Facilities Associate $24.50/hr
5 days ago
New York
Job Description Facilities Associate Pay rate: 24.50/hr Hours: Tuesday to Saturday 7:00 am to 4:00 pm Job description: We are seeking a detail-oriented and proactive Facilities/Office Services Specialist to support the daily operations of our office and facilities. This role is essential in ensuring a safe, efficient, and well-maintained workplace by providing administrative support, maintaining office equipment, coordinating services, and managing facilities requests. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and delivers top-tier customer service while managing multiple responsibilities. Key Responsibilities Facilities Management & Office Maintenance • "Handyman" type work including painting, spackle, furniture assembly, identification of broken furniture/fixtures/carpet/lighting/etc., • Assist with daily office upkeep and cleanliness to maintain a professional work environment., • Coordinate routine maintenance, repairs, and service requests for office equipment, HVAC, lighting, and general infrastructure., • Oversee office space setup and reconfigurations, including furniture arrangement and workspace optimization., • Manage vendor relationships, ensuring service agreements and facility needs are met., • Manage office supplies inventory, placing timely orders and monitoring stock levels., • Oversee mailroom operations, including receiving, sorting, and distributing mail/packages., • Provide support for office events, meetings, and internal functions, including setup and breakdown., • Ensure office compliance with health and safety regulations., • Conduct routine safety inspections and report any hazards or concerns., • Coordinate office space reservations and logistics for meetings and events., • Assist in managing the office budget for facilities services and vendor contracts., • Prepare reports on facilities activities, maintenance schedules, and service requests., • Serve as the primary point of contact for external vendors, service providers, and contractors., • Support office moves, renovations, and workspace reconfigurations., • Assist with sustainability initiatives, including recycling programs and energy conservation efforts., • High School Diploma required., • Minimum of 2 years of experience in facilities management, office services, or a related field., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal abilities., • Ability to prioritize tasks and work efficiently in a fast-paced environment., • Knowledge of office safety regulations and best practices., • Proficiency in MS Office Suite (Word, Excel, Outlook)., • Ability to lift up to 30 lbs., • Comfortable moving or rearranging office furniture as needed.