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Job Description About Us We are a fast-growing bookkeeping and business management firm supporting interior designers and creative entrepreneurs nationwide. We operate with high standards, fast pace, and a commitment to excellence. If you thrive in an environment that values ownership, accountability, and continuous improvement, this role is for you. Position Overview We are seeking an Operations Manager to act as the CEO’s right hand and oversee day-to-day operations, systems, and team performance. You will bring structure, clarity, and execution to every operational area, allowing the CEO to focus on growth and strategy. This is a leadership role—not an assistant or administrative position. Responsibilities * Oversee daily operations across bookkeeping, admin, and purchasing * Manage the CEO’s schedule, inbox, and communication flow * Turn goals into systems, SOPs, and actionable plans * Lead team members and ensure accountability to deadlines and KPIs * Build and refine internal processes to improve efficiency * Track productivity, profitability, and operational performance metrics * Manage client escalations and support onboarding/offboarding * Assist with cash flow, budgeting, and financial planning * Implement automation using AI, Google Workspace, and Studio Designer Required Qualifications * On-site availability in Wappingers Falls, NY (no remote work) * Experience managing operations or leading a team in a small business * Strong decision-making skills and the ability to work independently * Comfortable in a high-expectation, fast-paced environment * Highly proficient with Google Workspace, QuickBooks, CRM, and workflow tools * Excellent communication and organizational skills Preferred Qualifications * Experience with QuickBooks and/or Studio Designer * Ability to create and document systems and SOPs * Experience with operational or financial KPIs * Understanding of service-based business operations What We Offer * Competitive salary (based on experience) * 401(k) with employer match * Dental and vision insurance * Paid time off and holidays * Professional development opportunities * A high-performance work environment focused on growth How to Apply To be considered, please submit your resume and a brief cover letter answering the following: * Why would you thrive in a high-standards, fast-moving company like ours? * Describe a system you built or improved that saved your company time or money. * What is your proudest professional achievement, and what did it teach you about leadership? Applications without responses to these three questions will not be reviewed. Company DescriptionOur company thrives on the success of our clients. We strive to provide the best back office services in order for our clients to succeed in what they do best. We work as a team to find the best solutions and turn over clean books month to month. We are looking for an enthusiastic, dedicated person who is ready to keep growing with us.Our company thrives on the success of our clients. We strive to provide the best back office services in order for our clients to succeed in what they do best. We work as a team to find the best solutions and turn over clean books month to month. We are looking for an enthusiastic, dedicated person who is ready to keep growing with us.

