within a matrixed, complex, and regulated environ

Job Description Title: Phlebotomist II Duration: 2+ months Location: Jersey City NJ 07306 Work Hours: Monday to Friday 10:00 AM to 6:00 PM eastern time Pay Rate : $19.00/hr. - 21.00/hr. on W2 Job Description: • The Patient Services Representative II (PSR II) represents the face of our company to patients who come in, both as part of their health routine or for insights into life-defining health decisions. The PSR III draws quality blood samples from patients and prepares those specimens for lab testing while following established practices and procedures. The PSR III has direct contact with patients and creates an atmosphere of trust and confidence while explaining procedures to patients and drawing blood specimens in a skillful, safe and accurate manner. The PSR III will demonstrate Leadership Behaviors while focusing on process excellence skills and sensitivity to confidentiality and accuracy to patient information. Successful applicants may be assigned to a doctor's office, a patient service center or as business needs dictate., • Under the direction of the area supervisor, perform daily activities accurately and on time. Maintain a safe and professional environment. Performs with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures. Perform verification of patient demographic info / initials including patient signature post-venipuncture to verify tubes were labeled in their presence and that the name on the label is correct. Maintains required records and documentation. Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general. Job Requirements: • Ability to provide quality, error free work in a fast-paced environment., • Ability to work independently with minimal on-site supervision., • Excellent phlebotomy skills to include pediatric and geriatric., • Flexible and available based on staffing needs, which includes weekends, holidays, on-call and overtime., • Committed to all Policies & Procedures including Company dress code, Employee Health & Safety, and Everyday Excellence Guiding Principles., • Must be able to make decisions based on established procedures and exercise good judgment. Must have reliable transportation, valid driver license, and clean driving record, if applicable., • Travel and flexible hours required to work multiple locations and required to cover at Patient Service Center/In-Office Phlebotomy locations with minimal notice., • Capable of handling multiple priorities in a high-volume setting., • Must demonstrate Superior Customer Focus; ability to communicate openly and transparently with peers, supervisors and patients; ability to accelerate and embrace change; and knowledge of our business. Training locations may vary based on trainer availability. • Required Education: High school diploma or equivalent., • Medical training: medical assistant or paramedic training preferred., • Phlebotomy certification preferred. Required in California, Nevada, and Washington. Work Experience: • Three years phlebotomy experience required, inclusive of pediatric, geriatric and capillary collections., • Minimum 2 years in a Patient Service Center environment preferred., • Customer service in a retail or service environment preferred. Keyboard/data entry experience. Company DescriptionWe believe in service that helps you solve a problem, move forward with a project, manage a difficult situation, or simply check something off your list.We believe in service that helps you solve a problem, move forward with a project, manage a difficult situation, or simply check something off your list.

Job DescriptionSalary: Field Project Assistant About Us Revive Home Remodeling Group is one of the fastest-growing exterior remodeling companies in the region. We deliver top-quality work, exceptional customer experiences, and reliable service. Our mission is to Revive the home remodeling experience by building a culture of professionalism, accountability, and growth. Position Overview We are seeking a driven and detail-oriented Field Project Assistant to support our production and installation teams. This role is designed as a training path into Project Management. Youll gain hands-on experience in the field while also developing scheduling, coordination, and leadership skills. The ideal candidate is highly organized, customer-focused, and eager to grow into managing projects independently. Key Responsibilities • Conduct pre-install inspectionsto confirm job readiness, document details, and prepare crews., • Perform project close-outs, ensuring quality standards are met and homeowner sign-off is secured., • Safely operate company vehicles to pick up and deliver materialsas needed., • Serve as a customer-facing representative, providing updates and support throughout projects., • Coordinate with Project Managers, installers, and office staffto prioritize assignments and resolve issues., • Assist with scheduling, job tracking, and documentationusing company software (CRM, photo apps, etc.)., • Maintain accurate records of inspections, customer interactions, and deliveries., • Valid drivers license with a clean driving record., • Strong communication and customer service skills., • Highly organized, proactive, and able to multitask in a fast-paced environment., • Comfortable with technology (CRM/project management apps, tablets, photo documentation tools)., • Prior construction or remodeling experience is a plus, but not required., • Competitive hourly pay or salary (based on experience)., • Company vehicle during working hours., • A structured career pathwith mentorship and training to grow into a Project Manager role., • A supportive team environment that values initiative, professionalism, and accountability.

