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Job Title: Manager Location: Jersey City Medical Center Department: Plant Operations Req#: 0000096260 Status: Full-Time Shift: Day Pay Range: $68,724.00 - $97,073.00 Annual Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. The Manager, Plant Operations at Jersey City Medical Center will manage an incredible team of engineers, mechanics, and operations specialists to ensure the highest levels of physical environment readiness in support of exceptional patient care. We need a hands-on leader who understands the dynamics of facility management across all relevant specialties, such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance. Reporting to the Assistant Director, Plant Operations you will assist in all aspects of large-scale plant operations initiatives and managing daily progress toward goals and key metrics. As the Manager, Plant Operations, a typical day might include the following: • Coordinating maintenance programs for the medical center and off-site facilities, • Participating in regular Environment of Care rounding to identify needed repairs or improvements, • Supporting construction or renovation efforts and ensuring proper ICRA and ILSM standards are followed, • Preparing for and participating in regulatory inspections, while keeping required records and documentation current and compliant, • Assisting in administering preventative maintenance programs and helping prioritize work schedules and repairs, • Reviewing expenditures for equipment repairs and supplies, and assisting in monitoring operating and capital budgets This role might be for you if: • You quickly identify problems, think critically, and contribute practical solutions in a fast-paced environment, • You adapt easily to changing priorities, new technologies, and unplanned maintenance or emergency situations, • You approach your work through a continuous improvement lens and encourage others to identify opportunities for better processes, • You are comfortable working within a project-based, deadline-driven setting, • You operate with a “safety first” mindset and are committed to supporting a safe, compliant, patient-centered environment To be considered for this opportunity, you should have experience supporting the maintenance and operation of major building systems such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance A bachelor’s degree in Mechanical, Electrical, Facilities Engineering, or a related field is preferred, along with 2+ years of related experience. Familiarity with regulatory compliance requirements for DNV, DOH, DCA, Municipal Building and Fire Departments is strongly desired. Experience coordinating preventative maintenance programs and working within a healthcare or hospital plant operations setting is highly preferred. Previous plant operations experience within a healthcare / hospital setting is also strongly preferred. If this reflects your skills, experience, and passion – please apply now!

Job Title: Assistant Director Location: Jersey City Medical Center Department: Plant Operations Req#: 0000147561 Status: Full-Time Shift: Day Pay Range: $92,000.00 - $145,000.00 Annual Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. The Assistant Director, Plant Operations at Jersey City Medical Center will manage an incredible team of engineers, mechanics, and operations specialists to ensure the highest levels of physical environment readiness in support of exceptional patient care. We need a hands-on leader who understands the dynamics of facility management across all relevant specialties, such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance. Reporting to the Director, Plant Operations, you will assist in all aspects of large-scale plant operations initiatives and manage daily progress toward goals and key metrics. As the Assistant Director, Plant Operations, a typical day might include the following: • Establishing and administering a preventative maintenance program for the medical center and off-site facilities, • Participating in weekly “Environment of Care” rounding to identify improvement opportunities, • Supporting construction and renovation projects, ensuring all proper ICRA and ILSM standards are met, • Preparing for and participating in regulatory inspections, • Ensuring all required records, permits, licenses, certifications, and documentation are current and in compliance with regulatory standards, • Assists in preparing and monitoring department annual operating and capital budgets This role might be for you if: • You identify problems quickly, think critically to find root causes, and implement effective, data-informed solutions under pressure., • You have developed the ability to be flexible and responsive to the dynamic nature of facilities management, including new technologies, processes, and unexpected challenges., • You operate through a lens of continuous improvement and challenge others to constantly identify opportunities for positive change., • You thrive in a variable, project-based setting with tight timelines and high expectations., • You employ a “safety first” philosophy, and are fully committed to maintaining a quality-focused, patient-centered care environment. To be considered for this opportunity, you must have proven and progressive experience in the maintenance and operation of major building systems such as HVAC, electrical and power generation, refrigeration, plumbing, building infrastructure and envelope, and equipment and grounds maintenance. A bachelor’s degree in engineering, Mechanical, Electrical, Facilities or a related field is required. 2 to 3 years of related experience is preferred. A certificate of Healthcare Facilities Manager (CHFM) is desired. Working knowledge of regulatory compliance requirements and surveys for DNV, JCAHO DOH, DCA, Municipal Building, Fire Departments, and other regulatory agencies is required. Demonstrated experience in developing and managing preventative maintenance programs is strongly preferred. Previous plant operations experience within a healthcare / hospital setting is also strongly preferred. If this reflects your skills, experience, and passion – please apply now! Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health. • Paid Time Off (PTO), • Medical and Prescription Drug Insurance, • Dental and Vision Insurance, • Retirement Plans, • Short & Long Term Disability, • Life & Accidental Death Insurance, • Tuition Reimbursement, • Health Care/Dependent Care Flexible Spending Accounts, • Wellness Programs, • Voluntary Benefits (e.g., Pet Insurance) RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. Equal Opportunity Employer

🏗️ Project Manager – Ground-Up Construction (NYC) 📍 Location: New York City, NY 💰 Salary: Competitive / DOE 🧱 Experience: 3+ years (Commercial / Core & Shell / Base Building) 🎓 Education: Bachelor’s in Construction Science or equivalent Position Overview We’re seeking an experienced Senior Project Manager to join our team and lead ground-up commercial construction projects across New York City. As a key leader within the General Contracting team, you will manage all phases of project delivery — from preconstruction through closeout — ensuring projects are completed safely, profitably, and to the highest standards of quality. This role requires a proactive leader who thrives in a fast-paced NYC construction environment, can manage multiple stakeholders, and takes ownership of project success from the ground up. Key Responsibilities • Lead all phases of assigned ground-up construction projects, ensuring adherence to scope, budget, and schedule., • Oversee and coordinate subcontractor procurement, contracts, and performance to maintain progress and quality., • Act as the primary point of contact with clients, architects, and consultants, maintaining excellent communication throughout., • Manage all project documentation, cost tracking, and change order processes in line with company standards., • Drive project scheduling, anticipating and resolving delays or conflicts proactively., • Conduct regular on-site visits to ensure safety compliance, quality control, and team coordination., • Review and approve subcontractor invoices, pay applications, and project budgets, ensuring strong financial control., • Lead project closeout, including punch list completion, handover documentation, and final client satisfaction reviews., • Mentor and support Assistant PMs, Project Engineers, and Superintendents to promote professional growth and consistent execution. Qualifications & Requirements • Minimum 3+ years of experience managing commercial ground-up construction projects with a General Contractor., • Bachelor’s degree in Construction Management, Civil Engineering, or a related discipline (or equivalent experience)., • Proven experience delivering NYC-based projects with strong understanding of DOB, permitting, and local regulations., • Proficiency with Procore, MS Project, and Microsoft Office Suite., • Strong leadership, communication, and client management skills., • Demonstrated ability to manage multiple large-scale projects concurrently., • NYC Local Law 196 SST Supervisor Card (62 Hours) required.

