Accreditation Manager
il y a 24 jours
Austin
Job Posting Title: Accreditation Manager Hiring Department: Office of Strategic Academic Initiatives Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details: The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 53,000 students studying in nearly 120 bachelor's degree programs and more than 220 graduate programs across 19 colleges and schools. The Office of Academic Affairs advances UT Austin's academic mission by promoting academic success, accreditation, curriculum management, and academic policy development. Our work ensures compliance with accreditation standards, fosters continuous improvement, and empowers faculty and staff to enhance student learning and engagement. Your skills will make a difference. You'll be working for a university that is internationally recognized for its academic programs and research. Your work will have a direct impact on student success, faculty support, and the university's academic mission. If you want to work in a collaborative environment where your expertise supports meaningful change, you'll thrive in our department and at UT Austin. UT Austin provides an outstanding benefits package including but not limited to: • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%), • Voluntary Vision, Dental, Life, and Disability insurance options, • Generous paid vacation, sick time, and holidays, • Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds, • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b), • Flexible spending account options for medical and childcare expenses, • Robust free training access through LinkedIn Learning plus professional conference opportunities, • Tuition assistance, • Expansive employee discount program including athletic tickets, • Free access to UT Austin's libraries and museums with staff ID card, • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card The Accreditation Manager does not supervise staff unless assigned by the AVP. This role does not issue institutional determinations regarding accreditation compliance or policy interpretation. Instead, the Accreditation Manager supports the institutional SACSCOC Liaison (the AVP) by managing the operational functions necessary for compliance and institutional readiness. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Reporting directly to the Assistant Vice Provost for Accreditation, Assessment, and Academic Effectiveness, the Accreditation Manager provides day-to-day operational leadership, project management, and institutional coordination for UT Austin's accreditation and compliance activities. The Manager ensures that accreditation operations-including evidence management, federal disclosure compliance, substantive change tracking, and site-visit preparation-are executed accurately, efficiently, and in full alignment with the institutional accreditation strategy set by the AVP. This role strengthens UT Austin's institutional readiness for SACSCOC reaffirmation, supports academic innovation, enhances regulatory compliance, and provides high-quality service to colleges, schools, and administrative units. The Manager serves as the operational coordinator for accreditation processes, while the AVP remains the institutional SACSCOC liaison and the authority for accreditation strategy, interpretation, and decision-making. • Accreditation Operations & Compliance Management • Coordinate all operational aspects of institutional accreditation under the direction of the AVP., • Manage workflow, document collection, version control, and editing for compliance certifications, substantive change requests, monitoring reports, and federal/state-required documentation., • Maintain and organize all accreditation timelines, calendars, compliance matrices, and evidence repositories., • Manage, track, and verify academic credentials and qualifications to ensure full compliance with SACSCOC faculty standards and requirements., • Lead logistical execution of accreditation site visits, including document rooms, schedules, internal preparation, and on-site coordination., • Conduct quality reviews of evidence and narrative materials to ensure clarity, correctness, and alignment with SACSCOC expectations., • Maintain centralized institutional documentation to support compliance with 34 CFR 668.43, professional licensure disclosures, consumer information obligations, and related federal requirements., • Provide analytical support to the AVP in reviewing policies for accreditation purposes, including research-based recommendations and evidence-informed insights, under the AVP's guidance., • Coordinate internal routing and preparation of institutional documentation for substantive change determinations and submissions. • Programmatic Accreditation Tracking & Support • Maintain a centralized university-wide inventory of programmatic accreditations in association with SACSCOC reporting requirements, deadlines, accreditation cycles, and evidence expectations., • Provide operational support, templates, and document guidance to colleges, schools, and programs preparing for program-level accreditation reviews (e.g., AACSB, ABET, CCNE, CSWE, CACREP, APA)., • Assist programs in interpreting reporting requirements, timelines, and evidence expectations while ensuring alignment with institutional documentation standards., • Ensure consistency and accuracy of accreditation-related information presented in catalogs, websites, and student-facing materials. • Evidence, Data, and Documentation Infrastructure • Manage the institutional accreditation document-management architecture (e.g., SharePoint, Box, Smartsheet), serving as the operational steward of accreditation evidence., • Maintain high-stakes evidence files required for institutional reaffirmation, federal reporting, and state-level regulatory compliance., • Coordinate with Institutional Reporting, Data to Insights, and other campus partners to ensure alignment between institutional data definitions and accreditation documentation., • Prepare data summaries, evidence bundles, crosswalks, and structured documentation needed for SACSCOC and other compliance submissions. • Cross-Unit Coordination, Communication, and Capacity Building • Serve as the operational liaison between Academic Affairs and colleges, schools, departments, and administrative offices on matters related to accreditation and compliance., • Provide training, workshops, and guidance on accreditation expectations, documentation practices, and evolving SACSCOC standards., • Develop and maintain user-friendly accreditation guides, checklists, templates, process maps, and internal resources to strengthen institutional compliance capacity., • Ensure timely and clear communication of accreditation deadlines, requirement changes, and institutional expectations. • Continuous Improvement, Professional Development, and Special Projects • Participate in ongoing professional development to stay current on SACSCOC standards, federal requirements, state regulations, and national accreditation trends., • Monitor policy and regulatory updates, briefing the AVP and campus partners as appropriate., • Support AVP-led initiatives related to academic effectiveness, policy alignment, institutional readiness, digital learning oversight, and continuous improvement., • Perform additional duties as assigned by the AVP., • Bachelor's degree in data analytics, institutional research, higher education administration, public policy, organizational leadership, or a related field., • Three to five years of experience in accreditation, compliance, institutional effectiveness, or academic administration., • Demonstrated experience preparing accreditation documents, compliance reports, or large-scale regulatory submissions., • Strong analytical, writing, and project management skills with exceptional attention to detail., • Ability to work collaboratively across complex academic environments while managing multiple deadlines simultaneously., • Familiarity with SACSCOC principles, federal disclosure requirements, and accreditation compliance expectations. Relevant education and experience may be substituted as appropriate. • Master's degree or equivalent experience in data analytics, institutional research, higher education administration, public policy, organizational leadership, or a related field., • Experience working within a large research university or similarly complex organization., • Knowledge of specialized/programmatic accreditation processes., • Experience managing evidence repositories, accreditation software, or assessment information systems., • Experience coordinating or supporting accreditation site visits., • Advanced ability to interpret data, analyze policy implications, and prepare institutional documentation for external review. $75,000 + depending on qualifications • Full-time, on-site position located on the UT Austin main campus., • Standard office environment with substantial computer-based work., • Occasional evening or weekend hours required during major compliance deadlines or accreditation reviews. Resume/CV • 3 work references with their contact information; at least one reference should be from a supervisor, • Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an ___,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original ___ to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • ___ [PDF], • ___ [PDF], • ___ [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in ___. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may ___ or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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