Job Description Job Title: Head Athletic Trainer Reports To: Director of Athletics Status: Full-Time, Exempt, 12-Month Position Summary/objective Mount Saint Mary College (MSMC), an NCAA Division III institution located in Newburgh, NY and member of the Skyline Conference, is looking for a motivated, energetic and passionate individual to be the next Director of Sports Medicine / Head Athletic Trainer. Reporting directly to the Director of Athletics, the Director of Sports Medicine / Head Athletic Trainer will be responsible for the overall management of athletic training room operations with oversight of sports medicine coverage for 20 NCAA Division III varsity sports. Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Daily oversight of the MSMC Athletic Training and Sports Medicine department., • Lead and coordinate the care, prevention, rehabilitation and treatment of athletic injuries for student-athletes., • Schedule and provide daily coverage for all practices and competitions, including some travel responsibilities as determined by the Director of Athletics., • Serve as the point of contact with the Mount Saint Mary College team physician and arrange for injury and illness treatment., • Collect and maintain complete, accurate and detailed medical records through SportsWare and work with secondary insurance company as required., • Supervise the athletic department’s health and safety programs including, but not limited to, NCAA drug testing and AED, First Aid and CPR training., • Provides leadership, supervises, manages and coordinates the schedules of assistant athletic trainer(s), student athletic trainer(s) and interns., • Maintain NATA certification (paid for annually by MSMC) and New York State licensure through CEUs., • Oversee the selection, purchase and maintenance of all athletic training equipment and medical supplies while working within the parameters of the department budget., • Update annually and maintain Student-Athlete Handbook and the Sports Medicine Emergency Action Plan., • Represent Mount Saint Mary College Athletics at all Skyline Conference athletic training meetings., • Daily oversight of the MSMC Athletic Training and Sports Medicine department., • Office Setting: Cubicles, open desks, or private offices with access to necessary tools like computers, phones, and office supplies., • Sitting: Prolonged periods of sitting at a desk or workstation., • Typing/Computer Use: Frequent use of a computer keyboard and mouse., • Vision Requirements: Ability to read and view screens for extended periods., • Speaking/Hearing: Regular communication with coworkers and clients in person, over the phone, or via video calls., • Lifting/Carrying: Occasionally lifting or moving items up to 10-15 pounds, such as office supplies, laptops, or documents., • Reaching/Bending: Periodic reaching for or bending to access files, supplies, or equipment. This position requires occasional overnight travel, including local trips to other colleges, as well as travel for championship competitions, the NATA Convention, and conference meetings. Required education and experience • Bachelor’s Degree (required), • 3-5 years experiences working in collegiate or high school athletics., • BOC Certification, New York State licensure or eligibility, AED/CPR Certification., • Experience working with SportsWare or similar athletic training program., • Excellent communication skills, both verbal and written., • Demonstrated flexibility and professionalism, with a high standard of personal conduct and integrity. Must be authorized to work in the United States. MSMC does not sponsor employment visas at this time. EEO statement Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Job Description Job Title: Assistant XC/Track and Field Coach Reports To: Kathryn Munks Status: Part-Time, Non-Exempt Summary/objective The Assistant XC/Track and Field Coach will receive hands-on experience across all areas of program operations, including daily practice planning, meet preparation, recruiting support, and student-athlete development. The role offers meaningful responsibility, mentorship from the Head Coach, and exposure to the full scope of NCAA Division III program management. Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Assist with recruiting communication and organization, guiding prospective student-athletes through the admissions process., • Support strength and conditioning coordination, and contribute to administrative and compliance-related tasks., • Assist with facility operations, which may include building management, event or practice supervision, and other duties as assigned by the Head Coach or Athletic Administration., • Foster a positive, inclusive team culture that emphasizes intentional training and holistic student-athlete success., • This position requires evening and weekend availability, with an expected commitment of approximately 30+ hours per week during the competitive seasons. There are no supervisory roles in this position Work environment • Office Setting: Cubicles, open desks, or private offices with access to necessary tools like computers, phones, and office supplies., • Sitting: Prolonged periods of sitting at a desk or workstation., • Typing/Computer Use: Frequent use of a computer keyboard and mouse., • Vision Requirements: Ability to read and view screens for extended periods., • Speaking/Hearing: Regular communication with coworkers and clients in person, over the phone, or via video calls., • Lifting/Carrying: Occasionally lifting or moving items up to 10-15 pounds, such as office supplies, laptops, or documents (general soccer equipment)., • Reaching/Bending: Periodic reaching for or bending to access files, supplies, or equipment. Required to attend all the teams' events. This includes overnight visits, away meets, and any trips. You must also be willing to travel for recruiting; the distance will depend on the location of the showcases. Required education and experience • High school Degree, • Bachelor’s Degree, • Experience recruiting, • Experience in sales, • Experience coaching a team as a head coach, • Ability to work independently, • Excellent organizational, verbal, written, and communication skills Work authorization/security clearance requirements Must be authorized to work in the United States. MSMC does not sponsor employment visas at this time. EEO statement Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives. Other duties Other duties include runs practices when needed, reaching out to other programs organization purposes, and helping with Kaplan center responsibilities. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and

Office Assistant / Remote] - Anywhere in U.Competitive pay + benefits - As an Administrative Assistant at JPI, you will: Manage and maintain calendars and schedules for team members; Coordinate and schedule appointments, meetings, and events; Prepare and distribute correspondence and documents; Answ

Office Clerical / Remote] - Anywhere in U.Flex Schedule / Health insurance / 401(k) matching - As a Administrative Assistant, you will: Manage and maintain calendars and schedules for multiple executives and team members; Coordinate and schedule meetings, interviews, and events; Respond to emails, p

