193 Best staff assistant Jobs in Brentwood, New York (December 2025)

Admissions Coordinator

18 days ago

Hauppauge

Job Description JOB DEFINITION: Responsible for processing referrals and maintain occupancy rates. Perform outreach to referral sources. Ensure/Confirm benefits for prospective new residents. Complete intakes for prospective new residents. EDUCATIONAL REQUIREMENTS: Bachelor's degree in human services and minimum of 2 years' experience in health/ mental health related field. Masters in Social Work or Mental Health Counseling degree preferred. EXPERIENCE REQUIRED: Two years of experience in a mental health setting. DUTIES AND RESPONSIBILITIES: • Monitor program occupancy rates, manage the CAIRS system, and ensure that all efforts are being made to achieve maximum occupancy;, • Review all applications for completeness and complete all necessary follow-ups prior to and post screening, • Maintain open lines of communication with the Single Point of Access, County and State representatives regarding the admissions process;, • Ensure that all paperwork and reporting documents required by the Single Point of Access and Office of Mental Health are completed accurately and in a timely manner;, • Attend Single Point of Access meetings, as scheduled, and represent agency in these forums;, • Ensure that processing of all referrals is done within 24-48 hours and in compliance with regulatory requirements including maintaining the CAIRS system, the SPA portal, and ensuring all referral documentation is uploaded into the EHR;, • Coordinate and conduct in-person intake interviews;, • Maintain communications with the SPA liaison the referring worker and prospective resident throughout the application process;, • Coordinate the presentation of applications to the Admission/Discharge Committee and complete agency documentation as per Admission procedure;, • Ensure residents have active Medicaid in place prior to admissions to all programs, • Run Epaces, • Contact treatment team, • Linkage to Case Management, • Ensure that Physician's Authorization forms are in place prior to admissions to licensed housing programs and Documentation of Disability for unlicensed housing programs;, • Coordinate overnight visits and move-in dates with program supervisors and administrative staff;, • Oversee the work flow regarding all aspects of the admission process and coordinate with Assistant Director for all changes/updates that need to be made for this process;, • Facilitate (2) weekly admission and movement team meetings to implement and coordinate site vacancies and preparedness for movement;, • Attend all in-person management meetings and other required in-person meetings/trainings., • Fieldwork is required 3-5 times weekly, and as needed., • Ensure all Psyckes consents are uploaded into the Psyckes system and manage the tracking system for these consents., • Identify and implement quality improvement trainings and activities as part of professional development goals, • Encourage quality improvement processes and provide consistent resources for QI and professional development, • Ability to cultivate a culture of inclusion for all employees that respects their individual strengths, views and experiences. A Culture that makes better decisions, drives innovation, and delivers better business results., • Adherence to all safety protocols and procedures to ensure a safe working environment for all employees. Demonstrate a commitment to maintaining a safe work environment by following established safety guidelines., • Health and Safety Awareness: Include any relevant knowledge or experience regarding health and safety protocols to ensure a safe work environment for all employees., • Other duties as assigned. BENEFITS: We offer an attractive and competitive benefits package for full time employees which includes but not limited to: • Medical, • Dental, • Vision, • $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit, • Flexible Spending Account, • 403(b) retirement plan, • Long Term and Short Term Disability, • Legal Plan, • Dependent Care Expense Account, • Life Insurance/Supplemental Life Insurance, • Pet Insurance, • HRA, • Training programs including a Mentorship program, • Employees may be eligible for Federal/Public Student Loan Forgiveness, • Career growth and Promotional opportunities, • Employee Perks and Discounts to Broadway shows and more 5 Personal Days, 10-20 Vacation Days, 12 Sick Days, 12 Company Paid Holidays-yearly and so much more. **FULL-TIME COUNSELOR WILL RECEIVE A $750 BONUS AFTER 60 DAYS AND AN ADDITIONAL $1,000 BONUS AFTER 8 MONTHS. If interested please apply via this ad or fax your resume to HR DIRECTOR, CAROL OTERO at 516-396-0553. CN Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services. • Awarded Newsday/Dan papers Top Long Island Work Place 2019-2025, 7 years in a row., • Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives., • Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference. It is the policy of CN Guidance and Counseling Services, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. CN Guidance and Counseling Services, Inc. prohibits any such discrimination or harassment.'

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