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Job Description Job Title: Administrative Assistant Grade: 16 Salary: $30,000 - $32,957 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a part-time Administrative Assistant position. The Administrative Assistant will provide essential office support, managing schedules, coordinating meetings, handling correspondences, and ensuring seamless operation of the California Center of Excellence project under the IPS Employment Center at RFMH, Inc. The Administrative Assistant will be required to have strong communication and interpersonal skills and the ability to work independently and as part of a team. In addition, attention to detail, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent time management skills, and the ability to prioritize work, handle multiple tasks and projects is required. This role also involves detailed documentation, note taking, and tracking, and requires a typing speed of 60-70 WPM. This is a part time position requiring 18.75 hours a week and will require being in the office at least 2 days a week. The Administrative Assistant reports to and works closely with the Administrative Manager and the Director of the IPS Employment Center Initiative. Duties and Responsibilities: • Serving as a point of contact for the California project., • Answering incoming calls and forwarding them to the relevant team members., • Scheduling meetings and appointments - scheduling calls with counties, creating Zoom meetings as requested, along with Outlook invitations, etc., • Monitor submissions to the data system and follow-up with IPS supervisors as needed., • Travel reimbursements for California Trainers, including the review of receipts, ensuring vouchers adhere to travel policy, routing them for signatures, and processing them through TIQR., • Assists with the tracking of California students enrolled in the on-line IPS courses, including documenting which course (name, agency, date, course name) and their completion date; providing receipts for courses as requested, sending individual links to students and troubleshooting access issues., • Provide project support including creating detailed Excel workbooks to track deadlines, • Assist with fidelity and gap to fidelity scheduling in California, • Maintain record of the following in shared file: On-site training (length, agency, trainer, date, topics); On-site TA; Fidelity reviews (overall score, agency, reviewer(s), date); Fidelity Action Plans; Gap to fidelity assessments, • Events planning as needed: Find location for conference or training; Assist with registration; Ordering supplies, meals, as needed; Send/print agendas and other training materials to participants; Work with venue event coordinator, as needed, • Participate in scheduled meetings, as assigned, • High school diploma with (5) years of administrative assistance experience in an office setting; or associate's degree with (3) years of such experience; or bachelor's degree with (2) years of such experience, • At least (2) years of event planning and/or event management experience. To Apply: Submit an application through our website at . Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant. Job Posted by ApplicantPro

Job DescriptionSalary: $50,000 - $55,000 per year Overview of ACLS Formed a century ago, the American Council of Learned Societies (ACLS) is a nonprofit federation of 81 scholarly organizations. As the leading representative of American scholarship in the humanities and social sciences, ACLSs core principle is that knowledge is a public good. As such, ACLS strives to promote the circulation of humanistic knowledge throughout society. In addition to stewarding and representing its member organizations, ACLS employs its endowment and $34 million annual operating budget to support scholarship in the humanities and social sciences and to advocate for its central role in the twenty-first century. Overview of Department The US Programs team runs an evolving set of programs and initiatives that respond to issues in scholarship and higher education by supporting humanities scholars at different career stages and at a variety of institutions across higher education and beyond. In the most recent competition year, ACLS drew on the expertise of nearly 700 peer reviewers to make awards totaling $25 million to nearly 400 scholars. The team prizes collaboration, flexibility, creativity, and problem-solving, and we seek colleagues who will join us in our efforts to improve our programs and processes so that they are more accessible, equitable, responsive, and effective. Job Summary The program associate assists with all aspects of program administration. This role supports the team in the day-to-day operations of fellowship and grant competitions, the maintenance and analysis of information and data on current and past programs, the organization of events and outreach connected with these programs, and the research and development of new programming. The program associate is often the first point of contact with program partners and the general public, and communicates with current and past fellows, applicants, and reviewers on a range of subjects. Responsibilities include, but not limited to: • Engage with and support fellows, grantees, peer reviewers, and reference letters writers as they participate in ACLS initiatives, • Assist with maintaining the accuracy, functionality, and integrity of program-related database records and ACLS web-based portals, including those associated with applications, fellows, reviewers, and colleges and universities, • Communicate with applicants, fellows, and reviewers, e.g., to coordinate the provision of feedback on proposals, track reviewer invitations, gather fellows reports, and troubleshoot basic technical difficulties with web portals, • Research and analyze trends, impacts, various statistical data, and other information related to applications, fellowships, and reviewers, from internal records and external sources, • Draw on internal data and external media sources to inform outreach efforts to ACLS constituencies, • Produce materials for use during selection panels and workshops, proofread and contribute to the drafting of website materials, and compile information to be included in reports to funders and grant applications, • Organize logistics for workshops and meetings on- and off-site, and help manage the events, • Coordinate activities with other ACLS departments as necessary, including collaborating with web and information systems on technical projects and with communications on outreach, • Carry out administrative duties, including answering general inquiries, monitoring and organizing shared email inboxes, and greeting and directing program-related visitors at meetings and events Qualifications: • Bachelors degree in a field of the humanities or related social sciences, • Excellent written and oral communication skills, • Keen organizational skills and attention to detail, • Ability to multi-task and prioritize assignments in a deadline-driven environment, • Capacity to work both independently and collaboratively, • Effective interpersonal skills, • Willingness to try new tasks and learn skills on the job, • Proficiency in MS Office, particularly Word and Excel, • Reliability, humility, and a willingness to pitch in when necessary, • Discretion, maturity, and judgment, • Experience with databases and event planning or staffing preferred, • An interest in the humanities, philanthropy, and higher education, • Must be willing and able to travel to multi-day events within the US 1-2 times a year, and to staff infrequent after-hour and weekend events, • Some experience in an administrative capacity or office environment preferred Salary and Benefits: Base salary range: $50,000 - $55,000, commensurate with experience ACLS offers a comprehensive benefits package; including medical, dental, vision, life, accidental death and disability insurance; generous time off benefits; a retirement savings plan, including employer contributions; and professional development support.