Experience with motion capture technology and software (e. The Strengthening American Infrastructure (SAI) project seeks to improve the usability of public transportation hubs for all Americans, regardless of ability. Assistant Professor, School of Art and Design.

Job DescriptionSalary: 60,000k- 70,000k SUMMARY This position supports all Authority operating departments, the Director of Human Resources, Director of Labor/Employee Relations. Supports operating units by implementing human resource programs; solving performance problems. As needed, position assists in all department activities, including collaborating with unions and assisting with union agreements. The Human Resources Generalist is responsible for driving the implementation, administration, training, tracking and communication of all human resources policies and programs including performance management, talent management, employee relations and HR-related compliance. This position will work closely with all levels and various functions of the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. Implements human resources programs by providing human resources services, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention, AA/EEO compliance, and labor relations; completing personnel transactions. Develops human resources solutions by collecting and analyzing information; recommending courses of action. Improves manager and employee performance by identifying and clarifying problems; evaluating potential solutions; implementing selected solution; coaching and counseling managers and employees. Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions. Manages client expectations by communicating project status and issues; resolving concerns; analyzing time and cost issues; preparing reports. Prepares reports by collecting, analyzing, and summarizing data and trends. Protects organization's value by keeping information confidential. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Participate in employee relations activity the HR Generalist will assist in management of investigations of employee relations cases, Code of Conduct violations, and make recommendations for resolutions and ensure appropriate documentation occurs. Practice and guide managers in consideration of employment law and regulations. Ensures investigations are conducted in a professional manner, compliant with all relevant local, state and federal laws, and that all parties involved are treated with dignity and respect. Assist with organization design and development activity, the HR Generalist will participate in organization structure activity and movement. In addition, this position will support the performance, productivity and effectiveness of the organization for programs such as performance management, succession planning, and organizational design and development. This position will assist with the facilitation of the development of programs and solutions (from a HR perspective) to help support and respond to business needs. Assist HR leader with analyzing data on employee turnover, employee satisfaction surveys, exit interviews and other metrics in order to enhance and improve HR programs and services. Provide management and employee counseling. The HR Generalist will participate and assist with coaching and counseling of employees and management. This may include, but is not limited to, performance discussions, career guidance, and other HR related areas. The HR Generalist will be responsible for handling highly confidential case assignments and projects related to employee relation issues including investigations, facilitating disciplinary meetings, and providing consultative advice. This includes building relationships with management and employees, conducting and documenting investigative interviews and case conversations. The HR Generalist will participate with the implementation of HR related policies and procedures. This position will be responsible for ensuring effective communication of these policies to the organization. The position will also be responsible for updating and ensuring all policies and procedures comply with current employment laws and practices. Lead employees through effective hiring, orientating, training, mentoring and coaching. Provide ongoing recognition, feedback and development, holding staff accountable for success. Identify and mentor future organizational leaders. Ensure appropriate resources are provided to staff. Develop a staffing plan that meets both consumer expectations and financial constraints. Create an environment where employee feedback facilitates positive change. Assists Director of Human Resources and Director of Labor/Employee Relations in all administrative tasks of the Human Resources department, supporting all Authority operating departments. Assists in processing personnel transactions including separations, promotions, leaves, transfers, reclassifications, and recruitment. Assists in processing applications and scheduling interviews for job applicants; assists in processing new hire documentation, and arranges for appropriate employee orientation. Assists in ensuring that employee records and HRIS are updated as necessary. Processes and maintains documentation relating to labor/employment relations and recruitment; assists, as needed, with all department documentation and correspondence. Creates job descriptions and assists with the internal and external postings for open positions. Assists in the administration of all performance management activities and disciplinary actions. Assists in scheduling, preparing for and administering employee grievance and disciplinary hearings; gathers data as needed; prepares reports and documentation on disciplinary actions. Assists in maintaining the calendars of the Director of Human Resources, Director of Labor/Employee Relations. Assists in the investigation of employee grievances and coordinates processes of responding to complaints; assists in gathering information and preparing for trials/hearings as necessary. Interviews Authority employees to gather information regarding general factors that affect worker morale, motivation, and efficiency. Establishes and maintains records and files pertaining to employee/labor relations and recruitment. Collaborates with unions and assists with union agreements. Supports all department activities, works as team member and serves as back-up for other department staff as needed. Performs other related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Competencies Knowledge of key policies, procedures, functions, and staff in the HR Department Knowledge of the larger NHA organizational structure, key functions, staff, and their impact on the HR Department Working knowledge of labor and employment practices, including recruitment, the employee grievance process and factors effecting employee morale Working knowledge of union agreements Knowledge of applying records management processes and procedures Experience preparing reports, summaries, and presentations incorporating findings and conclusions Experience obtaining and ensuring the appropriate use of equipment, facilities, and materials needed to accomplish administrative tasks Education and/or Experience • Bachelors Degree or equivalent from two-year college or technical school; and a minimum of 2 years' experience as an administrative assistant, or equivalent combination of education and experience., • Bilingual Preferred Benefits • Fulltime employees are offered Health, Vision, Dental, Life, LTD, STD, and Rx Plan, benefits after 60 days of employment, • Company Holidays-, • Sick Time, Paid Time Off, and Vacation Time: Prorated Accrual Pension (PERS) • Employee Assistance Program Metlife • Aflac, • Tuition Reimbursement