Job Description The Project Superintendent is responsible for all field construction activities on the assigned project. All assistant superintendents, project engineers, labor foremen, etc. report to the PS on the job site. The PS is responsible for onsite field administration, supervision, coordination, and technical management of all construction operations, including direct supervision of all field construction personnel. The PS will be involved with the planning of the work, scheduling, logistics, coordination and execution of the work, safety, quality control, punch list, security of the site, and inspections approvals. The PS is a seasoned professional within the construction industry, and is an experienced superintendent in many disciplines. The PS is usually involved with the preconstruction services of a project, working from the home office, and with the construction and project close-out phases working from the site. Responsibilities • Monitor assigned project for conformance with the construction schedule, expected quality levels, and adherence to the company’s Standard Operating Procedures, • Oversee, manage, and document all day-to-day job site activities including OSHA safety compliance, • Direct field personnel according to the project plan and Vernon supervisory principles, • Provide leadership, advice, and assistance to field staff regarding materials, sequencing, scheduling, personnel and methods of construction, • Serve as an advocate for Field Operations, • Work with clients and architects throughout the project, responsible for developing relationships that generate client satisfaction, • Recruit qualified talent; mentor, coach, and train them to perform and ensure effective matching of talent to project scope. This includes Project Superintendents, Assistant Superintendents, Project Engineers, Labor Foremen, • Communicate issues, events, performance, and progress daily to the Project Manager, • Report any problems promptly to the Project Manager to facilitate the most cost-effective solutions, • Establish effective working relationships with clients and Vernon team members, • Request advice and assistance from the General Superintendent on matters pertaining to materials, sequencing, scheduling and personnel, • Actively participate in the development of business by supporting the Business Development Department as requested Project Start-Up/Turnover Meeting: • Identify pre-mobilization activities in conjunction with the Project Executive, General Superintendent, and the Project Manager, • Develop start-up schedule with Project Manager and send it to the Project Executive and General Superintendent for review Construction; Responsible for implementing all Vernon policies and procedures including: • Field Staff Assignments and performance evaluations, • Weekly site visits to evaluate conditions including safety and general presentation, • Ensure that field personnel are performing to established standards, • Oversee the development of the baseline schedule and monitor all project schedules for compliance, • Provide leadership in the monthly update and narrative process, • Confirm that workmanship and materials conform to plans and specifications, • Review project schedules during weekly visit, highlighting potential challenges, • Provide leadership in responding creatively to challenges to bring projects in on schedule and under budget where feasible Scheduling: • Assist in formulating and implementing construction schedules in the field, • Establish and implement the Project Baseline Schedule based on the project contracts and subcontractor input, taking into account any elements that might impact the schedule, • Maintain the schedule and ensure that work performed is consistent with the contract and will meet or exceed client expectations, • Update Project Schedule monthly, • Provide progress report with the two-week look ahead of schedule to the Project Manager and the field staff Safety: • Ensure that all subcontractors participate in a safety pre-construction meeting prior to starting work on the project, • Ensure that all subcontractors have a full set of MSD sheets on the project, as well as their site specific safety plan and current insurance certificate, • Review the project daily to ensure that all activities are being performed in accordance with all OSHA and governing requirements and the project site specific safety plan, • Review safety reports and injury data to assess safety performance on assigned projects, • Communicate clear expectations for safety to project teams, • Perform safety inspections, • Adhere to all Vernon Safety program requirements Quality Management: • Ensure that all pertinent benchmarks for the project are established and inserted into the baseline schedule, • Ensure that all 1st delivery inspections and Benchmark inspections occur per the baseline schedule so as not to impact the progression of the subsequent work, • Ensure that the inspections are approved, documented, and communicated to the project team Subcontractor Coordination and Site Management throughout the Project: • Review the project daily to ensure that all activities are being performed in accordance with the contract documents, ensure that products delivered to the site are in conformance with approved product data submittals, • Ensure that all subcontractors are working off of approved sets of submittals, shop drawings and coordination drawings, • Ensure that all bulletins, sketches and other documents are printed and provided to field staff onsite, • Schedule coordination meetings weekly with subcontractors, • Manage site pre-construction including pre-construction survey, job site utilization and staging plans, • Mobilize the field office and maintains the job site to Vernon standards, • Organize documentation of the job site for easy access and review, • Manage subcontractor performance to quality and ethical standards, • Work with PM to identify and resolve personnel issues and construction process revisions, • Manage all phases of the construction process including documenting and reporting site activities and progress, manage and assist with Job Site Utilization Plan Meeting Management: • Attend project turnover, mobilization, and project coordination meetings, • Attend/chair safety pre-construction meetings, • Attend/chair weekly foreman and safety meetings, • Attend/chair monthly schedule review meetings, • Attend/chair weekly subcontractor coordination meetings, • Attend closeout meetings, • Attend owner meetings, • Attend/chair subcontractor meetings and any others necessary to monitor and manage the project Administrative Management: • Complete and implement construction office checklists including emergency phone lists, • Complete daily reports and maintains logs of key activities, files, and shop drawings, • Manage the quality and condition of all material deliveries, • Maintain required safety reporting and all other required files to Vernon standards, • Insure that as-built working drawings are maintained as well as the current drawing log and revision log, communicating this to the subcontractors Project Closeout: • Manage subcontractor closeout, transfer of utilities, owner training, work list and punch list, • Ensure timely completion of punch lists, • Participate in the one-year warranty walkthrough, ensures timely completion of all issues and that appropriate records are kept Client Relationships and Meeting Management: • Attend all scheduled meetings necessary to monitor and manage projects, • Attend owner meetings as necessary and Project Team (PM/PE) meetings at least twice monthly, • Maintain continuous client contact to gauge performance perceptions, • Communicate relevant information to project teams, • Foster and maintain effective working relationships with team members Qualifications • Bachelor’s degree in Engineering or Construction Management is a preferred but not required, • Experience relative to size/scope of projects, • Minimum of 10-15 years of general contracting experience or working at CM at Risk firm, • NYC DOB Licensed Superintendent, • The ability to constantly multi-task and handle competing priorities between Vernon business needs, organizational issues, and sound customer relations, • Business judgment to negotiate the critical balance between budget and construction processes, • Proactive, not reactive – ability to foresee, anticipate and resolve issues before they happen, • Excellent organizational skills to manage the many details necessary for successful construction, • Ability to guide subcontractors through proper management and coordination, • Judgment to know when to appropriately escalate issues up the chain of command, • A strong sense of urgency and initiative, and the ability to quickly study complex issues, • Excellent problem-solving skills and the ability to confidently and decisively take action, • Excellent diplomatic and communication skills, able to interact effectively with senior management, clients, and subcontractors/vendors, and the ability to handle and resolve conflict effectively in a firm but fair manner, • Applicable licenses, • Excellent team development skills and leadership abilities, • Strong ability to partner with the Project Manager and staff, • Committed to excellence, • Self-motivated and self-confident, • Capable of dealing with ambiguity and tight work oversight, • The ability to manage and embrace change. Respond and adapt to new processes, • Strong attention to detail, • Strong ability to partner with the Project Manager and staff, • Candidate must possess Vernon’s Core Values: Leadership & Teamwork, Innovation, Integrity, Quality, Relationships, Safety, • Experience working for New York State and New York City agencies (DASNY, OGS, SUCF, DDC, SCA, NYCHA, NYCHH, etc.)

Job Title: Assistant Superintendent | NYC Construction Client: Leading NYC Residential Developer Job Summary: As a Assistant Superintendent | NYC Construction , you will play a crucial role in overseeing on-site construction activities to ensure the projects are completed safely, on time, and within budget. You will be responsible for managing subcontractors, coordinating with project managers, and ensuring compliance with all relevant regulations and quality standards. Responsibilities: • Oversee daily on-site construction activities to ensure project progress according to plans and specifications., • Manage subcontractors, vendors, and suppliers to maintain efficient workflow., • Interpret blueprints, schematics, and construction drawings to guide construction teams effectively., • Utilize construction management software such as ProCore, or similar tools to track project schedules and communicate updates., • Enforce safety protocols and ensure compliance with OSHA regulations to maintain a secure work environment., • Collaborate with project managers to address any issues or delays promptly., • Monitor and manage project budgets, including tracking expenses and reporting variances., • Conduct regular site inspections to guarantee work quality meets company standards., • Proven experience as a Construction Superintendent or similar role in the construction industry, preferably rehabilitation of residential Affordable Housing., • Proficiency in blueprint reading, schematics interpretation, and construction management practices., • Familiarity with construction management software like ProCore or Bluebeam ., • Strong knowledge of construction site operations, including scheduling, budgeting, and quality control. • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday License/Certification: • OSHA 30 (Required), • SST Card (Required), • DOB Certification (Preferred) Ability to Commute: • Throughout NYC to job sites

