VP Finance and Administration - Not For Profit
1 day ago
Parsippany
Job Description We are seeking a VICE PRESIDENT OF FINANCE & ADMINISTRATION who will support the PRESIDENT AND CEO in assisting with oversight and management of fiscal and support services. The Vice President of Finance & Administration (VPFA) is a senior executive leader responsible for the strategic oversight and integration of the organization’s financial management, business operations, human resources, information technology, facilities, risk management, and real estate development functions. As a trusted advisor to the President & CEO and Board of Directors, the VPFA ensures long-term financial sustainability, operational excellence, regulatory compliance, and alignment with the organization’s mission and strategic plan. The ideal candidate is a hands-on leader who enjoys mentoring a hard-working team and thrives in a fast-paced, inclusive, and diverse environment. The VPFA will work closely with the President & CEO and the Board of Directors and must possess a strong affinity for community-focused work and issues impacting BIPOC communities. Duties and Responsibilities: Financial Strategy & Reporting • Serve as a strategic financial advisor to the President & CEO and Board of Directors, providing timely, accurate analysis of the organization’s financial position, stability, liquidity, and growth., • Oversee all financial assets and resources, analyzing economic, business, and market conditions to inform organizational strategy and mitigate financial risk., • Lead long-term financial planning, forecasting, and cost management in alignment with the organization’s strategic plan., • Support the Board’s Finance and Asset Management Committee, ensuring it meets fiduciary responsibilities and fulfills all financial reporting requirements., • Direct and coordinate the annual budget development and approval process in collaboration with executive leadership and departmental managers., • Monitor, analyze, and oversee all cost accounting procedures and expenditures, implementing cost-saving strategies and efficiency improvements., • Ensure accurate and timely financial reporting, including routine and ad hoc analysis to support decision-making., • Ensure the full integrity of all financial operations by overseeing contracts, revenues, and compliance with state, federal, and funding regulations, • Develop, maintain, and enforce fiscal policies, procedures, and internal controls consistent with GAAP and industry best practices., • Oversee and direct all external financial audits, contract monitoring, and auditing visits, ensuring successful outcomes and timely resolution of findings., • Collaborate closely with the Controller to ensure strong financial control, transparency, and accountability. Strategic Human Resources & Administration • Provide executive oversight and guidance to the Human Resources department, supporting effective recruitment, onboarding, retention, benefits administration, and employee relations while ensuring compliance with employment laws and nonprofit best practices., • Offer strategic leadership and support to HR during labor relations and collective bargaining with unionized employee groups, fostering collaborative, transparent, and mission-aligned relationships with labor partners., • Oversee compensation and benefits strategies to ensure internal equity, transparency, and external competitiveness. Support and review organization-wide wage comparability and market studies and guide leadership in implementing fair and sustainable compensation practices., • Contribute human capital and administrative insights to the organization’s strategic planning efforts, supporting long-term organizational health, workforce sustainability, and mission impact. Asset Management, Information Technology, and Real Estate Development • Provide strategic oversight of all organizational facilities, fixed assets, and capital investments., • Develop and maintain a comprehensive long-range Facilities Master Plan (up to 15 years) to forecast capital needs and improvements., • Lead the annual capital planning and budgeting process, including deferred maintenance, preventative maintenance, and major capital improvements., • Direct all real estate development initiatives from planning through completion, aligning projects with organizational strategy., • Manage relationships with attorneys, developers, lenders, and consultants involved in real estate and capital projects., • Provide financial oversight of development projects, including pro-forma development and capital stack structuring., • Provide executive oversight of the organization’s IT infrastructure and cybersecurity strategy to support operational and programmatic needs., • Establish and enforce technical standards, policies, and procedures to ensure and secure, effective communication, data integrity, and records management., • Lead enterprise-wide risk management efforts to protect the organization’s financial, physical, and digital assets., • Develop and maintain robust risk management policies, internal controls, and mitigation strategies., • Ensure adequate insurance coverage, including property, casualty, liability, and cybersecurity insurance. Educational, Required Skills and Experience Requirements: • A minimum of 10 years of broad finance experience, including at least 7 years in a senior financial leadership role within a non-profit organization., • An advanced degree in Accounting, Finance, or a related field from an accredited university is required; a CPA is strongly preferred., • Non-Profit Financial Expertise: Intimate knowledge of non-profit accounting (GAAP), including sophisticated fund/grant accounting, compliance, reporting, and management of complex revenue streams from government contracts and foundations. Experience managing relationships with external audit firms is essential., • Strategic Leadership: Proven ability to gather and evaluate complex financial information and make actionable recommendations to executive leadership. Experience leading and mentoring senior staff in a collaborative, team-oriented environment is crucial., • Full-Spectrum Operations Management: Significant experience providing strategic oversight for Human Resources, Facilities, and Information Technology. Specific experience leading the implementation of new systems and software is highly desirable., • Business & Negotiation Skills: Strong business acumen with demonstrated success negotiating favorable terms with financial institutions, vendors, labor unions, and other external partners.