Job DescriptionJCFPL JOB TITLE: Administrative Secretary DEPARTMENT: Administrative LOCATION: Priscilla Gardner Main Library REPORTS TO: Director (and Assistant Director) CIVIL SERVICE JOB TITLE: Administrative Secretary STARTING SALARY RANGE: $58,196 - $73,646 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.m. to 5:00 p.m. (35 hours/week). May be required to work evenings and weekends as needed. APPLICATION DEADLINE: October 20, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. ABOUT THIS POSITION: The Jersey City Free Public Library is looking for an Administrative Secretary to perform highly specialized and responsible secretarial and administrative clerical work requiring experience and familiarity with departmental functions and procedures. This role requires a person who can frequently exercise independent judgment and make decisions in accordance with delegated responsibilities. Work is performed independently, requiring minimal review upon completion. Positions in this title may be required to take a lead over or supervise other clerical personnel. JOB DUTIES: • Performs varied, complex secretarial and administrative clerical work, involving some elements of troubleshooting., • May supervise the secretarial, clerical and related operations of a department or autonomous government agency., • Maintains calendar and schedule of appointments for an administrative official., • Schedules and maintains travel arrangements for an administrative official, as authorized., • Prepares administrative correspondence, memoranda, and statements on behalf of an administrative official, as authorized., • Where authorized, reviews, prioritizes and responds to voicemail and various correspondence on behalf of an administrative official., • Prepares meeting agendas, attends meetings and records minutes., • Greets and directs visitors., • Screens and routes incoming calls., • May order and distribute office supplies and equipment., • Assists an administrative official in the formulation of policies and procedures for the office and other clerical operations of a department or autonomous government agency., • May draft proposed ordinances and/or resolutions on behalf of an administrative official., • Collects and analyzes data required in the formulation of administrative decisions., • May directly supervise designated phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices/vouchers, and collecting/depositing money., • Conducts special projects as requested., • Makes decisions requiring knowledge of the organization., • Maintains essential records and files. Support/Collaboration with Library Director and Leadership Team • Assists with initiatives to execute enterprise-wide deliverables by monitoring individual department-level operational plans, encouraging strategic use/coordination of resources and eliminating operational obstacles, • Performs a variety of responsibilities inherent in managing system-wide services and staff including timely and quality decisions, process management, conflict management, motivating and developing staff, and policy development and implementation, • Understands the nuances of local politics and how to work with mayors, city managers, and other elected officialsCommunication/Collaboration, • Communicates effectively using a variety of methods, • Effectively communicates relevant and timely information to appropriate stakeholders, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Communicates effectively with a variety of audiences and individuals from diverse backgrounds, • Selects and applies the most appropriate and effective communication means to meet situational needsCustomer Service, • Contributes to and models customer service standards that enhance the user experience, • Models standards and practices for the delivery of quality internal and external customer service, • Applies customer service skills to enhance the level of user satisfaction, • Applies effective techniques to address difficult situations with users and staff, • Understands and acts in accordance with the basic values and ethics of library serviceLeadership, • Aligns efforts with the vision and direction of the organization, • Demonstrates leadership qualities and behavior, critical thinking, and problem-solving skills, • Employs sound project management principles and procedures in the planning and implementation of programs and services, • Anticipates and adapts to change and challenges effectively, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Demonstrates critical thinking and problem-solving abilities, • Uses leadership skills to provide vision and guidance to library staff, board members and the community, • Contributes effective strategies and decisions regarding library services and resources, • Embraces change and fosters understanding and acceptance by all stakeholders, • Contributes to a productive workforce through effective recruitment and selection, • Leads and empowers employees to deliver effective, high-quality library service, • Establishes effective strategies for performance management, • Leads work teams with clear direction and effective communication, • Monitors and evaluates projects and adapts as needed, • Performs ongoing evaluation to gauge the success of division and enterprise-wide initiatives, programs, and servicesProfessional Development, • Manages the development of one’s own learning and ongoing improvement of skills and knowledge, • Uses creative and innovative approaches, • Establishes strategies and long-range initiatives to create a learning environment within the division and the library, • Plans for and supports staff career development opportunities, • Contributes to the development and implementation of a culture that embraces ongoing learningCommunity Engagement, • Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services, • Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders, • Builds relationships and support for the library with community organizations, • Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library servicesTechnology, • Performs basic functions of email, calendar applications, and task management, • Understands and uses basic computer hardware, peripherals, software, and operating system functions Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization NOTE: Successful completion of a 2-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience. LICENSE: • Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. ADDITIONAL RELEVANT SKILLS: • Knowledge of Microsoft 365., • Knowledge of office methods, practices, and equipment., • Knowledge of Jersey City’s population, geography, and/or local government. For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the Library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee’s supervisor. This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title. This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR IgeAuGvisW