Please read all the way down before responding to the Assistant Project Manager role. Requirements: MUST HAVE: • Must be a U.S. citizen, • Bachelor's degree in civil engineering and construction management, • 5-7 years of heavy civil construction, • Proficient in Primavera P6, • Experience with cost estimating and budget-related activities for civil projects., • Prior experience with government contracts (USACE, NAVFAC, DOT) strongly required, • Strong technical knowledge of construction methods, means, and materials A large, privately held utility and general contractor based in the Bronx, New York, serving the entire New York metropolitan area, is seeking an Assistant Project Manager to join their Staten Island location. Estimated: 18-24 months (this is not a final duration) Must have 5-7 years of experience in heavy civil construction and strong proficiency in Primavera P6 scheduling. The ideal candidate has experience supporting infrastructure projects, preferably for government agencies such as IUS. Army Corps of Engineers (USACE) Responsibilities: • Scheduling (Primavera P6) & cost Estimating, • Develop, manage, and update Primavera P6 schedules, including baselining creation and resource loading., • Schedule variances and prepare look-ahead schedules and recovery strategies, etc. Please submit resumes to:

New Line Structures & Development LLC is a New York City-based construction management firm – a collaboration of accomplished, top-tier industry professionals successfully dedicated to meeting the rigorous demands, schedules, and challenges of the construction process. We offer a wide range of services including Pre-Construction Consultation, Construction Management, Owner’s Representative, General Contracting, Design/Build, Value Engineering, Estimating & Purchasing, Commissioning, Scheduling & Lean Construction, Quality Assurance, Risk Management, VDC/BIM Coordination, and Sustainable Building. We specialize in commercial and residential ground up and retail projects. We are looking for a motivated Entry-Level Construction Project Engineer to join our dynamic team. This position implements BIM and VDC technology to assist in the design and construction coordination process. Ideal candidate has 1-3 years’ experience, a degree from an Architecture, Construction or Engineering program, and possesses strong interpersonal skills, technical problem-solving abilities, leadership skills, and enjoys working within a fast-paced innovative environment. EDUCATION AND EXPERIENCE: • Bachelor’s degree in Civil Engineering, Architecture, Construction Engineering, Mechanical Engineering, • Previous experience working in the AEC industry 1 to 3 years ESSENTIAL SKILLS AND ABILITIES: • Ability to easily read and understand construction drawings, including architectural, structural, • Understanding of the main principles of architecture, engineering, and construction, • BIM knowledge and interest in working with Construction Technology, • Experience in Autodesk Revit, AutoCAD. Navisworks is also preferred, but not required, • Experience in Bluebeam, Adobe Photoshop, Illustrator, and InDesign preferred, • Highly organized with ability to efficiently manage and prioritize multiple tasks simultaneously, • Dependable with an aptitude for working collaboratively with teams on projects, • Flexible and able to work in a fast-paced environment, • Excellent written and oral communication skills, • Resilient, positive, and confident character RESPONSIBILITIES: • Review and audit 3D models from consultants and contractors in Revit, AutoCAD, Navisworks., • Manage BIM Construction Process and ensure BIM Execution Plan is being observed., • Establish a list of deliverables and enforce timely distribution of such., • Establish and maintain a coordination schedule and look-ahead to fit within the overall project schedule., • Conduct Clash Detection and visual walkthroughs using Navisworks Manage., • Create 3D models of architecture, structure, MEPF systems in Revit and/or AutoCAD., • Issue meeting agenda, minutes, and reports based on coordination., • Organize and run coordination meetings with project team members., • Perform early design review and constructability analysis to resolve issues in a timely manner., • Perform on-site walkthroughs to review installation and incorporate field feedback into the coordination workflow., • Manage the BIM project organization and distribution of files., • Integrate BIM and VDC technology in the field., • Work alongside Project Managers and Superintendents to ensure projects are coordinated correctly, efficiently, and on time based on the installation schedules. All your information will be kept confidential according to EEO guidelines. Salary range: $80K - 120K yearly

Join this 85yr+ general contractor that focuses on commercial projects in NYC. Growth role! $80,000-100,000 base + bonus + benefits (401k, etc.) Your new company This firm has been operating in NYC for the past 85 years! They are a well-respected firm that has a ton of work right now. They focus on commercial and institutional clients/projects (think high-end office space or healthcare office projects, etc.). The firm has a typical structure when it comes to reporting, i.e. APM, PM, SPM, PX. The office is based in Midtown Manhattan, and you would be based there day-to-day. You are also able to go visit your sites as needed, but won't need to be there every single day. Most projects are in the 5 boroughs, so public transit is enough to get the job done. No car needed. The PX and PM that you will be working with have been with the business for 8 and 16 years, respectively, so you KNOW you are learning from the best. They are both looking for a talented APM to join the team for the long term. Apparently, with the number of jobs they have plus the number of jobs that could land, they are going to need you! Your new role As an APM with this group, you would handle typical APM duties, such as submittals, working with insurances, assisting PM with tasks, shadowing them to learn how to be a full PM yourself, etc.! This is definitely a growth role, and the company is looking for long-term teammates. The role is mostly office-based with some visits to site, if you need. This role is for someone who has a good education in construction, a few years in the industry, and who wants to join a serious company to fast-track your career. What you'll need to succeed • 3-5+ years' experience with a general contractor., • NYC construction industry experience., • Ability to read drawings., • Familiarity with submittals through Procore., • Commercial construction experience would be preferred but not 100% mandatory. What you'll get in return • Boost your career development with a firm that knows what it is doing (over 85 years, remember!), • Work closely with a Project Manager (and Project Executive) who has been with the business and in the industry for a long time., • Playfully serious culture. They are not here to mess around, but they are here to have a fun time building great projects., • Solid benefits, competitive for this market, for sure., • Solid pipeline of work to keep you and the company busy. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Morris Heights Health Center is seeking an exceptionally organized and proactive Executive Assistant to provide high-level support to our Chief Intelligence and Strategy Officer (CISO). This position is central to ensuring the smooth execution of strategic initiatives and operational excellence across the Office of Intelligence and Strategy. The ideal candidate will demonstrate sound judgment, professionalism, and discretion, with the ability to thrive in a fast-paced, dynamic healthcare environment. This role requires a balance of tactical execution and strategic coordination perfect for someone who excels in managing complexity while maintaining precision and confidentiality. Key Responsibilities • Manage the CISO’s calendar, schedule, and meeting logistics with a strong sense of prioritization., • Coordinate and monitor strategic projects, ensuring follow-up and accountability., • Prepare reports, presentations, and correspondence on behalf of the CISO., • Handle domestic and travel arrangements and event logistics., • Serve as the liaison between the CISO, executive leadership, and external stakeholders., • Bachelor’s degree or equivalent experience required., • Minimum of 3 years in executive-level administrative support, preferably in healthcare, technology, or strategy settings., • Proficiency in Microsoft 365, Teams, and project tracking tools., • Strong written, verbal, and interpersonal communication skills., • Proven ability to handle sensitive information with discretion and professionalism., • Highly organized, self-directed, and adaptable to shifting priorities., • If you are a forward-thinking professional who thrives in a mission-driven, innovation-focused environment, we’d love to hear from you.ls

Administrative Assistant – Executive Office, Medical Group Full Time | Mon - Fri Brooklyn, NY THE BEST CAREERS. RIGHT HERE @ BROOKLYN’S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES Maimonides Health is Brooklyn’s largest healthcare system, serving over 250,000 patients annually across three hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our Physician Organization includes: • Faculty Practice: Over 600 providers, 1,500 staff, and 275,000 annual visits Key Responsibilities: Executive Support • Manage complex calendars, coordinate high-level meetings across departments and external partners, • Prepare agendas, take minutes, and follow up on action items, • Handle confidential correspondence and communications on behalf of the SVP and other members of the Physician Enterprise Team, • Physician Communication & Engagement, • Assist in developing and distributing internal communications to physicians and practice leaders, • Support planning and execution of physician town halls, leadership forums, and strategic events, • Maintain contact lists and communication channels for rapid outreach Administrative Operations • Process expense reports, check requests, and timecard approvals, • Maintain filing systems, office supplies, and departmental records, • Liaise with HR, Finance, and Operations teams as needed Special Projects • Support strategic initiatives and cross-functional projects as assigned, • Assist with data collection, presentation development, and project tracking, • Coordinate logistics for site visits, retreats, and executive planning sessions We Require: • HS Diploma required; Bachelor’s Degree preferred, • 2–3 years of experience supporting senior executives or physician leadership, • Strong interpersonal and written/verbal communication skills, • High proficiency in Microsoft Office (Excel, PowerPoint, Outlook), • Ability to manage multiple priorities in a fast-paced environment, • Experience in healthcare or physician group operations is a plus Salary: $70,000-75,000/yr We offer comprehensive benefits including a 403 (b) retirement plan. Administrative Assistant, for immediate consideration, please apply now! Maimonides Medical Center (MMC) is an equal opportunity employer.

