Legal Secretary - Commercial Property
17 days ago
Saint Albans
An exciting opportunity has arisen for a Legal Secretary to join the Commercial Real Estate Department of this highly regarded Commercial Law Firm in St Albans. If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary Key Role & Responsibilities: • Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel, • Proof reading and amending documents, • Transcribing and formatting documents, • Converting documents from PDF to Word and reformatting and proofing and creating house-style as required, • Picking up dictation from Bighand, • Telephone and email communication with clients and ensuring messages are passed on promptly and accurately, • SDLT Applications, • Land registry applications, • drafting forms e.g., AP1, TR1s, • Post completion formalities, drafting notice of transfer/charge, deed of covenant, • Land registry services, Requesting office copies, Submitting official searches, • Requesting updates and expediting applications, • Lease and deed summaries, Scheduling deeds, • Requesting planning documentation from local authority website, • Drafting letters to clients, HMRC, HMLR and solicitors., • Opening files, Client ID & matter forms, • Completing smartsearches, • Compiling sales packs, • Creating folder on iManage share/dropbox, • Indexing sales packs, • Closing files, Completing file closure form, • printing financial report, • requesting WIP/balances written off, • Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit, • Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details, • Credit Control- sending overdue reminders to clients, • Arranging file and deed retrieval from storage, • Additional ad hoc support/ cover as/ when required by other fee earners or departments, • Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom Key Skills: • Excellent attention to detail and organisational skills, • Ability to prioritise workloads in a deadline driven, transactional environment, • Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign, • Having competent knowledge about legal practice If you would like to know more details on this role please don't hesitate to contact Ella Britton