Project Accountant
6 days ago
New York
Job Description GC seeking a Project Accountant to join their team! Education/Training: • 5+ years of experience in job cost, cost accounting, and/or construction accounting is preferred, • Familiarity with Accounting systems such as Procore, Vista, or Timberline., • Experience with Bluebeam, Adobe, and Document Control processes is a plus., • Proficiency in Microsoft Excel, Word, and Outlook applications. Essential Duties: • Collaborate with the Project Management team to conduct cost and revenue analyses for all projects., • Handle all accounting functions related to assigned projects., • Oversee invoicing, payments, and compliance for assigned projects., • Understand and ensure compliance with project requirements. Key Tasks and Responsibilities: • Assist the Project Manager with initial project setup in Viewpoint., • Update data as needed based on contract changes or revisions., • Review sub-consultant invoices and manage sub-consultant purchase orders., • Guide billers on invoice preparation, format, and distribution, ensuring timely follow-up on any overdue accounts or unbilled costs., • Actively participate in project review meetings, providing monthly updates to the Work in Progress (WIP) report for each project., • Support project closeout processes., • Review project charges and facilitate cost transfers as necessary., • Maintain fully executed owner-contractor/purchase orders., • Ensure compliance with owner requirements, such as billing deadlines, waivers, and certified payroll., • Monitor the status of pending change orders and invoices, ensuring timely invoicing in the correct format., • Monitor accounts receivable and assist project managers in collections., • Track project budgets and assist with quarterly profit projections., • Provide project managers and clients with timely financial reports, budgets, and forecasts., • Prepare pre-billing reports for Project Manager review., • Update contracts based on client requirements and report any related budget amendments., • Prepare labor reports comparing current run rates to estimated figures., • Perform cost analysis and reporting for the following:, • Job setups (including cost codes and budget sheets when required)., • Re-budgeting based on job requirements., • Pencil requisitions., • Underbilling analysis to assess over/underbilling by cost code or SOV., • Change orders, requesting updates from Project Managers regarding the status of AWOs., • Quarterly cost-to-complete analysis., • Delay claims. Essential Qualifications/Skills: • Ability to handle sensitive situations tactfully with colleagues., • Strong team-building and cooperative relationship skills., • Ability to meet deadlines and work under pressure., • Capability to work independently with minimal supervision., • Highly organized, excellent communication skills, and adept at prioritizing tasks., • Ability to multi-task and thrive in a fast-paced environment., • Quick to learn new systems and processes., • Strong understanding of contracts and scopes of work.