Paid Virtual Advisory Board Member - Surgical Physician Assistant (Ambulatory Surgery Center) The Clinician Exchange (TCX) is a clinical concierge organization that delivers tailored commercial solutions for the biopharma industry, both nationally and internationally. We empower biopharma companies by helping them connect with their markets, demonstrate product value, and ultimately ensure that life-saving medicines reach the patients who need them. Our work includes supporting biopharma sales efforts to physicians and providing nurse educators to guide patients and prescribers. We are seeking an experienced Surgical Physician Assistant currently working in an Ambulatory Surgery Center (ASC) environment to participate in an upcoming virtual advisory board. This initiative will capture real-world insights from clinicians deeply involved in outpatient surgical practice, workflow optimization, and patient safety. Eligibility Criteria: • Must be currently employed in a licensed Ambulatory Surgery Center (ASC), • Must have a minimum of five (5) years of continuous experience working in an ASC environment., • Experience must involve outpatient surgical care, including perioperative coordination, first assist, or operational oversight within the ASC., • Must be actively engaged in hands-on clinical practice or operational decision-making within the ASC setting. Engagement Details: • Format: Virtual engagement(s) conducted via video conference and/or asynchronous feedback sessions., • Commitment: Six (6) hours of retainer-based engagement, encompassing participation in advisory discussions, review of materials, and completion of follow-up feedback as needed., • Honorarium: Competitive compensation based on Fair Market Value (FMV) for Physician Assistant–level advisors. Focus Areas May Include: • Surgical efficiency and care team coordination within ASCs, • Supply chain or equipment selection in ambulatory environments, • Safety, sterility, and infection prevention practices, • ASC growth, staffing, and procedural throughput If you are interested in lending your expertise to this impactful project, please apply now.

The Commercial Interiors Construction Superintendent oversees day-to-day field operations for tenant improvement and build-out projects, with a primary focus on retail, corporate office, and hospitality/restaurant environments. The role emphasizes onsite leadership—safety, quality, schedule execution, and trade coordination—rather than document control or commercial administration. Projects often involve occupied buildings, fast-track schedules, brand standards, and stringent health/sanitation or building rules. Key Responsibilities • Lead daily onsite operations and coordinate all subcontractor activities to maintain safety, quality, and schedule for retail, corporate office, and hospitality/restaurant interiors., • Conduct daily site walks; identify and resolve field issues; document progress with photos, noting brand-standard and finish quality compliance., • Enforce site safety plan; conduct daily/weekly safety inspections and toolbox talks; adapt plans for occupied spaces and public-facing retail areas., • Implement the project schedule in the field, with 1–3 week look-aheads tailored to tenant move-in dates, grand openings, and phased turnovers., • Review drawings and specifications; ensure installations align with contract documents, brand guidelines, health department requirements (for restaurants), and the latest bulletins/addenda., • Manage RFIs from the field: surface conflicts (e.g., MEP coordination in tight ceiling plenum typical of interiors, kitchen equipment rough-ins), escalate to PM/PE for formal submission, and implement responses., • Coordinate deliveries, laydown, and logistics with building/property management; plan off-hours work common in corporate/retail settings; maintain clean, safe egress for public/tenants., • Lead daily huddles and weekly trade coordination meetings; document action items and follow up with trades and vendors (e.g., millwork, signage, FF&E, kitchen equipment)., • Perform quality control checks with emphasis on high-visibility finishes, millwork alignment, lighting aiming, and equipment start-up; coordinate punch lists with design team and PM., • Support closeout: oversee completion of punch list, brand compliance checks, attic stock delivery, O&M training scheduling (including kitchen equipment), and as-built markups., • Track manpower, daily reports, deliveries, inspections, and equipment start-ups; provide concise field updates to the Project Manager., • Verify work in place to support subcontractor pay apps; flag field-driven changes (e.g., unforeseen conditions in existing cores, utility relocations) for PM pricing/processing., • Coordinate inspections and sign-offs (building, fire, health department for restaurants) and required special inspections., • Mentor field staff (Assistant Superintendent/Field Engineer) as assigned. Professional Qualifications & Experience • 3–7 years of field experience in commercial interiors/tenant improvement, specifically across retail, corporate office, and hospitality/restaurant projects., • Demonstrated ability to read drawings/specs and manage interiors means and methods, including MEP coordination, kitchen equipment rough-ins, and high-finish sequencing., • Familiarity with building codes, ADA, health department and food service requirements (for restaurants), and logistics in occupied commercial properties., • High school diploma or equivalent required; trade school or relevant technical coursework a plus. Key Skills & Knowledge • Strong field coordination, communication, and problem-solving skills tailored to fast-track, brand-driven interiors., • Proficient with construction daily reporting tools; basic proficiency in Microsoft Office (Outlook, Excel) and plan viewing/field logs in Procore., • Working knowledge of short-interval scheduling and look-ahead planning; Microsoft Project familiarity helpful., • Commitment to site safety, finish quality, brand standards, and professional subcontractor/client relations in occupied environments.

Household Manager/Personal Assistant to Family A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed – flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: • 2+ years of PA/House Management experience – must have experience working around and with children and enjoy this!, • NYC savvy, • You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling., • Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc., • You care about tech and data security., • You are a Zoom, Google Meet, conference set-up guru., • Strong communication skills, • Experience using Asana or another project management software or tools to create timelines or plan much bigger projects, • You can keep up with very high functioning, fast workers., • You probably buy your Christmas presents in August., • Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district. About the Job: • Optimize the COO’s time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed, • Arrange domestic and international travel arrangements and itineraries, • Prioritize inbox and craft emails on his behalf, • Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports, • Arrange special events, dinners, • Expense reporting,, • Some personal work; errands, ad hoc requests, • Ad hoc projects, • At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space., • Bachelor’s Degree, • Very detail oriented and organized with superior project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite; tech savvy, • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality, • Warm, engaging and agile

Actively seeking a Legal Executive Assistant for a HYBRID and Full-Time Position within a Top Global Law Firm. The right candidate will have experience working in Professional Services or Law Firm for 5-7+ Years, with experience supporting senior leadership or Partners of a Firm. HOURS: Monday – Friday, 8:30 AM - 5 PM or 9 AM – 5:30 PM EST SCHEDULE | LOCATION: HYBRID | Manhattan PAY: $80 - $108K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays IDEAL CANDIDATE REQUIREMENTS • H.S. Diploma or GED REQUIRED; Bachelor’s Degree PREFERRED, • 5-7+ Years of Experience in an Executive Assistant Capacity, • Experience in a Law Firm or Professional Services Firm REQUIRED, • Strong MS Office Suite Experience, • Experience working with Legal Software PREFERRED ROLE RESPONSIBILITIES • Provides support and management of the attorney’s projects ensuring deadlines are met, • Consults with lawyers and administrative teams to ensure project milestones are adhered to, • Serves as a liaison between attorneys, clients, and other internal departments, • Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes., • Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney., • Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories., • Oversees meeting planning and coordinates with internal and external parties to ensure logistical and other critical details are in place., • Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available., • Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a liaison between the attorney and the Billing Department regarding questions/issues arising throughout the billing process., • Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

