Office Manager - Bookkeeper
17 days ago
Austin
Job Description Job Summary We are seeking a highly organized and detail-oriented Office Manager – Bookkeeper to oversee daily office operations and maintain accurate financial records. This role is ideal for someone who enjoys managing administrative tasks, supporting team members, and keeping business finances running smoothly. The ideal candidate is reliable, proactive, and comfortable working in a fast-paced environment. Most of our employees have been with us for 25+ years and even some that have been with us for 40+ years and are looking to retire. This is a great opportunity for new employees to step in and fill a void of our retiring employees. We offer competitive pay and benefits including heath care, 401k profit-sharing, paid time off and sick. We are upgrading our facility with new machines and a climate-controlled facility. Key Responsibilities Office Management • Oversee day-to-day office operations to ensure a clean, organized, and productive work environment, • Serve as the primary point of contact for staff, vendors, and visitors, • Manage office supplies, inventory, and equipment maintenance, • Coordinate meetings, scheduling, and internal communications, • Manage accounts payable and accounts receivable, • Process invoices, payments, reimbursements, and expense reports, • Maintain accurate financial records using accounting software (e.g., QuickBooks), • Reconcile bank accounts, credit cards, and vendor statements, • Assist with payroll preparation and timekeeping, • Handle incoming calls, emails, and general correspondence, • Maintain filing systems—both digital and physical, • Support management with special projects and reporting, • 2–4 years of office management, bookkeeping, administrative, or related experience, • Strong knowledge of bookkeeping practices and accounting software (QuickBooks preferred), • Excellent organizational skills with high attention to detail, • Strong communication skills, both written and verbal, • Ability to multitask, prioritize, and work independently, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Experience in small business or professional services environment, • Familiarity with HR processes or payroll systems, • Full-time, • Competitive pay based on experience, • Benefits may include health insurance, PTO, and additional perks depending on company policy Company DescriptionDSM is a family run machine and fabrication shop that manufacture and sell parts for Gardner-Denver, Mayhew, Midway and Badger water well drilling rigs, and make custom parts for many other rigs as-well. Most of our employees have been with us for 25+ years and even some that have been with us for 40+ years and are looking to retire. This is a great opportunity for new employees to step in and fill a void of our retiring employees. We offer competitive pay and benefits including heath care, 401k profit-sharing, paid time off and sick. We are upgrading our facility with new machines and a climate-controlled facility.DSM is a family run machine and fabrication shop that manufacture and sell parts for Gardner-Denver, Mayhew, Midway and Badger water well drilling rigs, and make custom parts for many other rigs as-well.\r\n\r\nMost of our employees have been with us for 25+ years and even some that have been with us for 40+ years and are looking to retire. This is a great opportunity for new employees to step in and fill a void of our retiring employees. We offer competitive pay and benefits including heath care, 401k profit-sharing, paid time off and sick. We are upgrading our facility with new machines and a climate-controlled facility.
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