Executive Assistant - Commercial
9 days ago
Worthing
The Executive Assistant is responsible for providing high-level administrative support to the Chief Commercial Officer, Vice President Europe, and Vice President International in achieving their objectives and responsibilities as well as ad-hoc support to their respective teams. Reporting directly to the CCO, the EA supports the CCO and his wider senior management teams; organises and coordinates executive outreach and external relations efforts whilst also organizing special events for the company as required. • Provide high-level executive and administrative support to the CCO, VP Europe and VP International, ensuring commitments, priorities and responsibilities are delivered effectively and on time., • Manage complex diaries, emails, communications and forward planning across multiple time zones and international markets., • Coordinate internal and external meetings, and customer engagements; prepare agendas, presentations, minutes and action points., • Arrange international travel, accommodation, visas, transfers and itineraries for executives, team members and visitors., • Plan and coordinate special events, including budgeting, venue and supplier management., • Manage relationships with travel agents, transport providers and hotels, including account set-up and ongoing administration., • Prepare and process expenses, invoices and purchase orders, ensuring compliance with company policy and timely submission/payment., • Provide general administrative support, including drafting correspondence, reports, presentations, proposals and internal communications., • Work collaboratively with other EAs to provide effective cover during periods of absence., • Proactively identify priorities, anticipate requirements and maintain a high level of accuracy and confidentiality., • Analyse the Salesforce opportunity pipeline, using Tableau where appropriate, to identify stalled or at-risk deals, pipeline gaps and potential revenue risks., • Assess forecast performance and pipeline-to-quota coverage, providing the CCO with data-driven recommendations, remediation plans and resource reallocation opportunities., • Support with the purchasing administration for the commercial department through raising of purchase orders and payment of invoices, liaison with suppliers and the finance team to reconcile payments., • Welcome customers when visiting HQ and provide site tours and information, organise welcome packs and merchandise to ensure a professional and friendly experience when visiting Rayner., • Undertake other duties reasonably required of a senior Executive Assistant., • Demonstrable experience of supporting senior-level executives, preferably in an international environment, handling confidential and sensitive information with the utmost discretion, • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), • Ability to communicate effectively and professionally, • Demonstrates excellent time management capabilities and ability to manage multiple calendars, • Highly organised and a great communicator, • Must be confidential and a team player, • Bachelor's degree, • Experience of working in PE, Banking, Medical/Pharma, professional services, • Competitive Salary, • On-site Restaurant for affordable, convenient meals, • Private Healthcare (access to remote GP & Counselling) for peace of mind, • Monthly Massages to relax and recharge, • On-site Parking for convenience and cost efficiency, • Annual Wellbeing Reimbursement to care for your mind and body, • Pension Plan to secure your future, • Cycle-to-work Scheme to stay active and eco-friendly, • Enhanced Parental Pay to support new families, • Referral Bonus to benefit from recommending talent #J-18808-Ljbffr