The Downtown New York City Office of a well-known boutique law firm is looking for an Assistant Managing Clerk to be a key member of the firm's Litigation Department and works closely with the Managing Clerk and the firm's Attorneys and Legal Assistants. The Assistant Managing Clerk provides guidance and instruction to the firm's legal staff concerning the management of legal papers, service of process and filing in both state and federal courts. The successful candidate will have knowledge of the various court systems and their electronic filing programs. Responsibilities • Liaise with court personnel related to the service, filing and retrieval of papers., • Arrange and manage service of process with outside vendors., • Distribute court documents and status updates to attorneys and legal assistants., • Preparation of documents for electronic filing in state and federal courts in compliance with each individual Court's specifications, including hyperlinking and bookmarking. Filing documents in the state and federal courts' electronic filing systems., • Enter litigation documents and create calendar deadline reminders in Case Management Docketing System (CourtAlert Case Management)., • Provide guidance to attorneys and legal assistants on local, state, and federal filing procedures, including attorneys' admissions and pro hac vice applications., • Bachelor's degree preferred, • Minimum of three years of experience in a law firm either working in docketing, the Managing Attorney's Office or the Managing Clerk's Office, • Knowledge of CourtAlert's Case Management Docketing System; PACER E-Law and Lexis Court Link Dockets., • Knowledge of FRCP and CPLR and related local rules. Proficient in searching and retrieving information and documents from court-based electronic programs - PACER, NYSCEF, etc. Strong oral and written communication and organizational skills., • Ability to work with minimum supervision and see assignments to completion., • Ability to work and collaborate with members of the department and legal staff., • Knowledge of Microsoft Word and Adobe Acrobat required with Excel knowledge, • Flexible schedule with a minimum of three-four days a week in the office. Desired Skills and Experience • Minimum, 3 years of experience as either a Docketing Professional or Assistant Managing Clerk at a law firm, • Must have experience with the litigation and trial process from start to finish Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is in-office 4 days a week, work at home Fridays unless something big is going on. About the Job: • Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings, • Arrange domestic and international travel arrangements and itineraries, • Handle C-Suite and office expenses, • Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology, • Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech, • Help prepare for road shows and conferences, • Arrange special events, team events, outings and dinners internal and external, • Order office supplies snacks, • Special ad hoc projects, • 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance, • Bachelor’s Degree, • Very detail oriented and organized with good project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills, • Team oriented and responsible; warm engaging with a “client focused” personality

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Assistant Project Manager — Luxury/High-End Residential (NYC) Location: New York City About the Company Boutique NYC General Contractor delivering architect-driven, high-end single family residential projects with white-glove client service and exacting standards. High end projects including townhouse gut renovations, brownstones, apartments, penthouse build-outs and more. Overview Partner with the PM/Superintendent to drive project delivery from pre-con through closeout. You’ll coordinate subs, documents, and procurement, keep schedules and budgets on track, and ensure details are executed to a museum-grade standard. Responsibilities • Manage RFIs, submittals, meeting minutes, logs, and document control (Procore/PlanGrid/Bluebeam)., • Assist with buyout and procurement: scopes, POs, tracking, and expediting long-lead items., • Support schedule development, look-aheads, and trades coordination., • Coordinate DOB inspections/permits and closeout documentation (punchlist, O&M manuals, warranties)., • Lead client/architect/owner-rep communications for action items and deliverables. Qualifications • 2–5+ years APM (or strong PE) experience on luxury/high-end residential in NYC., • Portfolio including townhouse gut renos, brownstones, apartments, penthouses., • Strong grasp of high-finish trades and field coordination details., • NYC processes/DOB compliance., • Procore/PlanGrid/Bluebeam; advanced Excel and drawings/specs literacy., • Organized, detail-driven, client-facing communicator. Benefits Competitive base + bonus, healthcare, 401(k), PTO, and clear growth path to Project Manager.

ROLE: Production Assistant $55,000 - $65,000 SEEN Group Vision: Be the agency the Beauty world wants to work with. SEEN Group Mission: Originating ideas so inspiring they elevate perceptions of Beauty. SEEN Group Values: • Creativity, • Inclusivity, • Positivity, • Excellence Role Overview: As SEEN BX Events Assistant, you'll support the planning, coordination, and delivery of the department’s creative projects. You'll support the whole Brand Experience team in ensuring that creative projects and campaigns (including events, photography and videography shoots, new business pitches and creative presentation documents) are produced efficiently, at the right cost and in-line with SEEN Group’s standard of excellence. Events scheduling is busy and requires working on multiple events at any given time, so multitasking and prioritizing are key aspects of the role. Roles & Responsibilities: • Assist the Brand Experience team in the running of projects from brief to, • delivery on a day-to-day basis under the guidance of Producers., • Assist in the Researching and gathering of materials for briefs and for creative development on all projects., • Assist in Searching for suppliers, venues, for up and coming projects., • Producing and managing timing plans and keeping all teams involved on timing schedules per project., • Keeping Creative and Comms team up to speed on next steps in production and schedule., • Co-ordinating approval of assets for clients and creative, • Co-ordinating meetings and providing contact reports to all personnel within the project, • Attending shoots, Source props, locations, talents etc Support the team on set, • Co-ordinating with creative’s on all post production and other production needs., • Budget reconciliations, assist with processing invoices, managing project budgets and, • negotiating costs., • Developing relationships with suppliers, creative and technology partners to keep abreast of developments and help keeping the agency moving forward with great talent for future projects., • Keeping up to date with new work in advertising websites like Campaign, Drum and event publications as well as social media to provide updates on competitor projects., • Helping to push great creativity with the teams and fighting for work that is good enough to win awards., • Scheduling and other production-related documents (call sheets, risk assessments, release forms, insurance), • Champion sustainable production ensuring we act consciously at all times on and off set., • Assist with day to day office operations such as catering ordering, reconciling credit cards and running errands. Specialist Skill Set: • Showcase creative thinking working alongside Creative team to bring ideas to fruition, • Be abreast of industry trends and creative executions within the event and beauty industries to ensure concepts stand out creatively and are executed flawlessly, • Creative problem solver identifies solutions to challenges, • Brief external suppliers (3D design, Fabrication, AV, Photography, Videography, Graphic Design, Glam, Operations, Agents etc) in collaboration with creative teamsManage health and safety responsibilities to ensure risks are adequately addressed and work with Group General Counsel to ensure relevant insurance protocols are in place., • Contribute to internal and special projects as required If you would like to learn more about SEEN Group visit seengroup.com or follow us on Instagram @seen_group and @communityxseen

