Special needs assistant jobs in San Francisco, California - Page 2Create job alerts

Job Description Job Announcement Mission Inn Program Assistant, Bilingual (Spanish/English) Position: Program Assistant Reports to: Casa Colibri Program Manager Compensation: $23/hour Full-time, non-exempt position. Benefits include medical, dental, vision, long-term disability, life insurance, flexible spending account, commuter benefits, paid holiday, paid sick leave, generous vacation with Summer Recess and Winter Recess, and 401(K) with employer matching. Deadline: Immediately interviewing on a rolling basis until position is filled. About the Organization: Mission Action has been growing rapidly, therefore, we have created a lot of new positions in different programs. Please consider joining our team to serve the communities. Mission Action nurtures individual wellness and cultivates collective power among low-income and immigrant communities to create a more just society. As a multi-issue, multi-strategy organization, we work to improve lives on an individual level as well as affect broader social change by engaging in advocacy and community organizing. We work together across programs to address homelessness, lack of affordable housing, and to support immigrant rights in order to meet the complex needs of our communities and collectively address the root causes of suffering and injustice. To learn more about our organization's model and impact, we encourage you to watch the following video. Program Summary: Mission Action, a progressive social justice organization dedicated to promoting a just and inclusive society, is seeking a Human Resources Associate. Mission Action, formerly known as Dolores Street Community Services, has been in operation with almost 150 employees and a budget of $14.5 million dollars for over 40 years. Mission Inn is a 52-units supportive residential hotel for youth. We emphasize community building and resident participation. The Mission Inn team provides tenants with opportunities to participate in a variety of community activities, utilizing group environments that will help them share and access information, develop positive support networks, and engage in the broader community. This position requires working onsite daily. Position Objective: Under the direct supervision of the Program Manager, the Program Assistant is responsible for assisting in the overall operation of the property; day to day implementation of policies, procedures and programs that ensure a well-managed, well-maintained building; maintains acceptable occupancy level; and develops a supportive environment for all residents. They must also establish and maintain effective working relationships with onsite support services staff, must relate well to people, and exercise good judgment and discretion in dealing with residents, visitors, vendors, support services and staff. Duties and Responsibilities Property and Facility Oversight: • Manage the day-to-day administration of the property with a focus on excellent customer service to tenants;, • Assist the Program Manager to develop, maintain, and ensure compliance with all program policies and procedures to ensure a healthy and safe hotel environment and to comply with all relevant legal and funding regulations and requirements, • Assist the Program Manager in collecting relevant data for government and funders reports and update required reports and disseminating the information as appropriate, • Collaborates with services staff, to ensure a productive team approach to support tenants, • Be available for grievance meetings, eviction proceedings, interviews, and for emergency responses, • Perform regular housekeeping inspections, as required, by observed conditions and reports. Document and report all vacancies to the appropriate staff. Check and secure vacant units., • Keep legible records on each individual client; Document and report all issues to supervisor. Occupancy: • Review all lease agreements and addendums with new resident on move-in day and follow intake policy for processing all monies and documents; Prepare subsequent new leases, re-certifications, lease renewals, interim adjustments, and other documents, as necessary, • Collect rent and maintain rent collection records, • Ensure fair and consistent application of property rules and regulations, and community policies; Issue lease violations and other documentation, as necessary and in a timely manner; Recommend cases of non-compliance to Program Manager and provide support in proceedings as necessary, • Perform beginning inspections as to condition prior to leasing and report to ensure that units are being maintained according to HUD required housing quality standards, • Receive and respond to tenant inquiries by phone or visit; Understand and be sensitive to cultural background, economic status and those with special needs; Resolve problems and provide competent conflict resolution, as able; Refer issues requiring follow up to Maintenance Tech, Services Staff, or Supervisor, • Ability to respond appropriately in pressure situations; possess an even temperament and strong interpersonal and people skills, • Attend tenant meetings or other resident workshops, as needed, • Promote, implement, and be involved in activities with the residents to provide secure housing and opportunities for residents' personal growth and development Personnel: Hiring and Training: • Participate in recruitment, hiring and training for vacant positions,, • Facilitate