Legal Administrator (Personal Injury & Clinical Negligence)
4 days ago
Cardiff
At Howells, we combine a fresh and forward-thinking approach with a client-focused, local feel to deliver a range of award-winning, quality services. We are seeking a highly organised and detail-oriented Administrator to support our Personal Injury and Clinical Negligence team. The successful candidate will play a vital role in ensuring the smooth running of the department by providing administrative support to fee earners and Legal Assistants. What you'll be responsible for: • Providing administrative support to fee earners and Legal Assistants in the Personal Injury and Clinical Negligence team., • Opening, maintaining, and closing client files in line with firm procedures and regulatory requirements., • Managing diaries, booking appointments, and coordinating meetings and appointments., • Transcribe audio recordings and take dictation accurately and efficiently, ensuring correct grammar, punctuation, and formatting in all documents., • Liaising with clients, experts, medical agencies, and other third parties in a professional and courteous manner., • Drafting routine correspondence, legal documentation, and prepare court bundles., • Filing and archiving documents accurately (physical and digital filing)., • Inputting and maintaining accurate case data on the case management system., • Monitoring deadlines, chasing outstanding documents, and assisting with the preparation of reports., • Ensure compliance with GDPR, SRA, and other regulatory standards., • Supporting the billing process and assisting with disbursement tracking and cost recovery., • Handling incoming and outgoing post and telephone queries., • Any other reasonable duties and responsibilities as directed by your line manager or Director. What we're looking for: • Previous experience in an administrative or support role is preferred., • Strong understanding of legal terminology and case progression procedures., • Excellent organisational and time-management skills., • High level of accuracy and attention to detail., • Proficient in Microsoft Office (Word, Outlook, Excel) and case management systems., • Strong communication skills, both written and verbal., • Ability to work independently and as part of a team., • Discretion and the ability to handle sensitive information confidentially. What you'll receive: • Competitive Salary, • Annual Leave: Enjoy a minimum of 23 days each holiday year, plus bank holidays and extra time off to unwind, including an additional personal day, a day off for your birthday, and a discretionary paid day during the Christmas break., • Annual Leave Purchase Scheme: Option to buy up to 3 extra days of leave annually to support your work-life balance., • Gym Discounts: Access discounted memberships to help you stay active and healthy., • Growth & Development: We’re invested in your career with opportunities for learning and advancement., • Milestone Recognition: Celebrate your dedication with recognition and awards for key milestones., • Events: Take part in various networking, corporate, and charity events throughout the year., • Refer a Friend Scheme: Get rewarded for referring talented friends and connections to join the team, • Discounted Childcare: Benefit from an agreed discounted rate at a nearby nursery, helping to make childcare more affordable and convenient.