THE CLIENT Our team is partnering with a prominent growth equity investment firm known for its global reach and impressive track record of supporting innovative companies across a wide range of industries. With a collaborative culture and a strong commitment to excellence, the firm continues to expand its footprint and invest in top-tier talent across its offices. Their administrative team is highly respected, cohesive, and deeply embedded in the firm's success. THE ROLE This is an Executive Assistant / Project Manager role supports a small group of senior leaders within a high-impact internal team. The position requires a polished, proactive professional who can manage complex logistics while contributing to broader team initiatives. The ideal candidate will be comfortable balancing traditional EA responsibilities with light project coordination and stakeholder engagement. Key responsibilities include: • Managing complex, high-volume calendars across multiple time zones, • Coordinating meetings with internal and external stakeholders, including board-level scheduling and materials, • Serving as a liaison with senior leaders, industry peers, and company partners, • Organizing quarterly virtual roundtables with portfolio companies (20–30 participants), • Handling domestic and international travel logistics, including transportation, lodging, and dining, • Screening and managing phone communications on behalf of executives, • Preparing and submitting expense reports, and reconciling monthly statements, • Maintaining CRM data entry and generating reports for internal presentations, • Tracking executive time allocation and project contributions, • Managing and updating executive contacts, • Providing backup support to other executive assistants, • Participating in ad hoc projects and firmwide initiatives THE CANDIDATE The ideal candidate is polished, proactive, and highly organized. This role is best suited for someone who thrives in a high-performing environment and can seamlessly support multiple senior leaders. Discretion, professionalism, and a collaborative spirit are essential. Qualifications: • 5–8 years of experience as an Executive Assistant, • Background in private equity, investment firms, or similar high-caliber environments, • Comfortable navigating ambiguity and working closely with senior stakeholders, • Strong technical skills, including proficiency with Microsoft Office and CRM platforms, • Bachelor’s degree preferred COMPENSATION & BENEFITS • Base Salary: Up to $120K, • Schedule: Hybrid (Monday–Thursday in-office, Friday remote), • Core Hours: 9:00 AM – 6:00 PM, with flexibility as needed, • Benefits: Comprehensive package including overtime eligibility, discretionary bonus, and daily lunch Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Our client, a private equity firm, is seeking a Facilities/Corporate Services Assistant to start Monday, November 24th. They are looking for someone with a can-do attitude, who has strong hospitality and a no task too big or too small attitude. The ideal candidate will have 2-4 years of hospitality exposure and 1+ years of corporate experience. The hours are 7:30am-3:30pm, with flexibility for overtime. This role is onsite five days per week in their office in Manhattan. Hourly rate up to 43hr. Responsibilities: • Greeting guests, • Adding guests to building security, • Setting up conference rooms with refreshments, • Providing back up support to reception, • Setting up catering and various meals. Cleaning up following events., • Washing dishes and light clean up, • Tidying up after meetings, • Stocking inventory including snacks, supplies, and the printer, • Help manage corporate seamless account Experience: • Strong communication, interpersonal, and organizational skills, • High level of professionalism, discretion, and "all hands on deck" mentality, • Energetic, proactive, and thrives in a fast-paced environment, • Proficient in Microsoft Office Suite, • 1+ years of professional experience in hospitality Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We’re looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities • Provide administrative support , including scheduling, follow-ups, and document preparation, • Coordinate and track projects, tasks, and deadlines across multiple departments, • Create and maintain organized Excel trackers, reports, and timelines, • Build clean, professional PowerPoint presentations and summaries, • Gather updates from teams and prepare weekly dashboards, • Assist with cross-functional initiatives and ad-hoc projects, • Manage office operations such as supplies, vendor coordination, deliveries, and guest support, • Maintain organized digital files, documentation, and structured workflows, • Support logistics for internal meetings and small office events, • 1–3 years of administrative, operations, or project coordination experience, • Strong Excel skills (pivot tables, charts, formulas), • Strong PowerPoint and presentation-building skills, • Excellent organizational and communication abilities, • Ability to multitask, prioritize, and follow through, • Comfortable working across multiple teams in a fast-paced environment, • Professional, dependable, and detail-oriented Compensation for this position is set at $55,000–$70,000, and will be determined according to the candidate’s experience and skill level.

Title: Executive Assistant Location: New York, NY Type: Direct Hire Compensation: $90,000–$95,000 base Schedule: Hybrid, 2–3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities • Manage calendars, coordinate meetings, interviews, and travel logistics., • Oversee project timelines, ensuring all deliverables and milestones are met., • Prepare, edit, and format client-facing materials, including reports and presentations., • Serve as the liaison between clients, consultants, and internal team members., • Handle billing, expense reports, and related administrative processes., • Maintain accurate data and documentation within internal systems., • Support consultants with business development efforts, proposals, and client correspondence. Qualifications • Minimum of three years of experience in project coordination, executive support, or a client-service administrative role., • Bachelor’s degree, • Strong communication and interpersonal skills with the ability to interact effectively at all levels., • Exceptional organizational skills and a proven ability to manage multiple priorities., • High attention to detail and accuracy in all deliverables., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: • Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed, • Arrange domestic and international travel arrangements and itineraries, personal and professional, • Coordinate key meetings and projects and collaborate with the team and act as a conduit, • Handle special projects both professional and personal; experience with creative projects a PLUS, • Arrange special events, dinners, • Expense reporting, personal and professional, • Handle customer mailings lists, • Personal work; take as much off her plate as possible so she can focus on the growing business,, • Special ad hoc projects, personal and professional, • At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal, • Bachelor’s Degree, • Very detail oriented and organized with superior project management skills, • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence, • Microsoft Office Suite; tech savvy, • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality, • Warm, engaging and agile

ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR - $85-110K Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: • Provide administrative assistant to the CTO and their Chief of Staff., • Coordinate senior leadership team’s calendars, including scheduling appointments, arranging meetings, and anticipating needs, • Assist with drafting presentation and briefing materials, • Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed, • Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like, • Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties, • Assist with planning and coordination of team events occasionally, • Provide back-up admin support to other team members as required., • Work on special projects as assigned. Qualifications Include: • Bachelor's degree or equivalent experience is strongly preferred, • Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment, • Exceptional organization, project management, and time management skills, • Outstanding interpersonal and communication skills, both verbal and written, • Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

Senior Project Manager – Electrical Construction (New York, NY) Location: New York City, New York Compensation: Competitive base salary ($120,000–$160,000 range) + performance-based bonus Position Summary We’re seeking a seasoned Electrical Project Manager to oversee complex, multi-million-dollar commercial projects within the design-build environment. This role combines leadership, technical expertise, and business acumen - managing all aspects of project delivery, from estimating and scheduling to execution, client relationships, and financial performance. Key Responsibilities • Lead high-value electrical construction projects from concept to completion, ensuring alignment with contractual, financial, and safety objectives., • Develop strategic project plans and drive performance to meet deadlines, budgets, and quality standards., • Analyze progress data and proactively implement corrective actions to stay on schedule., • Build strong client relationships through clear communication and consistent updates on project status and milestones., • Collaborate with senior leadership to develop execution strategies and risk management plans., • Manage project financials - including cost tracking, forecasting, change orders, and revenue projections., • Oversee internal coordination meetings to ensure effective collaboration across design, procurement, and field operations., • Delegate responsibilities to project engineers and assistant managers, providing mentorship and performance feedback., • Promote a culture of accountability, safety, and continuous improvement across the project team., • Stay ahead of emerging trends in electrical construction and integrate innovative practices into project delivery., • Develop long-term partnerships with clients and subcontractors to foster repeat business opportunities. Qualifications • Bachelor’s degree in Electrical Engineering, Construction Management, or a related field., • 15+ years of experience managing large-scale electrical or MEP projects, ideally within commercial, institutional, or mission-critical sectors., • Strong technical understanding of electrical distribution systems, lighting, and controls., • Proven success in managing project budgets, schedules, and teams for multi-million-dollar builds., • Experience with design-build and pre-fabrication workflows., • Excellent leadership, communication, and negotiation skills., • Ability to identify and resolve complex construction challenges creatively and effectively., • Track record of mentoring junior project staff and promoting team development. What We Offer • Competitive compensation and performance-based incentives., • 401(k) plan with generous company match and immediate vesting., • Comprehensive health, dental, and vision insurance (employee coverage fully paid)., • Paid vacation, holidays, and personal leave., • Life insurance, disability coverage, and flexible spending accounts., • Professional development funding, licensing support, and training opportunities., • A collaborative, inclusive environment built on respect, accountability, and innovation. Who You Are You’re a hands-on leader who thrives on delivering complex electrical projects with precision and purpose. You understand how to plan months ahead, manage the financial and technical sides of construction, and lead your team with integrity. You’re driven by results — not just for your projects, but for your people. Join a team that powers innovation. If you’re ready to lead major electrical projects and take your career to the next level, we want to hear from you.