Office Clerical / Remote] - Anywhere in U.Up to $23-hr / Health-Dental-Vision / 4 weeks PTO + 10 Paid Holidays / 401(k) with match - As an Administrative Assistant, you will: Manage and organize electronic and physical files; Schedule and coordinate virtual meetings and events; Prepare and distribut

Office Assistant / Remote] - Anywhere in U.Up to $28-hr / Opportunity to grow FT - As an Administrative Assistant at Align Financial Team, you will: Manage and maintain schedules for multiple team members; Coordinate and schedule virtual meetings and appointments; Create and update spreadsheets and

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Ma

Job Description Job Title: Assistant Women’s Soccer Coach Reports To: Joseph Dolan Status: Part-Time, Non-Exemple (Hourly) Summary/objective Assist with training sessions and play a major role in recruiting Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Assistant coaches’ essential functions are to assist with training session and recruiting. Assistant coach will arrive significantly early to sessions to help set up cones as well as add input on the sessions. During the session the role will be to add helpful tips and tactics to the session when needed and demonstrate drills. Recruiting responsibilities include traveling to showcase events and being independent in locating and communicating to recruits. Supervisory responsibilities – There are no supervisory roles in this position Work environment • Office Setting: Cubicles, open desks, or private offices with access to necessary tools like computers, phones, and office supplies., • Sitting: Prolonged periods of sitting at a desk or workstation., • Typing/Computer Use: Frequent use of a computer keyboard and mouse., • Vision Requirements: Ability to read and view screens for extended periods., • Speaking/Hearing: Regular communication with coworkers and clients in person, over the phone, or via video calls., • Lifting/Carrying: Occasionally lifting or moving items up to 10-15 pounds, such as office supplies, laptops, or documents (general soccer equipment)., • Reaching/Bending: Periodic reaching for or bending to access files, supplies, or equipment. Required to attend all the teams' events. This includes overnight visits (typically one per season), away games, and any international trips. You must also be willing to travel for recruiting; the distance will depend on the location of the showcases. Required education and experience • High school Degree, • Competitive soccer experience, ideally at the college level, • Bachelor’s Degree, • Experience recruiting, • Experience in sales, • Experience coaching a team as a head coach, • Ability to work independently Must be authorized to work in the United States. MSMC does not sponsor employment visas at this time. EEO statement Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives. Other duties Other duties include runs practices when needed, reaching out to other programs organization purposes, and helping with Kaplan center responsibilities. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Updated 2/11/26

Job Description Job Title: Assistant Coach for Men’s and Women’s Swim Reports To: Christopher Mance, Head Swim Coach Status: Part-Time, Non-Exempt Summary/objective The Assistant Swim Coach will receive hands-on experience across all areas of program operations, including daily practice planning, on-deck coaching, stroke instruction, meet preparation, recruiting support, and student-athlete development. The role offers meaningful responsibility, mentorship from the Head Coach, and exposure to the full scope of NCAA Division III program management. Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Assist with recruiting communication and organization, guiding prospective student-athletes through the admissions process., • Support strength and conditioning coordination, and contribute to administrative and compliance-related tasks., • Assist with facility operations, which may include building management, event or practice supervision, and other duties as assigned by the Head Coach or Athletic Administration., • Foster a positive, inclusive team culture that emphasizes intentional training and holistic student-athlete success., • This position requires evening and weekend availability, with an expected commitment of approximately 30+ hours per week during the competitive season. There are no supervisory roles in this position. Work environment • Office Setting: Cubicles, open desks, or private offices with access to necessary tools like computers, phones, and office supplies., • Sitting: Prolonged periods of sitting at a desk or workstation., • Typing/Computer Use: Frequent use of a computer keyboard and mouse., • Vision Requirements: Ability to read and view screens for extended periods., • Speaking/Hearing: Regular communication with coworkers and clients in person, over the phone, or via video calls., • Lifting/Carrying: Occasionally lifting or moving items up to 10-15 pounds, such as office supplies, laptops, or documents., • Reaching/Bending: Periodic reaching for or bending to access files, supplies, or equipment. Required to attend all the teams' events. This includes our training trip, away games, and any international trips. You must also be willing to travel for recruiting; the distance will depend on the location of the showcases. Required education and experience • High school Degree, • Bachelor’s Degree, • Experience recruiting, • Experience in sales, • Experience coaching a team as a head coach, • Ability to work independently Must be authorized to work in the United States. MSMC does not sponsor employment visas at this time. EEO statement Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Updated 2/12/26

