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Job DescriptionGrants & Contracts Manager Location: 3890 Murphy Canyon Road suite 250, San Diego, CA Schedule: Full-time, hybrid Monday-Friday with minimum 3 days onsite Classification: Salaried, Exempt Compensation: $75,000 to $87,000 (commensurate with experience and education) About Lifeline Community Services Lifeline Community Services is a premier nonprofit organization in San Diego County, dedicated to empowering individuals and families to achieve self-reliance and long-term stability. Our diverse service portfolio spans housing, behavioral health, youth development, and anti-human trafficking initiatives, operating across multiple locations. Overview Behind every transformative program at Lifeline is a backbone of rigorously managed contracts, timely grant submissions, and strategic data insights. The Grants & Contracts Manager is not only a steward of public trust but also a key architect of the infrastructure that allows Lifeline to deliver critical services with integrity and measurable impact. This position is both strategic and operational-leading the drafting, coordination, and internal execution of contracts, subcontracts, MOUs, and grant agreements, while ensuring that Lifeline's systems and staff are equipped to meet funder expectations. Reporting to the Chief Impact Officer, the Manager interfaces regularly with Programs, Finance, Human Resources, Compliance, and the Impact Team to ensure cross-functional readiness and rigorous documentation. This role is ideal for a contracts and grants professional who thrives in high-accountability environments, enjoys systems thinking, and is passionate about enabling mission-driven work through strong operational infrastructure and measurable performance outcomes. Key Responsibilities Strategic Contract Lifecycle Management • Serve as the organization-wide lead for tracking, drafting, executing, and archiving all contracts, MOUs, Business Associate Agreements, and consultant agreements., • Partner with department leads to interpret funder requirements and translate them into executable terms that align with Lifeline's policies and operational capacity., • Develop, maintain, and oversee the organization's contract tracking systems, including start/end dates, renewal timelines, required reports, and internal compliance documentation, and coordinate progress reports for program staff., • Lead Grant Proposal Development: Research, draft, and submit compelling grant proposals to federal, state, county, city, and private funders in support of Lifeline's programs, collaborating closely with Program Directors, the Impact Team, and Finance to ensure proposals reflect agency capacity, compliance, and alignment with funder priorities., • Coordinate Cross-Functional Grant Inputs: Aggregate required programmatic narratives, performance data, budgets, and attachments for grant submissions, ensuring accuracy, consistency, and adherence to funder specifications., • Maintain Grant Templates & Assets: Develop and maintain a centralized library of boilerplate language, work plans, funder profiles, and common attachments (e.g., IRS letters, board rosters, audits) to streamline future submissions and renewals., • Ensure Compliance in Narrative Commitments: In coordination with program teams, align proposed outcomes, deliverables, and timelines with organizational capabilities and existing contract obligations, flagging discrepancies and risk areas prior to submission., • Act as primary liaison with funders for document requests, clarification needs, and grant-related submissions outside of direct program performance., • Maintain a central repository of executed agreements, budgets, reports, and funder correspondence in line with audit-ready documentation standards., • Collaborate with HR and Finance to ensure proper onboarding of new subcontractors and consultants, including W-9s, insurance verification, licensure, and business credentials., • Lead periodic (semi-annual) audits of contract files to verify the presence of all required documentation and follow up with responsible parties to close any gaps., • Model a culture of accountability, continuous improvement, and cross-functional collaboration across the Impact Team and wider agency., • Bachelor's degree in nonprofit management, public administration, law, or a related field-or an equivalent combination of education and relevant work experience preferred., • Minimum of 2-3 years of experience in nonprofit contract management, grants administration, or related regulatory environments required., • Proficiency in Microsoft Office Suite and cloud-based file management tools; experience with contract management systems a plus., • Familiarity with public sector contracts, federal and county grant processes, HIPAA/FERPA requirements, and audit standards., • Exceptional attention to detail, with strong organizational and project management skills., • Excellent interpersonal and written communication abilities, including presenting and tailoring information to diverse internal and external audiences., • Demonstrated success in managing competing deadlines and coordinating across departments in fast-paced environments., • Skilled in facilitating cross-functional meetings, capturing key decisions, and driving timely follow-through., • Commitment to transparency, accountability, and ethical stewardship of public and private funds., • Passion for supporting mission-driven work through reliable operational systems and strategic foresight.Work Environment and Physical Demands, • Hybrid schedule: Minimum of 3 days on-site and 2 days remote weekly, with