Contact Details: 1.Poonam Khandelwal Email: Cell: (732) 797-9766 Job Title: Public Safety Planner Location: Brooklyn, NY (Onsite) Duration: 12 Months Years of Experience: 7+ Yrs. Required Hours/Week: 35hrs./Week Scope Of Services: Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models, • Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance, • Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting, • Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience: • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

JRN #2330 A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus! Responsibilities: • Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed, • Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family, • Collaborate closely with the principal’s EA to ensure seamless coordination of daily logistics for the family, • Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties., • Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff., • Ensure all vendors go through an NDA and a background check, • Manage all insurance claims and update any that require renewal, and filing them properly for the family, • Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location., • Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel., • Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed, • Execute ad-hoc projects and tasks Requirements: • At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting, • Clean background and Outstanding references from previous positions, • Utmost sense of confidentiality and discretion, • Management and hands-on experience a must, • Strong work ethic, • Excellent interpersonal and analytical skills; ability to work with many different personalities, • Superb command of the English language, both written and oral, • Tech-savvy, leverages the benefits of technology to optimize workflow, • Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution., • Superior project management and time-management skills, • Creative and critical thinker; problem solver; collaborates with influence, • Demonstrates flexibility and work efficiently to manage priorities, • US valid work authorization, • Valid Driver’s License Location: New York Compensation/Benefits: 120-160K Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: • Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects., • Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed., • Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs., • Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information., • Work closely with Executive team, as well as all Company Department heads., • Lead and participate on various projects along with other members of the team., • Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills • Entry-level position with opportunity for upward mobility, • Experience in sports and/or entertainment strongly desired, • Bachelor's Degree preferred, • Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously, • Self-starter with a robust work ethic, • Maintains discretion and confidentiality, • Excellent written and verbal communication skills, • Strong time management and prioritization skills, • Must have strong interpersonal skills and professional phone etiquette, • Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Job Description Justification: • The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution., • This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination., • The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. Scope Of Services Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Assist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetings Project Planning & Strategy • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models, • Build, maintain, and organize the project schedule, • Coordinate site visits when required so that all information and requirements can be discussed and aligned Assistant Project Management • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Assist with preparing project status reports, presentations, and executive briefings Analytical Support • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist in forecasting and capacity planning activities Document Management • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance, • Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Create and update process documentation and standard operating procedures Administrative Support • Support PMO functions including change requests, scheduling, and reporting, • Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

Non-profit organization seeks an experienced Executive Assistant to support a C-level executive. Must have 10+ years of EA experience, preferably within the non-profit sector. This is a contract position with the potential to go permanent. Onsite 5 days/week in NYC Hourly pay rate: $45-55/hr (depending on experience) Hours: 9am - 5pm Responsibilities: • Manage the CEO’s calendar, ensuring efficient scheduling and prioritization of internal and external engagements., • Coordinate logistics for Board meetings, including scheduling, material preparation, and follow-up actions., • Facilitate communication between the CEO, Board members, and organizational leadership, ensuring alignment across departments., • Provide project management oversight for CEO-led initiatives, tracking timelines and ensuring accountability., • Arrange business-related travel for the CEO and Board members, including itineraries and expense reconciliation., • Process contracts, amendments, and invoices under the CEO’s purview, ensuring timely documentation., • Support Executive Team members with administrative and logistical needs as directed by the CEO., • Maintain discretion and confidentiality in handling sensitive information and competing demands. Requirements: • Bachelor’s Degree and at least 10 years of experience supporting C-suite executives in complex organizations., • Exceptional interpersonal, organizational, and communication skills for effective interaction with diverse stakeholders., • Proven ability to manage competing demands, prioritize tasks, and operate with strategic awareness., • Experience managing Board meetings and providing logistical support for senior leadership., • High integrity, discretion, and judgment in handling confidential information., • Ability to work on-site at least four days a week, with flexibility for Board meetings., • Strong calendar management and project oversight skills, ensuring timely execution of priorities., • Proficiency in managing travel arrangements and expense reconciliation for executives.

Administrative Assistant to IT Director – Downtown Financial Services Firm – $65k-$75k A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm’s IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours – 9am-6pm. Responsibilities: Executive & Departmental Support • Manage and prioritize the IT Director’s calendar, email inbox, meetings, and daily workflow, • Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff, • Assist with IT budgeting, financial planning, and ongoing expense tracking, • Oversee IT purchasing, contracts, subscriptions, and renewals, • Maintain a calendar of renewal dates, expirations, deadlines, and deliverables, • Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases, • Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination, • Order supplies, support software/hardware coordination, and help manage incoming IT equipment, • Provide high-level administrative support as needed to ensure smooth day-to-day operations, • Assist with any additional IT or office-related tasks as required Qualifications: • Bachelor’s degree, preferred, • 2+ years of administrative experience, ideally in professional services or a fast-paced corporate setting, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities and communicate effectively across teams, • Tech-savvy with a comfort level working alongside IT leadership, • Proactive, reliable, and able to follow through without heavy supervision Base Salary: $60k- $75k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York’s trusted boutique executive recruiting & staffing firm

Position Overview: The Executive Administrative Assistant provides high-level administrative and organizational support to the executive team. This role manages schedules, communication, document preparation, and basic operational support to ensure leadership can focus on strategic priorities. The ideal candidate is detail-oriented, professional, and experienced in supporting senior-level management. Primary Responsibilities: • Manage executive calendars, meetings, appointments, and travel., • Organize and prioritize incoming requests and follow up on action items., • Prepare meeting agendas, notes, summaries, and reports., • Draft, proofread, and send communications on behalf of executives., • Maintain digital files, shared drives, and documentation systems., • Support contract management, invoicing, and payment tracking., • Assist with onboarding and coordinating contractors and vendors., • Maintain administrative processes, checklists, and SOPs., • Create and update project folders, timelines, and task boards., • Monitor project progress and ensure deadlines are met., • Coordinate logistics for events, meetings, and speaking engagements., • Prepare materials, run-of-show documents, and follow-up communication., • Serve as a point of contact between executives, clients, and partners., • Manage inbox organization and email follow-up. Required Qualifications: • 3+ years of administrative or executive support experience., • Strong written and verbal communication skills., • Excellent organizational and time-management abilities., • Proficiency in Google Workspace and project management tools., • Ability to work independently and handle confidential information., • Strong attention to detail and ability to manage multiple priorities. Preferred Qualifications: • Experience coordinating events or travel., • Familiarity with Canva or similar presentation tools., • Experience supporting executives in fast-paced environments. Compensation: Competitive part-time compensation based on experience.

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.)This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: • Oversee production of promotional items and print materials, • Manage the organization’s online store and maintain inventory, • Organize and manage digital assets, files, photos, and marketing collateral, • Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking, • Serve as liaison with Accounts Payable; process and file vendor invoices, • Update records in response to returned direct mail, • Bachelor’s degree in communications, marketing, English, journalism, or related field preferred, • Excellent written and verbal communication skills, • Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus, • Basic graphic design skills preferred, • Tech-savvy and quick to learn new software, • Experience with project management platforms (e.g., Asana) is a plus, • Exceptional organizational and time management abilities, • Strong interpersonal skills and a customer service mindset, • Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