Job Description Spark Electric is seeking a highly motivated, self-starter individual to manage our office and provide support to the c-suite. We are a tight-knit team looking for someone to support our daily operations. A strong background in construction operations is a plus. The Office Manager will manage the day-to-day business activities of the CEO and COO. The role is an influential support position, acting as a key liaison among staff members and between the executive team and external partners and acting as spokesperson for the executive team in their absence. Responsibilities focus on providing executive-level administrative support to the executive team while developing and maintaining organizational systems to ensure the office runs effectively and efficiently. The Executive Assistant must demonstrate the ability to handle confidential information with discretion. As Office Manager, this role will set the tone for the look, feel, and ambiance of our beautiful event facility and office space. Office Manager Duties: • Calendar Management: Managing and organizing the executive's schedule, scheduling appointments, and coordinating meetings., • Travel Arrangements: Booking flights, accommodations, and transportation, and preparing itineraries., • Communication: Answering and screening phone calls, responding to emails, and acting as a point of contact for internal and external stakeholders., • Document Management: Organizing and maintaining files, preparing reports, and managing confidential information., • Meeting Support: Preparing meeting materials, taking minutes, and coordinating logistics., • Expense Reports: Assisting with the preparation and submission of expense reports., • Office Operations: Overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment., • Vendor Management: Coordinating with vendors for office supplies, equipment maintenance, and other services., • Facility Management: Ensuring the office space is well-maintained and addressing any facility-related issues., • Policy Implementation: Assisting in the development and implementation of office policies and procedures., • Staff Support: Providing support to other administrative staff and assisting with onboarding new employees., • Project Coordination: Assisting with special projects and initiatives as needed., • Strong organizational and time management skills: Essential for managing multiple tasks and priorities., • Excellent communication and interpersonal skills: Crucial for interacting with executives, colleagues, and external contacts., • Proficiency in Microsoft Office Suite: Required for document creation, data management, and communication., • Discretion and confidentiality: Important for handling sensitive information and maintaining confidentiality., • Problem-solving and decision-making skills: Needed to address issues and find solutions in a timely manner. Must be able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis, • Communication: Excellent written and verbal skills are required. Must be self-motivated and self-reliant requiring minimal supervision. Communicating effectively across all levels of the organization and being a team player is crucial. peaking two languages is a plus and not required, • Driving: Ability to drive a vehicle, possess a valid driver's license, and have an acceptable driving record MINIMUM QUALIFICATIONS: • EDUCATION Minimum of a two-year college degree., • EXPERIENCE - 5+ years successful experience working with executive-level staff; outstanding organizational and administrative skills. Previous experience as an office administrator, operations manager, executive assistant, or administrative assistant., • EQUIVALENCY- In lieu of a two-year college degree, one year of professional experience in business administration will serve as an equivalency to one year of education., • CERTIFICATION(S) - none, • PHYSICAL REQUIREMENTS- Viewing of a computer screen for extended periods with hand/wrist manipulation to operate a keyboard. Ability to stand and walk for up to 8 hours. Ability to generally balance, stoop, kneel, or crouch. Ability to lift/move up to 50 lbs. BENEFITS • Health Insurance, • Dental Insurance, • Vision Insurance, • Paid Vacation, • Sick Time, • 401(k), • Life Insurance, • Long-Term Disability