flexibility based on organizational needs. Occasional travel between office or event locations long with evenings/weekends as needed., • Ability to sit or stand for prolonged periods, lift up to 25 pounds, and travel within San Diego County using a personal vehicle (mileage reimbursed).Why Join Lifeline? Comprehensive Benefits, • Competitive compensation with a robust benefits package, including medical, dental, and vision coverage., • Paid family and reproductive loss bereavement leave for qualifying events., • Generous paid time off and hybrid work flexibility to support work-life balance.Professional Growth Opportunities, • Access to training, leadership development, and opportunities for career advancement in a collaborative, mission-driven environment.Special Conditions, • Employment is contingent on successful completion of a background check, DMV record check, TB test, and drug screening., • Flexibility to occasionally work evenings or weekends to support events or organizational priorities. Accommodations and Accessibility Statement Lifeline Community Services is committed to providing equal employment opportunities to all qualified individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the California Fair Employment and Housing Act (FEHA), and other applicable laws, Lifeline will provide reasonable accommodations to qualified applicants and employees with disabilities, unless doing so would result in an undue hardship for the organization. If you require an accommodation to participate in the application or interview process, please contact as soon as possible. Accommodations may include, but are not limited to, assistance with completing the application process, providing documents in an accessible format, or arranging for an accessible interview location. Equal Employment Opportunity Statement North County Lifeline DBA Lifeline Community Services ("Lifeline") is steadfast in its commitment to ensuring an inclusive workplace where diversity is celebrated and discrimination is not tolerated. We adhere to all federal, state, and local laws concerning employment discrimination and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. In California, we extend these protections to include ancestry, medical condition, genetic characteristics, mental or physical disability (including HIV and AIDS), familial status, citizenship, primary language, immigration status, and age (40 and above), among others-recognizing and valuing the diverse backgrounds and perspectives that all individuals bring to our team. Pre-Employment Screening Notice As part of our commitment to ensuring the safety and well-being of our clients and maintaining the integrity of our workplace, North County Lifeline conducts comprehensive background and drug screening processes for all prospective employees. This includes: · Driving record verification · Employment history and reference checks · TB screening · 10-panel non-DOT drug screening · DOJ/FBI/Child Abuse Index background checks These screenings are conducted in accordance with all applicable laws and reflect our dedication to building a safe, mission-aligned work environment. As part of our commitment to ensuring the safety and well-being of our clients and maintaining the integrity of our workplace, North County Lifeline conducts comprehensive background and drug screening processes for all prospective employees. This includes, but is not limited to: • Driving Record Check: Verification through the Department of Motor Vehicles (DMV) to ensure a good standing driving record., • Employment Verification: Confirmation of your employment history to verify your experiences and qualifications., • Reference Checks: Contacting provided references to gain insights into your work ethic, professionalism, and suitability for the role., • Tuberculosis (TB) Screening: A TB test to ensure the health and safety of our clients and staff, in line with public health recommendations., • Drug Screening: A 10-panel non-DOT drug test to screen for the presence of common illicit substances, ensuring a drug-free workplace.

Job Description This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm. Key Responsibilities: • Oversee daily office operations, including supplies, vendor management, and facility maintenance., • Coordinate scheduling for team meetings, interviews, and office events., • Handle incoming communications, routing calls, emails, and inquiries efficiently., • Maintain organized records, databases, and filing systems for operational efficiency., • Assist with onboarding new hires, preparing materials, and coordinating training., • Support administrative tasks like expense tracking and report compilation., • Experience as an Office Coordinator, Administrator, or similar support role., • Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom)., • Strong organizational skills with the ability to juggle multiple priorities., • Excellent communication and interpersonal skills., • Ability to manage confidential information responsibly., • Detail-oriented with problem-solving aptitude., • Team player who thrives independently when needed., • Compensation and Benefits (Upfront Highlights):, • Competitive salary: $78,000–$95,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • The chance to make a meaningful impact by ensuring smooth operations in talent connection., • Professional Growth, • Experience in a fast-growing international organization., • Opportunity to expand into coordination for recruitment projects., • Hands-on skill-building in office management and team support., • Company Culture, • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.