We have 2 interesting hybrid roles with the NYC Offices of well-known medium sized law firms. They're both Legal Assistant/Legal Secretary hybrid positions where the person will play an integral part in helping the litigation teams run efficiently. Both roles are great opportunities to do a mix of paralegal and legal secretarial work. Job Description/Responsibilities: • Draft, edit, finalize and manage a variety of litigation legal documents, • TOCs/TOAs, • Assist with all aspects of trial prep and trial logistics, • Assist with court filings, document production and docket, • Calendaring, time entry, travel arrangements, billing, point of contact for phone calls and correspondence, • Handle aspects of client intake and responsible for liaising with clients, attorneys, internal lines of business, vendors and court personnel, • Assist with deposition prep, • Ensure that timelines for projects are running as needed and that deadlines are met, • Coordinate, participate and manage ad hoc projects Requirements/Qualifications: • Bachelor's Degree, • At least 3 years of experience as a Litigation Legal Assistant and/or Legal Secretary and/or Litigation Paralegal, • Must have experience with TOCs/TOAs, • Experience with e-filing required, • Must be willing to be in office at least 4 days a week as well as be open to overtime when needed If you are qualified, interested and looking to learn more about either or both of these Litigation roles, please send an MS Word or PDF version of your resume to Jess Levinson at . Applicants with no resume attached in the versions requested above may not be considered. Desired Skills and Experience • At least 5 years of experience supporting litigation attorneys as a Legal Secretary and/or Paralegal, • Must be open to being office 4 days a week in NYC, • Must have experience with: administrative support to trial attorneys, trial prep, litigation document preparation, calendaring, billing and any tasks related to the litigation process, • TOCs and TOAs Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Public Safety Planner Labor Category: Specialist 1 Location: 2 MTC Brooklyn NY Job Type: Contract Work schedule: Monday- Friday 9 AM to 5 PM Duration: 12 Months Pay Rate: $50 per hour Job Description /Justification The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution. This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination. The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. SCOPE OF SERVICES Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models · Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance · Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting · Ensure project artifacts are stored correctly throughout the project life cycle. MANDATORY SKILLS/EXPERIENCE Note: Candidates who do not have the mandatory skills will not be considered • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies. DESIRABLE SKILLS/EXPERIENCE: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet

At Jersey Hired, we’re all about connecting people, New Jersey people, to be exact. We’re the Garden State’s go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire — all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it’s a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We’re a tight-knit, mission-driven crew who believe in putting community first — and we’re growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management • Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.), • Manage correspondence (emails, mail, phone calls) and maintain organized digital filing, • Liaise with vendors, suppliers, and service providers., • Ensure compliance with health and safety regulations and company policies. Administrative Support • Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents., • Maintain records, databases, and company documents such as contracts and invoices., • Prepare reports, letters, and internal communications. Finance and Record-Keeping • Process invoices, expense claims, and petty cash., • Assist with budget tracking and procurement processes., • Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills • High school diploma or equivalent (essential)., • Proven experience in an administrative, clerical, or office support role., • Experience managing office operations, supplies, and vendor relationships., • Familiarity with bookkeeping or basic financial processes is often beneficial., • Competent in Google Workspace Suite (Docs, Sheets etc.), • Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience — including those who may need accommodations for disabilities, religious observances, or other reasons. If you’re applying for a position through us and need an accommodation at any point in the process, we’ll work with you — and with our client — to make sure your needs are understood and supported. If you’re hired by one of our clients, they’ll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don’t automatically continue once you’re employed, but we’ll help ensure your needs are communicated clearly to your new employer. If you’d like to discuss or request an accommodation, you can call us at (848) 292-9955, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We’re committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions — whether made by Jersey Hired or by our clients — are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger — more creative, more adaptable, and more human. We’re proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn’t require visa sponsorship now or in the future. Client Employment Restrictions: If you’re currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You’re not required to disclose sealed or expunged records during the hiring process. A past conviction won’t automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Provide strategic project leadership and ensure alignment across multiple concurrent projects within a matrixed, complex, and regulated environment. Oversee the execution of complex technology projects by managing project resources, budgets, and timelines while mitigating risks and addressing roadbl

Reporting to the Assistant Executive Director for People and Engagement/Chief People Strategy Officer the Executive Assistant and Project Operations Specialist will support in ensuring that communication is clear, workflows are consistent and help ensure projects stay on task. Executive Assistant An

T. Edward Wines & Spirits is driven by a simple yet powerful mission: our philosophy is built on trust, freedom, and a desire to bring a diverse and exciting array of wines and spirits that we love to the world. You will be a partner on a very dynamic team of passionate professionals. Position Summary: We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Growth Officer (CGO) of T. Edward Wines & Spirits. This role is pivotal in enabling the CGO to focus on strategic growth initiatives, supplier relations, brand development, and executive leadership. The ideal candidate is a master at prioritization, thrives in a fast-paced environment, and brings a high level of emotional intelligence, discretion, and professionalism. Key Responsibilities: Administrative & Executive SupportALL\tManage daily schedule, prioritize and coordinate meetings, calls, and travel (domestic and international) \tAudit weekly calendar, block time for deep work, travel, etc. \tPrepare daily briefing docs \tMonitor and triage high-volume email inbox; draft, proofread, and send communications on behalf of the CGO \tServe as a gatekeeper and liaison, ensuring clear communication between the CGO and internal/external stakeholders. \tPrepare meeting agendas, notes, recaps, and follow-ups; track progress on action items \tHandle expense reports, receipts, and budget tracking with Finance \tCreate Executive travel itineraries and scheduling, book hotels/flights etc. Strategic & Project Support \tAssist with preparation and editing of presentations, strategic documents, proposals, and reports \tSupport coordination and execution of key initiatives across departments working in collaboration with the Marketing Department \tCollaborate with marketing, operations, and finance to help move projects forward and ensure alignment with CGO priorities \tMaintain and update project trackers, dashboards, and internal communications tools \tAttend core meetings and take notes, provide recap/summary Relationship Management \tHelp manage and maintain key supplier, distributor, and client relationships, including scheduling, correspondence, and event support \tAssist in preparing personalized communications and recognition for supplier/partner milestones \tCreate and maintain a direct line of contact with counterparts at client groups \tBuild relationships and direct line of contact with sample submission editors at the major trade publications \tRepresent company at trade tastings and events Confidential & Special Projects \tSupport HR- and personnel-related matters with discretion \tCoordinate CGO's internal leadership initiatives, wellness weeks, and special events \tPerform research and benchmarking as requested, often on tight timelines Preferred Qualifications: \tExceptionally strong written and verbal communication skills \tMeticulous attention to detail and follow-through \tProficiency in Microsoft Office, and project management tools \tAbility to anticipate needs and act with appropriate urgency \tStrong emotional intelligence, discretion, and grace under pressure \tA passion for hospitality, wine, spirits, or luxury/lifestyle industries is a plus \tA background in communications, business, hospitality, or marketing Job category: General Administration and Other

Monday–Friday, with flexibility to work weekends on special events related to the art studio.

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. Gather and distribute briefin

The individual is responsible for maintaining communication with the Board of Trustees/Directors and homeowners and works closely with the Assistant Property Manager on all manners of property financials and project management. Accountable for all business, financial, and management aspects of the a

Executive Assistant, Office & Operations. This hybrid role combines the strategic partnership responsibilities of an Executive Assistant, such as calendar management, executive communications, and confidential project support, with the day-to-day operational responsibilities of an Office Coordinator

The ADPM's responsibilities include leading a team of Project Managers (PMs) and Project Manager Associates ("PMAs") who underwrite, structure, negotiate, close, and asset manage complex renewable energy Project Finance loans. Assistant Director of Project Management. USBIF is currently seeking a ca

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

Key Responsibilities: This role is focused on product data accuracy, cross-functional communication, and vendor follow-up to ensure development milestones are met. The Assistant Product Developer works to streamline and organize workflow while supporting product development team. Tasks: • Contributing to the creation and maintenance of product documentation and reports., • Preparing fabrics to source with vendors and maintaining internal fabric library., • Prioritize sample requests and problem solve to avoid delays and maintain meeting deadlines. REQUIREMENTS: • Minimum 2 years’ experience in Product development / Project management., • Highly organized and able to work in a fast-paced environment., • Able to effectively manage competing priorities with tight deadlines, • Excellent communication and follow-up skills, • Driven and solution-oriented with new and challenging projects, • Well versed in Excel is a Plus