semi-monthly staff meetings to share information and troubleshoot with staff Other Organizational Duties • Conduct business in accordance with the Mission Action Employee Handbook, exercising sound judgment and serving the best interests of the agency and the community, • Work within the framework of the agency's mission, vision, values, theory of change, and organization's commitment to diversity, equity, and inclusion, restorative justice, trauma-informed work, and language justice., • Commit yourself to treating each community member with respect and dignity, • Perform other duties as assigned Qualifications and Experience: • Commitment to and passion for Mission Action's mission and values, • Bilingual Spanish/English (verbal & written) required, • Associate degree, two years of related experience and/or training or equivalent combination of education and experience, • Demonstrated knowledge on Microsoft Office programs such as Word, Excel and Outlook are essential. Property management software knowledge a plus, • Ability to work independently and manage time effectively, • Experience working with conflict resolution, crisis intervention and resident relations, • Two years experience with nonprofit residential property management. Have combination skills that demonstrate familiarity with the general management of subsidized housing programs. Certified Occupancy Specialist designations and/or equivalents is/are a plus, • Knowledge of substance abuse and homelessness issues, • Commitment to and experience with a community empowerment model Mission Action () is an equal-opportunity employer which values lived experience and seeks applicants of the greatest diversity possible. We encourage people of color, women, older people, members of the LGBTQ community, and individuals with disabilities, including HIV and community members who grew up in the Mission District. Pursuant to the SF Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.

Job Description JOB SUMMARY Pay Range $36.00 to $44.00 The Administrative Assistant will report to the Director of Administration and Operations and assist in the management and implementation of the organization’s strategic plan, as follows: RESPONSIBILITY • Scheduling: Schedule strategic plan meetings (1-2/mo.), and smaller groups meetings and regular 1:1/check-ins, as needed., • Project management and task tracking: Maintain Asana or similar workflow software to capture the deliverables for the strategic plan team. Follow up with each member of the team ahead of due dates to ensure timely completion., • Minutes: Take and maintain minutes at each of the monthly strategic plan meetings to help the team track details and deliverables., • Presentations: Using the minutes and other reporting, assist the Director of Operations in creating regular presentations to share with the Executive Staff, and Executive Committee (board of directors)., • Calendar: Help maintain the Grand Secretary’s extremely active calendar, including scheduling meetings, appointments, speaking engagements, conferences, and other calendar items. Exercise discretion in committing time and evaluating needs., • Travel: Manage the Grand Secretary’s domestic and international travel logistics including flights, ground transportation, lodging, and meals. Provide similar support to the Grand Lodge executive committee when required. Expenses: Prepare monthly expense reports in a timely manner using the organization’s specified systems and procedures., • Email & Phone: Screen voicemails and, when appropriate, respond to email and other communications of behalf of the director of operations or grand secretary., • Presentations: Prepare Word, Excel, PowerPoint presentations, reports, and other documents in support of objectives for the organization., • Board Meeting Materials & Governance: Prepare and distribute agendas, meetings books, and board meeting information for three (3) entities: California Masonic Memorial Temple, California Masonic Foundation, and Nob Hill Masonic Center, which each meets once quarterly. Track attendance and maintain electronic records (filing) according to procedures prescribed by the organization., • Special Projects and Events: Manage special projects and events including executive-level retreats, conferences, tours, and meetings. Support planning for the annual meeting of the Masons of California. Education & Experience • Bachelor’s degree or equivalent combination of education and experience., • Minimum of 3–5 years of administrative experience, preferably supporting senior executives or in an operations/office management setting., • Experience working in a nonprofit, membership-based, or mission-driven organization is preferred., • Familiarity with board governance processes, including preparing meeting materials and maintaining records. Skills & Competencies • Exceptional organization and attention to detail, with the ability to manage multiple priorities and deadlines., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Asana (or similar project management software), and SharePoint., • Strong written and verbal communication skills, including note-taking, drafting correspondence, and preparing polished presentations., • Discretion and professionalism when handling confidential information and executive communications., • Ability to work independently, take initiative, and exercise sound judgment., • Proven ability to coordinate travel logistics, scheduling, and expense reporting., • Comfort working in a fast-paced, in-person office environment with a small, collaborative team. Other Requirements • Regular on-site presence at the California Masonic Memorial Temple (San Francisco)., • Availability to occasionally assist with evening or weekend events (e.g., board meetings, annual conference)., • Must be able to lift and carry up to 20 pounds (e.g., meeting materials, office supplies). Benefits At Grand Lodge, we are looking for team members who would like to combine their passion for helping people, good communication skills, decision-making skills, and great ethical standards with the opportunities to advance your career. In return for your skills, you will be offered: • A work environment focused on teamwork and support, • A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan

Job Description Company: Sentry Living Solutions Location: East Bay Area (Contra Costa County and Alameda County) Position Summary As the Program Support Assistant at Sentry Living Solutions,you will provide essential administrative support to promote the structure, comfort, safety, and well-being of individuals receiving services. This role combines direct client assistance with operational support to ensure both client needs and departmental functions are effectively managed. Key responsibilities include assisting with possible personal care, health monitoring, mobility, and meal preparation. Additionally, the Program Support Assistant oversees administrative functions, including scheduling, documentation, payroll preparation, and communication with staff and healthcare providers. This role also contributes to staff recruitment and training, supervises team members, supports service plan implementation, and assists the Program Director with departmental operations, assessments, special incident reports, structural planning, and various tasks that align with the ILS and SES program design. Key Responsibilities Direct Client Support • Possibly will assist clients with activities of daily living (bathing, grooming, dressing, toileting). (Unlikely, but must be open to personal care), • Prepare and serve meals according to dietary needs and preferences., • Assist with mobility and transportation, including helping clients in/out of vehicles, wheelchairs, or public transportation (e.g., BART, buses, Paratransit)., • Provide emotional support and companionship., • Maintain a clean, safe environment by assisting clients as needed in light housekeeping (laundry, cleaning, etc.)., • Monitor client environments for safety and security., • Respond to emergencies promptly, including administering basic first aid and contacting emergency services as needed., • Maintain accurate documentation, including care notes, health observations, and progress records., • Schedule client appointments and staff shifts., • Support payroll preparation by verifying daily notes and attendance logs., • Support recruitment by contacting applicants, scheduling interviews, and assisting with onboarding., • Train and mentor staff, including direct support coaches and potential team leads., • Advocate for client needs, ensuring access to appropriate and timely services., • Collaborate with ILS and SES clients to assess needs and match them with resources and supports., • Assist the Program Director with department-level needs, including but not limited to:, • Client assessments, • Special incident reports, • Trainings for staff and leads, • High school diploma or equivalent (required)., • At least one (1) year of experience in human services, preferably with individuals with developmental disabilities; or equivalent education in a related field., • Valid California driver’s license, current vehicle registration, and auto insurance. (Must be able to transport clients and do home visits), • Strong documentation and record-keeping abilities., • Capable of handling emergencies and maintaining professionalism under pressure., • Excellent communication and organizational skills., • Ability to work independently as well as collaboratively in a team., • Problem-Solving: Identifies issues, develops solutions, and collaborates effectively., • Interpersonal Skills: Maintains confidentiality, listens actively, and resolves conflicts respectfully., • Ethics: Demonstrates integrity, reliability, and respect for others., • Adaptability: Manages competing priorities and adjusts to changes., • Safety & Security: Follows protocols and proactively addresses unsafe conditions., • May be required to sit, stand, or walk for extended periods., • Must be able to lift or move up to 50 pounds. Occasional exposure to outdoor conditions during transportation duties., • Required to use visual acuity for reading, documentation, and screen time., • Work occurs in varied environments, including client homes, the office, and community settings. Hours may vary and may be scheduled from 9:00am–5:30pm or 11:00am–7:30pm, Monday through Friday., • Must comply with all health and safety regulations, particularly those mandated by California law. This role requires a strict non-disclosure of confidential information, including but not limited to communications between the Program Support Assistant and the Director. All information shared or accessed in the role must be treated with the highest level of discretion and professionalism. Why Join Us? At Sentry Living Solutions, you’ll be part of a supportive and inclusive team dedicated to making a difference in the lives of those we serve. We offer a dynamic work environment where your contributions are valued and rewarded. If you’re passionate about providing exceptional administrative support and align with our mission, we would love to hear from you. Application Process: Interested candidates are invited to submit a resume and a cover letter outlining their qualifications and why they are interested in the position with Sentry Living Solutions. Sentry Living Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Benefits: • 401(k), • Dental insurance, • Employee assistance program, • Health insurance, • Paid time off, • Admin : 3 years (Preferred) Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Loan forgiveness, • Paid time off, • Retirement plan Work Location: In person Application settings Application method

