GME Coordinator
3 days ago
Bayonne
Job Description About Hudson Health: Hudson Health is committed to delivering high-quality, patient-centered healthcare through its network of hospitals and clinics in Hudson County. The GME Department is responsible for the training and well-being of medical students, interns, residents, and fellows across Hudson Regional, Bayonne Medical Center, Christ Hospital, and Hoboken University Medical Center. Position Summary: The Residency Program Coordinator is an important member of the GME team who provides comprehensive support to the Program Director(s), residents/fellows, faculty, and the institution to ensure a well-organized and accredited training environment. This position ensures that the residency/fellowship program operates in compliance with all ACGME institutional and program level requirements, including those related to accreditation, policy compliance, evaluation, and trainee wellness. Key Responsibilities: • Maintain up-to-date knowledge of and compliance with ACGME institutional and program specific requirements., • Assist with ACGME accreditation activities, including site visit preparation, Milestones tracking, WebADS updates, and annual program evaluations. • Ensure accurate documentation and implementation of program policies, procedures, schedules, and evaluations in accordance with ACGME and institutional standards. • Serve as primary administrator for New Innovations and maintain comprehensive databases of trainee rotations, leave, call duty, certifications, milestone progress, case logs, scholarly activity, licensure, and compliance. • Assist with Clinical Competency Committee (CCC), Program Evaluation Committee (PEC), Quarterly and semi/annual evaluations meetings: coordinate schedules, prepare materials, record minutes, track outcomes and required action plans • Assist with onboarding and offboarding activities for incoming and graduating trainees., • Maintain accurate trainee records and files, ensuring confidentiality and completeness., • Monitor completion of BLS/ACLS/PALS, USMLE/COMLES exams and license renewals., • Support the GME office with annual GME reporting requirements, including surveys and program/institutional reviews. • Maintain ERAS, NRMP, FREIDA, and other recruitment platforms throughout the application cycle. • Collaborate with Admin and Program Directors on educational events including didactic sessions, grand rounds, simulation labs, Manage recruitment logistics including ERAS application review, interview scheduling, and SOAP week support. • Generate reports, maintain program calendars, and support department budgeting as needed. • Support all student clerkship rotations in the respective program and facilitate scheduling and coordinating of assigned students • Submit and track educational reimbursements Additional Duties: • Serve as liaison between residents, program directors, faculty, institutional GME office, affiliate sites, and accrediting bodies. • Communicate important deadlines, policies, and program updates effectively to trainees and faculty. • Support initiatives related to trainee well-being, professionalism, and inclusion., • Maintain office supplies, meeting space reservations, and event logistics., • Perform other tasks as directed by the Admin Director and Program Director. Support all aspects of the department's Continuing Medical Education activities and other assigned duties. Qualifications: • Associate’s degree required; bachelor’s degree preferred., • Preferred experience in Orthopedics, General Surgery, Internal Medicine, Anesthesiology, and/or Emergency Medicine. • Required 2 years’ experience in an academic or healthcare setting, • Familiarity with ACGME requirements and graduate medical education policies., • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred., • Excellent time management, interpersonal communication, and problem-solving skills., • Ability to maintain confidentiality and professionalism in high-pressure settings. Desired Attributes: • Team-oriented and collaborative., • Culturally competent and supportive of a diverse workforce., • Flexible, adaptable, and proactive., • Organized with strong attention to detail