Job Description Job Title: Head Men’s Basketball Coach Reports To: Director of Athletics Status: Full-Time, Exempt Summary/objective The Head Men’s Basketball Coach is responsible for providing leadership, direction, and oversight for all aspects of the Mount Saint Mary College Men’s Basketball program while serving as a key member of the Athletics Department’s senior leadership team. This dual role promotes the holistic development of student-athletes through competitive excellence, academic achievement, and personal growth, while also advancing the department’s commitment to gender equity and inclusive leadership. The position ensures compliance with all NCAA, Skyline Conference, and College regulations, fosters a positive and supportive team culture, and contributes to the strategic vision and decision-making processes within the Athletics Department. Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Responsible for the leadership, direction, and organization of all aspects of the Mount Saint Mary College Men’s Basketball program., • Compliance with all NCAA, Skyline Conference, and Mount Saint Mary College rules and regulations., • Development of a successful Men’s Basketball program through consistent training plans with the health and safety of the student-athletes taken into account., • Coordination of well-developed practice and competition schedules, team meetings, and daily communications with the Men’s Basketball student-athletes., • Responsible for the recruitment of qualified student-athletes while adhering to all NCAA rules and regulations. The Head Coach will be required to work closely with Admissions and Financial Aid departments to help guide the prospective student-athletes through the admissions process., • Responsible for ensuring the retention and academic eligibility for all Men’s Basketball student-athletes., • Adhere to the guidance and direction of the Director of Athletics, the Head Men’s Basketball Coach will work within the confines of their annual operating budget and make fiscally responsible decisions., • Work with the Director of Athletics and the Associate Athletics Director to develop a competitive Men’s Basketball schedule within the guidelines of the NCAA and Skyline Conference., • The Head Coach will develop annual fundraising campaigns to help enhance the student-athlete experience. This will be done through various methods such as the annual Go Blue campaign and other team-specific campaigns as approved by the Director of Athletics., • Working closely with the Athletic Director, the Head Coach will be responsible for the purchasing, management, and accounting of all equipment and uniforms needed in accordance with MSMC Athletic Department procedures., • The Head Coach will be responsible for the implementation and execution of a Men’s Basketball summer camps program., • Represent Mount Saint Mary College at all Skyline Conference and NCAA Men’s Basketball meetings., • The Head Coach will be designated the Event Manager for each home competition of an agreed-upon sport. This requirement will take place in the Head Coach’s traditional off-season and will require them to manage designated Men’s Basketball student-athletes with the execution of the event., • Office Setting: Cubicles, open desks, or private offices with access to necessary tools like computers, phones, and office supplies., • Sitting: Prolonged periods of sitting at a desk or workstation., • Typing/Computer Use: Frequent use of a computer keyboard and mouse., • Vision Requirements: Ability to read and view screens for extended periods., • Speaking/Hearing: Regular communication with coworkers and clients in person, over the phone, or via video calls., • Lifting/Carrying: Occasionally lifting or moving items up to 10-15 pounds, such as office supplies, laptops, or documents., • Reaching/Bending: Periodic reaching for or bending to access files, supplies, or equipment. This position requires occasional overnight travel, including local trips to other colleges, as well as travel for championship competitions, the NCAA Convention, and conference meetings. Required education and experience • Bachelor’s degree required; master’s degree preferred., • Two - four years of full-time, professional experience in athletic administration; experience working with NCAA compliance is required., • College coaching/recruiting experience preferred., • Excellent communication skills, both verbal and written., • Demonstrated flexibility and professionalism, with a high standard of personal conduct and integrity. Must be authorized to work in the United States. MSMC does not sponsor employment visas at this time. EEO statement Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

High school diploma or equivalent required; additional coursework in office administration or accounting preferred. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system. This

Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President. You will be: Managing correspondence, reports, and presentations, maintaining calendars, and scheduling meetings Taking minutes at meetings Interfacing with Board

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. If you are an administrative assistant or someone just looking for a f

Maintain calendar for Chief Human Resources Officer Respond to and direct inquiries from staff, volunteers and internal/external callers Process employee information in the HRIS system Provide administrative support to the Human Resources department. HUMAN RESOURCES ASSISTANT Temp to Permanent Israe

May perform any of the duties of Office Assistant 1, and typically supervise two or more lower level staff. Duties of non-supervisory Office Assistant 2 may include the following: clerical processing procedures, gather, compile, and prepare data from manual or automated files. Non-supervisory positi

Trinity Health - - Responsibilities: checking in/out patients; Insurance verification; Appointment scheduling; medical record maintenance; supply monitor/ordering.