Job Description The Organization The PopHealth Learning Center (“Learning Center”) is a California Social Purpose Corporation (SPC) committed to transforming how health care is delivered and experienced across California. Our mission is to bring together health care teams, insurers, and policymakers to keep communities healthy through care that works for patients, inspires providers, and lasts. The Learning Center is focused on strengthening the primary care capabilities and infrastructure required to advance population health outcomes and reduce health disparities. This includes designing and managing large-scale practice transformation initiatives, delivering technical assistance through virtual learning environments and peer-based engagement, and supporting alignment across systems, funders, and care delivery partners. We serve as a strategic partner to organizations and institutions committed to advancing health equity, with all efforts grounded in a shared goal: supporting a more coordinated and person-centered healthcare system that strengthens primary care and advances equitable access across California’s safety net. The Position The Administrative Assistant will play a pivotal role in supporting the Learning Center’s mission and daily operations. Acting as a cornerstone of our team, this individual will provide high-level executive support, ensure smooth office administration, coordinate engaging events, and contribute to key organizational projects. This is a dynamic position that extends beyond traditional administrative duties and offers the opportunity to be part of a collaborative, purpose-driven environment where initiative, creativity, and professional growth are encouraged. Responsibilities include: Strategic Support for Leadership Team * Serve as the administrative lead in scheduling meetings for our executive team with external partners and stakeholders. Office Administration * Oversee the office environment to ensure the office is well supplied and runs smoothly and effectively. Coordinate and manage on-site vendors as needed. Event Management * Take the lead in planning and executing organizational events—staff meetings, retreats, holiday events—from concept to completion, including scheduling, vendor procurement, travel arrangements, logistical support, and day of coordination. Project Coordination * Ad hoc support for special projects. Organize technology (i.e., Zoom) and logistical support for implementing virtual training events, including registration set-up, scheduling meetings with external faculty, and data entry and reporting of survey evaluations in collaboration with the Program Associate. Communication and Material Preparation * Support the design, development, and distribution of communication materials ensuring consistency with organizational branding and strategic messaging. Team and Culture Building * Foster a collaborative and inclusive environment that supports professional growth and development. * Promote a culture of continuous improvement by identifying opportunities to enhance processes, systems, and team capacity. * Act as a cultural steward, ensuring the Learning Center’s values of equity, inclusion, and collaboration are reflected in the team’s work and interactions. Preferred Skills and Qualifications Including: * Associates degree * A minimum of two years working as an Administrative Assistant or similar role. * Highly resourceful team player, with the ability to work independently and make decisions with minimal supervision. * Exceptional problem-solving skills * Excellent verbal and written communication * Excellent time management and organizational skills * Intellectual curiosity, growth mindset, and tenacity to get the job done * Strong technology aptitude and a quick learner of new systems; proficiency in both Microsoft Office and iOS preferred Applications will be evaluated on a rolling basis. California residents are strongly preferred (San Francisco/Oakland/East Bay preferred). Compensation & Benefits: The salary range for this position is $75,000 – $105,000. The Learning Center offers a generous benefits package that reflects our commitment to team member health and wellness. Our benefits package includes comprehensive medical, dental, and vision insurance, paid time off, life and disability insurances, a retirement plan, annual wellness days, and other resources designed to support the passion, commitment, and energy that is vital to our team members. The PopHealth Learning Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, or any other status protected by law. Black, Indigenous, Latinx and other people of color, and LGBTQ+ people are strongly encouraged to apply. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. Powered by JazzHR RSSL4RPwre