Office Operations Coordinator
6 days ago
Orlando
Job Description You in this Role. You are the person who makes sure our facilities run smoothly, stays organized, and feels professional, welcoming, and remains fully stocked. You don’t wait to be told what needs to be done, you see it, you own it, and you fix it. You will support all five current (and more) Unusual Machines (UMAC) locations in Orlando, ensuring supplies are stocked, vendors are managed, contractors are doing their jobs, that mail is handled efficiently, and company events and travel needs are coordinated seamlessly. If you are highly organized, proactive, and thrive in a fast-paced, multi-site environment - this role is built for you. A Day in Your Life. On any given day, you might: • Drive to multiple Unusual Machines facilities to check inventory levels, • Restock breakrooms, bathrooms, and office supply areas, • Meet with a cleaning vendor to review service quality, • Receive and distribute mail and Amazon deliveries, • Assist with new hire orientation and office setup, • Help coordinate a company event or celebration, • Research new vendors for better pricing or service, • Book travel for employees or executives, • Create inventory tracking spreadsheets in Excel What You’ll Do: Facilities & Inventory Management • Maintain supply inventory across all Unusual Machines facilities, • Monitor and restock:, • Breakroom supplies, • Office supplies, • Bathroom supplies, • Create and maintain organized inventory lists for each location, • Identify reorder needs and coordinate purchasing, • Coordinate with cleaning services, catering, maintenance vendors, and other service providers, • Monitor contractor performance to ensure work is completed properly, • Research and source new vendors when needed, • Receive, open, and distribute mail and deliveries, • Manage Amazon and supplier deliveries, • Make travel arrangements, booking flights, rental cars, and hotels, • Manage corporate hotel relationships, • Assist with:, • Career fairs, • New hire orientation and office preparation, • Company parties and events, • Celebrating employee birthdays and milestones, • Prior experience in office management, facilities coordination, or corporate/warehouse support, • Strong Microsoft Office computer skills (e.g., Excel, Word, PowerPoint), • Exceptional organizational skills, • Ability to multitask in a fast-paced environment, • Strong research skills (finding vendors, comparing pricing, sourcing solutions), • A proactive, “figure it out” mindset, • Positive, solution-oriented attitude, • Driver’s license and reliable transportation (you will travel between facilities), • Supporting multiple locations, • Managing vendor relationships, • Travel coordination, • Basic budgeting or purchasing exposure, • All facilities have clear, documented inventory systems, • Supplies are consistently stocked with no emergency shortages, • Vendors are responsive and accountable, • Leadership can rely on you without needing continuous follow up, • Company events run smoothly, • Travel bookings are handled accurately and efficiently, • Exposure to a rapidly-growing public company, • Direct experience supporting multi-site operations, • Opportunity to grow into larger facilities or operations roles as UMAC expands, • Hands-on involvement in culture-building and company initiatives, • Pay (starting, full-time): $24/hour, • Full suite of health, dental, and vision benefits, • 401(k) with company contribution, • PTO and Federal Holiday schedule About Us. Unusual Machines is a U.S.-based drone and drone parts company focused on the small and FPV segments of the drone market. Our brands—Rotor Riot and Fat Shark—are two of the most respected names in FPV and have helped shape the industry through e-commerce, product development, and a deep connection with the pilot community. We’re expanding into enterprise and defense — bringing our obsessive attention to performance, design, and U.S.-based manufacturing into high-stakes environments like search and rescue, STEM education, and military innovation. With several of our products already approved by the Defense Innovation Unit, we’re solving procurement issues for customers who demand speed, agility, and compliance. If you love working at the intersection of community, content, and cutting-edge technology, you’ll feel right at home here. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Unusual Machines participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. We do not offer visa sponsorship for this position.