Minimum qualifications for taking the open-competitive Beginning Office Assistant examination: There are no minimum education or experience requirements.

Trinity Health - - Responsibilities: Schedules patient appointments to maximize patient access; Handles all incoming calls and directs appropriately; Registers patient, obtains necessary consent forms and patient demographic data; Collects co-pay at check-in or check-out when applicable; documents

At Jackson Hewitt, and its independently owned and operated Franchisees, we provide an invaluable service in guiding our clients through the tax codes, rules, and processes.We do this with integrity, quality, and consistency.The role you play is critical to our success and together we are "Working H

Essential functions of a Medical Office Assistant:. Assures all inquiries from referring physicians' offices are attended to in a timely, friendly, and accurate manner.

Duties of non-supervisory Office Assistant 2 may include the following: clerical processing procedures, gather, compile, and prepare data from manual or automated files. May perform any of the duties of Office Assistant 1, and typically supervise two or more lower level staff. Non-supervisory positi

High school diploma or equivalent + 2 years minimum in reception, office assistant or customer service role. If you are passionate about providing excellent support and thrive in an office environment, we encourage you to apply!. Computer Proficiency with Microsoft Office Suite and related software.

Responsible for weighing inbound and outbound materials at the facility, processing outbound Bill of Ladings, and ensuring that materials are being loaded into the vehicle, which correlates with the release number provided by the hauler.This position also assists the dispatcher and the logistics coo

Tech Savvy with intermediate to advanced proficiency in Microsoft Office Suite required.

Trinity Health - 40 Autumn Drive - Responsibilities: Clerical support to administration and other departments; Answering multi-line telephone system; Greeting guests and giving information; High level of resident and visitor interaction.

This role routinely uses standard office equipment such as computers, phones, and photocopiers. The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. Conduct regular inventory che

To follow policies and procedures, work with Corps Officer(s) to coordinate aspects of the food pantry and donations, and to record, track, and report statistical data on time. Render case management services to clients recognizing their physical, emotional, spiritual, and social needs making full

If you are looking for a Medical Assistant position in a provider office, full time, this could be your opportunity. Medical Assistant Urology Office -Clifton Park, NY - FT. Work/Life: Monday-Friday Office Hours.

The Office lead is responsible to assist in the day-to-day operations and support the Practice Administrator by supporting the physicians, clinical and administrative staff to achieve operational goals. Serving as a key liaison between physicians, staff, and external stakeholders, the Office Lead wi

Incumbents will directly perform calculations for which substantive knowledge of the program area is required.Incumbent would spend most of their time performing mathematical operations, and/or clerical activities related to mathematical operations, in the service of agency or program functions.Elig

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Must be knowledgeable in Microsoft Office

Under the direction/supervision of the General Manager, the Executive Administrative Assistant is responsible for administrative support for the Executive office. Executive Administrative Assistant. The individual will manage a variety of general office activities by performing the following duties:

Office Assistant 2 (Stores/Mail). Supervise an Office Assistants 1 (Stores/Mail) and incarcerated individual workers in a storehouse and/or commissary location. Positions of Office Assistant 2 (Stores/Mail) may require the ability to routinely lift and/or carry heavy items and the ability to routine

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. Plant Office Administrator (Floating). High school diploma or equivalent required; additional coursework in office administration or accounting preferred.

Office Coordinator - Parkhurst Dining. Now we're searching for an office coordinator to join our Parkhurst Dining team. As an office coordinator, you'll be part of our enduring legacy and exciting growth.

School Information Assistant (Office Automation). Serve as a School Information Assistant (OA) performing a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, and other related processes.