Work with Project Manager and franchise owner to prepare and organize documentation for project records. Track and schedule project timelines. Check orders as they arrive for damage and accuracy, sign for deliveries, and assist Project Manager, franchise owner, and other team members.

My client is looking for a motivated and detail-oriented Assistant Project Manager to support our management team across a range of construction projects, including commercial, public, and multi-family residential work. This is an excellent opportunity for someone who understands construction proces

My client is looking for a motivated and detail-oriented Assistant Project Manager to support our management team across a range of construction projects, including commercial, public, and multi-family residential work. Familiarity with project management software (ProjectSight, Procore, or similar)

This role is designed for an Assistant Project Manager aiming to grow into a Project Manager position over the course of a few years. Assist Project Managers with their projects, handling up to 3-8 at a time. There is a clear pathway to develop into a Project Manager, as the company hires eager prof

The Assistant Project Manager will:. The Assistant Project Manager should have:. Schedule and facilitate regular team meetings to review project progress and address challenges.

We believe that strong teams build strong buildings, and we're looking for a driven Assistant Project Manager to help bring our projects to life. Coordinate daily project activities with field staff, Project Managers, Estimators, Subcontractors, and Consultants. Assist Project Managers to ensure hig

My client is looking for a motivated and detail-oriented Assistant Project Manager to support our management team across a range of construction projects, including commercial, public, and multi-family residential work. Assistant Project Manager Bergen County, NJ. This is an excellent opportunity f

The Assistant Project Manager will receive:. The Assistant Project Manager will:. Construction Project Management.

New Jersey and an official partner of the New York Giants, is seeking an experienced Workers’ Compensation Legal Assistant fluent in both. At least two years of working experience as a Legal Assistant or Paralegal in the Workers’ Compensation area of law.

The Assistant Project Manager will:. The Assistant Project Manager should have:. Proficient in project management software (e.

Assist in the management of all phases of ground-up construction projects, including pre-construction, sitework, vertical build, and closeout. Work closely with Project Managers and Superintendents to ensure milestones, budgets, and safety standards are met. You've had real, hands-on experience with

Support the Project Manager in overseeing all phases of construction projects. Monitor project schedules and budgets, identifying and resolving issues to keep projects on track. Assist with preparing and reviewing contracts, change orders, RFIs, and other project documentation.

Direct Client: Metropolitan Transportation Authority.Location: 2 Broadway, NY 10004 (Onsite).

Project Support Provides project/program support to a supervisor, department, or organizational unit in the preparation of project relevant materials that includes but is not limited to: assisting with project and event planning and implementation; managing the logistics of and coordinating content